BPA_Terms_and_Conditions_for_TSA_Canines.pdf

70T02018Q9NOTD408

BLANKET PURCHASE AGREEMENT

TSA CANINES

CONTENTS

SECTION I: DESCRIPTION OF AGREEMENT

SECTION II: PRICING

SECTION III: STATEMENT OF WORK

SECTION IV: ATTACHMENTS

SECTION V: TSA TERMS

SECTION VI: CLAUSES

SECTION VII: INSTRUCTIONS TO PREPARE QUOTES AND EVALUATION FACTORS

SECTION I: DESCRIPTION OF AGREEMENT

Scope

Under this firm fixed price Blanket Purchase Agreement (BPA), the vendor shall provide explosive detection canines (EDCs) to the Transportation Security Administration (TSA) Canine Training Center (CTC). The TSA has established four EDC candidate classifications, discussed under the Section III Statement of Work, to be provided by the vendor if and when ordered by a TSA Warranted Contracting Officer (CO). All Contract Line Item Numbers (CLINs) seen below will be activated by means of BPA Calls (or “Orders”).

Each BPA Call will specify the specific EDC candidate classification and quantity to be ordered. It is anticipated that the majority (potentially all) of canines ordered will be of the EDC Basic classification.

Over the next five years it is estimated that a total quantity of 1,000 canines (across all the BPAs awarded) may be ordered with a ceiling price across all BPAs of $9,500,000.00. The final quantity will be determined by programmatic need and may be significantly higher or lower than the estimated total quantity.

All BPA Calls will require the vendor to deliver canines to the CTC, however the assessment of EDC Basic canines may either be at the CTC or the vendor’s site. The decision to conduct the assessment at the CTC or the vendor’s site will be at the discretion of the TSA.

Extent of Obligation

The Government is obligated only to the extent of authorized purchases actually made under the BPA.

There is no guarantee that a BPA holder will be awarded an order.

Purchase Limitation and Individuals Authorized to Purchase

The dollar limitation for each individual BPA Call placed via Purchase Order by a CO is set to the threshold of $7 million as established under FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items.

The TSA is exempt from sales tax. TSA’s FEIN# 80-0038533.

Placement of Orders:

Orders shall be competed amongst all the BPA holders or set aside and competed amongst small business BPA holders. When placing orders, the CO may consider a variety of information, such as past performance on prior orders, price, business size (large/small), and mission need (takes into account quantity required and availability of canines with a given vendor). In terms of quantity required, most orders are expected to be in the 10-25 range, however there may be occasions where the TSA requires upwards of 50. The ordering process is intended to be informal (short email or phone call, for example) and accomplished in an expeditious and fair manner.

SECTION II: PRICING

All BPA Calls resulting from this BPA will be firm fixed price. The BPA unit prices are ceiling prices.

Pricing on orders may end up lower than the established unit pricing, but cannot be higher. Pricing for the EDC Basic canine is separated by “CTC” or “Vendor Site” to distinguish between whether the vendor is required to deliver canines to the CTC and have the assessment conducted there, or whether the CTC will go to the vendor’s site to conduct the assessment, with the vendor only having to deliver to the CTC those canines that pass assessment. All delivery/retrieval costs are to be included in the unit prices.

The vendor at a minimum is required to complete pricing for the EDC Basic canine, however it may provide pricing for one or all the other classifications (PSC Basic, PSC Advanced, PSC Ready) it has the capability of providing. Again, it is anticipated that the majority of canines ordered will be of the EDC Basic classification.

Quote Fill in Table

Item No Supplies Qty Unit

Unit Price -

VENDOR

FILL -IN

EDC Basic (CTC) - Base Year Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

EDC Basic (CTC) - Year Two Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

EDC Basic (CTC) - Year Three Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

EDC Basic (CTC) - Year Four Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

EDC Basic (CTC) - Year Five Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

EDC Basic (Vendor Site) - Base Year Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

EDC Basic (Vendor Site) - Year Two Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

EDC Basic (Vendor Site) - Year Three Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

EDC Basic (Vendor Site) - Year Four Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

EDC Basic (Vendor Site) - Year Five Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Basic (CTC) - Base Year Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Basic (CTC) - Year Two Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Basic (CTC) - Year Three Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Basic (CTC) - Year Four Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Basic (CTC) - Year Five Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Advanced (CTC) - Base Year Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Advanced (CTC) - Year Two Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Advanced (CTC) - Year Three Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Advanced (CTC) - Year Four Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Advanced (CTC) - Year Five Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Ready (CTC) - Base Year Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Ready (CTC) - Year Two Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Ready (CTC) - Year Three Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Ready (CTC) - Year Four Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

PSC Ready (CTC) - Year Five Ordering Period - In accordance with the Section III Statement of Work 1 EA $ -

SECTION III: STATEMENT OF WORK

1. Mission Requirement - The TSA CTC in partnership with the National Explosives Detection Canine

Team Program (NEDCTP) deploy canines to protect the nation’s transportation infrastructure. These canines work to detect explosives odors in active, dynamic and potentially distracting environments that are used by the American traveling public. These canines must be resilient and motivated to perform their repetitive tasks and must be undeterred by a high paced and active work place environment.

