Amendment 0001 to RFP 70RWMD22R00000001_dated 3.1.22.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE

DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

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70RWMD22R000000010001 03/01/2022 RWRD-22-0006

70RWMD22R00000001

02/11 /2022

70RWMD

AMENDMENT CONTROL NUMBER : 70RWMD22R00000001

SUMMARY OF CHANGES : Amendment # 0001 to RFP # 70RWMD22R00000001: Government Responses to Offeror Questions (Q&A).

See Attachment 1 (9 pages) for the Q&A.

Same As Issuing Office Office of Procurement Operations (OPO) U.S. Dept. of Homeland Security, 301 7th Street SW, Mailstop 0115, MGMT/OPO/Mailstop 0115 Washington, DC, 20528-0115, US

70RWMD

Attachment 1 to Amendment 0001 to RFP 70RWMD22R00000001.

Questions & Responses for CWMD OBAA Topic Solicitation No. 9: 70RWMD22R00000001 Proposals

# Reference Question Response 1 General Are FFRDCs eligible to respond to this announcement?

Per the Topic Solicitation, the award type is anticipated to be in the form of FAR-based, Cost Reimbursement Plus Fixed Fee (CPFF) type contracts. FFRDCs are not eligible to apply for FAR-based, CPFF type contracts.

FFRDCs can still participate in the research as team members on a team led by a prime Offeror who is eligible for FAR-based, CPFF type contracts.

2 General We did not submit a white paper.

Can we still respond to this announcement?

This Topic Solicitation will be conducted in accordance with the Single Phased Evaluation Process as described under Section 1.6 of the OBAA. This consists of the solicitation, receipt, and evaluation of proposals only.

Therefore, no white paper submission is required.

3 RFP#:

70RWMD22R00000001;

ATTACHMENT 1:

Topic Solicitation #9; p3, Requirements

What qualifies as “minimal routine maintenance? Where is the maintenance to occur, what level operator/maintiner is desired, is preventative maintenance a performance target and/or corrective action maintenance need? Is it expected maintenance needs for devices to be consistent regardless of deployment location (e.g. indoor or outdoor)?

This Topic Solicitation has an objective of once monthly and a threshold of weekly for routine maintenance for both the indoor and outdoor environments. The level of routine maintenance should be simple enough that a non-technical operator can perform. Routine maintenance includes such actions as cartridge changes.

4 RFP#:

70RWMD22R00000001;

ATTACHMENT 1:

Topic Solicitation #9; p3, Requirements

Is the timing for ‘Sending alerts to an operator after detection, classification and/or preliminary identification’ of 15 minutes [T] or 5 minutes [O] after exposure to threat?

Is there another element of timing with respect to timing post exposure to the threat and probability of detection to trigger notifications that is also critical to define?

The time to detect, classification and presumptive identification of a biological agent has to occur within 30 minutes or less. Once this occurs, an alert should be sent to operator within 15 minutes

(T) or 5 minutes (O).

5 RFP#:

70RWMD22R00000001;

ATTACHMENT 1:

Topic Solicitation #9; p3, Requirements

Is it envisioned that the end state prototype to be developed is a singular device with detect, classify, and provide presumptive identification capabilities is integrated into a single piece of instrumentation?

This Topic Solicitation is looking for one/singular device technology that is capable of detecting, classifying, and providing presumptive identification of U.S. Centers for Disease Control and Prevention Category A, B and C bioterrorism agents in aerosols in varying levels and types of environmental backgrounds.

6 RFP#:

70RWMD22R00000001;

ATTACHMENT 1:

Topic Solicitation #9; p4, Phase Structure

Are costs for demonstrations as referenced in “undergo a Proof of Concept (PoC) demonstration leading to validation by the performer in relevant lab environment” to be included in contractor phase I proposals?

Yes. For Phase I of this Topic Solicitation, the demonstration leading to validation by the performer in relevant lab environment is a part of the proposal.

7 RFP#:

70RWMD22R00000001;

ATTACHMENT 1:

Topic Solicitation #9; p4, Phase Structure

Are costs for testing to be included in contractor phase I and phase II proposals?

Testing/demonstrations are a part of both Phase I and Phase II of this solicitation as described in the solicitation p.4.

8 RFP#:

70RWMD22R00000001;

ATTACHMENT 1:

Topic Solicitation #9; p4, Phase Structure

Are costs for delivered prototypes (2-3) to be included in contractor phase I and phase II proposals?

Per the Topic Solicitation, the delivery of protypes is included in Phase II of the solicitation.

9 RFP#:

70RWMD22R00000001;

ATTACHMENT 1:

Topic Solicitation #9; p4, Phase Structure

Can contractors propose to reuse, repurpose prototypes across phases?

