SOW Final Badges.pdf

STATEMENT OF WORK (SOW)

Acquisition of Law Enforcement Badges

Part 1

GENERAL INFORMATION

1. Introduction: The United States Secret Service (USSS) Administrative Operation Division provides law enforcement badges agency wide. The mission is to provide high quality and durable badges to all law enforcement personnel. This is a non-personal services contract to law enforcement badges. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background: The Administrative Operations Division (AOD) is requesting the purchase of Law Enforcement Badges for Special Agents, Uniformed Division Officer, and Technical Law Enforcement personnel.

1.2 Objectives: To provide badges for law enforcement personnel that is high quality and durable. The USSS requires the manufacturing and supply of custom law enforcement badges and cap plates. The finished products shall match the USSS design and shall incorporate materials as approved. Badges must carry a lifetime warranty against manufacturing defects under normal wear and tear.

Security concerns have become more important in the post 9/11 world. Security of law enforcement badges, therefore, takes on correspondingly increased importance. A workable and executable security plan and quality plan are essential to this procurement and are as important as the badges themselves.

1.3 Contract Type: The Government intends to award a Firm Fixed Price Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The period of the performance will be for 5 years.

1.4 Warranty: All badges must carry a lifetime warranty against manufacturing defects under normal wear and tear to include the detachment of safety catches, joints, pots, panels, and seals or the discoloration of the enamels. All badges will have a guarantee against any other manufacturing defects for a one (1) year to two (2) year period beginning from the date of the original invoice.

The manufacturer will have in place a system for quality assurance to be provided in the proposal. If the USSS receives any product that is damaged, scratched, has broken parts due to poor solder, broken or damaged upper/lower banners, damaged clips or any other visible defect, the manufacturer will repair or replace said items at its own cost.

1.4 Scope: Law Enforcement Badges: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to create the law enforcement badges as defined in this Statement of Work except for those items specified as Government furnished property and services.

1.4.1. Task Heading. The below quantities are for the life of the contract (5 years).

CLINs Description Quantity Unit Price Total (unit price

X Quantity) 0001 Large USSS Special

Agent (SA) Badges with interchangeable banners which include Special Agent, Special Officer, Technician, Security Specialist, Federal Officer and Director (Base Year)

0002 Small USSS Special Agent (SA) Badges with interchangeable banners which include Special Agent, Special Officer, Technician, Security Specialist, Retired, Federal Officer, and Director (Base Year)

0003 Large USSS Uniform Division (UD) Badges interchangeable banners which include Sergeant, Officer, Lieutenant, Captain, Inspector, Deputy Chief, Assistant Chief, Chief and Director (Base Year)

0004 Small USSS Uniform Division (UD) Badges interchangeable banners which includes Police (Base Year)

0005 USSS Uniform Plates (UD) Badges with interchangeable banners which include Sergeant, Officer, Lieutenant, Captain, Inspector, Deputy Chief, Assistant Chief and Chief (Base Year)

TOTAL

BASE YEAR

2,700 $

CLINs Description Quantity Unit Price Total (unit price

X Quantity) 1001 Large USSS Special

Agent (SA) Badges with interchangeable banners which include Special Agent, Special Officer, Technician, Security Specialist, Federal Officer and Director (Option Year 1)

1002 Small USSS Special Agent (SA) Badges with interchangeable banners which include Special Agent, Special Officer, Technician, Security Specialist, Retired, Federal Officer, and Director (Option Year 1)

1003 Large USSS Uniform Division (UD) Badges interchangeable include Sergeant, Officer, Lieutenant, Captain, Inspector, Deputy Chief, Assistant Chief, Chief and Director (Option Year 1)

1004 Small USSS Uniform Division (UD) Badges interchangeable banners which includes Police (Option Year 1)

1005 USSS Uniform Plates (UD) Badges with interchangeable banners which include Sergeant, Officer, Lieutenant, Captain, Inspector, Deputy Chief, Assistant Chief and Chief (Option Year 1)

TOTAL

ORDERING

PERIOD 1

2,700

2001 Large USSS Special

Agent (SA) Badges with interchangeable banners which include Special Agent, Special Officer, Technician, Security Specialist, Federal Officer and Director (Option Year 2)