2. The TSA has established the following canine candidate classifications. TSA will order canines by classification based on current operational needs. In the event a canine fails to meet the criteria at the presented classification, the vendors may offer the canine at a lower classification at its associated established pricing, provided it qualifies, to facilitate order fulfillment.

2.1 Explosive Detection Canine (EDC) Basic - A canine that displays the potential to be trained to detect explosive odor in association with static (non-moving) objects. Sociability and environmental stability are necessary to perform their task; canines must demonstrate boldness or sufficient recovery to environmental stressors.

2.2 Passenger Screening Canine (PSC) Basic - These canines will have the highest level of environmental confidence and sociability to be deployed in an active, high paced dynamic environment (public transportation hubs- airports, train stations, ferry operations, and similar environments). These canines will be capable of being trained as an EDC and display additional behavioral characteristics conducive to effectively work around passengers with strong independent search behavior. Canines in this tier will not have been trained on explosive odor.

These canines will be tested on their ability to locate a reward in static environments as well as concealed on a Role Player (static or moving). A Role Player is defined as a person or persons acting in the capacity of a mass transit passenger.

2.3 PSC Advanced - This category serves as a vendor option to offer canines demonstrating advanced training in EDC and PSC searches but require additional training to meet the PSC Ready standards (e.g. PSC Ready canines not meeting full validation requirements). All required commands must be in English and are as follows: “SEEK” (to begin searching), “SIT” (obedience and assisting in odor), and “OUT” (release of the reward).

2.4 PSC Ready - These canines also will have the highest level of environmental confidence and sociability to be deployed in an active, high paced and dynamic environments (public transportation hubs- airports, train stations, ferry operations, and similar environments). These canines are completely trained and ready for validation to be deployed as TSA PSCs. These canines must validate in all 8 (6 EDC and 2 PSC as outlined in 5.4) areas and must know the complete odor catalogue. Additionally, all required commands must be in English and are as follows: “SEEK” (to begin searching), “SIT” (obedience and assisting in odor), and “OUT” (release of the reward).

NOTE: Odor catalogue to be released at contract award and all vendor staff who possess a need to know for the odor catalogue must sign and return Non-Disclosure Agreements and complete required SSI training.

3. Canine Requirements (General)

3.1 Canines that are successful at explosives detection in active and dynamic mass transportation environments are a specialized product. There is a clear distinction that separates these canines from typical pet populations or canines used/trained for tasks in a more controlled and repeatable environment. This specialization is even more pronounced in canines utilized to search personnel wearing hidden improvised explosive devices.

3.2 Identification - All potential candidate canines need permanent identification in the form of an implanted microchip. This microchip ID shall be used in the legal marker on all radiographs as listed in the Medical Requirements and Evaluation, Attachment (1). The microchip shall be identified clearly in association with this specific canine in all medical and training records.

3.3 Breed - Vendor provided canines shall be of acceptable sporting breeds. Primary acceptable breeds are Labrador Retrievers, Flat Coated Retrievers, Vizslas, and German Shorthaired/Wirehaired Pointers. Other sporting breeds may be tested with prior agreement from CTC. Springer Spaniels, Brittany Spaniels, Golden Retrievers, Weimaraners, and Border Collies are not acceptable. Non-sporting breeds may be considered based on the current operational needs of the CTC. The working breeds will be limited to German and Dutch Shepherds and Belgian Malinois.

3.4 Age - All canines presented for evaluation will be between 12-36 months of age at the time of delivery.

3.5 Sex - (surgical altering)- Males and females may be purchased reproductively “intact”.

3.6 Immediate disqualifiers for assessment acceptance

3.6.1 Canines screened by CTC within the past 30 days. It will be the vendor’s responsibility to meet this requirement.

3.6.2 Canines already having been found to have disqualifying behavioral or medical characteristics in past evaluations, will not be accepted for assessment. This includes any canine previously eliminated from the TSA program.

3.6.3 Any canine showing signs of fear, shyness, retreating, or avoidance behaviors (people and environment), noise sensitivity (to include the potential for gunfire), submissive urination, or refusal to negotiate objects will be considered unacceptable.

3.6.4 Aggression (human or canine)- Any canine showing aggressive behavior toward human beings or other canines, as defined by the SWGDOG guidelines (https://swgdog.fiu.edu/), as well as toward items and equipment in and around the testing area will not be accepted.

Any canine with a clear history of aggression will not be accepted.

3.6.5 Evidence, as determined by the CTC evaluators, of forced fetch, electronic collar training, or the use of some form of compulsion in an effort to force a dog to pick up or retrieve an object.

