RFQ No. 70T01024Q7668N001 Amendment A00003.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

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70T01024Q7668N001 A00003 01/31/2024

70T01024Q7668N001

01/04/2024

70T010

AMENDMENT CONTROL NUMBER : 70T01024Q7668N001

SUMMARY OF CHANGES : The purpose of Amendment A00003 to RFQ No. 70T01024Q7668N001 is to provide responses to Quoter questions, amend Attachment 3 – Quote Submission Form, and extend the deadline for the submission of quotes. Please see the attached pages for further information.

Same As Issuing Office

WORKFORCE & ENTERPRISE OPERATIONS

6595 Springfield Center Drive Springfield, VA, 20598, US

70T010

Michael Capovilla, Contracting Officer

X

RFQ No. 70T01024Q7668N001.Amendment A00003

The purpose of Amendment A00003 to RFQ No. 70T01024Q7668N001 is to provide responses to Quoter questions, amend Attachment 3 – Quote Submission Form, and extend the deadline for the submission of quotes. The solicitation is amended as follows:

(1) The Government’s responses to Quoter questions may be found herein;

(2) Attachment 3 – Quote Submission Form has been amended to clarify the square footage and requirements and correct an error. All changes are denoted in blue ink and any deletions are denoted in red strikethrough ink. Quoters are advised to utilize the amended Attachment 3 –

Quote Submission Form in lieu of the preexisting version; and

(3) The due date and time for the submission of quotes is hereby extended. Please submit a final, firm‐fixed price quote no later than 5:00 pm local Washington D.C. time on 2/6/2024.

All other terms and conditions of the solicitation remain unchanged and in full force and effect.

Janitorial Services: Solicitation 70T01024Q7668N001 Questions

Question 1: Can you please provide the request for proposal to review the scope of required work. Also, is the request for extermination a part of the janitorial services or is it separate?

Government’s Response: A copy of the solicitation may be found on sam.gov. Please refer to Attachment

1 ‐ Performance of Work (PWS) for details regarding all the required work. Regarding extermination (Pest

Control), yes, that is part of the work needed for this requirement, not separate. Attachment 1 –

Performance of Work Statement (PWS), Paragraph 4.1 “Leased Space” (Page 6) states as follows: “The pest control should include all leased areas. An initial application should be placed for small insects and monthly maintenance is required afterward.” Attachment 1 – Performance Work Statement (PWS), Paragraph 9.0 (Page 8) further states the following: “Pest Control. EWR restricts the type of insect and rodent treatments which may be employed. Contact EWR to determine current requirements”.

Question 2: Can you please send me the information how to apply or how is the process please.

Government’s Response: Please refer to the RFQ Cover Letter, “Quoter Submission Instructions” on

Page 2 for submitting a quote for this requirement is in the Description section.

Question 3: I wanted to make sure that this solicitation would soon be an RFP.

Government’s Response: This solicitation has been posted as a Request for Quotation (RFQ). Please see the Government’s response to Question #2.

Question 4: We wanted to follow up with the status of the pre‐solicitation with respect to the above

Notice ID, when do you anticipate the release of the solicitation?

Government’s Response: The solicitation was posted to sam.gov on 1/4/2024.

Question 5:

Will a solicitation be issued for this possible project?

Government’s Response: Please see the Government’s response to Question #4.

Is it possible to have it sole source?

Government’s Response: No, this procurement is set aside for eligible Service Disable Veteran

Owned Small Businesses (SDVOSB).

Question 6:

Do you have any idea of when this opportunity will be released?

Government’s Response: Please see the Government’s response to Question #4.

Will there be a site visit which we may be invited to attend?

Government’s Response: Please refer to Amendment A00001, which was posted to sam.gov on

1/11/2024. A site visit was held at EWR on 1/18/2024 for interested Quoters. The Government does not intend to offer an additional site visit at this time. Please note, participation in the site visit is not required or a prerequisite for potential Quoters to submit quotes for consideration.

Question 7: I was wondering would there be a site visit? Or could we request one?

Government’s Response: Please see the Government’s response to Question #6.

Question 8:

Is the current contract information available?

