Solicitation_Instructions_v3.pdf

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INSTRUCTIONS TO OFFERORS

5.56mm Ammunition

I. Introduction

The United States Secret Service (USSS) has a requirement for 5.56mm Ammunition in support of the USSS protective and investigative mission. The USSS seeks to establish an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract for the requirement. The solicitation will be a small business set-aside.

Minimum Quantity Maximum Quantity Base Period – CLIN 0001 8000 rounds 2,500,000.00 rounds Option Period One (1) – CLIN 0002 8000 rounds 3,500,000.00 rounds Option Period Two (2) – CLIN 0003 8000 rounds 4,000,000.00 rounds Option Period Three (3) – CLIN 0004 8000 rounds 4,000,000.00 rounds

This solicitation is a Request for Quote (RFQ) in made in accordance with FAR part 12 “Acquisition of Commercial Items”, FAR 13.5 “Simplified Acquisition Procedures for Commercial Items”, and FAR Part 19, “Small Business Programs.”

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-01, Effective December 20, 2018. The associated North American Industrial Classification System (NAICS) code for this procurement is 332992, Small Arms Ammunition Manufacturing, and the size standard is 1,250.

Interested Offerors shall review the solicitation in its entirety, including all relevant appendices, and submit a response in accordance with the Instructions to Offerors and deadlines listed below.

PART A: General Business Information/Representations and Certifications

The offeror shall provide a one page document that contains:

1) Name, title, telephone number, and email address of the offeror’s point of contact.

2) Nine-digit data universal numbering system (DUNS) number. The DUNS number is used to verify that the vendor is registered in the System for Award Management (SAM). With the submission, the offeror acknowledges the Government requirement to be in the SAM database prior to award of any contract. Information about SAM may be found at www.sam.gov.

3) Remittance address, Tax identification Number, DUNS number and Cage Code necessary for electronic payment.

4) Federal Acquisition Regulation (FAR) 52.212-3, Offeror Representations and Certifications – Commercial Items. If the offeror has completed the annual representations and certifications electronically through SAM at www.sam.gov, then the offeror shall provide a statement indicating this has been completed. Upon receipt of this statement, the Government will verify that the annual representations and certifications have been completed in SAM.

http://www.sam.gov/ http://www.sam.gov/

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PART B: Evaluation Factors

The Government will evaluate the submission based on the following three (3) separate evaluation factors and relative order of importance.

Technical Factor (Testing) Past Performance Price

The evaluation factors are listed in descending order of importance. As the non-price merits of competing quotations approach equal, price will become more important in the best value trade-off decision.

Technical Factors

U.S. Secret Service requires the submission explanation addressing all the requirements detailed in the Specifications and Descriptions. Technical Factors shall include a full description of all ammunition being submitted for evaluation, complete with all specifications and performance characteristics. The offeror’s submission should include a complete report detailing their quality control plan and any commercial warranty being offered for the ammunition. Both the offeror’s quality control plan and warranty will be incorporated into the contract.

Past Performance

The offeror shall submit three (3) recent, i.e., within three (3) years of the deadline for submission of proposals, past performance references for the delivery of Ammunition to the Government. If Government (i.e., federal, state or local) references are not available, the offeror may provide references from private entities. Past Performance Questionnaires are not required.

Additionally, vendors shall identify all contracts/orders during the three (3) year period preceding the deadline for submission of proposals that resulted in formal disputes concerning performance issues such as delivery or cost problems in performing the contract, the corrective action taken, and the effectiveness of the action(s) taken to address such issues. To the extent, the following information is available, the following information shall be included with the submission of all references:

1. Name of Government Agency/Company Client whether served as prime or as subcontractor on effort;

2. Name(s) and telephone number(s) of points of contact for which the contract was performed;

3. Address of Client;

4. Contract/Order Number and Total Dollar Amount;

5. Period of Performance;

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6. Names of subcontractor(s) used, if any, and a description of the extent of work performed by the subcontractor(s);

7. Detailed description of work performed to include the number, type and severity of any quality, delivery or cost problems in performing the contract, the corrective action taken and the effectiveness of the correct action.

