70RFP424QE6000001- Amendment 0002.pdf

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70RFP424QE6000001

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Grand Prairie TX 75050-1412 Attn: Angela Varlow

OPO/FPS/EAST CCG/R6

1901 North Highway 360, Ste. 500 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security

OPO/FPS/EAST CCG/R6

Philadelphia PA 19106 701 Market Street, Suite 4200

70RFP4

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS EAST CCG DIV 4 ACQ DIV(70RFP4)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/01/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Purchase and installation of additional and replacement cameras to the existing Internet

Protocol (IP) Video Surveillance System (VSS) at the Limbaugh Federal Courthouse in Cape

Girardeau, MO, 63703.

1. The purpose of this amendment is to provide responses to the questions received regarding this solicitation and to update the solicitation documents and revise paragraphs from the Statement of Work (SOW) and to extend the solicitation closing date.

2. The attached responses are provided in response to the questions that were received regarding this solicitation and are provided for informational purposes and do not amend or change the terms of the solicitation. If there is a conflict between the solicitation and

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Adam L. Reynoso

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

9/13/2024

X 1

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP424QE6000001/0002

the information provided in the answers to the questions, the solicitation governs.

3. Revised SOW Section B.2.1.2, B.2.1.3 and

B.2.1.9 are hereby incorporated into this contract. Page 5 of the SOW is hereby removed and replaced by revised page 5. All changes are identified by a vertical line in the left-hand margin.

4. Revised SOW Section D.3.5 are hereby incorporate into this contract. Page 13 of the

SOW is hereby removed and replaced by revised page 13. All changes are identified by a vertical line in the left-hand margin.

5. Revised SOW Section D.4.3 and E.1.2 are hereby incorporate into this contract. Page 14 of the

SOW is hereby removed and replaced by revised page 14. All changes are identified by a vertical line in the left-hand margin.

6. Revised SOLICITATION PROVISIONS - ADDENDUM TO

FAR 52.212-1 INSTRUCTION TO OFFERORS (SEP 2023) -

number (6) is hereby incorporate into this contract. Page 56 of the SOLICITATION PROVISIONS is hereby removed and replaced by a revised page

56. All changes are identified by a vertical line in the left-hand margin.

7. The closing date of this solicitation is hereby extended to 9/17/2024 at 4:00pm EST.

Period of Performance: 10/01/2024 to 09/30/2029

POCs:

Contract Specialist: Angela Varlow

Phone: 313-268-8232

Email: Angela.Y.Varlow@fps.dhs.gov

Contracting Officer: Adam L. Reynoso

Phone: 215-287-6944

Email: Adam.L.Reynoso@fps.dhs.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Question Number Reference Question Program Office Answers

1 Drawings Is there roof access for the NW lower roof section that the new came location is to be installed Yes. Access to roof hatch is located in stairwell 02-S-2043.

SOW Exhibit - Section E12, Subsection E.12.5, E.12.6 and E.12.7

Can you clarify “System Components” referred to in Section E12, Subsections E.12.5,E.12.6 and E.12.7 of the SOW by identifying specific components.

It is presumed that these sections apply to all Servers or Workstations but are not applicable to the actual cameras which are not directly connected to any internal network. Correct. System components refers to servers and workstations. Do not enable the FTP, TelNet and Remote desktop features in accordance with E.12.5-7.

SOW Section D.3 - RFP page 12

Subsections D.3.1 - D.3.5 list camera specifications

The Avigilon H5A part number is listed for all sections with different descriptions and specifications for each section. There are No Dual Head and / or 180 Panoramic cameras in the H5A series. Please provide the correct part number for each section.

There are numerous cameras in the Avigilon H5A series, the SOW has provided detailed specifications for each type required. The Avigilon does offer H5A Dual Head Cameras and the H5A Multi sensor cameras are available in 180, 270 or 360-degree views.

4 SOW B.2.1

There are no specifications or operation requirements in the SOW for the Decoder and Controller Units required for the system and operations. Please provide specifications and requirements for these items.

SOW amended to remove the requirement for decoders and add Client Workstations in Sections B.2.1.2 and B.2.1.3 The SOW has been revised;

see Amendment 002.

SOW - Page 14 - Note

E.1.2

a. Statement of Work, page 14, Note E.1.2 says “Infrastructure Design – The system design shall include all conduit, junction boxes, cabling, fiber, network topology, and HVAC and power requirements for the proposed Network Video Management System (NVMS).”

b. Question: do we have to provide HVAC system for the existing building/ locations per Note E.1.2?

Installation in USMS control center room provides sufficient HVAC cooling. Additional HVAC components are not a requirement of this proposal. The current head end panel will be removed and replaced with a new and more efficient head end panel creating less heat dissepation.

SOW B.2.1.4-8 page

This is an Avigilon spec, but I didn't see how these cameras are to be mounted. Can you provide these details?

Also, A riser diagram would be helpful as well. Do you request a viewing workstation?

A. Vendor to provide all manufacturer acceptable mounting hardware, components and mounts for cameras specified. Reference SOW Section C.2.1.

