TSA Responses to Questions_00001.pdf

Question # Reference Question

Category Question TSA Response

RFP, Part VI, Section 6.6 Qualification

Requirements, pg. 36 Contract

If the 31 October, 2021 QPL deadline remains, what is TSA's intended approach for allowing Offerors an opportunity to compete on future CPSS orders if they were unable to meet that deadline for this solicitation?

Although this particular RFP requires the offerors' proposed system to be qualified under the associated by October 31, 2021, this is not a closing date of the QPL. The QPL is "rolling" and the TSA intends to issue subsequent RFPs as part of the CPSS Program for the Base configuration. Even if an offeror's system is not qualified by October 31, 2021 for the subject RFP, offerors may still continue through the QPL process in order to be eligible for a future procurement.

RFP, Part VI, Section 6.6 Qualification

Requirements, pg. 36 Contract

What is TSA's plan for releasing additional solicitations under increment 1 for contractors that are accepted onto the QPL after the 31 October, 2021 deadline?

Although this particular RFP requires the offerors' proposed system to be qualified under the associated by October 31, 2021, this is not a closing date of the QPL. The QPL is "rolling" and the TSA intends to issue subsequent RFPs as part of the CPSS Program for the Base configuration. Even if an offeror's system is not qualified by October 31, 2021 for the subject RFP, offerors may still continue through the QPL process in order to be eligible for a future procurement.

3 RFP, CLIN Schedule, Pages 5‐7 Contract

PM CLIN00002 provides for 3 base years with 8 optional ordering years, while the remaining warranty/maintenance CLINs provide for 2 base years with 8 optional ordering years. Is it the TSAs intent that PM pricing be provided for one year beyond any other service pricing?

The RFP anticipates PM services are provided the entire Period of

Performance eleven (11) years, with Warranty/ Maintenance provided for two (2) years with eight (8) Optional years for a total of ten (10) years.

RFP, Table 1, ClIN Schedule, page 6/7, CLINs CLINS 00003a‐80003a Contract Should the warranty quantity be 428?

No. This quantity includes of all system equipment under CLIN 00001a, additional ancillary equipment exercised under CLINs 00005‐00011 and 00014‐00015, and donated items only in which the offeror is prime.

5 SOW Section 4.1.8 , Page 7 Contract

Original FRD did not include any of these shielding requirements. TSA has added these new requirements in this SOW for the RFP. Is TSA open to accept the configuration without the shielding or would they be interested in quoting these new design and accept it as a future implementation?

Yes for CLIN 00001. But, per section 4.1.8. SOW "The Contractor shall propose optional "add‐on" packages for the CPSS Full‐size systems to provide glass or clear acrylic shielding and ultraviolet technology…"

Shielding is a new TSA requirement resulting from the recent COVID‐19 pandemic. This requirement shall be priced as a separate optional

CLIN.

SOW Section 4.3.1

(applies to only Base), Page 10 Contract

The roller tables are designed per the original FRD. TSA has added additional requirement specific to modular sections to be no more than four (4) foot long with rubber footing to prevent sliding on the floor, in this RFP SOW.

Will TSA accept the previously approved configuration?

Yes, as long as it provides 12 feet of divest and revest, per the FRD, and has rubber footing. The Government prefers modular sections no more than four (4) feet long.

SOW, Section 4.4 CPSS Simulator, Subsection 4.4.10, page 11 Contract

TSA is requesting OEM simulator software so that TSA can load the software on TSA training computers. How many licenses does TSA intend to require?

None. Per section 4.4.10. SOW, TSA requires "two (2) simulators

(hardware and software) and two (2) simulator software in CD or USB media format that can be loaded on existing training computers

(software only, not contractor hardware) for training purposes at no cost to the Government; this will be included as part of the Training

Class Materials deliverable no later than ten (10) calendar days after contract award."

8 SOW Section 4.7, Page 12 Contract

FRDv2.0 does not include any of these specifications. TSA has added these new specifications (30” inches x 48” inches standard or 30” inches x 72” inches) to the RFP SOW. Will TSA accept the previously approved configuration?

No. Per Section 4.7.2. SOW, "The search bench shall be 30” inches x 48” inches standard or 30” inches x 72” inches optional rectangular tables as required by the location."