Contractor employees responsible for preparing material that may be source selection sensitive must mark each page that the contractor believes contains source selection information with the legend “Source Selection Information”.

The Government reserves the right to query other relevant past performance information found on the Contractor Performance Assessment Reports (CPAR) located in the Past Performance Information Retrieval System (PPIRS).

A review of the Federal Awardee Performance & Integrity Information System (FAPIIS) will be conducted in order to determine contractor responsibility.

Price

The offeror shall provide a firm-fixed price to include each deliverable separately as listed on the SF18. The Government shall evaluate quotes for award purposes by adding the total price for all deliverables.

An award will be made based on the best overall (i.e., best value) offeror that is determined to be the most beneficial to the Government with appropriate consideration given to the following evaluation factors: Technical, Past Performance and Price. Offerors are cautioned that the award may not necessarily be made to the lowest price offered or the highest rated technical offeror.

Best value is defined as the offer that results in the most advantageous acquisition decision to the Government as determined by an integrated assessment and trade-off analysis among non-price and price factors. The quotations received under this RFQ will be evaluated in accordance with the instructions found in this solicitation.

The Government anticipates making an award on initial offers. The Government reserves the right to remove quotations from further consideration for award if they are not among the most highly rated offers. An offeror that receives a rating of unsatisfactory in any factor may not be determined to be among the most highly rated offerors and may be excluded from further discussions and/or eliminated from competition.

The Government reserve the right to issue a single or multiple awards, up to two (2) different offerors, if more than one offeror meets all Statement of Work factors.

In the event an order is awarded under this RFQ, the FAR provisions, clauses, terms, and conditions shall be applicable to the awarded order. The Government reserves the right not to issue an order and to cancel this solicitation.

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Page Limitations:

All written information must be submitted in Times New Roman, 11 pt. font, single spaced, one-sided, with 1” margins. As such, the following page restrictions exist for each volume submitted by an offeror:

No restriction on total number of pages

All pages should be numbered

ELECTRONIC SUBMISSION OF OFFEROR:

RFQ questions shall be submitted in electronic format and emailed to Sylvia Perine at sylvia.perinefonteno@usss.dhs.gov. The Government will provide responses to questions within two (2) business days, and the Government may revise the questions as necessary for clarity and/or consistency of responses. Statements expressing opinions, sentiments, or conjectures are not considered valid inquiries and will not receive a response. Questions can be emailed no later than Friday, March 29, 2019

@ 2:00 PM.

Offerors shall submit Pricing List, SF18 and Past Performance information electronically to Sylvia Perine at sylvia.perinefonteno@usss.dhs.gov no later than 1:00 PM (EST) on Friday, April 05, 2019.

The subject line of the email must state “70US0919Q70090030 – Ammo – (Name of Vendor). The email size limit is 40MB.

DELIVERY SUBMISSION OF SAMPLES:

Product samples delivery must be delivered and postmarked by 1:00 PM (EST) on Friday, April 05, 2019 at the address below. Three (3) hard copies of the Technical Factors only (NO Past Performance or Pricing List) are to be submitted with the delivery of the samples. The following must also be included with each sample:

• Material Safety Data Sheet (MSDS) shall be included with each product submitted.

• Full component list of complete cartridge at time of submission.

Each offeror shall provide an initial sample of two hundred and fifty (250) rounds of each type of ammunition for which they are submitting for testing by the Secret Service. A maximum of two (2) products may be submitted per vendor. All samples must clearly marked to indicate Offeror’s name, solicitation number, ammunition lot number, and CLIN to which it applies. Any unmarked samples will be rejected as unresponsive and will not be tested. All samples shall be sent to:

Delivery Address:

U.S. Secret Service (RTC) Communications Center T5 245 Murray Drive SW Washington, DC 20223 ATTN: Bradley Smith

Note:

The Government will not pay any costs incurred by any Offeror in the preparation and submission in response to this RFQ.

mailto:sylvia.perinefonteno@usss.dhs.gov mailto:sylvia.perinefonteno@usss.dhs.gov