Q&As.pdf

Questions and Answers

1. We have identified two sets of errors in the post exhibit as follows:

The first error set affects the “Total Hours per week” and “Total Days per Week” columns for the rows from Building AZ2066, Post ID 1 to Building AZ7630, Post ID 1B. Within these 31 rows, 21 entries are incorrect. The primary problem is that the “Total Days per Week” entry is inconsistent with the “Operating Days” entry; as an example, in one case the Operating Days of “M-F-H” show a Total Days per Week of seven (7) instead of five (5). Whenever the inconsistent Total Days per Week entry occurred, the Total Hours per week were also inconsistent.

The second error set affects the “Total Days” and “Annual Hours” columns for the following rows:

• Building AZ0058, Post ID 5 shows 47 days and 399.50 hours but should be 250 days and

2125.00 hours

• Building AZ2086, Post ID 1 shows 365 days and 4015.00 hours but should be 250 days and

2750.00 hours.

• Building AZ7572, Post ID 1A shows 250 days and 2000.00 hours but should be 198 days and 1584.00 hours, assuming M,T,Th,F-H is 198 days, as per similar Operating Day entries.

• Building AZ7572, Post ID 1B shows 250 days and 1062.5 hours but should be 52 days and 221 hours, as per similar Operating Day entries.

• Building AZ0682, Post ID 1 shows 366 days and 5856.00 hours but should be 365 days and 5840 hours assuming 365 days per year as per similar Operating Day entries.

This second set appears to be completely independent and not reliant upon the first set, but the errors in this set do affect contractor estimation. The correction of the second error set results in a total of 204,574 Total Annual hours versus the 205,387 hours currently shown in the Post Exhibit.

Our comments above assume all values in the “Operating Days” column are correct.

Post Exhibit 13 revised and corrected. Please refer to Amendment 0001.

2. The Solicitation, on page 386, states that we should submit five (5) copies of the Technical and one original and one copy of the price submission. There is no mention of redacted copies or for submission of a CD. On page 379 of the Solicitation, there is the requirement for a package three with a CD containing specific items. Further, the Pre-Proposal Presentation says 3 of the 5 copies of the Technical Proposal should be submitted and a CD should also be submitted. Please clarify the submittal requirements.

Page 386 of the solicitation and Slide 28 of the Pre-Proposal Presentation have been revised and corrected. Please refer to Amendment 0001.

3. Based on the post exhibit the following posts are showing in “Operating Days” column M-F- H (Monday through Friday, except Holidays) so the total number should be 5 days per week but in the “Days per Week” column it is showing 7 days per week:

AZ2086 Posts 1, 2, 3, 4 and 5 AZ7902 Post 2 AZ5896 Post 1

AZ6463 Post 1 and 3 AZ6886 Post 1

Can the government provide clarifications/revised post exhibit?

Post Exhibit 13 has been revised and corrected. Please refer to Amendment 0001.

4. Based on the post exhibit the following posts are showing in “Operating Days” column Wed- H

(Wednesdays except Holidays) so the total number should be 1 day per week but in the “Days per Week” column it is showing 7 days per week:

AZ6463 Post 2

AZ7123 Post 1B

Can the government provide clarifications/revised post exhibit?

Post Exhibit 13 has been revised and corrected. Please refer to Amendment 0001.

5. Based on the post exhibit the following posts are showing in “ Operating Days” column M,T,Th,F-H (Mondays, Tuesday, Thursday, Friday except Holidays) so the total number should be 4 days per week but in the “Days per Week” column it is showing 5 days per week:

AZ7112 Post 1A AZ7123 Post 1A AZ7168 Post 1A AZ7572 Post 1A AZ7630 Post 1A Can the government provide clarifications/revised post exhibit?

Post Exhibit 13 has been revised and corrected. Please refer to Amendment 0001.

6. Based on the post exhibit the following posts are showing in “ Operating Days” column Wed- H (Wednesdays except Holidays) so the total number should be 1 day per week but in the “Days per Week” column it is showing 5 days per week:

AZ7112 Post 1B AZ7168 Post 1B AZ7572 Post 1B AZ7630 Post 1B Can the government provide clarifications/revised post exhibit?

Post Exhibit 13 has been revised and corrected. Please refer to Amendment 0001.

