RFQ_70RFP424QE5000003_Amend0005.pdf

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70RFP424QE5000003

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0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Philadelphia PA 19106 Attn: Adam L. Reynoso

OPO/FPS/EAST CCG/R5

701 Market Street, Suite 4200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security

OPO/FPS/EAST CCG/R5

Philadelphia PA 19106 701 Market Street, Suite 4200

70RFP4

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS EAST CCG DIV 4 ACQ DIV(70RFP4)

09/14/20240005

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/08/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide responses to vendors' questions received during this solicitation.

A. The Celebrezze Q&A is hereby attached. The answers provided are for informational purposes and do not amend or change the terms of the solicitation. If there is a conflict between the solicitation and the information provided in the answers to the questions, the solicitation governs.

B. Revised SOW Section C.4.1 is hereby incorporated into this RFQ. RFQ Page 37 of the SOW is hereby removed and replaced by revised RFQ page 37. All changes are identified by a vertical line in the left-hand margin.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Adam L. Reynoso

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP424QE5000003/0005

C. Revised Solicitation Provisions- FAR 52.212-2 is hereby incorporate into this RFQ. RFQ page 118 is hereby removed and replaced by a revised RFQ page 118. All changes are identified by a vertical line in the left-hand margin.

D. The closing RFQ date and time of 9/17/2024 at

4:00pm EST remains unchanged.

Period of Performance: 10/01/2024 to 09/30/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Vendor Questions Reference Answers

1. Will you consider giving vendors 1 week from the receipt of answers and distribution of Answers to Questions for submission of final response? This will help ensure that we have time to properly consider the additional guidance provided in the Answers.

RFQ Page 117, Solicitation Provsions Para. 5

The Government will consider it. However, the Government's requirement needs to be awarded as expeditiously as possible.

2. Are multiple UPS required - for example Interior FPS-PSO as well as PSO Guardhouse, which would need to be sized to support low voltage and high voltage device to include 120v powered items to include Monitors servers PC switches rack fans?

RFQ Page 28, SOW Sect. B.2.2

There are multiple UPS required. The UPS still need to hold for a minimum of 4 hours.This is applicable sections of the SOW which require a UPS.

3. Can the exact color code for the building be provided as it is possible to have the cameras made from the factory to match the color of the building and avoid any warranty issues with post manufacturing painting – often paint color post manufacture would void warranty as most cameras are white. If darker colors are requested it can affect the operating temperature of the cameras design, which will need to be considered.

RFQ Page 49, SOW Sect. E.2.5

The vendor will interface with FPS, GSA historic, and GSA property management in the post award phase since some areas of the building will require custom paint colors for differing locations, for example, darker paint for interior areas and lighter colors in exterior areas.

4. Page 50 E.3.4 states that all cable is conduit yet wire mold or cable tray may be utilized – can specifics be provided where (location, height, etc.) conduit is needed and where or if alternate viable support or protection is acceptable?

RFQ Page 50, SOW Sect. E.3.4

All cable needs to be protected by conduit or wire mold. In drop ceiling, cable can lay in cable trace following UL, NEC, and NFPA guidelines. No cable is to be left unsupported.

5. The request does not ask for Spares - the PWS states that we are to replace with temporary or loaner equipment. Does the location have in place loaner equipment? If not, should a CLIN be added for spare hardware to be utilized as loaner equipment?

RFQ Page 54, SOW Sect. E.6.2.(c)

No, there are no loaner equipment or spare hardware. No, an additional CLIN will not be required.

6. Service Time provide specifics for response. Are there any liquidated damages for not meeting the service response times of 2 hours and 24 hours onsite presence?

RFQ Page 54, SOW Sect. E.6.2.(c)

There are no liquidated damages for meeting the services response times of 2 hours and a 24 hour on-site presence. Liquidated damages will not be assessed for failure to meet service response times as required by SOW Section E.6.2(c). However, the Government may levy additional contractual remedies for failing to meet the required service response times

7. what is the average time for Contractor Suitability acceptance / rejection post submission of A-G and does any existing adjudication supersede this (ex. Adjudication via USMS for Federal Courthouse Security work)?