3.6.6 Disease or Injury- Canines that are injured, displaying potentially infectious disease, or are considered overweight or underweight as determined by the DOD Military Working Dog Veterinarian Services will not be accepted for assessment. Previously medically declined canines with medical records displaying treatment and recovery from injury or disease may be assessed.

3.6.7 Medical disqualifications (see Attachment 1, Medical Requirements and Evaluation).

3.6.8 Falsification identified in any of the deliverable records.

3.7 Cumulative Disqualifiers - Canines will be rated Pass/Fail during the assessment. The below behaviors, although not an all-inclusive list, are often cumulative in nature and may constitute a failure:

3.7.1 Loss of interest in the reward object.

3.7.2 Failure to pursue thrown reward object.

3.7.3 Visual rather than olfactory search behavior.

3.7.4 Weak or interrupted search behavior.

3.7.5 Displays a lack of physical stamina.

3.7.6 Failure to accept being placed in sit position.

3.7.7 Failure to return to active/effective search behavior after being placed in sit position.

3.7.8 Strong tendency to scratch, claw or bite objects in the environment, to include reward/odor, while searching.

3.7.9 Excessive interest in distracting odors or stimuli or preoccupation with scent-marking.

3.7.10 Failure to follow presentations.

3.7.11 Overreliance on presentations or encouragement from the evaluator/handler to maintain productive search behavior.

3.7.12 The canine shall not allow distractions (noises, objects in the area, or other people) to repeatedly disrupt its search behavior. During the search, the canine will be expected to tolerate close contact with one or more persons. These persons may speak to or touch the canine. These persons may also make noise or use objects in the environment to provide strong visual and auditory stimuli.

3.7.13 Frustration demonstrated by barking or other vocalizations.

3.7.14 Repetitive open mouth searching as opposed to sniffing behavior during a search.

3.7.15 Dogs requiring excessive amounts of praise to perform tasks. The emphasis is for a dog with strong independent search abilities.

3.7.16 Repetitive immature behaviors.

4. Assessment Requirements (General)

4.1 The expectation is that the vendor has prepared the dog to the standards set forth in this statement of work. Trainability will be evaluated during the assessment, but will not outweigh deficiencies in the assessment criteria. It must be made clear that excessive use of praise or motivational rewards will not be used as a means to assist the dog with a specific socialization, environmental stability or search assessments. Searching ability with effective olfactory acuity should be self-driven for the dog and independent from the handler’s input.

4.2 The canine(s) general assessment begins as soon as the canines are received by CTC staff and continues until they are accepted or disqualified. This includes observations made by all persons handling or observing the canine during the assessment period. The assessment will conclude at acceptance or disqualification and may last up to ten working days.

4.3 The vendor will have prepared the canine sufficiently to be resilient to the stress associated with the procurement process. This should include but not be limited to- transport in canine trailers, handling by strangers, unfamiliar kennel environs, veterinary care in a very large veterinary hospital (in muzzle), and unfamiliar assessment environments.

4.4 Vendor participation- A demonstration will be offered for vendors, prior to the placement of an order, to observe a canine being taken through the assessment areas with an evaluator demonstrating how each assessment will be performed. Vendors are allowed to be present during testing events providing they receive prior approval from the CTC, and remain in an observation capacity throughout the assessment.

4.5 Medical

4.5.1 A full medical warranty of 60 days (from date of delivery of canine) is required. The medical warranty shall include the vendor assuming responsibility to retrieve any canine determined to have a pre-existing medical condition that is discovered or becomes symptomatic after acceptance/delivery. The vendor shall take possession of the canine within 14 calendar days of notification and be responsible for costs associated with air shipment from San Antonio International Airport or their travel to and from the CTC to recover the canine.

4.5.2 Prescreen- Medical records and diagnostic quality radiographs must be delivered to CTC a minimum of 20 calendar days prior to canine arrival at CTC, unless otherwise stated in individual orders. Failure to meet the established deadline could cause the cancellation of the order. Complete medical record delivery instructions for orders along with a delivery tracking spreadsheet are provided as Attachment (2) and (3) respectively.

4.5.3 In processing- All canines will be given a preliminary physical examination by a veterinarian prior to being placed in the kennel population to prevent the spread of infectious disease and to make sure canines are healthy upon receipt. Canines may be given prophylactic veterinary treatment to protect the canine from coccidia and giardia infections.

Each canine presented will have blood taken and stored during the intake process. Provided the canine passes the required assessments, the stored blood will be sent to the lab for testing for Trypanosoma cruzi (Chagas disease). This process can take in excess of three business days and the canines will not be considered medically cleared until the results are received. A dog which tests positive for Chagas will be medically eliminated from consideration and may not be re-presented.