Government’s Response: Yes, the current purchase order is 70T01020P9NREM600, the incumbent is SRL TOTAL SOURCE LLC for a 12‐Month Base Period and four (4) 12‐month Option

Periods. The current total value of the purchase order is $1,197,171.59.

Is there a diagram available for each facility?

Government Response: Not at this time, please refer to Attachment 1 – Performance Work

Statement (PWS), Appendix 1 – Service Location Summary on Page 11 for a summary of the spaces and approximate square footage.

In addition to using products and equipment consistent with FAR clause 52.223‐10 Waste

Reduction Program (August 2000), is there a breakdown of equipment required?

Government’s Response: Attachment 1 – Performance Work Statement (PWS), Paragraph 8.0

“Contractor Furnished Resources” (Page 7) states as follows: “The Contractor shall furnish all supplies and equipment necessary to accomplish tasks as stated in this PWS”.

Do you currently have the consumption number of supplies and consumables used from the current contract?

Government’s Response: No.

Will a site survey be an option for the proposed area?

Government’s Response: Please see the Government’s response to Question #6.

Question 9: Please advise on the current contract amount and the current incumbent?

Government’s Response: Please see the Government’s response to Question #8.

Question 10: Who provides the paper products (toilet paper, hand tissue), soap, hand sanitizer (if any)?

Government’s Response: Attachment 1 – Performance Work Statement (PWS), Paragraph 4.1 (Page 6) states that the Contractor shall “Replenish restroom with contractor‐supplied consumables. All recyclables are to be properly placed in compactor or other required specified by The Port Authority of

New York and New Jersey (“The Port Authority”).”

Question 11:

Is there an incumbent for this award?

Government’s Response: Please see the Government’s response to Question #8.

If so, what is the solicitation (contract) number and contract value?

Government’s Response: Please see the Government’s response to Question #8.

Question 12:

Is it possible you can tell me who the incumbent is?

Government’s Response: Please see the Government’s response to Question #8.

Can you tell me the current contract value?

Government’s Response: Please see the Government’s response to Question #8.

I see there is a set aside for Service Disable Veteran Owned Small Businesses (SDVOSB), but are only SDVOSBs allowed to bid?

Government’s Response: Yes, RFQ No. 70T01024Q7668N001, Section III: Contract Clauses, FAR

Clause 52.219‐27(c)(1) states as follows: “Offers are solicited only from service‐disabled veteran‐ owned small business concerns. Offers received from concerns that are not service‐disabled veteran‐owned small business concerns shall not be considered”.

Is there any limitations for utilizing sub‐contractors?

Government’s Response: Yes, please refer to RFQ No. 70T01024Q7668N001, Section III: Contract

Clauses, FAR Clause 52.219‐14 “Limitations on Subcontracting” (Oct 2022) on Pages 27 – 29. In particular, FAR Clause 52.219‐14(e)(1) states as follows: “(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for (1) Services

(except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;”

Any reasons why this contract is up for bid again? Was there anything that the incumbent didn’t do or should’ve done differently?

Government’s Response: TSA awarded Purchase Order No. 70T01020P9NREM600 to SRL Total

Source, LLC for janitorial services at TSA occupied leased space at Newark International Airport

(EWR) on 5/1/2021. The purchase order was awarded for a 12‐month base and four (4) 12‐month options and total firm fixed price (FFP) value of $719,307.09 to clean approximately 7,665 square feet seven (7) days a week, 365 days a year. Due to construction delays, the base award did not include any square footage for the newly renovated Terminal A. As such, the purchase order was later modified (i.e. Modification P00004) on 5/25/2022 to increase the square footage from 7,665 square feet to 15,197 square feet. A single source justification (JA‐2022‐ 01‐0803) was posted to sam.gov on 5/25/2022. No feedback was received from industry partners. The total value of the purchase order was increased from $719,307.09 by $190,743.20 to $910,050.29.

The Government intended to recompete this requirement during Fiscal Year 2023 in order maximize competition, and as such the purchase order was only modified to incorporate additional square footage for Option Period 1. In January 2023, TSA’s space allocations at the airport were unexpectedly modified by the Port Authority of New York and New Jersey due to space reductions and Terminal C renovations. Initially, TSA returned a significant portion of space

(approximately 5,757.77 square feet) to the Port Authority of New York and New Jersey. Some of this space was later returned to TSA under a new commercial lease. The purchase order was modified (i.e. Modification P00008) on 4/27/2023 to adjust the price for Option Period 2 and provide additional lead time to recompete the purchase order. A single source justification (JA‐

2023‐01‐0950) was posted to sam.gov on 5/3/2023. No feedback was received from industry partners. The total value of the purchase order was increased from $914,793.52 to $1,197,171.59.