RFP, Table 3 Invoice Guidance, page

15, CLIN 00001

Contract

CLIN 00001 equipment payment terms are tied to SAT, but installation and

SAT are not clearly defined. Since risk and title pass at delivery, will TSA update payment terms match with final payment for equipment at delivery?

No.

RFP, Table 3 Invoicing Guidance, page

15, CLIN 00004

Contract

Other than the invoice guidance stating "Contractor may invoice 100% of shipping and installation costs upon completion of each shipping/installation action.", installation of CLIN 00001 is not clearly defined. Should OEM price installation and SAT in CLIN 00001 or should installation and SAT be priced in

CLIN 00004?

See Amendment 00001.

TSA intends to procure one (1) Shipping (CLIN 00004‐00004b) with each system (CLINs 00001‐00001b). Both SAT and Installation are included as part of CLINs 00001, 00001a, and 00001b.

RFP, Table 3 Invoic Guidance, page 15, CLINs 000015‐00012 Contract

CLINs 00005‐00012 invoicing upon delivery and installation. Should OEM price installation hours in each of these CLINs? If installation of Optional

CLINs is to be priced elswhere, then will TSA update payment terms to "The

Contractor may invoice 100% of the CLIN value upon delivery of equipment."?

See Amendment 00001. CLINS 00005‐00012 for ancillary equipment must be inclusive of shipping and installation.

The Contractor may invoice 100% of the CLIN value upon delivery and installation of equipment.

12 SOW, Section 4.1.5.2, page 6, Technical

Can TSA confirm that the Base (1day) and Full (5 days) installation time does not include removal/decommission of the previous unit or the SAT/iSAT testing?

Yes, installation time includes removal/decomission if the lane has an existing unit as well as SAT testing.

13 SOW, Section 4.1.5.2, page 6, Technical Can TSA define the number of hours that is considered one day?

From the time a system is taken off‐line (not available for operation), the CPSS system shall be installed and operational within one (1) day of taking the intended checkpoint location down for installation.

14 SOW, Section 4.1.8.2, Page 8 Technical

Since a base configuration system does not contain a tray return system does TSA envision the UV add‐on as being a stand alone unit separate from the base‐configuration unit? If a standalone UVC unit is acceptable, are there any specific requirements unique to this solution?

Yes, a standalone unit may be proposed for Base. Please refer to SOW

Section 4.1.8.2.

15 SOW 4.1.8.2 Technical

What is the intended testing (e.g. certification standards, metrics, procedures, etc.) for this design enhancement, and how does TSA envision this interacting with the timeline for the QPL and a contract award?

TSA does not envision this interacting with the timeline for QPL and contract award. Shielding and UVC is considered an optional, "add‐on" package and will be tested as needed, prior to deployment.

16 SOW Section 4.1.11.2, Page 8 Technical

Should the sloped surface deployment/operational Requirement for all 3 configurations be 2%? The requirements called out in this SOW is:

• Base SOW specifies deployment/operation on a 2% sloped surface.

• Mid‐Sized SOW specifies deployment/operation on a 2.5% sloped surface.

• Full‐Sized SOW specifies deployment/operation on a 2% sloped surface.

All answers provided in this document are pertaining to the subject RFP for the Base configuration. The sloped surface requirement for the Base configuration is 2%. Please see amendments to other configuration

RFPs regarding this requirement.

Amendment 00001 TSA Responses to Questions

RFP 70T04021R7672N041

17 SOW Section 4.4, Page 10 Technical

What number of Simulators are required for each CPSS configuration? The requirements listed below are confusing:

• Base SOW specifies one (1) Simulators in the requirement section but two

(2) in the deliverables table.

• Mid‐Size SOW specifies two (2) Simulators.

• Full‐Size SOW specifies one (1) Simulator.

All answers provided in this document are pertaining to the subject RFP for the Base configuration.

Per Section 4.4.1, TSA requires one (1) simulator (HW and SW) per CPSS system. Additionally, TSA requires two (2) simulators (HW and SW) and two (2) simulators SW to install on existing TSA training computers as part of the Training Material Deliverables per Section 4.4.10.

Please see amendments to other configuration RFPs regarding this requirement.