4.5.4 At acceptance - A canine will only be given full veterinary examination after the CTC has accepted the canine after behavioral assessment. (see Attachment 1 Medical Requirements and Evaluation)

4.5.5 Pre-existing medical conditions that become symptomatic within 60 days from date of delivery will be rejected and returned to the vendor for refund or replacement.

4.5.6 Behavioral

4.5.6.1 General outlook - Canine must acclimate to a large kennel environment and be properly conditioned to be moved in and out of that environment. Additionally, the canine must be conditioned to a large volume veterinary hospital, and being transported in vehicles and canine trailers. Canines showing adverse behavioral or medical reactions while at Lackland AFB may be deemed unsuitable for assessment.

4.5.6.2 Reward types - Food reward is not acceptable. Kongs, tennis balls, rubber balls, tugs, bumpers, and squeaky toys are acceptable. These objects should be K9 safe and the canine should be highly motivated to possess the object. The canine’s preferred reward will be listed in the deliverables on the Order Tracking Sheet.

4.5.6.3 Trained behavior will be warrantied for 30 days after acceptance. Canines with severely degraded assessed behavior, as defined in 5.4, will be returned to the vendor who may retrain, replace, or refund that canine.

5. Assessment Requirements (Specific) - The assessment criteria for all detection canines procured will be for canines capable of working in an active, high paced and dynamic environment with many distracting stimuli (startling noise, ambient noise, other people, other dogs, and other objects). During the period of acclimation and throughout the assessment process, the canine will be observed to ensure the canine does not have environmental deficiencies or sociability issues. The canine shall be capable of displaying a strong ability to adjust to differing environments such as, but not limited to, tight spaces, various surfaces, odors, noises, stairs, vibrations, stable and unstable elevated surfaces, and movements, while maintaining the ability to actively search. This assessment will be conducted through a phased testing approach. The canine will be required to show boldness, persistence in the search, commitment to odor, and a desire to work in each phase of testing. During searches, areas without rewards or explosive odor present will be used. Prior to making Pass/Fail decisions, tests may be repeated, in any combination, as many times as the evaluator deems necessary to further assess any demonstrated behaviors. The evaluator may also omit certain tests or parts of tests.

5.1 Phase I - In Phase I, all canines presented, will be assessed for their environmental stability and reward interest and will be evaluated under the below criteria.

5.1.1 Environmental - This environment should be unfamiliar to the canine and features a number of intense stimuli that can be used to test the canine’s environmental stability, or “boldness”. Stimuli of interest include tight spaces such as closets and cabinets, unstable surfaces, slick floors, elevated footing, obstacles, stairs, noise, moving/startling objects, lights, and groups of people. Any and all such stimuli may be used to assess the stability and “boldness” of canines presented to TSA for possible purchase. The canine will not be routinely played with or stimulated with a reward object (e.g. Ball or Kong). To be eligible for TSA purchase, the canine should behave boldly and fearlessly. The canine will be required to independently jump onto stable and unstable elevated surfaces without fear or hesitation. The elevated surfaces will be approximately standard table height. If the canine is momentarily fearful, it may still be considered for purchase provided it recovers quickly and if it displays sufficient willingness to confront stressful stimuli.

5.1.2 Muzzle, Equipment, and Crate - During the evaluation canines will be expected to accept wearing a muzzle as well as being placed in and removed from a crate and will be handled by TSA trainers for these procedures. The canine must be willing to accept various equipment such as a collar, choke chain, martingale collar, and harness. Canines that struggle excessively, become aggressive or excessively inhibited in either of these situations may be rejected. (Reference 3.6.4)

5.1.3 Approach - The canine will be subjected to approaches by single or multiple people, with and without luggage. The canine must display confidence and sociability toward those approaching him/her with no fear or aggression displayed.

5.1.4 Static Object - The canine is held at the end of the leash on a flat collar. The tester shows the reward object to the canine and places it on the ground within six feet of the canine.

The tester then steps away and watches the canine for a minimum of 15 seconds. During this observation period, distracting noises will be made using objects or items within the testing environment. This test is designed to assess the strength of the canine’s interest in the reward object. Reward interest is evaluated in terms of the canine’s tendency to focus on the object without interruption and the canine’s tendency to resist distraction.

5.1.5 Thrown Object - The evaluator will retrieve the reward object and throw it within the testing area. The canine is expected to pursue and pick up the object. Reward interest is evaluated in terms of the speed and eagerness with which the canine pursues the object and picks it up.

5.1.6 Possession - Without providing any praise or stimulation, the canine is allowed to interact independently with the reward object for a minimum of 15 seconds. Reward interest is evaluated in terms of how concentrated the canine appears to be on the object (chewing, mouthing, and coveting the object), and how the canine maintains physical possession (holding the object) and mental possession (remaining near the object, looking at the object, and refusing to walk away without picking it up). After picking up the reward object, it is permissible for the canine to seek attention from or investigate people in the area, and the canine may even drop the object momentarily, so long as it immediately scrambles to recover it. If the canine drops the reward object and leaves it, or drops it repeatedly, this may result in failure. Possession will continue to be tested and observed throughout the entire testing process. Breed specific behaviors will be considered.