2002 Small USSS Special Agent (SA) Badges with interchangeable banners which include Special

Agent, Special Officer, Technician, Security Specialist, Retired, Federal Officer, and Director (Option Year 2)

2003 Large USSS Uniform Division (UD) Badges interchangeable banners which include Sergeant, Officer, Lieutenant, Captain, Inspector, Deputy Chief, Assistant Chief, Chief and Director (Option Year 2)

2004 Small USSS Uniform Division (UD) Badges interchangeable banners which includes Police (Option Year 2)

2005 USSS Uniform Plates (UD) Badges with interchangeable banners which include Sergeant, Officer, Lieutenant, Captain, Inspector, Deputy Chief, Assistant Chief and Chief (Option Year 2)

TOTAL

ORDERING

PERIOD 2

3001 Large USSS Special

Agent (SA) Badges with interchangeable banners which include Special

Agent, Special Officer, Technician, Security Specialist, Federal Officer and Director (Option Year 3)

3002 Small USSS Special Agent (SA) Badges with interchangeable banners which include Special Agent, Special Officer, Technician, Security Specialist, Retired, Federal Officer, and Director (Option Year 3)

3003 Large USSS Uniform Division (UD) Badges interchangeable banners which include Sergeant, Officer, Lieutenant, Captain, Inspector, Deputy Chief, Assistant Chief, Chief and Director (Option Year 3)

3004 Small USSS Uniform Division (UD) Badges interchangeable banners which includes Police (Option Year 3)

3005 USSS Uniform Plates (UD) Badges with interchangeable banners which include Sergeant, Officer, Lieutenant, Captain, Inspector, Deputy Chief, Assistant Chief and Chief (Option Year 3)

TOTAL

ORDERING

PERIOD 3

4001 Large USSS Special

Agent (SA) Badges with interchangeable banners which include Special Agent, Special Officer, Technician, Security Specialist, Federal Officer and Director (Option Year 4)

4002 Small USSS Special Agent (SA) Badges with interchangeable banners which include Special Agent, Special Officer, Technician, Security Specialist, Retired, Federal Officer, and Director (Option Year 4)

4003 Large USSS Uniform Division (UD) Badges interchangeable banners which include Sergeant, Officer, Lieutenant, Captain, Inspector, Deputy Chief, Assistant Chief, Chief and Director (Option Year 4)

4004 Small USSS Uniform Division (UD) Badges interchangeable includes Police (Option Year 4)

4005 USSS Uniform Plates (UD) Badges with interchangeable banners which include Sergeant, Officer, Lieutenant, Captain, Inspector, Deputy Chief, Assistant Chief and Chief (Option Year 4)

TOTAL

ORDERING

PERIOD 4

2,700

TOTAL

CONTRACT

VALUE

1.5 Badge Requirements

1.5.1 0001 Large USSS Badge

(a) Interchangeable Banner with Names. Each badge shall be manufactured in a way that allows the lettering on the lower banner to be changed by the manufacturer without the creation of a new die.

(1) Special Agent

(2) Technician

(3) Security Specialist

(4) Federal Officer

(5) Special Officer

(b) Exact finishes required for the five (5) different badges:

(1) Material: CDA 425.

(2) Finish: Two-toned, Rhodium plated star, remainder of badge is gold in color, polished and lacquered front.

(3) Regular suntone badge (blue enamel) “U.S. SECRET SERVICE” (reverse enamel).

(4) 5 pt. Rhodium plate star “SECRET SERVICE” (gold letters/mask ribbon).

(5) Gold custom center seal SERVICE (gold letters/mask ribbon) “EST 1865”.

(6) Stamp serial numbers on back of badge

(a) Each badge will be numbered on the reverse side of the badge.

Each number will be approximately 3/16 inches in height and legible. The numbering sequence will be supplied by the USSS at the time of ordering.

(7) Pin mechanism 2 inches in length (large), hard soldered vertically on the reverse side of the badge.

(c) All badges must carry a lifetime warranty against manufacturing defects under normal wear and tear to include the detachment of safety catches, joints, posts, panels, and seals or the discoloration of the enamels. All badges will have a guarantee against any other manufacturing defects for a one (1) to two (2) year period beginning from the date of the original invoice.

