70RNPP19Q00000036_-_2019_CSSS_Statement_of_Requirements.pdf

DEPARTMENT OF HOMELAND SECURITY

CYBERSECURITY AND INFRASTRUCTURE SECURITY AGENCY

INFRASTRUCTURE SECURITY COMPLIANCE DIVISION

STATEMENT OF REQUIREMENTS

Title: 2019 CHEMICAL SECTOR SECURITY SUMMIT

• Prospective Dates: July 16 - 18, 2019 (preferred dates)

1. Quantity Description of Item or Service:

• Space and A/V support for the 2019 Chemical Sector Security Summit

2. Place of Performance:

• Within the Continental United State (CONUS)

3. Travel Requirements

• Contractor shall not be require to travel for this requirement

4. Period of Performance

• The period of Performance will be 3 days.

5. Minimum Space Requirements:

Guest Room Requirements:

• Government room rates available, government rate should not exceed the GSA per diem rate for the location

• Room block with defined pick-up rate requirements

Conference Space Requirements:

• General session: 450 People

• Three (3) concurrent break out rooms: 100 People (General session room can be used for break out rooms if there is sufficient noise protection between the air walls)

• Two (2) additional rooms in close proximity to each other and general session: Staff Office 30 people, Speaker Ready Room 15 people.

o Ability to secure these rooms so Summit related materials and equipment could be stored in them after hours.

• Space for 20, six (6) foot tables with in close proximity of general session room for the Federal Resources and Tools Exchange.

6. Other Venue Requirements:

• The venue, meeting, staging rooms, and registration area must be handicap accessible

• General session meeting room and all breakout rooms must be within close proximity

• There should be no exposed or open ceilings in any of the general meeting or breakout session rooms (no noise pollution)

• On-site parking available

• At least 15 Easels for signage for the duration of the Summit

• Water available at each table in demos/workshops, general session, and breakout rooms

• Business Center and/or access to computers and printers to support ad hoc Summit related needs

7. Room Set-Up and Audio / Visual Requirements:

Training Session (Day 1: 1200-1700)

• School room for 100 people o School room should be two (2) per six (6) foot table. Tables should be skirted or appropriately finished to be set up without a table cloth or skirt

• Riser in front of the room large enough for a podium and two (2) six (6) foot tables that is skirted and finished

• Audio Speakers, mixers, etc. to ensure proper sound quality

• Audio package to include a multi-channel mixer to be able to support all microphone requirements

• One (1) Podium with gooseneck microphone

• One six (6) foot table with two (2) microphones, or the ability to clearly pick up the voices of three (3) different speakers in a panel setting

• Three (3) wireless handheld microphones for Q & A

• One (1) LCD projectors mounted from the ceiling and two (2) projection screens that are dressed.

• Wall behind the speakers to be draped or aesthetically pleasing for professional photo opportunities

• One (1) dedicated A/V tech o DHS laptop to run power point presentation will be located at the rear of the room and will need an A/V connection

General Session (Day 2: 0800-1730):

• A combination of school room (~75%) and theater seating (~25%) for 450 people o School room should be two (2) per six (6) foot table. Tables should be skirted or appropriately finished to be set up without a table cloth or skirt

• Riser in front of the room large enough for a podium and two (2) six (6) foot tables that is skirted and finished

• Audio Speakers, mixers, etc. to ensure proper sound quality

• Audio package to include a multi-channel mixer to be able to support all microphone requirements

• One (1) Podium with gooseneck microphone

• Two (2) six (6) foot tables with five (5) microphones, or the ability to clearly pick up the voices of five (5) different speakers in a panel setting

• One (1) Confidence Monitor

• Three large “meet the press” style chairs o Three (3) lavalier microphones

• Three (3) wireless handheld microphones for Q & A

• Two (2) LCD projectors mounted from the ceiling and two (2) projection screens that are dressed.

• Wall behind the speakers to be aesthetically pleasing for professional photo opportunities

• Two (2) six (6) foot tables at the back of the room for Summit staff

• Riser with one (1) six (6) foot table and two (2) chairs at the back of the room for the DHS webcast attendant o One (1) house feed audio cable for Webcast o One (1) dedicated internet hard line for Webcast connectivity

(at least 10Mbs)

• One (1) dedicated A/V tech

Concurrent Break Out Session #1 WEBCAST ROOM (Day 2: 0830-1300):

• A combination of school room (~75%) and theater seating (~25%) for 100 people o School room should be two (2) per six (6) foot table. Tables should be skirted or appropriately finished to be set up without a table cloth or skirt

• Riser in front of the room large enough for a podium and two (2) six (6) foot tables that is skirted and finished

• Audio Speakers, mixers, etc. to ensure proper sound quality

• Audio package to include a multi-channel mixer to be able to support all microphone requirements

• One (1) Podium with gooseneck microphone

• Two (2) six (6) foot tables with five (5) microphones, or the ability to clearly pick up the voices of five (5) different speakers in a panel setting

• Three (3) wireless handheld microphones for Q & A

• One (1) LCD projectors mounted from the ceiling and two (2) projection screens that are dressed.