5.1.7 Physical Possession - The evaluator will attempt to physically take the object away from the canine by pulling or tugging at the reward. If the evaluator cannot take the object, then the handler attempts to take it away, or “OUT” the canine. Reward interest is evaluated in terms of how stubbornly and powerfully the canine resists physical attempts to take the object (i.e. plays tug-of-war). Breed specific behaviors will be considered.

5.2 Phase II - Phase II testing will only apply to canines presented in the EDC Basic and PSC

Basic categories and will be tested in the following areas:

5.2.1 Open Area - This test is performed providing the necessary environment (normally an open, outdoor area with groundcover) is available. The location is at the evaluator’s discretion.

The evaluator will throw or place the reward object into an area of concealment without the canine watching. The canine will then be brought into the area to search. Active search behavior is evaluated in terms of intensive sniffing and investigation of the environment.

Odor localization aptitude and odor responsiveness are evaluated in terms of magnitude of behavior change in response to reward object odor and bracketing upwind to source. The initial test will consist of a minimum of three trials and the canine must continue to actively search, by olfactory sense, for the reward item until located.

5.2.2 Room Search - The evaluator may pretend to place the reward into the environment while the canine watches. The canine is allowed to pull forward and search, either on leash or a dropped leash, for the reward. Over the course of a minimum of three searches, active search behavior is evaluated in terms of intensive sniffing and investigation of the environment. In order to pass the test, the canine is expected to search, by olfaction, and to show the potential to learn to recognize target odor. When the canine sniffs the odor source, the evaluator provides a reward, most often by tossing a second reward item at odor source. The canine is expected to remain at the source of the reward object without losing interest and/or walking away until rewarded. At some point during detection testing, the canine may be expected to accept being placed in a sit position after sniffing reward odor.

The canine is not expected to sit easily or automatically after sniffing reward odor, but is expected to accept the “sit” without becoming fearful or skittish, without struggling excessively against the “sit”, and without exhibiting excessive disruption of search behavior or reward object interest. In order to pass, the canine shall show satisfactory physical stamina, evaluated in terms of how much physical work and searching the canine can engage in before exhibiting signs of stress such as panting and loss of interest in searching.

5.3 Phase III - Phase III testing will only be administered to a canine presented under the PSC

Basic category. The Evaluator maintains the right to configure the number, location, and function (moving or stationary) actions of the Role Player personnel. The details of the test are as follows:

5.3.1 Environmental - Additional environmental testing will be performed beyond that of the

Phase I. Canine will be expected to negotiate various staircases, including but not limited to, metal or wooden construction, closed and open where the floor below can be seen, and multilevel. The canines are expected to negotiate a variety of stairs, exhibiting boldness and confidence while ascending and descending without interaction or encouragement from the handler. Canine will be required to navigate through luggage areas and confidently work on and around baggage handling equipment such as baggage carousels. Finally, the canine will be subjected to Rail Cars or Aircraft with an expectation to display a desire to work in those areas including the confined spaces, elevated locations, and accept handler direction to search high upon seat rows.

5.3.2 Search with Role Players - PSC searches in Phase III will be conducted in a terminal environment with seated Role Players. The reward will be secreted on or near the Role Players to assess the canine’s willingness to search by olfaction and locate the reward. The canine is expected to remain at the source of the reward object without losing interest and/or walking away until rewarded. Canines that display overly social or rude behaviors around the Role Players may be rejected.

5.3.3 Follows - This test is designed to determine the canines desire to locate and follow a reward retained by a person. The canine will be enticed by the reward carrying person. As the person walks away, the canine will be evaluated on its desire to follow and retrieve the reward without signs of aggression, leash sensitivity or over-socialization.

5.3.4 Operational Airport - All canines being evaluated under Phase III, who successfully pass the room searches and follows, will be evaluated in an operational airport environment at San Antonio International Airport or other suitable airport. The canine will be walked, on leash from a harness, through the airport and be required to confidently negotiate the “unsecure” side of the facility. This will include interaction with automatic doors, baggage carousels, escalators, elevators, stairs, vehicle and pedestrian traffic, elevated walkways, and noises from vehicles, equipment, and aircraft. The reward will not be used to entice the canine to successfully negotiate the environment. A lack of boldness or desire to work in this environment may constitute a failure of the evaluation as determined by the evaluator.

