Amendment 2-SOW- Tents and Generators (Bedminster NJ) (002).pdf

Amendment 2- Updated Specification per Site Visit on May 14-05/16/2025

STATEMENT OF WORK (SOW)

PERIMETER ASSETS (BEDMINSTER, NJ)

PART 1

GENERAL INFORMATION

1. INTRODUCTION: This is a non-personal services contract for services in Bedminster, NJ.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background: The United States Secret Service (USSS) is a premier Law Enforcement Agency that requires perimeter assets during protective operations.

1.2 Objectives: The contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation, fuel and other items necessary in accordance with this Statement of Work (SOW).

1.3 Scope: The purpose of this procurement is to periodically rent various items for protective operations in Bedminster, NJ. These items will be needed on a periodic, ‘as needed’ basis. Any or all the following items shall be requested whenever needed and for the duration of time that they are required. The time periods in which they are requested will vary. Additionally, the duration of time for each use, and the quantity requested for each use will also vary. The contractor shall provide the following items to include all labor (delivery, pick-up, setup, removal, etc) and weight systems.:

Area 1:

Item Description Size Max QTY Tent LED lights; no center poles;

no poles on the gable ends;

60’ white sidewall on the side closest to the parking lot and 40’ sidewall on the side with the adjoining 10’x20’ tent noted below.

30’x60’ Height: Min. 10’

Tent LED lights; no center poles;

white sidewalls (total of 40’) with the soft gutter to adjoin with the 30’x60’ tent noted above; Waterproof Artificial Turf

10’x20’ 1

Misting Fan Fan with a water tank (delivered full)

N/A 2

Industrial Fan N/A 2

Generator 25K 2 Generator 40K 1 Portable Light Tower

Self-powered portable light tower to light a two-lane roadway; must be fully functional in all weather conditions and outdoor conditions; vendor must maintain the power source

N/A 2

*5 Days Rental:

The run time on all three generators for Area 1 is 24/7. Generators shall be delivered with sufficient fuel to run for 72 hours. Additional refuels may be requested.

**9 Days Rental:

The run time on all three generators for Area 1 is 24/7. Generators shall be delivered with sufficient fuel to run for 72 hours. Additional refuels may be requested.

Area 2 Item Description Size Max QTY Tent LED lights; two white sidewalls;

soft gutter between tent and existing awning

12’x12’

Misting Fan

Fan with a water tank (delivered full)

N/A 1

Industrial Fan

N/A 1

Generator Silent 6500kw 1

Additional Information/Requirements:

The contractor shall be responsible for off and on loading equipment and materials.

Tents should be able to withstand high winds and other weather conditions (including any significant rain). Sidewalls should not flap in high winds.

The precise location and surface conditions for the tent placement at each site may vary from one delivery to the next.

When items are needed, the USSS would provide notice to the vendor which would include the specific items being requested and quantity needed, specific delivery, set-up, and removal dates and times. (When possible, we would provide at least 48 hours advance notice (guaranteed.)

The contractor shall be “on-call” during the entire rental period o The contractor shall provide the USSS POC(s) listed in Section 1.6 with the contact information of the authorized representative(s) that can be contacted o Contractor shall respond to service calls and perform repairs within two (2) hours of receiving notification from the USSS POC Deliveries are typically on Thursday or Friday; however, it could be any day of the week.

Pick-ups are typically on Monday or Sunday; however, it could be any day of the week.

All equipment must be removed by the time designated stated by USSS POC.

Contractors who want to submit a technical quote must have attended the scheduled site visit.

Contractors must be registered in the System Award Management (SAM). If you are not already registered with SAM and wish to do so, please go to www.fsd.gov.

Security Requirements:

Employees and subcontractors would be subjected to criminal, credit and other database checks.

No clearances are required for this effort.