• Wall behind the speakers to be draped or aesthetically pleasing for professional photo opportunities

• One (1) six (6) foot table at the back of the room for Summit staff

• Riser with one (1) six (6) foot table and two (2) chairs at the back of the room for DHS webcast attendant o One (1) house feed audio cable for Webcast o One (1) dedicated internet hard line for Webcast connectivity

• One (1) dedicated A/V tech

Concurrent Break Out Session #2 (Day 2: 0830-1300):

people o School room should be two (2) per six (6) foot table. Tables should be skirted or appropriately finished to be set up without a table cloth or skirt

• Riser in front of the room large enough for a podium and two (2) six (6) foot tables that is skirted and finished

• Audio Speakers, mixers, etc. to ensure proper sound quality

• Audio package to include a multi-channel mixer to be able to support all microphone requirements

• One (1) Podium with gooseneck microphone

• Two (2) six (6) foot tables with five (5) microphones, or the ability to clearly pick up the voices of five (5) different speakers in a panel setting

• Three (3) wireless handheld microphones for Q & A

• One (1) LCD projectors mounted from the ceiling and two (2) projection screens that are dressed.

• Wall behind the speakers to be draped or aesthetically pleasing for professional photo opportunities

• One (1) six (6) foot table at the back of the room for Summit staff

• One (1) dedicated A/V tech

Concurrent Break Out Session #3 (Day 2: 0830-1300):

people o School room should be two (2) per six (6) foot table. Tables should be skirted or appropriately finished to be set up without a table cloth or skirt

• Riser in front of the room large enough for a podium and two (2) six (6) foot tables that is skirted and finished

• Audio Speakers, mixers, etc. to ensure proper sound quality

• Audio package to include a multi-channel mixer to be able to support all microphone requirements

• One (1) Podium with gooseneck microphone

• Two (2) six (6) foot tables with five (5) microphones, or the ability to clearly pick up the voices of five (5) different speakers in a panel setting

• Three (2) wireless handheld microphones for Q & A

• One (1) LCD projectors mounted from the ceiling and two (2) projection screens that are dressed.

• Wall behind the speakers to be draped or aesthetically pleasing for professional photo opportunities

• One (1) six (6) foot table at the back of the room for Summit staff

• One (1) six (6) foot table and two (2) chairs at the back of the room

• One (1) dedicated A/V tech

General Session (Day 3: 0800-1730):

• A combination of school room (~75%) and theater seating (~25%) for 375-400 people o School room should be two (2) per six (6) foot table. Tables should be skirted or appropriately finished to be set up without a table cloth or skirt

• Riser in front of the room large enough for a podium and two (2) six (6) foot tables that is skirted and finished

• Audio Speakers, mixers, etc. to ensure proper sound quality

• Audio package to include a multi-channel mixer to be able to support all microphone requirements

• One (1) Podium with gooseneck microphone

• Two (2) six (6) foot tables with five (5) microphones, or the ability to clearly pick up the voices of five (5) different speakers in a panel setting

• One (1) Confidence Monitor

• Three large “meet the press” style chairs o Three (3) lavalier microphones

• Three (3) wireless handheld microphones for Q & A

• Two (2) LCD projectors mounted from the ceiling and two (2) projection screens that are dressed.

• Wall behind the speakers to be aesthetically pleasing for professional photo opportunities

• Two (2) six (6) foot tables at the back of the room for Summit staff

• Riser with one (1) six (6) foot table and two (2) chairs at the back of the room for the DHS webcast attendant o One (1) house feed audio cable for Webcast o One (1) dedicated internet hard line for Webcast connectivity

(at least 10Mbs)

• One (1) dedicated A/V tech

8. Government Furnished Resources

The Government will not furnish any resources to the Contractor in support of this contract.

9. Contractor Furnished Property

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

10. Point of Contact

Contracting Office (CO) Name: Crystal Lesesne MGMT/OPO NPPAD/Mailstop 0115 Washington, DC 20528 Email: crystal.lesesne@hq.dhs.gov Phone: 202-447-5733