SOW Section 4.10.2

(All), Page 14 Technical

This requirement differs from FRD v2.0, and required clarification. Is the

Contractor or the Government responsible for developing the SAT/iSAT documentation? Is there a test requirements matrix from TSA to specify iSAT?

See SOW 4.10.2.1. "The Contractor shall provide support, as needed, for TSA’s SAT plan and procedures development. Once these procedures are developed, they will be provided to the Contractor. The

Contractor shall review and provide their final recommendations to the

COR within twenty (20) calendar days. "

SOW Section 4.10.2.3

(All), Page 14 Technical

This requirement deviates from the SAT/iSAT Requirements in FRDv2.0, and required further clarification. The Requirements seems to indicate the

Contractor will be present at the SAT/iSAT events only in a supporting role and not responsible for the tests themselves Please clarify?

Per Section 4.10.2.3. SOW, "TSA or its designated test agent will perform each SAT at every installation site in accordance with TSA’s approved SAT plan and procedures and confirm the CPSS system is ready for operational use. , and Section 4.9.3.3.1. SOW "The Contractor shall provide direct on‐site support during these tests to answer any questions, perform any required system maintenance, obtain system data, and assist with system testing. "

SOW Delivery Table, Section 9.1.3

(applies to only Base). Page 35 Technical

The Base Deliverable table is in conflict with the above requirements as to who is responsible for generating the test documentation, the Contractor or

Government? Also the Simulator requirement specifies one (1) Simulator while the above table specifies two (2) Simulators. Please clarify?

See SOW 4.10.2.1. "The Contractor shall provide support, as needed, for TSA’s SAT plan and procedures development. Once these procedures are developed, they will be provided to the Contractor. The

Contractor shall review and provide their final recommendations to the

COR within twenty (20) calendar days. " TSA requires one (1) simulator

(HW and SW) per CPSS system.

21 SOW Section 4.4.10 Technical

Vendor simulator software is embedded in a Linux OS. Installation of this software package on a system will replace any existing Operating System. Is it acceptable if the installation of the simulator software on TSA workstations replaces the existing Windows OS? If not, is TSA open to purchasing separate simulators if the government owned PCs are insufficient to run the application?

It is not acceptable for software installed on TSA workstations to replace the existing Windows OS. Per SOW Section 4.4.10, the

Contractor shall provide TSA simulator software in CD or USB media format that can be loaded on existing training computers (software only, not contractor hardware).

TSA is not open to purchasing separate simulators if the Government‐ owned PCs are insufficient to run the application.

22 SOW Section Q.3, Page 53 Technical

For reasons of safety and security, vendor software utilizes a tight control on all service accounts at present requiring that the vendor be the party to provide access to these credentials. What is the acceptable timeframe for the provision of these credentials to the team responsible for vulnerability scanning?

TSA's expectation is the credentials shall be available prior to the start of the qualification process. TSA will generally require root/administrative access.

23 SOW, Section P. 1., Page 53 Technical Is a vendor defined approach consistent with the guidance documentation appropriate to satisfy this requirement?

Yes.

24 SOW Section T, Page 54 Technical

As there is no specification in the FRD 2.0 for PIV use for access to vendor systems, is it the intent of the customer that PIV cards be used as login credentials for the checkpoint CT systems and all associated computers?

No. Username and password is an acceptable method of authentication provided the minimum strength requirements for the password are met.

Request for Proposal, Section 2.2.1,

pg. 5 Contract Will TSA be providing an Excel Spreadsheet for pricing purposes? No.

Request for Proposal, Section 2.2.1,

pg. 5 Contract

The CLIN Description column of the table as a number of Units listed. Is TSA expecting ladder pricing to be added to that column?

Offerors may provide ladder pricing for systems.

Request for Proposal, Section 2.2.1,

pg. 5 Contract

CLINs 00001 and 00001A include Site Acceptance Testing (SAT) but SAT cannot occur until after shipping and installation which is ordered separately under CLIN 0004 and 000004A. Will TSA always order one Installation /

Shipping with each System?

TSA intends to procure one (1) Shipping (CLIN 00004‐00004b) with each system (CLINs 00001‐00001b). Both SAT and Installation are included as part of CLINs 00001, 00001a, and 00001b.