Per the Topic Solicitation in Phase I, the offeror has to design, develop and test (PoC) prototypes. Following successful PoC (in Phase I), in Phase II the offeror should further maturate and test technology for the delivery of 2-3 prototypes which should be the same version presented to the government.

10 RFP#:

70RWMD22R00000001;

ATTACHMENT 1:

Topic Solicitation #9; p3, Requirements and p4 Section 6.0 Deliverables

Is the USG seeking to procure technologies under this BAA that it intends to produce/manufacturer either on its own, or through another 3rd party manufacturer? Where are the costs for generation of the appropriate level technical data packages to be included to support these required deliverables?

The initial premise for attaining all data rights to the redesigned sensor was to allow sensor production/manufacturing with any manufacture that is selected for production. However, the level of data rights should be limited to government only sensor version in which the government will have data rights for integration, maintaining, functional troubleshooting, raw data features, measures, settings, and units as algorithm inputs, and expected output readings and information to enable replay/functional checks of the sensor hardware and software.

Sensor replay tool/software is also required. Data rights for production/manufacturing by third party vendor is not required.

Additional funds will not be provided for data rights documentation and replay tool/software; please include estimated cost for data rights and replay in proposal and ensure the cost is a separate line item and labeled accordingly.

11 RFP#:

70RWMD22R00000001;

ATTACHMENT 1:

Topic Solicitation #9; p4, Section 9 and p8, Cost/price.

Is the contract vehicle at contractor’s discretion or is to be CPFF?

No, the contract vehicle is not at the contractor’s discretion. As indicated in the Topic Solicitation, the award type is anticipated to be in the form of FAR-based, Cost Reimbursement Plus Fixed Fee (CPFF) type contracts.

12 RFP#:

70RWMD22R00000001;

ATTACHMENT 1:

Topic Solicitation #9; p3, Section 8, Bullet 1.

Would a proposal to develop a system meeting all other requirements, but that only demonstrates specificity and sensitivity of a single biological agent surrogate be acceptable assuming the technology is shown to be extensible to accurately identifying any biological pathogenic agent of interest and is multiplexable for multiple agents?

No, this Topic Solicitation is looking for one/singular device technology that is capable of detecting, classifying, and providing presumptive identification of U.S. Centers for Disease Control and Prevention Category A, B and C bioterrorism agents in aerosols in varying levels and types of environmental backgrounds and meeting all of the requirements specified in the solicitation.

13 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 8, Section 11, Cost/Price bullet 4.

For the cost overview, Does the >$10K for itemized description apply to multiples of the same material/item over the course of the program, or to each single item?

The cost overview is an itemized description of any individual material and supplies or capital equipment item that exceeds $10K.

14 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 3, Section 5, Requirements Table row 3.

Is the offeror expected to select and provide a UPS as part of the system, or provide UPS specifications that are compatible with the sensor and the desired operational times?

Per the Topic Solicitation, the technology should have the ability to run using municipal power and have the ability to run on an UPS. The offeror should provide UPS specifications that are compatible with the sensor and the desired operational times.

15 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 3, Section 5, Requirements Table row 6

What volume/quantity of sensors should be assumed for the specified per unit costs?

The per unit cost is based on per one biosensor device.

16 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 3, Section 5, Requirements Bullet 1

Is there a defined list of agents required?

This Topic Solicitation is looking for one/singular device technology that is capable of detecting, classifying, and providing presumptive identification of U.S. Centers for Disease Control and Prevention Category A, B and C bioterrorism agents in aerosols in varying levels and types of environmental backgrounds. The sensor device shall have a modular design that readily accepts updates and upgrades.

17 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 9, Section 11, Cost/Price Section, Bullet 6 Table

Should the detailed breakdown of subcontractor and consultant costs for labor, materials, equipment, travel and other costs be provided in Cost/Price section of Volume I or can it be provided as part of Volume III- Cost Proposal?

This is part of Volume III – Cost Proposal.

18 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 3, Section 5, Requirements

Are there expectations for environmental operating conditions for the sensor prototypes to support testing (temperature, rain/dust proof, humidity, vibration, etc.)?

Per the Topic Solicitation, the proposed technology has to have the ability to be deployed with minimal routine maintenance for both indoor and outdoor operational environments. All conditions in these operation environments should be considered.

19 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 4, Section 5, Phase Structure, Bullet 2

Is the expectation for the delivery of the prototypes in Phase 2 to be at the end of the 18 month period of performance and that independent government testing would occur

Per the Topic Solicitation, the delivery of the prototypes in Phase II will be delivered no later than the last day of the Period of Performance (POP) of Phase II.

after the 18 month POP, or is government testing expected to occur within the 18 month POP?

Independent testing by the Government is not a part of 18 month POP but will occur after the conclusion of the 18 month

POP.

20 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 4, Section 5, Phase Structure, Bullet 2

Is there expectation that the offeror provide sufficient consumables, training, etc)? If so, how much total sampling time should be assumed?