7. The CBA provided with the solicitation expired on October 15, 2017. There is a Letter of Agreement attached to the CBA providing new rates effective October 1, 2017, with no notation as to the period of effectivity of this new rate. Can the Government please provide a copy of the current CBA?

The most current version of the CBA was provided as part of the solicitation.

8. Does the current incumbent work force meet all medical standards as described in Section 5.2?

The current workforce may or may not meet the new standards. There are medical standards differ from the previous contract and all PSOs must undergo and pass medical screening as part of the transition process for the new contract.

9. What percentage of the workforce will need to be medically cleared in the transition?

In accordance with Section 5.2.2 of the SOW, all PSOs performing under the follow on contract must undergo a pre-employment medical and physical examination prior to standing post.

10. Is top secret clearance is required by the vendor company?

Page 66, Section 5.8.4 of the Statement of Work is clarified. The ‘Vendor Company’ is required to possess a Top Secret facility clearance and individual PSOs are required to possess separate clearances at posts that require Top Secret clearances as identified in Post Exhibit 13.

11. What were to happen if the awarded vendor did not have top secret clearance by the time the contract was scheduled to commence?

See Page 385 of solicitation, Proposal Submission Requirements, Paragraph 1. If the Contractor selected for award does not possess a Top Secret facility security clearance, DHS may sponsor the firm for the facility clearance. If a sponsored Contractor does not receive the required facility clearance prior to the date by which PSOs are to stand post, DHS may employ appropriate contractual remedies, up to and including termination of the contract. Offerors shall document within their proposal whether or not they possess the required facility clearance.

12. Who is the current incumbent and when were they awarded the contract?

Paragon Systems Inc., June 29, 2013

13. What is the estimated usage (number of annual hours) of prior contract?

223,860.26 Hours

14. What is the estimated total number of annual hours for this contract?

Reference Addendum to FAR 52.212-4, Paragraph 03, Maximum Quantities.

15. What is the current bill rate?

The current hourly rate will not be provided.

16. What was the contract amount spent last year?

This information is not necessary and will not be provided.

17. Are there any additional services that may be needed that are not listed in the RFP?

No, the solicitation contains all known information regarding services required.

18. Is there any minimum wage/pay?

Yes. Refer to Attachment 5 for the applicable wage determination and applicable collective bargaining agreement; FAR 52.22-41, Service Contract Labor Standards (May 2014); and FAR 5222.-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

19. Is there any prevailing wage, living wage ordinance, state or local mandated wage, contract specific wage, or collective bargaining agreement?

Yes. Refer to Attachment 5 for the applicable wage determination and applicable collective bargaining agreement; FAR 52.22-41, Service Contract Labor Standards (May 2014); and FAR 5222.-55, Minimum Wages Under Executive Order 13658 (Dec 2015). It is the responsibility of the offeror to identify and comply with any local or state ordinances or laws pertaining to wages and benefits.

20. Is a Bid Bond required?

No.

21a. If yes, how much?

N/A

21b. How often / how many times have you assessed liquidated damages?

This information is not needed to submit a proposal in response to the solicitation.

22. If awarded, will a Performance Bond be required?

No.

22a. If yes, how much?

N/A

23. If awarded, will a Payment Bond be required?

No.

23a. If yes, how much?

N/A

24. Can the government specify the PIV cards processing locations?

Reference Page 293, Exhibit 11. Offerors may access website https://dhs.authentx.com/dhs/appointments/index.html for processing locations.

25. Will PIV cards be transferable to the new contractor?

Yes.

26. If answers to above questions is “yes” will the PSO be required to travel again to PIV locations for the PIV cards to be re-issued?

If a PSO’s PIV card expires during the performance period of the follow on contract, the PSO will be required to travel to the closest PIV Card enrollment station to have a new PIV card issued.

27. Can the government specify the Government provided training locations?

Government provided training will held in Arizona in the metropolitan areas of Phoenix and Tucson.

https://dhs.authentx.com/dhs/appointments/index.html

28. In brief, I wanted to confirm the Proposal due date. On Page 1 it says the Proposals are due by May 14. However, on Page 383, it says the Proposals are due by April 30? Can you confirm when they are due?

Proposals are due no later than 1700 hours PST on May 14, 2018. Page 383 of the solicitation has been revised. Please refer to Amendment 00001.