Request for Proposal, Section 2.2.1,

pg. 5 Contract

Discounts in pricing is typically derived from efficiencies in manufacturing and quantity discounts through supply chain, therefore please confirm that

CLIN 00001a systems will be awarded at one time.

The TSA reserves the right to exercise optional equipment, at any quantity, up to NTE quantity.

Request for Proposal, Section 2.2.1,

pg. 6 Contract

Please confirm that the CLIN 0003X quantity to be priced is 500 units, as the total CLIN 00001X system quantity is 425.

Confirmed.

This quantity includes all system equipment under CLIN 00001a, additional ancillary equipment exercised under CLINs 00005‐00012 and

00014‐00015, and donated items only in which the offeror is prime.

Request for Proposal, Section 2.2.1,

pg. 7 Contract

Please confirm that OCONUS only includes, Alaska, Hawaii and the United

States Territories and does not include other countries.

Confirmed.

29 Request for Proposal 2.2.1, pg. 7 Contract

In the notes section of the pricing matrix for CLIN 5, you request that the pricing be provided for the region with the highest proposed unit cost.

Typically that will be OCONUS. Based on the installation of majority of units will be CONUS, should the evaluation be based on CONUS only?

No.

30 Request for Proposal 2.2.1, pg. 7 Contract

For CLIN 00001 ‐ are items defined in CLIN 00007‐00012 priced in this CLIN or priced separately in CLIN 00007‐00012 to account for varied deployment options?

CLIN 00001, 00001a, and 00001b must be inclusive all of the requirements contained within SOW Section 4 and SOW Table 1.

CLINs 00005‐00011 are priced separately as additional optional quantities.

Request for Proposal, Section 4.1, pg.

Contract Please confirm that attachments provided should be referenced herein.

Yes, RFP Section 4.1 outlines RFP attachment A, which is the Order

SOW.

Request for Proposal, Section 5.1, pg.

Contract

If the contractor support organization does not respond to a request to provide the documentation required, will that be considered a non‐ responsive response by the submitter if the submitter provides evidence of attempting to obtain the documentation?

No, however; evidence of attempting to obtain the documentation must be provided.

Amendment 00001 TSA Responses to Questions

Request for Proposal, Section 6.5, pg.

Contract

States that proposal must be valid for 180 days, however, Section 6.7.c

Period for Acceptance of Offerors states "The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation." Please clarify.

See Amendment 00001. Per RFP Section 6.5, the Government requies the proposal to be valid for a minimum period of two hundred and thirty (230) calendar days from the date of submission.

Request for Proposal, Section 7.3, pg.

Contract

Please confirm that Offerors will be able to continue to test at Level 0 or if achieved, will be able to test at higher detection levels leading up to the procurement?

Yes, testing can continue. Per RFP Section 6.10.2, "TSA will verify the proposed CT system's highest level of detection certification standard achieved no later than October 31, 2021." Per the FRD, the minimum requirement is Accessible Property Screening System (APSS) Detection

Standard Version 6.2 Level 0.

Base‐Size Statement of Work (SOW), Section 3.1, pg. 4 and Section 4.1.5, Page 6 and Section 4.10.2, page 14

Please confrm that Integrated Site Acceptance (iSAT) is not applicable to

Base‐Size and only a Site Acceptance Test (SAT) will be performed once installed.

Confirmed. Only a Site Acceptance Test (SAT) will be performed for

Base once installed.

36 Full‐Size SOW, Section 4.1.8 pg.7 Contract Please confirm that 'acrylic' would also include polycarbonate (Lexan™) which is more crack resistant than acrylic (Plexiglass™) No, acrylic does not include polycarbonate.

Base‐Size Statement of Work (SOW), Section 4.1.13, pg. 9 Technical

Please confirm that the no cost upgrade DOES NOT include Prohibited Item

Algorithms?

Confirmed.

Base‐Size Statement of Work (SOW), Section 4.1.13, pg. 9 Contract

If the future government future requirements require extra computing hardware to achieve higher levels of certification, is it’s the government intention to require vendors to upgrade the hardware at no cost

Per SOW Section 4.1.13., "The Contractor shall ensure all delivered

CPSS systems are upgradeable to APSS Detection Standard 6.2 Level 1 at no cost to the Government." This includes hardware, if necessary.