1.4 Specific Tasks

1.4.1 Task Heading: Perimeter Assets in Bedminster, NJ

CLINs Description Quantity

(Estimated Requests)

Unit Price

Total (Qty x Unit Price)

Base Year: 5 Days Rental Fee (includes delivery and pickup days)

10 $TBD $TBD

Base Year: 9 Days Rental Fee (includes delivery and pickup days)

2 $TBD $TBD

Option Year 1: 5 Days Rental Fee (includes delivery and pickup days)

10 $TBD $TBD

Option Year 1: 9 Days Rental Fee (includes delivery and pickup days)

2 $TBD $TBD

Option Year 2: 5 Days Rental Fee (includes delivery and pickup days)

10 $TBD $TBD

Option Year 2: 9 Days Rental Fee (includes delivery and pickup days)

2 $TBD $TBD

Option Year 3: 5 Days Rental Fee (includes delivery and pickup days)

10 $TBD $TBD

Option Year 3: 9 Days Rental Fee (includes delivery and pickup days)

2 $TBD $TBD

TOTAL

CONTRACT

VALUE

Responses shall include:

Attachment A- Price Sheet o The rental fee for each line item per request shall include any delivery, set-up, removal & pick-up fees An on-call and service request plan A refuel rate plan (rate per gallon to include any delivery fees) A detailed description of each item proposed The contractor’s UEI SAM number

1.5 General Information

1.5.1 Period of Performance:

Base Year: 12 months (Typical Usage: Date of Award- October 31, 2025) Option Year 1: 12 months (Typical Usage: May 1, 2026- October 31, 2026) Option Year 2: 12 months (Typical Usage: May 1, 2027- October 31, 2027) Option Year 3: 12 months (Typical Usage: May 1, 2028- October 31, 2028)

1.5.2 Place of Performance: Bedminster, NJ

1.5.3 Type of Contract: The Government will award a Firm Fixed-Price (FFP) award.

1.5.4 Privacy Act: Personnel who have access to Privacy Information shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. All data provided to the contractor by the government and/or developed by the contractor for the government shall be treated as Sensitive but Unclassified (SBU).

All other information relating to the items to be delivered or services to be performed under this order may not be disclosed by any means without prior approval by the Contracting Officer, in concurrence with TBD.

Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers; advertising; or any other proposed public release. The contractor will not release to any person/entity the name of the agency procuring the items/services of this requirement to include any subcontractors at any tier.

1.5.4.1 Security Requirements:

The contract employees shall be subjected to criminal, credit and other database checks.

No clearances are required for this effort

1.5.5 General Compliance: Occupational Health and Safety Administration (OSHA)

1.6 Points of Contact:

TBD

1.7 Invoices: Payment requests shall be submitted electronically as follows:

1.7.1 Submit invoices using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information is available at www.ipp.gov or any successor site.

1.7.1.1 All invoices shall state the date and items provided; otherwise, the invoice will be rejected.

1.7.1.2 All invoices shall reference the contract number (PO) and the unique Payment Authorization (PA)# which is assigned for each service request.

1.7.2 Submit another copy of the invoice as an attachment to an email (PDF or Microsoft product attachments are readily accepted), to PPD.Budget@usss.dhs.gov.

1.7.2.1 The invoice shall state the dates and items provided; otherwise, the invoice will be rejected.

1.7.2.2 The invoice shall reference the contract number (PO) and the unique PA# which is assigned for each service request.

1.8 Authority: The Contracting Officer (CO) is responsible for the general administration of this order. The Contracting Officer’s Representative (COR) is responsible for the review/acceptance of all deliverables, and technical direction. The CO will serve as the Government point of contact for contractual direction. The COR will serve as the Government point of contact concerning information exchange, submission review and payment. Nothing said by the COR shall be construed to change the order requirements unless supported in writing in advance by the CO.

The USSS Point of Contact responsible for overall administration of this order is:

Contracting Office POC:

Name: TBD Title: Contracting Officer

Phone: TBD Email: TBD

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Contractor, Contracting Officer, Deliverable, Key Personnel, and Physical Security.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (C.O.). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.3. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.4. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2. ACRONYMS: CFR, CO, CONUS, COR, COTS, CPFF, FAR, FFP, GFP, HSAR, LH,

NCR, OCI, OCONUS, ODC, PIPO, POC, PM, SOW, TE, TM, and TPOC.

CFR Code of Federal Regulations

CO Contracting Officer

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

CPFF Cost Plus Fixed Fee

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

GFP Government Furnished Property

HSAR Homeland Security Acquisition Regulation

LH Labor Hour

NCR National Capital Region

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PM Program Manager

SOW Statement of Work

TE Technical Exhibit

TM Time and Material

TPOC Technical Point of Contact