A price adjustment was not applied to Option Periods 3 and 4 as the Government intended to recompete the requirement in Fiscal Year 2024.

TSA initially requires cleaning for approximately 15,965.23. The total amount of space will increase to 16,886.23 square feet starting in Option Period 1. TSA is recompeting this requirement given the significant change in requirements since Purchase Order No. 70T01020P9NREM600 was originally awarded. The incumbent’s performance has nothing to do with this decision.

Question 13: Is there going to be an opportunity to do walk through of this location prior to the 1/25 response date?

Government’s Response: Please see the Government’s response to Question #6.

Question 14:

Should the Proposal be itemized for Monthly and Bi‐annual services or is it all inclusive pricing?

Government’s Response: All‐inclusive pricing. Please see Attachment 3 – Quote Submission Form, Factor 3 – Price (Page 3) which states as follows: “Quoters must fill out the table below and ensure all blanks and spaces are completed. All options must be separately priced”.

Consumables must be Biodegradable, what about cleaning supplies or is it contractor choice (is there an approved list)?

Government’s Response: Attachment 1 – Performance Work Statement (PWS), Paragraph 8.0

“Contractor Furnished Resources” (Page 8) states as follows: “The Contractor shall use products and materials made from biodegradable based materials to the maximum extent possible without jeopardizing the intended use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable federal specifications and standards” and “The Contractor shall use products and equipment consistent with FAR clause 52.223‐10 Waste Reduction Program (August 2000). Accordingly, all products shall be considered environmentally beneficial and/or recycled, phosphate‐free, non‐corrosive, non‐flammable, and fully biodegradable. The Contractor shall minimize the use of harsh chemicals that may release irritating fumes”.

Further, please refer to RFQ No. 70T01024Q7668N001, Section III: Contract Clauses, FAR Clause

52.223‐2 “Affirmative Procurement of Biobased Products Under Service and Construction

Contracts” (SEP 2013) (Pages 36 – 37). In particular, please refer to FAR Clause 52.223‐2(a) and

(b) which state as follows: “(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)‐ designated items unless” and “(b) Information about this requirement and these products is available at http://www.biopreferred.gov”.

EWR/ SIDA Badging cost per employee?

Government’s Response: The Port Authority of New York and New Jersey does not charge employees or companies for SIDA badges. There is a $100 replacement cost if the SIDA badge is lost or stolen.

Parking cost per Day?

Government Response: Parking is paid on a monthly basis to The Port Authority of New York and

New Jersey in the employee parking lot (Lot F). The current total price is $70.00 – 80.00 per month and is subject to change by the Port Authority of New York and New Jersey. TSA has no control over the price of parking at the airport.

Optional Period 1 square footage increase ‐ will this be included in the initial contract negotiation or renegotiated when additional space is obtained?

Government’s Response: The additional square footage must be included in the pricing for Option

Period 1 and thereafter. Attachment 3 – Quote Submission Form has been updated to clarify.

Can consumables be drop shipped or do they need to be carried in?

Government’s Response: The Government will not accept any deliveries on the Contractor’s behalf. Attachment 1 – Performance Work Statement (PWS), Paragraph 9.0 “Government

Furnished Resources” (Page 9) states as follows: “There are no Government furnished resources on this contract. The Contractor will make arrangements directly with EWR for access to trash disposal, water, storage space and other resources necessary to provide janitorial services at TSA locations within this airport”.

What is the Projected start date?

Government’s Response: The projected start date for performance of services is 5/1/2024.

The scope of work only states that the pest control should include all leased areas and the initial application should be placed for small insect and monthly maintenance is required afterward.

Can you elaborate a little more about pest control and the specific areas you wanted sprayed or treated monthly?

Government’s Response: Please see RFQ No. 70T01024Q7668N001, Section II: Continuation of

SF1449 (Page 4) which states: “Period of Performance State Date 5/1/24”.