5.4 Phase IV - Only canines undergoing evaluation for PSC Ready will be subjected to Phase IV testing. Under Phase IV, canines will be required to successfully locate the full complement of explosive odors (with a minimum overall find rate of 93%) in all six of the required EDC areas and have a 100% find rate in the PSC portion. The allowed number of Non-Productive Responses (NPR) and missed explosive training aids will be determined by the current CTC Evaluation Standard. Additionally, canines must exhibit the desire to search independently of the evaluator, in a systematic manner, with minimal presentations. Further, the canine must be proficient in release of the reward by either extracting it from the canine’s mouth or the canine dropping it on the floor when commanded by the evaluator. Provided the canine passes Phase I, he/she will then undergo testing in Phase IV as follows and must display a desire to work for the entire search in each area: Note: Any of the areas described below may contain luggage at the discretion of the evaluator. The CTC reserves the right to test PSC Ready canines on any or all portions of Phase II or Phase III testing. Note: For a canine to qualify as PSC Advanced, the canine must be successful in the majority of Phase IV testing as determined by the evaluator.

5.4.1 EDC Search Areas (6) - EDC Search Areas are airport style terminals, cargo warehouses, luggage, aircraft, vehicles, rail cars, and any of the associated equipment. A search of these areas will consist of multiple explosive training aids planted throughout the facility (not on personnel) at a depth of no more than three feet and not more than six feet in height.

Additionally, distractor material, such as items of novel odor and food, can be placed in the area. Canines are expected to locate the concealed explosives and exhibit a passive response in the form of a “SIT”. Role Player personnel can be placed in any or all of these areas.

5.4.1.1 Terminal - The canine must independently search under and around seats, ticket counters, and all other productive areas found in the airport environment. This area will be equivalent to approximately seven airport gates.

5.4.1.2 Cargo Warehouse - The canine will be required to effectively search various types of warehouse areas including but not limited to storage racks, shipping containers, pallets, baggage movement equipment, and the associated support equipment in an area up to 10,000 square feet.

5.4.1.3 Luggage - The canine must independently search all sides of each piece with no more than two presentations required by the canine per bag. For “packs” configuration (no more than 5 bags grouped together), the canine must search all sides of the group with no more than two presentations required by the canine per pack. These bags will be standard luggage seen in airports and will not include backpacks, garment bags, duffle bags, brief cases, or gym bags. This area will require the search of up to 40 bags.

5.4.1.4 Aircraft - The canine must systematically search the interior of the aircraft. The canine must search each row of seats to the bulkhead as well as the overhead compartments, lavatories, and galley. Canines who excessively jump onto the seats without searching the seats may be eliminated from testing.

5.4.1.5 Vehicles - The canine must search door seams, bumpers, and wheel wells requiring no more than two presentations per vehicle. The assessment in vehicles includes cars, trucks, and buses and will require a search of 30 vehicles and six buses. Buses will be searched and conducted in the same manner as aircraft in para. 5.4.1.4.

5.4.1.6 Rail Cars - A minimum of two passenger type rail cars will be searched and conducted in the same manner as aircraft in para. 5.4.1.4.

5.4.2 PSC Search Areas (2) - There are two areas of assessment for PSC searches where the explosive training aids are hidden anywhere on a person including but not limited to an ankle, leg, waist, a worn/carried backpack, or carried/rolling luggage.

5.4.2.1 The first area will consist of the canine searching an airport terminal style facility.

This will require the canine to effectively work around people (seated, standing, and walking) and successfully locate the explosive training aid on an individual.

5.4.2.2 The second area of assessment will be the use of Role Player personnel, static or moving, where the canine will be required to search the people in a simulated checkpoint security line. The canine will be required to search, in a clockwise and counter-clockwise pattern, searching for an explosive training aid concealed on a person. The canine is expected to effectively search the group for up to 30 minutes.

5.4.2.2.1 The group will be comprised of up to 40 Role Players (the person with the explosive training aid, referred to as the “decoy”, will be concealed in another area) and will have members substituted in and out of the exercise as directed by the evaluator. The evaluator will determine when it is appropriate to have the decoy enter the group. Upon entering the group, the canine being evaluated will be expected to recognize and respond appropriately to the presence of explosive odor. Upon this recognition, the evaluator may instruct the decoy to leave the group and the canine must follow the decoy until rewarded or give a passive (Sit) response in the event the decoy stops. At no time can the canine exhibit aggression toward anyone or anything associated with assessment. The canine must remain engaged in searching with little to no input or encouragement from the handler.

5.4.2.2.2 Explosive training aids will NOT be placed above the knee on a seated decoy. Canines are allowed to make physical contact with people, as long as they do not display rude or intrusive behaviors. These behaviors are defined as any contact that causes discomfort or movement of a Role Player or excessive nudging of training aids.