B. Section B.2.1 specifies that the mounts are to be determined by by specific camera location, it is for the Installer/Integrator to determine the optimal camera mount for each location.

C. Riser diagram is unavailable. Server and client workstations are specified in Section B.2.1

7 SOW C.6.1 & B.2.1

For the remote stations indicating to have video decoders, are we safe to assume these will be PC workstations for the client software to access the cameras?

Yes - SOW amended to remove the requirement for decoders and add Client Workstations in Sections B.2.1.2 and B.2.1.3. The SOW has been revised; see Amendment 002.

8 SOW C.3.5, C.5

Inside the 2F main server room calls for a new full-size rack, is it possible to use the existing rack for the new NVR server and

UPS?

If new rack is to be provided, is there enough footprint for another rack?

No-Vendor to provide new full size rack. As existing video system is to remain as operational as possible during project installation, utilization of existing rack is not possible.

The room provides enough room for positioning a server rack during the period of installation. This project is a cut over, existing rack to be removed and returned to FPS.

9 SOW C.5, C.5.1 & 2

To put in a de-centralized POE switches in the 1F electrical room, is there any existing network infrastructure/switch that we can connect to or do we run new uplink to connect the camera switches back to the server room?

Existing system is entirely analog. No IP infrastructure is currently installed. Vendors responsibility to furnish and install all appropriate equipment, caballing and appurtenances necessary for a fully functional IP based NVMS system. See SOW section C.5.

SOW B.2.1.4-8 page 5 What type of mounts do you need for each camera?

Vendor to provide all manufacturer acceptable mounting hardware, components and mounts for cameras specified. The optimal mount is determined by specific camer location. Reference SOW Section B.2.1 and C.2.1

Not specifically addressed in SOW.

SOW B.2.1.9 Roof requirements

A. I am requesting to see if an AutoCAD ("CAD") version of any project-related drawings are available?

B. Is there roof access (and if so, where is it located) for the lower roof? There is a new camera indicated to be installed on the northwest corner of that lower roof.

A. No AutoCAD drawings are available. No - Additional PDF floor plans are available. Except the floor plans that were submitted with the solicitation.

B. Yes. Access to roof hatch is located in stairwell 02-S-2043.See Reference Question 1; while no depiction of access to roof the stairwell leads to the roof top.

SOW D.2.1 & 2,D.3,

D.4, D.5

Am allowed to submit 2 bids? One bid for one camera manufacturer and a second bid with a different camera manufacturer?

Multiple quotes are allowable, not recommended as alternatives to the lines items and terms and conditions may not satisfy the requirements of this solicitation. It is highly recommended that one quote be submitted that adheres to the requirements of the solicitation. Each quote must include each line item. Partial quotes that do not include all line items will not be eligible for reward .

Amendment: 0002 Revised September 12, 2024

1 – Network Video Recorder, 96TB, Raid 5/6, with available expansion bays, Rack Mounted 1 – Server Workstation, Rack Mounted 3 – 50” Wall-Mounted Monitors 1 – Rack Mounted KVM host with monitor

1 - 24 port PoE Managed Switch, rack mountable 1 - Belkin Premium Rack 19/24" x 42" x 80" 2200lbs 1 - Rack Mountable UPS / Power conditioner (power load to be determined by Vendor per Section E.1.4) 1 – Software License Package for all required components 1 – Analytics package for cameras

2. One (1) Client workstation and two (2) free standing 22” HD color monitors to be installed at the main entrance screening station.

3. One (1) Client Workstation and one (1) free standing 22” HD color monitor to be installed in FPS office (room 1173)

4. Seven (7) multi-imager 360º cameras with WDR, IR and appropriate mount and lens for specific camera locations. The contractor shall determine the optimal camera mount for each location.

5. One (1) 1 dual head 180º camera with WDR, IR and appropriate mount and lens for specific camera locations. The contractor shall determine the optimal camera mount for each location.

6. Three (3) multi-imager 180º cameras with WDR, IR and appropriate mount and lens for specific camera locations. The contractor shall determine the optimal camera mount for each location.

7. Three (3) Pan Tilt Zoom (PTZ) camera with WDR and mount for specific camera location. The contractor shall determine the optimal camera mount for each location.

8. One (1) dome camera with WDR, IR and mount and lens for specific camera locations. The contractor shall determine the optimal camera mount for each location.

9. Three (3) 8-port network managed switches, PoE+, mountable in NEMA certified network switch enclosure. Equipment to be installed in mechanical / telecommunications rooms on the ground floor, and accessible to roof mounted cameras on the 4th floor or roof level (locations TBD).

According to GSA building manager roof access is available from stairwell 02-S- 2043.