0002 Small USSS Badge

(a) Interchangeable Banner with Names. Each badge shall be manufactured in a way that allows the lettering on the lower banner to be changed by the manufacturer without the creation of a new die.

(1) Special Agent

(2) Technician

(3) Security Specialist

(4) Federal Officer

(5) Special Officer

(6) Retired

(b) Exact finishes required for the six (6) different badges:

(1) Material: CDA 425.

(2) Finish: Two-toned, Rhodium plated star, remainder of badge is gold in color, polished and lacquered front.

(3) Regular suntone badge (blue enamel) “U.S. SECRET SERVICE” (reverse enamel).

(4) 5 pt. Rhodium plate star “SECRET SERVICE” (gold letters/mask ribbon).

(5) Gold custom center seal SERVICE (gold letters/mask ribbon) “EST 1865”.

(6) Stamp serial numbers on back of badge (a.) Each badge will be numbered on the reverse side of the badge.

Each number will be approximately 3/16 inches in height and legible. The numbering sequence will be supplied by the USSS at the time of ordering.

(7) Flat durable steel spring clip hard soldered vertically on the reverse.

(c) All badges must carry a lifetime warranty against manufacturing defects under normal wear and tear to include the detachment of safety catches, joints, posts, panels, and seals or the discoloration of the enamels. All badges will have a guarantee against any other manufacturing defects for a one (1) to two (2) year period beginning from the date of the original invoice.

0003 Large UD Badge

(a) Interchangeable Banner with Names. Each badge shall be manufactured in a way that allows the lettering on the lower banner to be changed by the manufacturer without the creation of a new die.

(1) Sergeant

(2) Officer

(3) Lieutenant

(4) Captain

(5) Inspector

(6) Deputy Chief

(7) Assistant Chief

(8) Chief

(b) Exact finishes required for the eight (8) different badges:

(1) Material: CDA 425.

(2) Finish: HE – (Heavy Gold Electroplate) Heavy Gold Plated (blue enamel) “U.S. SECRET SERVICE” (reverse enamel).

(3) Seal with blue background plain eagle and colored flag.

(4) U S Gov. F.T.C. classification for HE is 100 micro-inches of gold-plated thickness, front and back.

(5) Stamp serial numbers on back of badge.

(a.) Each badge will be numbered on the reverse side of the badge.

Each number will be approximately 3/16 inches in height and legible. The numbering sequence will be supplied by the USSS at the time of ordering.

(6) Pin mechanism 2 inches in length (large), hard soldered vertically on the reverse side of the badge.

(c) All badges must carry a lifetime warranty against manufacturing defects under normal wear and tear to include the detachment of safety catches, joints, posts, panels, and seals or the discoloration of the enamels. All badges will have a guarantee against any other manufacturing defects for a one (1) to two (2) year period beginning from the date of the original invoice.

0004 Small UD Badge

(a) Interchangeable Banner with Names. Each badge shall be manufactured in a way that allows the lettering on the lower banner to be changed by the manufacturer without the creation of a new die.

(1) Police

(b) Exact finishes required for the small/mini badges:

(1) Material: CDA 425.

(2) Finish: HE – (Heavy Gold Electroplate) Heavy Gold Plated (blue enamel) “U.S. SECRET SERVICE”.

(3) Seal with blue background plain eagle and colored flag.

(4) U S Gov. F.T.C. classification for HE is 100 micro-inches of gold-plated thickness, front and back.

(5) Stamp serial numbers on back of badge.

(a.) Each badge will be numbered on the reverse side of the badge.

Each number will be approximately 3/16 inches in height and legible. The numbering sequence will be supplied by the USSS at the time of ordering.

(6) Flat durable steel spring clip hard soldered vertically on the reverse side of the badge.

(c) All badges must carry a lifetime warranty against manufacturing defects under normal wear and tear to include the detachment of safety catches, joints, posts, panels, and seals or the discoloration of the enamels. All badges will have a guarantee against any other manufacturing defects for a one (1) to two (2) year period beginning from the date of the original invoice.

0005 USSSS UD Cap Plates

(a) Interchangeable Banner with Names. Each badge shall be manufactured in a way that allows the lettering on the lower banner to be changed by the manufacturer without the creation of a new die.