6. Order completion - Vendors are expected to present the required number of canines to fill each order. Should insufficient canines be accepted TSA may offer one additional attempt for the vendor to complete the order. The second opportunity to complete an order will take place no later than sixty

(60) days after the initial assessment. The vendor also has an option to offer a canine at a lower assessment level (e.g. sell as PSC Advanced if the canine does not meet the standard as a PSC Ready) to facilitate order completion over return transport cost. If there is any funding remaining on the order after the second fulfillment opportunity, it will be de-obligated via unilateral modification by the CO.

7. Assessment decisions - All decisions by the CTC assessment team are final and non-negotiable. The failure to meet assessment standards will be listed by general category (referenced by Statement of Work (SOW) item number) only. Further discussion will be offered only for canines demonstrating that remedial training may help them be successful in a second attempt at assessment. CTC reserves the right to permanently disqualify any candidate from further testing or future reassessment.

Behavior stability for trained canines will be guaranteed for 30 days after acceptance. Pre-existing medical conditions that will impact the canine working ability will be returned to the vendor for refund or replacement. Canines surgically or physically altered under routine veterinary care (gastropexy, desexing, or tattoo) can still be returned for a full refund or replacement should a veterinary diagnosed pre-existing condition become apparent after acceptance.

8. Deliverables

8.1. Order tracking - Canine name, breed, sex, color, tattoo if applicable, microchip number, reward, radiograph dates with confirmation that they are marked correctly, vaccination dates, and blood chemistry/CBC dates on an excel spreadsheet which is provided as Attachment (3).

8.2. Medical Records - Along with the diagnostic quality radiographs, complete records of care given while the canine has been in possession of the vendor, a current blood chemistry profile (Antech Chem 11 or similar) with a complete blood count, current vaccination records, a spay certificate for female canines as applicable, will be mailed or otherwise delivered to CTC. All vet records must be in CTC possession a minimum of 20 calendar days prior to the canines’ arrival unless otherwise specified in the order. All electronic records must be provided in CD format or through a system such as AMRDEC.

8.3. Transportation - A copy of contract, valid driver’s licenses, proof of insurance, or rental agreement must be available for inspection upon arrival to facilitate access to Joint Base San Antonio-Lackland.

9. Delivery –

9.1. All deliveries shall occur within the timeframe specified in the individual orders, with a typical delivery occurring within 60-90 days from date of order. Complete canine delivery instructions are provided as Attachment (4).

9.2. All deliveries will be made in compliance with the Animal Welfare Act and established TSA policy for canine transport. Health certificates must be current and presented upon initial medical screening. Current policy restricts canines from being transported in cargo trucks not designed for live animal transport or without sufficient ventilation and temperature control. The use of a leased conveyance must be approved by the leasing agency for live animal transport and annotated on leasing contract.

9.3. The CTC works cooperatively with USAF Canine Logistics, USAF Security Forces and USA

Veterinary Services to coordinate housing/care for the Canine, access the JBSA-Lackland, and for veterinary screening. This coordinated effort requires advanced arrangements to assure resources, such as kennel space, support equipment, and training venues are available to perform a complete canine assessment. The vendor must read and follow all instructions thoroughly (including all attachments). Delivery dates and times must be strictly adhered to as written in the attachments and in coordination with the CTC COR or appointed CTC staff members. No deliveries will be accepted if not coordinated through the CTC COR or appointed staff. Shipments are not accepted outside of the normal duty hours of the CTC and the vendor must notify the COR of their arrival time 48 hours prior.

Post-Award Changes - All standards and requirements, as outlined in this SOW, may change due to the dynamic environment that the TSA and its canines operate in. Contract modifications may be necessitated in response to new and emerging threats to our transportation systems. As a result, the vendor(s) shall be flexible in its training curriculum in order to provide canines that can meet the new performance requirements and/or threat detection standards that may arise during the period of performance of this BPA.

10. Site Visits - CTC representative(s) may travel to the vendor’s training facility to conduct site assessments to assist vendor start up and/or suitability for local consignment testing.

11. Period of Performance - The period of performance is five years beginning on the date of BPA award.

SECTION IV: ATTACHMENTS

No. Attachment Title

1 Medical Requirements and Evaluation 2 Medical Record Delivery Instructions 3 Delivery Tracking 4 Canine Delivery Instructions 5 Offeror Representations and Certifications – Solicitation Only 6 BPA Pricing Fill-in Table – Solicitation Only

SECTION V: TSA TERMS

G. 5200.243.001 CONTRACTING OFFICER (CO) (JUL 2015)

The Contracting Officer is the only person authorized to make any changes, approve any changes in the requirements of this contract, issue orders, obligate funds and authorize the expenditure of funds, and notwithstanding any term contained elsewhere in this contract, such authority remains vested solely in the Contracting Officer. (For further information, the Contracting Officer is a federal government employee who is specifically authorized and appointed in writing under specified agency procedures and granted the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.) In the event, the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The following Primary Contracting Officer is assigned to this contract. Alternate Contracting Officers may be assigned:

TSA Contracting Officer:

