Question and Answer Matrix_DA_Sep 2023.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Forensics Document Examiner
- Solicitation number
- 70US0923R70093579
About this file
This document contains a question and answer matrix regarding a solicitation for forensic document examiner services. The United States Secret Service is seeking proposals for senior document analysts holding a Public Trust Tier 4 security clearance or able to obtain one within 30 days of award. The contract will require analysts to adhere to the Secret Service quality assurance manual and maintain ISO 17025 standards. Proposed personnel must be named in resumes submitted with Phase I proposals, and additional analysts may be added later contingent on clearance approval. Hourly fees will be allowed for travel, waiting time, and potential future court preparation work via new agreements. While three years of experience is preferred, analysts will be considered if meeting two of three stated criteria or passing competency tests. Revisions to the solicitation language will be posted by September 6, 2023.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 5 Instructions to Offerors_revised.pdf | ||
| Attachment 1_DA_PWS Final_revised.pdf | ||
| Attachment 6 Basis of Award_revised.pdf | ||
| Attachment 5 Instructions to Offerors.pdf | ||
| Attachment 2_Clauses.docx | DOCX document | |
| Attachment 4_DA_QASP Final.pdf | ||
| (1) Solicitation letter_FDE.pdf | ||
| Attachment 6 Basis of Award.pdf | ||
| Attachment 3 Pricing Sheet.xlsx | XLSX spreadsheet | |
| Attachment 1_DA_PWS Final.pdf | ||
| Attachment 7 Question Comment Matrix.xlsx | XLSX spreadsheet |
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Sheet1 United States Secret Service (USSS), Senior Document Analyst, RFP 70US0923R70093579, Question and Comment Matrix
| Question Number | Attachment | Section | Paragraph | Page Number | Offerors Questions and Comments | Response | |
| 1 | 1 | 1 | 1.4.7 and 1.4.7.1 | 6 and 7 | PWS 1.4.7 "personnel ...must have a Public Trust Tier 4 clearance at time of proposal submission.", but, in 1.4.7.1 bullet point #6, PWS states the previous and adds "or shall complete the SF85P…" prior to starting work. Please confirm that a submitted SF85P and subsequent interview will suffice for Contractor and team members who do not possess Tier 4 clearances and how long it will take to obtain such clearances as delays may cause a delay in examiners conducing casework. | PWS 1.4.7 will be revised to state that contractor personnel shall be able to obtain a Tier 4 Clearance within 30 days of award and must maintain the level of security required for the life of the contract. The PWS, Instructions to Offerors and Evaluation Criteria will be revised to reflect that offerors shall meet the 30-day rule noted here; the offeror shall demonstrate how they will assure the person(s) noted within their proposal can meet that requirement. | |
| 2 | 1 | 1 | 1.4.11 | 9 | Authorizations for contractor travel is addressed, but hourly fees for Analyst's time during travel, standing by for court, etc., does not appear to be addressed. Will the USSS allow hourly fees, from portal to portal and stand by time, etc., to be included as a direct cost? | Yes, these costs can be included within the ODC CLIN. | |
| 3 | General | Court cases can arise up to several years after the completion of the casework. Will the USSS allow labor rates (updated) and travel assistance/time/reimbursement for individual, no-longer-under-contract Analysts to comply with court case preparation, including access to the USSS resources the Analyst had during the award period? | Should this become required, the USSS will establish a contract agreement to pay for these services. An official agreement allowing for payment must be completed prior to any work of this nature commencing. | ||||
| 4 | 1 | 1 | 1.2.5 and 1.4.1 | 6 | 1.2.5 States services performed shall adhere to the USSS Laboratory Operations Manual, Quality Assurance Manual, ISO 17025 standards, and ANAB supplemental requirements (AR3125) and that these items will be provided to the Contractor. | ||
| 1.4.1 Requires Contractor to develop and mantain an effective quality control program.. Can the Contractor simply adopt/incorporate the USSS Quality Assurance Manual instead of developing a new manual? | Yes, that will meet the requirement. In proposals, vendors shall demonstrate knowledge of ISO 17025 procedures. | ||||||
| 5 | 5 | Phase I, Factor Number 1, Instructions to Offerors Addendum to FAR 52.212-1 | 1 | 1 | Offeror shall submit, in Phase I, the resume(s) of persons Offeror intends to use to perform Senior Document Analyst tasks. As personnel needs change, will the Contractor be permitted to submit additional persons for approval after the awarding of the contract, i.e. resumes, Tier 4 clearance SF85P application and interview, etc., in order to begin conducting the work of Senior Document Analysts? | The intent for the proposal is for the vendor to affirm they will be using the person(s) named in the resume(s) on the project. Should case work exceed the capability of a 1-2 persons, during the course of the contract, and the vendor wishes to add or use multiple individuals to accomplish the work then yes resumes and clearance must be adjudicated and approved prior to them being authorized to perform work on the contract. | |
| 6 | General | Will the USSS provide indemnification to the Document Analyst for work conducted by Senior Forensic Document Analysts? | Response forthcoming on 5 Sep 2023. | ||||
| 7 | 6 | A | A(1)(c)(2)(a)-(c) and A(1)(e) | 1 | Due to the nature of professional priorities in private practice Forensic Document Examination, not every qualified, trained Analyst, including the Offeror, possesses all three requirements. Will the USSS amend the sections to reflect that two of the three criteria are satisfactory and, where a proposed Analysts possess only one of these three criteria, the USSS can review and approve the Analyst's qualifications, training, and experience for that Analyst to be accepted as part of the team? Additional solution offered: perhaps the USSS administer competency tests in lieu of the 2022 CTS Handwriting test requirement. | The criteria is under revision. The PWS, Instructions to Offerors and Evaluation Criteria will be revised and reposted to sam.gov. Repost shall occur between 5-6 Sep 2023. | |
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