70RFPW22RWA000002 0003 Signed.pdf

PDF 904 KB Posted Jun 29, 2022

Attached to: Protective Security Officer (PSO) Services throughout Oregon and Southwestern WA
Solicitation number: 70RFPW22RWA000002
Issued by: Department of Homeland Security Office of Procurement Operations

About this file

Written by GovTribe AI · Dec 29, 2023

This document outlines a solicitation for protective security officer services. The contractor shall provide professional security services defined in the Statement of Work at various federally owned, leased, or occupied facilities protected by the Federal Protective Service in Oregon and Southwestern Washington. Services include furnishing all necessary management, supervision, personnel, materials, supplies, and equipment to plan, schedule, coordinate and ensure effective performance of all aspects of the Statement of Work. The solicitation is issued by the Department of Homeland Security Office of Procurement Operations to provide protective security officer and related services at locations in Oregon and Southwestern Washington.

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Other files

File	Type	Posted
70RFPW22RWA000002 0002 Signed.pdf	PDF	Jun 28, 2022
70RFPW22RWA000002 Amendment 0001.pdf	PDF	Jun 22, 2022
Exhibit 13 State of Oregon -SW WA PSO Contract Re-Compete.xlsx	XLSX spreadsheet	Jun 22, 2022
Attachment 4 - Past Performance Questionnaire August 2020.pdf	PDF	May 16, 2022
Attachment 7 - Award Approval Request.pdf	PDF	May 16, 2022
Attachment 9 - Proposal Submission Checklist - February 2022 Version.pdf	PDF	May 16, 2022
Attachment 3 - Past Project Form August 2020.pdf	PDF	May 16, 2022
Attachment 6 Price Element Breakdown April 2022 Revision.xlsx	XLSX spreadsheet	May 16, 2022
Attachment 6a - Price Element Breakdown Instructions April 2022 Revision.pdf	PDF	May 16, 2022
Attachment 8 - Field Level Supervision Exhibit.pdf	PDF	May 16, 2022
RFP 70RFPW22RWA000002 5.12.22.3.pdf	PDF	May 16, 2022

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ATTACHMENT A

Solicitation 70RFPW22RWA000002

Questions for Clarification

Question Question No. Reference Category Question

Solicitation Pg.

Statement of Work Section

5.3.5

The Statement of Work at Section 5.3.5 states: “Once a completed personnel security package has been received, the standard processing time is generally up to twenty‐one (21) calendar days, so long as there are no derogatory issues.” For planning purposes, what is the true average processing time for clearances in the last 12 months? If processing time consistently exceeds 60 days, will the Government consider allowing entry on duty with Quick‐Checks?

PSD will not allow Quick Checks. According to Personnel Security Division (PSD), from July 2021‐April 2022‐in Region 8, the time to process a COMPLETE Contractor Information Worksheet (CIW) where no Letter of Interrogatory (LOI) is required averaged 27.6 days. The time to process a COMPLETE CIW where additional information/LOI was required averaged 52.6 days.

For April 2022, the average processing time for a COMPLETE CIW was 9 days and 49 days for a COMPLETE package that required an LOI. PSD identifies a COMPLETE package as one where the prospective PSO has responded to his/her Electronic Questionnaires for Investigations Processing (eQIP) email and has provided all information required to initiate the investigation. Contractors are reminded that many times the reasons for delays pertain to incomplete documentation submitted by the contractor or contractor employees proposed to work under the contract. Please ensure that fully completed documentation pertaining to suitability are submitted to facilitate prompt processing of the review.

2 General Pricing Are the incumbent PSOs medically qualified under the new SOW? Will new medicals be required for all incumbents during transition?

All incumbent PSOs that are active on the contract have met the fitness requirements per the SOW. As long as the employee has had the medical qualification within the last 5 years they will not need to go get another examination. Please refer to SOW Section 5.2.2.

70RFPW22RWA000002/0003

PAGE 3 OF 5 PAGES

Solicitation Pg.

Proposal Submission

Requirements, Paragraph 4

The specified font size is 11pt. Would the Government consider allowing the use of 10pt font size for tables and graphics? No, 11pt font is the minimum size requirement.

Solicitation Pg.

SOW 9.5, Post Tracking System

(PTS)

When does the Government anticipate the new Post Tracking System (PTS) will become active on this contract? The new PTS is expected to be active as of the first day of contract performance.

Solicitation Pg.

C.1 Staffing Plan Would the Government please provide the number of TAS and ESS hours performed in each of the last three years?

TAS and ESS hours will vary. The following historical information is provided for informational purposes and is not a representation of any future requirements: For TAS hours, the contractor provided approximately 7,230 hours of temporary additional services during the base year; 3,696 hours during the 1st option year ; 1,375 during the 2nd option year; and 45 hours during the 3rd option year. There were 3,696 ESS hours ordered during the 2nd year of the contract in support of Federal Emergency Management Agency (FEMA). TAS and ESS hours for the preceding years were affected by Posts closures due to the COVID‐19 Pandemic, and may not be a good predictor for the future.

TAS and ESS requirements are non‐recurring and generally unknown at this time. The Post Exhibit provides the current known service requirements but the government may order up to the maximum quantities specified in the 1449 pricing schedule; see 03. Maximum Quantities on page 12 of the solicitation.

Solicitation Pg.

197 of 471 + Post Exhibit

Exhibit 10 & Post Exhibt

Exhibit 13 Post Exhibit and Exhibit 10: Will a PTS device be required for each post listed on the post exhibit?

The post exhibit is the official list of posts and the PTS list is a guide to help determine where and how many devices must be deployed. Refer to PTS Device listing on pg. 206 of the solicitation.

PAGE 4 OF 5 PAGES

7 General Pricing

The state of Washington imposes a Business and Occupation (B&O) Tax on gross receipts of business activity within the state. Will the Government provide the awarded company an exemption from this tax?

No, see Price Proposal Instructions beginning on page 426 of the solicitation. See Attachments 6 and 6a, Price Element Breakdown and Price Element Breakdown Instructions. it is each vendor's responsibility to examine the requirement and include all costs within the hourly bill rates.

8 General Pricing

Various municipalities in Washington also impose their own B&O Taxes in addition to the state B&O tax. Will the Government provide the awarded company exemptions from these local B&O taxes?

PAGE 5 OF 5 PAGES

	2022-06-29T10:13:20-0700
PAUL W METZGER

File details come from the government source that posted it. Updated Jun 29, 2022.