Amendment: 0002

d. Analytics enabled.

e. IR capable, with IR illuminator

D.3.3 Interior / Exterior 14MP 180° panoramic camera 4 x 5MP cameras utilizing one IP address. The Contractor shall determine the necessary lens settings based on the required field of view, resolution, and lighting for each camera element.

a. Avigilon H5A Multi sensor or equivalent

b. 5.9mm F1.88 focal length (based on camera location)

c. 30fps

d. Analytics enabled

e. IR capable, with IR illuminator

D.3.4 Exterior Camera 8MP PTZ camera utilizing one IP address. The Contractor shall determine the necessary lens settings based on the required field of view, resolution, and lighting for each camera element.

a. Avigilon H5A PTZ or equivalent

b. 6.91 mm to 214.64 mm, F1.36 – F4.6

c. 3840 × 2160

d. 30 fps

e. Analytics enabled

f. IR capable, with IR illuminator

D.3.5 Interior / Exterior Camera 4MP dome camera. The Contractor shall determine the necessary lens settings based on the required field of view, resolution, and lighting for each camera element.

a. Avigilon H6A Dome or equivalent

b. 3 - 6.0 mm, F1.9-F2.7

c. 2304x1728

d. 30fps

e. Analytics enabled.

f. IR capable, with IR illuminator

NOTE: There are numerous cameras in the Avigilon H5A/H6A series, this SOW provides detailed specifications for each type required (cite D.3.1-5). Avigilon offers H5A Cameras in multiple configurations available in 180, 270 or 360-degree views.

D.3.6 Section B.2.1 has a list of networking equipment to be installed to support the installation of an IP Video Surveillance System. Equipment selected must have equivalent characteristics to the equipment specified.

D.4.1 Network Managed Switch

a. 24 Port PoE Network Managed Switch

b. 10 x 10/100/1000 (PoE+) + 2 x combo 10 Gigabit SFP

c. PoE+ (370W)

d. Rack Mountable

Amendment: 0002

D.4.2 Network Managed Switch

a. 8 Port PoE Network Managed Switch

b. 4 x 10/100/1000 (PoE+) + 2 x combo 10 Gigabit SFP

c. PoE+ (240W)

D.4.3 Client Workstation

a. Intel Core i7

b. 16 GB RAM DDR4 SDRAM

c. 1.4 GHz CPU

d. Intel UHD Graphics 770

e. 256GB Memory

D.5.1 Video Monitor 50”

a. LCD Panel LED

b. Resolution1 3840 x 2160

c. Aspect Ratio 16:9

d. Display Colors 1.07 billion

e. Response Time 8 ms (typical)

f. 178/178-degree H/V viewing angles.

g. VESA Mount Compatible

D.5.2 Video Monitor 22”

a. ViewZ VZ-22CMP 22” LED CCTV or equivalent.

b. LCD Panel LED

c. Resolution1 1920 x 1080

d. Aspect Ratio 16:9

e. Display Colors 16.7 million

f. 178/178-degree H/V viewing angles.

E. ADDITIONAL PROJECT REQUIREMENTS

E.1 Design Standards

E.1.1 Design Limitations – During design and planning activities, the Contractor shall advise the FPS Technical POC of all functional incompatibility issues and/or system interoperability limitations of any equipment to be installed. This shall include, but is not limited to, limitations as a result of insufficient heating, ventilation and HVAC, power, rack, console, and space requirements.

E.1.2 Infrastructure Design – The system design shall include all conduit, junction boxes, cabling, fiber, network topology, and HVAC and power requirements for the proposed Network Video Management System (NVMS).

NOTE: No additional HVAC required; old VSS system to be removed and replaced with a more efficient VSS system creating less heat.

Amendment: 0002

(6) Multiple quotes are allowable, not recommended as alternatives to the lines items and terms and conditions may not satisfy the requirements of this solicitation. It is highly recommended that one quote be submitted that adheres to the requirements of the solicitation. Each quote must include each line item. Partial quotes that do not include all line items will not be eligible for reward.

FAR 52.212-2 - Evaluation—Commercial Products and Commercial Services (November 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate offers:

In addition to price, the following technical evaluation factors shall be used to evaluate offers:

Factor 1: Technical Approach Factor 2: Maintenance Plan

Technical Factor #1, is Technical Approach and is considered a pass or fail factor. Vendor will be rated Acceptable or Unacceptable for this factor, meeting the minimum technical specifications or missing one or more of the technical specifications. Offers who do not meet the government minimum specification will not be eligible for award.

Technical Factor #2, Offerors who propose a maintenance plan that exceeds the minimum specifications in the RFQ may be evaluated more favorable.

The Technical Factors #2, is more important than price. The Government reserves the right to award to other than lowest price offeror.

Quotes that are not submitted in accordance with the Statement of Work will be considered non-responsive and will not be considered.

(End of provision)

Technical Specification (Non-price factors) – The Government shall incorporate all elements of the successful Contractor’s technical proposal (in full or by reference) into any contract resulting from this RFQ. The Contractor is required to submit the following technical (non-price) information:

TECHNICAL SPECIFICATIONS:

1. Detailed list of proposed hardware to include at a minimum:

a) Equipment model number, part number, and quantity.

b) Manufacturer data sheet.

c) Itemized price list. All items shall match those on the manufacturer data sheets.

2. Detailed list of proposed software to include at a minimum:

Amendment: 0002