RFQ Pages 67 - 68, SOW Sect. G.8.1

After receipt of a complete security package, suitability determinations can range between a week or up to no more than 30 days, see SOW Sect. G.8.1. Another agencies adjudication does not supersede the adjudication process for DHS. Please see SOW Sect.

G.8 for sutiability requirements.

8. “Plaza Site” for exterior cameras indicated on the drawing, are exterior pathways conduits and fiber in place or are we to provide exterior conduit, fiber, power and mounting hardware to include concrete pads/ poles as required to mount 180 cameras, PTZ cameras and fixed cameras?

RFQ Page 81, Drawing

Only one location on the drawing is noted as being new and requiring a new pole. From GSA's perspective, trying to repurpose the existing mounts with different cameras to gain the coverage needed if it can be done or connecting directly to the building. A new pole would be very involved and could include penetrating or affecting multiple layers of waterproofing on the plaza. Conduit to all existing cameras is in place. GSA is unsure if coax or fiber cabling is used for the plaza except for the top of ramp guard booth which has a fiber run.

9. Page 81 shows this symbol, but it does not appear in drawings or legend. Can you confirm that it represents “monitor” as well as how many are to be installed per the diagram on p.81?

RFQ Page 81, Drawing

Yes, see RFQ page 81. Fiber run from the FPS Control room to GH. A PoE switch and NVR Workstation with one monitor to be installed. Per the revised SOW Sect. C.4.1, RFQ page 37, only one (1) monitor will be required in the guardhouse.

10. Page 102 (G.2.1) – states a 60-day PoP yet The RFQ does not provided an estimate of Award date – can an estimate of award date be provided

RFQ Page 102, SOW Sect. G.2.1

The Government anticipates making an award on or before 9/30/2024. In accordance with section F.1.2 of the SOW, The Contractor, after receiving a written “Notice to Proceed” from the FPS COR/TPOC, shall complete the installation, including PVT testing and final inspection within sixty (60) business days.

11. In order to be compliant with RFQ submission requirements, how should vendors organize responses?

RFQ Pages 117 – 120, Solicitation Provisions

Although the RFQ includes 2 SOWs, 1 technical quote and 1 price quote covering both the VSS and IDS requirements shall be submitted in accordance with the submission requirements on pages 117-120 of the RFQ.

a. combined pricing and technical volumes for both SOWs Enter the total amount in block 24 of the SF1449 (page 3) and break down the pricing for each CLIN in colum F (pages 5 & 6).

b. separate pricing volume and separate technical volume for each SOW See answer above

c. combined pricing and technical volumes for each SOW (2 volumes total) See answer above

12. Form 1449 (1001- 4001) Option Years 1 – 4 include maintenance for VSS only, which is CLIN 0001 – Please confirm that the only maintenance required for CLIN 0002 IDS is during the initial 12 month warranty period.

RFQ Page 4, SF

That is correct. The VSS requirement shall require addition maintenance option years [CLINs 1001 - 4001]. Regarding CLIN 0002, the Contractor shall be responsible for all of the items listed in the CLIN 0002 description. The 12 month warranty period is inclusinve of any maintenance to the IDS system.

13. Does the Anthony J. Celebrezze Federal Building have an existing contractor that performs electrical work and O&M and if so would FPS share this POC? This may expedite the 60day PoP to have an adjudicated group familiar with routing and electrical requirements.

Common electricians onsite are PJ Ellis, Hatzel & Buehler and Einheit.

14. Does any conduit need to be painted (ex. in garage)? No. Conduit does not need to be painted.

15. PSO Guardhouse – Does the PSO Guardhouse have existing room for all devices to include a Rack, UPS, UPS Batteries? Additionally, is the PSO Guardhouse conditioned for low voltage hardware (heating/cooling) and is the required 120v circuit available for our hardware at this location?

Yes, the guardhouse does not require a rack. Yes, the guardhouse has heating, cooling and powered by 120 volt circuits. Please see revised SOW Sect. C.4.1, RFQ page 37.

C.3.5 The Contractor shall ensure all system devices are configured appropriately for time synchronization. The local time zone where the system physically resides will be utilized. All devices shall be configured for time synchronization with a GPS enabled network time source. The GPS time source will not have any connectivity capability beyond receive functionality.