There are 2 shifts of 4 cleaners every shift for 4 hours, a total of 8 hours per day 8 cleaners?

Government’s Response: Please see Attachment 1 – Performance Work Statement (PWS), Paragraph 6.0 “Minimum Labor Standard” which states as follows: “The work described herein shall be performed by the minimum requirement of four (4) janitorial personnel and four (4) working supervisors within the schedule outlined below. The minimum labor standard is illustrated in the charts below:

Shift # of Personnel

Hours Hours per Shift

# Days per Year

Total hours per Year

Leased Space ‐ Shift 1 (6:00 am – 10:00 am)

4 4 4 365 5,840

Leased Space ‐ Shift 2 (1:00 pm – 5:00 pm)

4 4 4 365 5,840

Combined Shift Totals

8 8 8 11,680

Do you have a budget for this?

Government’s Response: The Independent Government Cost Estimate (IGCE) is procurement sensitive information and cannot be shared with industry partners.

Who is the incumbent?

Government’s Response: Please refer to the Government’s response to Question #8.

What is the award number or amount of the last 5‐year contract?

Are you requesting two separate quotes Janitorial and Pest control? Most janitorial companies only provide janitorial services only.

Government’s Response: No, we are requesting one quote for Janitorial Services to include Pest

Control as specified in Attachment 1 – Performance Work Statement (PWS).

Are you suggesting the offers get two quotes and combine and then present contracting with only one quote?

Government’s Response: Please refer to the Government’s response to Question #13.

Question 15: Do you guys have a square footage of how much carpet will be required to clean for this project?

Government’s Response: Not at this time.

Question 16: I am writing to request a site visit to your facility?

Government’s Response: Please refer to the Government’s response to Question #6.

Question 17: Can I have a copy of the past contract?

Government’s Response: Quoters may submit a Freedom of Information Act (FOIA) request for a copy of the current contract. Please note that proprietary information is exempt from disclosure under Exemption

4 of FOIA. Exemption 4 protects “trade secrets and commercial or financial information obtained from a person that is privileged or confidential”. Federal agencies are required to disclose any information requested under FOIA unless it falls under one of the nine exemptions, including Exemption 4. Additional information regarding FOIA requests may be obtained from the following website:

https://www.tsa.gov/foia. For information regarding the current purchase order, please see the

Government’s responses to Question #8.

Question 18: Can you give me the Incumbents name from current/last contract?

Government’s Response: Please refer to the Government’s response to Question #8.

Question 19: Can I have pricing from current/last contract?

Question 20: The number of years of last contract?

Question 21: Pest Control ‐ How often are insect treatment sprays required monthly or annually?

Government’s Response: Attachment 1 – Performance Work Statement (PWS), Paragraph 4.1 “LEASED

SPACE:” (Page 6) states as follows: “Monthly. The pest control should include all leased areas. An initial application should be placed for small insects and monthly maintenance is required afterward”.

Question 22: I want to bring to your attention a typo in the document for CLIN’s 4002 and 4003. I believe they should reference Terminals B and C, respectively.

Government’s Response: Attachment 3 – Quote Submission Form has been corrected and uploaded to sam.gov with this amendment.

Question 23: To ensure our quote is competitive and tailored to your needs, we kindly request details about the incumbent. This information will enable us to provide a comprehensive proposal.

Government’s Response: See the Government’s response to Question #8.

Question 24: Quick question for you, I’m wanting to submit a bid on the TSA job. I have applied for SBA certification, but do not know how long it will take to obtain. Can I use the 100% VA letter from the veterans administration? To show proof that I’m a disabled vet bidding on the req 70T01024Q7668N001.

Government’s Response: RFQ No. 70T01024Q7668N001, Section III: Contract Clauses, FAR Clause 52.219‐

27(c)(1) states as follows: “Offers are solicited only from service‐disabled veteran‐owned small business concerns. Offers received from concerns that are not service‐disabled veteran‐owned small business concerns shall not be considered”. Attachment 3 – Quote Submission Form requires the Quoter to self‐ certify their small business status under FAR Provision 52.219‐1 “Small Business Program Representations

(SEP 2023) (Pages 12 – 15).

Amendment A00003 - Questions and Responses