(1) Sergeant

(2) Officer

(3) Lieutenant

(4) Captain

(5) Inspector

(6) Deputy Chief

(7) Assistant Chief

(8) Chief

(b) Exact finishes required for the eight (8) different badges:

(1) Material: CDA 425.

(2) Finish: HE – (Heavy Gold Electroplate) Heavy Gold Plated (blue enamel) “U.S. SECRET SERVICE” (reverse enamel).

(3) Seal with blue background plain eagle and colored flag.

(4) U S Gov. F.T.C. classification for HE is 100 micro-inches of gold-plated thickness, front and back.

(5) Stamp serial numbers on back of badge.

(a.) Each badge will be numbered on the reverse side of the badge.

Each number will be approximately 3/16 inches in height and legible. The numbering sequence will be supplied by the USSS at the time of ordering.

(6) Single post and spur hard soldered on the reverse side of the badge.

(c) All badges must carry a lifetime warranty against manufacturing defects under normal wear and tear to include the detachment of safety catches, joints, posts, panels, and seals or the discoloration of the enamels. All badges will have a guarantee against any other manufacturing defects for a One (1) to two (2) year period beginning from the date of the original invoice.

1.6 General Information

1.5.1 Date of Delivery:

o Period of performance is for 5 years:

The contractor will manufacture and deliver the requested number of badges to the USSS no later than 30 days after receipt of the task order. In the case of an emergency order, the contractor will manufacture and deliver the requested number of badges within a one (1) week period of the order. Shipping and handling costs will be the responsibility of the contractor.

1.5.2 Place of Delivery:

AOD/AGB Attn: Brittany Timney

245 Murray Lane, MS 8410 Washington, DC 20223

1.5.3 Hours of Operation: The contractor is responsible for conducting business, during the scheduled hours of their facility.

1.5.4 Security Controls: The contractor shall have in place appropriate security controls to ensure that each all USSS dies and badges produced are accounted for and delivered to the USSS. The contractor shall be responsible for safeguarding all Government equipment and information. Any USSS badges, complete or incomplete, that do not meet the contractor’s quality control standards for delivery to the USSS shall be immediately destroyed at the contractor’s facility and at the contractor’s expense. These security controls must be detailed in the proposal for evaluation. The USSS holds the right to reject any delivered finished product due to flaws in the construction banners, coloring, soldering, etc. The contractor will replace or refurbish/ repair badges rejected by the USSS at its own expense and will expedite the completed product back to the USSS.

(a) The contractor shall submit a quality control plan with their proposal to be evaluated by the USSS’ evaluation team. Upon award of the contract, the quality control plan shall become part of the statement of work.

(b) First article testing will be required by the contractor to produce dies and first article badges for testing, review and approval by the USSS. The contractor shall not proceed with production of the remaining badges without written approval of the prototype and direction on the design by the contracting officer.

(c) The dies shall be provided to the successful offeror upon award and will be treated as Government Furnished Property to be returned immediately to the Government upon completion of this IDIQ. Unless otherwise directed by the contracting officer, the contractor shall store the dies in a secure area at the contractor’s facility. The dies and secure storage area are subject to Government inspection. A complete inventory of all dies must be submitted to the Government at the beginning and end of each contract period or upon request by the USSS contracting officer. No badges will be produced from the USSS does and design unless ordered directly by an authorized USSS contracting officer or Contracting Officer’s Technical Representative.

1.5.5 PRIVACY Act: Personnel who have access to Privacy Information shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

1.5.6 Key Personnel: The contractor shall provide a point of contact to Brittany Timney who shall be responsible for the law enforcement badges. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The POC or alternate shall have full authority to act for the contractor on all contract matters.

1.5.7 Organizational Conflict of Interest: Contractor and any subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (C.O.). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.4. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2. ACRONYMS:

CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf (CPFF) CPFF Cost Plus Fixed Fee FAR Federal Acquisition Regulation FFP Firm Fixed Price GFP Government Furnished Property HSAR Homeland Security Acquisition Regulation LH Labor Hour NCR National Capital Region OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PM Program Manager SOW Statement of Work TE Technical Exhibit TM Time and Material TPOC Technical Point of Contact