Base‐Size Statement of Work (SOW), Section 4.1.13, pg. 9 Contract

If algorithms to achieve certification at future defined detection level are developed by the offeror with private funding, is the offeror still required to upgrade the system at no cost to the government

Yes.

Base‐Size Statement of Work (SOW), Section 4.1.13, pg. 9 Contract

If the government is requesting no cost upgrades to hardware and software for future detection requirements, will the government continue to fund algorithm development to address these future threats and if so for how many years?

It is at the TSA's discretion to determine if the agency will continue to fund algorithm development. At this time, a determination has not been made.

Base‐Size Statement of Work (SOW), Section 5.2.1. pg. 16 Contract

The Basic Ordering Agreement, Section 2.7.1 states post award conference within 14 days, the SOW states 30 days. Please clarify which is correct?

30 days.

Section 2.7.1 of the BOA states: "The Contractor shall participate in a post award conference that will be held within fourteen (14) days after

Order award, unless stated otherwise at the Order Level."

Base‐Size Statement of Work (SOW), Section 6.3, pg. 20 Contract

Can the TSA put a limit on the total number of units stored so unnecessary cost is not added to the proposal? As stated, 6 months x 22 units per month=132 scanners, Automated Diverters and roller tables is significant storage.

No, the TSA will not determine how an Offeror shall include this requirement in their FFP price proposal.

Base‐Size Statement of Work (SOW), Section 7.1.4, pg. 21 Contract

Please confirm that upgrades on equipment will have the same warranty period as the original equipment?

Confirmed. The warranty period will remain the same as the original equipment. TSA will not restart the warranty period.

Base‐Size Statement of Work (SOW), Section 7.1.4, pg. 21 Contract

Please provide maximum number of software upgrades that will be required of installed systems per year.

There is no maximum number of software upgrades that will be required of installed systems per year. Upgrades must be provided as needed.

45 SOW 8.3.1.3, page 23 Technical

The Government will measure overall Contractor performance using

Operational Availability (Ao). Ao shall be measured by ‘airport‐equipment type’ monthly, at the airport level and any applicable disincentives shall be included in that month’s invoice in accordance with Section 8.4, Disincentives. Are all configurations (base, mid, and full) considered the same 'airport‐equipment type' or are they treated separately for RMA metrics and Ao development, and invoicing purposes?

They are treated and calculated separately, per contract. The disincentives will be for each contract.

SOW 8.10.2 &

SOW 8.10.2.3.2, page33 Technical

8.10.2 states that technology assets (including hard drives) deemed to be beyond repair are to be sent to the Contractor's TSA authorized facility for disposal. 8.10.2.3.2 that inoperable hard drives need to be shipped to the

TSA Springfield Warehouse.

Does 8.10.2.3.2 override 8.10.2?

See Amendment 0001. The TSA Springfield Warehouse is the

Contractor’s TSA Authorized facility for disposal.

47 RFP 2.2.1, page 8 Technical

CLIN 00015 calls for the pricing of UV technology solutions per the CPSS base sized system. Have all systems been tested with UV technology as part of the QPL process and will systems placed on the QPL have an approved UV solution embedded in the system?

No. The Department of Homeland Security (DHS) Science and

Technology (S&T) commissioned a study to assess the efficacy of germicidal UV (UV‐C) light to decontaminate SARS‐CoV‐2 on passenger screening bins.

48 RFP 6.7 (e), page 37 Technical Does paragraph 6.7 (e) imply that Offerors can submit multiple configurations‐ an "alternate commercial item," for testing under the QPL?

No.

49 RFP 7.6.1, page 45 Technical

Paragraph 7.6.1 indicates that the Government will evaluate the highest level of detection capability achieved no later than October 31, 2021. If a system has achieved a level higher than 6.2 Level 0, will Throughout and

Reliability then be evaluated based upon TSA QPL test results at that higher level?

No. Per the FRD, the minimum requirement for CPSS Increment 1 is

Accessible Property Screening System (APSS) Detection Standard

Version 6.2 Level 0, therefore that is the level that will be evaluated during qualification.

50 SOW 4.1.8.2, page 8 Technical Has the UV technology indicated as a requirement under the SOW 4.1.8.2.

been tested and approved by a QPL process?