C.3.6 The Contractor shall demonstrate to the FPS COR/TPOC that the completed NVMS installation complies with the contract requirements. Using an approved test procedure, all physical and functional requirements of the project shall be demonstrated and shown. The test procedure shall include techniques and requirements for validating all significant system functions. The Contractor shall provide all test equipment and personnel required for final testing.

C.4 FPS Security Control Room and Guardhouse Monitors

C.4.1 Security Control Room Monitors: There will be a total of five (5) monitors installed in the security control room. Two (2) 32-inch monitors will be installed on the security control room console (desk) with the NVMS client workstations, and three (3) 55-inch monitors installed on a mobile monitor rack. See locations on attached drawings.

Guardhouse Monitor: There will be a total of one (1) 32-inch monitor in the guardhouse on 6th street (101 King Post) with a standalone NVMS client workstation.

This monitor will need to be installed vertically as to not obstruct the view on 6th Street.

Monitor will be Ultra High Definition (UHD) monitors (min 3840 x 2160).

C.4.2 At a minimum the 55” Monitors shall possess the following salient characteristics:

(a) Color

(b) Ultra-High Definition (UHD) min 3840x2160 resolution

(c) LED, Flat Panel

(d) Wall Mountable

(e) Designed to operate 24/7

At a minimum the 32” Monitors shall possess the following salient characteristics:

(a) Color

(b) Ultra-High Definition (UHD) min 3840x2160 resolution

(c) LED, Flat Panel

(d) Designed to operate 24/7

C.4.3 FPS Security Control Room:

C.4.3.1 Remove any existing FPS VSS monitors and workstation(s) and any rack or mounts for video equipment that will no longer be used.

C.4.3.2 Remove existing console/desk in its entirety.

RFQ: 70RFP424QE5000003 VSS & IDS – Celebrezze (OH0192)

Revised SOW, dated 09/14/2024 Amendment 0005

(7) One (1) copy of a complete schedule of materials, devices and equipment, including a list of manufacturers, complete model number(s) with related published technical specifications and quantities of all the equipment which the Contractor proposes to incorporate in the system. The Contractor shall provide catalog cut sheets of the equipment. The literature furnished must be identified or marked exactly to show the item which it pertains. This information shall be provided with the quote.

(8) All schedules and evidence must be approved by FPS before work can proceed. The Contractor and other personnel (e.g., trainers, repair personnel) shall contact FPS schedule appointments prior to arriving at the site for site surveys, installation, repairs, etc. Personnel shall also register with the facility manager/lessor upon entering and leaving the building.

(9) The Contractor shall verify all dimensions, equipment needs and conditions at the site before starting any portion of the work under this contract.

FAR 52.212-2 - Evaluation—Commercial Products and Commercial Services (November 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

In addition to price, the following technical evaluation factors shall be used to evaluate offers:

Factor 1: Technical Approach Factor 2: Maintenance Plan

Technical Factor #1 is Technical Approach and is considered a pass or fail factor. Vendor will be rated Acceptable or Unacceptable for this factor, meeting the minimum technical specifications or missing one or more of the technical specifications. Offers who do not meet the government minimum specification will not be eligible for award.

Technical Factor #2, Offerors who propose a maintenance plan that exceeds the minimum specifications in the RFQ may be evaluated more favorable.

The Technical Factors #2 is more important than price. The Government reserves the right to award to other than lowest price offeror.

Quotes that are not submitted in accordance with the Statement of Work will be considered non-responsive and will not be considered.

(End of provision)

Technical Specification (Non-price factors) – The Government shall incorporate all elements of the successful Contractor’s technical proposal (in full or by reference) into any contract resulting from this RFQ. The Contractor is required to submit the following technical (non-price) information:

TECHNICAL SPECIFICATIONS:

1. Detailed list of proposed hardware to include at a minimum:

a) Equipment model number, part number, and quantity.

b) Manufacturer data sheet.

c) Itemized price list. All items shall match those on the manufacturer data sheets.

Revised SOW, dated 09/14/2024 Amendment 0005 118