Per the Topic Solicitation, the delivery of the prototypes in Phase II will be delivered no later than the last day of the Period of Performance of Phase II.

Independent testing by the Government is not a part of Phase II but will occur after the conclusion of Phase II. The prototypes delivered at the end of Phase II have to include any supporting resources needed to ensure the prototypes are ready for the independent testing by the Government.

21 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 3, Section 5, Requirements Table row 2

For time to alert, does the within 5-minute requirement start after a sample is collected, or is sample collection included in the time to alarm?

The time to detection, classification and presumptive identification of a biological agent has to occur within 30 minutes or less. Once this occurs, an alert should be sent to operator within 15 minutes (T) or 5 minutes (O).

22 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 3, Section 5, Requirements Table row 2

For sending alerts to the operator, is there expectation to send through an existing network interface, or is reporting through local system software sufficient?

Per the Topic Solicitation, the proposed technology must have the ability to send an alert to an operator. There is no existing network interface, reporting through local system software is sufficient but must be able to interface with other network types per the request of the Government.

23 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 4, Section 5, Phase Structure, Bullet 2

For independent operational testing, is the expectation the sensor will be stand-alone or will it be integrated into a cabinet or other facility?

The prototypes have to be delivered in such a manner that they can undergo independent operational background and chamber testing.

24 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 3, Section 5, Requirements Table

Time to alarm, false alarm rate, and UPS operability all may be trade space with sensitivity. What are the sensitivity requirements for the sensor?

The sensor has to be able to detect 1μm particle size at concentration relevant to a bioterrorism event, should detect, classify, and provide presumptive identification within 30 minutes.

25 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 3, Section 5, Requirements

Does the replay tool just need to provide the capability to provide results of running collected data through updated system algorithms, or does the replay need to run the data through updated system algorithms and display the results as it would on the system (to the user interface or network interface)?

The replay tool does not need to have a data display as it would on the system. The replay tool has to provide the results, indicate alarm state, alarm time stamp, description of what was detected, and any important information that the sensor itself would provide to the user. However, the replay tool does not need to process and display the data output to a user on a GUI or API.

CWMD is capable of writing scripts to translate output files from one format to another. The output of the replay tool must favorably compare to the live output of the sensor.

26 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 3, Section 5, Requirements

Can you provide scope expectations for the replay tool to allow us to evaluate if existing tools are sufficient or if additional development needs to occur?

The replay tool should be able to take synthetic, post-processed sensor data in batches as inputs, and output the alarm state, alarm indication, alarm time stamp, and information on what was detected and/or caused the alarm. The replay output has to be comparably favorable to the live sensor output.

27 Topic Solicitation No. 9:

70RWMD22R00000001,

Attachment 1 page 3, last paragraph

Would the government consider a framework for background IP where the asserted data rights are limited, but the offeror grant the government a license for enhanced rights that are tailored for their specific purpose (less than full GPR)?

Yes.

28 Attachment 1 OBAA Topic Solicitation No. 9 Topic for RFP

70RWMD2200000001_F

INAL 2.11.22 page 3, Section 5, last line in the table

What volume is the per unit cost (listed in Requirements section, for both Threshold at $125k and Objective at $65k) based on?

The per unit cost is based on per one biosensor device.

29 Attachment 1 OBAA Topic Solicitation No. 9 Topic for RFP

70RWMD2200000001_F

INAL 2.11.22 page 3, Section 5, last paragraph, second and third

Can the government clarify which technical data the offeror is to provide as part of this effort? Does the government intend the offeror to provide all background technical data associated with the commercially available system?

No, the government does not expect all data associated with commercially available systems.

However, the government intends to make this redesigned version a “For Government Use Only” sensor that will be restrictive to sentence and page 4, Section 6, only paragraph in this section, last two sentences

Federal, DoD, S/L, Law Enforcement, civil service purpose.

30 Attachment 7 OBAA 5yr Solicitation No

70RDND19R00000003

FINAL 2.11.22, page 10, section 4, first sentence

Eligibility - are non-US offerors eligible to participate in this OBAA?

If so, are they required to be registered in SAM and have a CAGE code and DUNS number?

Yes, non-U.S. Offerors are eligible to participate. They are required to be registered in SAM and have a DUNS number.

31 Attachment 1 OBAA Topic Solicitation No 9 Topic for RFP

70RWMD2200000001

Final 2.11.22, page 4, section 5, Phase Structure

Phase 1 and Phase 2 each require "not less than two prototypes." Is it the intention of the OBAA to develop not less than four individual prototypes, or are the prototypes developed in Phase 1 further refined/modified and resubmitted in Phase 2?