No. The Department of Homeland Security (DHS) Science and

Technology (S&T) commissioned a study to assess the efficacy of germicidal UV (UV‐C) light to decontaminate SARS‐CoV‐2 on passenger screening bins.

51 SOW 7.1.4, page 21 Contractual

Under SOW 7.1.4., warranty shall include hardware or software upgrades to support new algorithms. Is this specifically referring to APSS 6.2 Level 1 upgrade or some other?

This is referring to software upgrades that will be required. There is no maximum number of software upgrades that will be required of installed systems per year. Upgrades must be provided as needed.

3.2.2 Table 3 ‐ Invoice Guidance CLIN

00004 & 00004b, page 15 Contractual

Can CLINs 00004 and 00004b be invoiced upon shipment since they are separate CLINS not tied to installation? Is the "&" symbol meant to be a "‐" symbol?

Yes, see Amendment 00001.

RFP, Part VI, Section 6.6 Qualification

Requirements, pg. 36 Contract

Please confirm that TSA will not deem as non‐responsive, those Offerors with systems accepted onto the QPL after the RFP's 31 October, 2021 deadline.

An approved QDP is not required as a requirement to respond to the subject RFP. However; the Offeror’s proposed CT system must be qualified under the associated QPL in accordance with FAR 52.209‐1 ‐‐

Qualification Requirements on or before October 31, 2021.

Amendment 00001 TSA Responses to Questions

RFP ‐ CLIN 00003a‐ CLIN 80003a, Pg. 6

& 7, Warranty and Logistics Support Contract

The pricing table reflects a quantity of 500 units in CLINs 00003a‐80003a, which differs from the total quantity of 428 reflected in CLINs 00001‐

00001b. Please confirm the quantities in CLINs 00003a‐80003a should be changed to 428 to match CLINs 00001‐00001b?

Quantity of 500 for CLINs 00003a‐80003a is correct.

This quantity includes of all system equipment under CLIN 00001a, additional ancillary equipment exercised under CLINs 00005‐00012 and

00014‐00015, and donated items only in which the offeror is prime.

RFP, Section 6.2 Questions and

Amendments, pg. 35 Contract

In response to the solicitation Q&A process, if RFP documents are amended, we respectfully request TSA provide an unmarked amended version of the

RFP documents in addition to the tracked changes version as was provided for Mid‐size Amendment 1.

Confirmed.

RFP ‐ Section 6.8 Proposal

Preparation, B.vi a; pg. 40 Contract

Respectfully request TSA allow use of 9 point Times New Roman font for proposal graphics. This would maintain allow for more detailed graphics while also maintaining clear legibility.

Confirmed. See Amendment 00001.

RFP, Part VI, Section 6.6 Qualification

Requirements, pg. 36 Contract

If TSA plans to provide industry with additional guidance on the QPL acceptance deadline and criteria, does TSA intend to provide communications detailing this guidance via RFP amendment or by other formal means?

If the terms of the RFP are to be updated, a formal amendment shall be posted via www.beta.sam.gov.

RFP, Part VI, Section 7.6.3 Factor 3‐

Price, pg. 46 Contract

The RFP states "evaluated price shall be evaluated on a quantity to be determined.” How does TSA intend to use the evaluated price to award a quantity of units?

Offerors should provide their best pricing for all quantities. How the

TSA utilizes the evaluated price to determine the quantity of units to be awarded is Source Selection Sensitive.

RFP, Part VI, Section 7.6.3 Factor 3‐

Price, pg. 46 Contract

Will TSA provide to industry which CLINs and quantities will be used in the evaluated price?

Offerors should provide their best pricing for all quantities and CLINs.

Quantity to be evaluated is Source Selection Sensitive.

RFP, Part II, Section 2.9 Period of

Performance, pg. 10 Contract

With this vehicle supporting future ordering periods, what is TSA's approach to allowing Offerors to provide further discounted pricing when competing on future CPSS orders by establishing ceiling prices?

Offerors should provide their best pricing for all quantities as a part of this RFP and future RFPs. The TSA can not dictate how an offeror should propose discounted pricing and how to factor in future RFPs under the

CPSS program.

Amendment 00001 TSA Responses to Questions