NAME: Kurt Allen

PHONE NUMBER: 571-459-3858

EMAIL: kurt.allen@tsa.dhs.gov

(End of Term)

G.5200. 242.001 CONTRACTING OFFICER’S REPRESENTATIVE (COR) AND TECHNICAL

MONITORS (JUL 2015)

1. The principle role of the COR is to support the Contracting Officer in managing the contract. This is done through furnishing technical direction within the confines of the contract, monitoring performance, ensuring requirements are met within the terms of the contract, and maintaining a strong relationship with the Contracting Officer. As a team the Contracting Officer and COR must ensure that program requirements are clearly communicated and that the agreement is performed to meet them. The principle mailto:kurt.allen@tsa.dhs.gov role of the Technical Monitor (TM) is to support the COR on all work orders, tasks, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

2. The Contracting Officer hereby designates the individual(s) named below as the Contracting Officer's Representative(s) and Technical Monitor(s). Such designations(s) shall specify the scope and limitations of the authority so delegated.

TSA CORs:

NAME: Matthew Simkovsky

PHONE NUMBER: 210-396-4414

EMAIL: matthew.simkovsky@tsa.dhs.gov

3. The COR(s) and TM(s) may be changed at any time by the Government without prior notice to the Contractor, but notification of the change, including the name and phone number of the successor COR, will be promptly provided to the Contractor by the Contracting Officer in writing.

4. The responsibilities and limitations of the COR are as follows:

• The COR is responsible for the technical aspects of the project and technical liaison with the

Contractor. The COR is also responsible for the final inspection and acceptance of all reports and such other responsibilities as may be specified in the contract.

• The COR may designate assistant COR(s) to act for him/her by naming such assistant in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

• The COR will maintain communications with the Contractor and the Contracting Officer. The COR must report any observed fraud, waste, or opportunities to improve performance of cost efficiency to the Contracting Officer.

• The COR will immediately alert the Contracting Officer to any possible Contractor deficiencies or questionable practices so that corrections can be made before the problems become significant.

• The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract’s price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

• The COR is not authorized to direct the Contractor on how to perform the work.

• The COR is not authorized to issue stop-work orders. The COR may recommend the authorization by the Contracting Officer to issue a stop work order, but the Contracting Officer is the only official authorized to issue such order.

• The COR is not authorized to discuss new proposed efforts or encourage the Contractor to perform additional efforts on an existing contract or order.

5. The responsibilities and limitations of the TM are as follows:

• Coordinating with the COR on all work orders, task, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

mailto:matthew.simkovsky@tsa.dhs.gov

• Monitoring the Contractor’s performance in relation to the technical requirements of the assigned functional area of the contract to ensure that the Contractor’s performance is strictly within the contract’s scope and obligated funding.

• Ensuring that all recommended changes in any work under the contract are coordinated and submitted in writing to the COR for consideration.

• Informing the COR if the Contractor is not meeting performance, cost, schedule milestones.

• Performing technical reviews of the Contractor’s proposals as directed by the COR.

• Performing acceptance of the Contractor’s deliverables as directed by the COR.

• Reporting any threats to the health and safety of persons or potential for damage to Government property or critical national infrastructure which may result from the Contractor’s performance or failure to perform the contract’s requirements.

• (End of Term)

G.5200.242.003 SUBMISSION OF INVOICES (JUL 2015)

“SUBMISSION OF INVOICES”

(a) Background: The Transportation Security Administration (TSA) partners with the United States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center (FinCen).

(b) Invoice Submission Method: Invoices may be submitted via facsimile, U.S. Mail, or email (preferred method). Contractors shall utilize ONLY ONE method per invoice submission. The submission information for each of the methods is as follows:

1) Facsimile number is: 757-413-7314

The facsimile number listed above shall be used by contractors for ORIGINAL invoice submission only. If facsimile submission is utilized, contractors shall not submit hard copies of invoices via the U.S. mail. It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed in subparagraph

(d) of this clause.

2) Mail: United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

3) Email: FIN-SMB-TSAInvoices@uscg.mil

(c) Invoice Process: Upon receipt of contractor invoices, FinCen will electronically route invoices to the appropriate TSA Contracting Officer’s Representative and/or Contracting Officer for review and approval. Upon approval, the TSA will electronically route the invoices back to FinCen. Upon receipt of certified invoices from an Authorized Certifying Official, FinCen will initiate payment of the invoices.

mailto:FIN-SMB-TSAInvoices@uscg.mil

Note for discounts offered:

Discounts on invoices. If desired, the Contractor should offer discounts directly upon the invoice submitted, clearly specifying the terms of the discount. Contractors can structure discounted amounts for payment for any time period less than the usual thirty day payment period specified under Prompt Payment requirements; however the Contractor should not structure terms for payment of net amounts invoiced any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Discounts offered after invoice…