Preproposal Conference PP.pdf

RFP NO: 70RFP421RE6000001,

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FPS Region 6 (R6) Pre-Proposal Conference

Thursday, February 4, 2021 Federal Protective Service

Region 6 Headquarters

10:00 AM - 12:00 PM (CST)

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Request for Proposals (RFP)

RFP Number 70RFP421RE6000001, Armed PSO Services throughout the states of IA, KS, MO and NE

Issued January 27, 2021 on a full and open competitive basis

Questions in response to RFP are due February 8, 2021

Proposals are due March 1, 2021 at 4:00 p.m.

(EST)

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Disclaimer:

Statements made at this meeting or in response to inquiries do not revise the written terms of the solicitation.

Changes to the solicitation must be made in writing via amendment.

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Contract Type

Government anticipates awarding a single Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Individual task orders will be issued with firm fixed hourly rates

Contract Transition

Government anticipates award no later than May 31, 2021

Government anticipates a maximum of 120 days for transition

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General Scope FPS R6 Armed PSO contract covering sites located throughout the states of IA, KS, MO and NE. The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, and files necessary to accomplish the required PSO services as described in the SOW.

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General Scope (con’t) The instant acquisition will be utilizing the most recent standardized FPS Statement of Work for PSO services.

The significant differences between the solicited SOW and the incumbent contract SOW are: Medicals switch to every 5 yrs., change weapons in St. Louis, MO from .38 to .40, and supervisors will not work as “Key Personnel”.

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General Scope (con’t) Contractor must have a qualified PSO workforce for the duration of the contract that meets the complete requirements of the

RFP.

Armed PSOs MUST have valid state/city/county firearms license permit required by law and show proficiency with the use of the firearms before working on an order.

General Scope (con’t)

In addition to the Basic PSO services detailed in SOW, the contractor shall be required to provide Temporary Additional Services (TAS) and Emergency Security Service (ESS) in support of R6.

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Site Locations The services to be provided shall be accomplished at the various sites identified in the Post Exhibit.

The estimated basic service requirements are contained within the RFP

Specific place(s) of performance and hours of service will be incorporated on the individual order(s) upon issuance

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Period of Performance FPS intends to award a contract no later than May 31, 2021 and the base ordering period of performance will begin October 1, 2021 and continue through September 30, 2026

The performance periods will be established as follows:

Base Period: Oct 1, 2021 – Sep 30, 2022 Option Year 1: Oct 1, 2022 – Sep 30, 2023 Option Year 2: Oct 1, 2023 – Sep 30, 2024 Option Year 3: Oct 1, 2024 – Sep 30, 2025 Option Year 4: Oct 1, 2025 – Sep 30, 2026

Individual orders will include specific performance periods

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Insurance Requirements Insurance Requirements: Certificate required before actual work is performed. The successful Contractor must furnish the Contracting Officer a current Certificate of Insurance, meeting the minimum requirements specified in the solicitation. A new certificate must be presented before physical performance on all option periods

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Schedule of Prices

Basic Services and TAS hours have been combined into CLINs X001 Contractors are reminded that staffing levels must support all hours identified in each CLIN The Government may order CLIN hours at anytime during the performance period of this contract and may do so without providing for a “phase-in” period

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Schedule of Prices (con’t) Contractors shall submit prices on the provided

Pricing Schedule included in the RFP Government suggests that the Contractor complete the “Price Element Breakdown” (RFP Attachment 6).

The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price

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Source Selection Criteria

Contractors shall submit proposals based on the following three (3) evaluation factors:

1) Relevant Past Performance

2) Management Approach

3) Price

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Source Selection Criteria (con’t)

The technical evaluation factors are listed in descending order of importance.

The technical evaluation factors, when combined, are more important than price.

Non-price factors, when combined, are more important than price.

However, the Government contemplates the possibility that it may identify an offer(s) of such a high technical quality that it would not be in the Government’s interest to pay an additional price premium for any additional technical (non-price) advantage. As a result, offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP.

Relevant Past Performance Relevant past performance is recent (i.e. within the last three years) performance under projects that are of a similar or directly related scope, magnitude and complexity to that described in the solicitation

The Government will also consider the quality of the Contractor’s relevant past performance on all relevant past performance projects including, but not limited to, the past performance projects submitted by the Contractor

Information provided in response to this factor will be used to assist the Government in determining the degree of performance risk associated with award of this project to the Contractor

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Management Approach Evaluation will focus on techniques and/or strategies described that demonstrate ability to successfully accomplish this requirement

Offerors shall address:

Quality Assurance (including supervision and QC), Transition

Note: Added additional information to transition element for offerors to address Post Tracking Systems implementation and continued support

Mentor-Protégé Program.

Successful Offeror’s Management Approach will be incorporated into the resultant contract

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Basis for Selection

The Government will select the responsible offeror whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, non-price and price factors considered. Only apparent successful offerors determined to be responsible pursuant to FAR 9.104-1 will be issued a contract

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Questions Contracting Officer: Marcus Mason

Email: marcus.l.mason@fps.dhs.gov

Contract Specialist: Megan Kelly

Email: megan.Kelly@fps.dhs.gov