Per the Topic Solicitation in Phase I, the offeror has to design, develop, and test prototypes to undergo a Proof of Concept demonstration (PoC). Following successful PoC (in Phase I), in Phase II, the offeror should further maturate and test the prototypes from Phase I for the delivery of 2-3 prototypes which should be the same version presented to the government.

32 Attachment 4 OBAA Topic Solicitation No 9 SOW_Rand_Template

FINAL 2.11.22

What is the purpose of Attachment 4? Is it the intent of the OBAA to have the offeror prepare the SOW document?

Yes, Offerors are to use this attachment to prepare the SOW.

33 Attachment 1 OBAA Topic Solicitation No 9 Topic for RFP

70RWMD2200000001

Final 2.11.22, page 4, section 5, first bullet, third sentence

If an offeror's current prototype already substantially meets threshold requirements, can Phase 1 consist primarily of conducting the Proof of Concept Demonstration and Lab Validation?

Yes, assuming the prototype meets the requirements set out by the government. Per the Topic Solicitation in Phase I, the offeror should design, develop, and test prototypes to undergo a Proof of Concept demonstration. The offeror should review all requirements and make any needed design changes to their technology to meet all objectives.

34 Attachment+1+OBAA+ Topic+Solicitation+No.+ 9+Topic+for+RFP+70R

WMD2200000001_FIN

AL+2.11.22, page 2, section 5

Does it need to be a COTS sensor, or can any TRL 3-5 technology qualify, providing it can fit into the project timeframes?

Per the Topic Solicitation, the objective is to redesign an affordable, commercial-off-the-shelf aerosol biosensor that can detect, classify, and provide presumptive identification of biological agents in aerosolized samples in an operational environment.

35 Attachment+1+OBAA+ Topic+Solicitation+No.+ 9+Topic+for+RFP+70R

WMD2200000001_FIN

AL+2.11.22, page 2, background

Does the sensor have to be able to operate on the move (e.g. on a bus, truck etc), or is it a purely static device?

Per the Topic Solicitation, the technology has to be able to operate in both indoor and outdoor urban environments. The offeror should focus on static operation of the technology.

36 Attachment+1+OBAA+ Topic+Solicitation+No.+ 9+Topic+for+RFP+70R

WMD2200000001_FIN

AL+2.11.22, page 3, requirements table

Are there any requirements for the sensitivity, specificity or detection limits of the system?

Per the Topic Solicitation, the system has to be able to detect at minimum1μm particle size at concentration relevant to a bioterrorism event, should detect, classify, and provide presumptive identification within 30 minutes.

The time to detect, classification and presumptive identification of a biological agent has to occur within 30 minutes or less. Once this occurs an alert has to be sent to operator within 15 minutes (T) or 5 minutes (O).

37 Attachment+1+OBAA+ Topic+Solicitation+No.+ 9+Topic+for+RFP+70R

WMD2200000001_FIN

AL+2.11.22, page 3, requirements table

Are there any requirements for the size and weight of the system?

There are currently no specific size and weight requirements but please consider that the technology should be able to be used in both indoor and outdoor urban environments.

38 Attachment+1+OBAA+ Topic+Solicitation+No.+ 9+Topic+for+RFP+70R

WMD2200000001_FIN

AL+2.11.22, page 3, requirements table

Threshold says 15 minutes to send alert from detection. Is there a time requirement from collection of the sample to positive detection?

The time to detect, classification and presumptive identification of a biological agent has to occur within 30 minutes or less. Once this occurs an alert has to be sent to operator within 15 minutes (T) or 5 minutes (O).

39 Attachment+1+OBAA+ Topic+Solicitation+No.+ 9+Topic+for+RFP+70R

WMD2200000001_FIN

AL+2.11.22 page 6 and Attachment+7+OBAA+5 yr+Solicitation+No.+70R

DND19R00000003_FIN

AL+2.11.22 page 7

Attachment 1 states there is a 13 page limit for Volume 1, but Attachment 7 gives a 16 page limit.

Which of these takes precedence?

Attachment 1 takes precedence.

40 General Are the systems expected to be standalone or networked? Is a networked solution a deliverable of this project?

Per the Topic Solicitation, the proposed technology must have the ability to send an alert to an operator. There is no existing network interface, reporting through local system software is sufficient but must be able to interface with other network types per the request of the Government.

41 General Can the Government provide copies of their non-disclosure agreements with Mayvin, Inc. and Logistics Management Institute?

This is DHS Form 11000-6 Non- Disclosure Agreement, which is a publicly available DHS form:

https://www.dhs.gov/sites/default /files/publications/dhs_form_110 00-6.pdf).

https://www.dhs.gov/sites/default/files/publications/dhs_form_11000-6.pdf https://www.dhs.gov/sites/default/files/publications/dhs_form_11000-6.pdf https://www.dhs.gov/sites/default/files/publications/dhs_form_11000-6.pdf