Pre-Proposal Conference Presentation.pdf

PSO Services Region 7 1

Federal Protective Service Region 7 – State of Louisiana Pre- Proposal Conference

Date: 02/19/2020 Time: 1:00 PM – 2:00 PM CT Location: via Teleconference

PSO Services Region 7

Disclaimer:

The focus of this conference is to emphasize areas of significance in responding accurately to the RFP terms & conditions.

Offerors are expected to fully read and comply with the RFP.

Statements made at this meeting or in response to inquiries do not revise the written terms of the solicitation.

Changes to the solicitation must be made in writing via amendment.

Mission Statement Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

PSO Services Region 7 3

PSO Services Region 7 4

Request for Proposal The US Department of Homeland Security (DHS), Office of Procurement Operations (OPO), Federal Protective Service (FPS) is issuing this competitive request for proposals (RFP) to solicit offers for the purpose of awarding a contract to provide Protective Security Officer PSO) services throughout the State of Louisiana. The Government will conduct this acquisition using the procedures from Parts 12 and 15 of the Federal Acquisition Regulations.

RFP Issued 2/12/2020 Submission of Questions Date- 02/21/2020 RFP Closing Date – 03/13/2020 @ 4:00 PM (ET)

Proposal Submission Requirements SF1449 – cover page Two Electronic Files:

Price Proposal (1 copy) Technical Proposal (1 copy)

15 page limitation excluding cover page, past performance forms, and questionnaires.

Proposal Expiration Date = 120 days Submission should include of all signed amendments and other clause requirements with Price Proposal.

PSO Services Region 7 5

PSO Services Region 7 6

Contract Type Government anticipates awarding a single award Indefinite Delivery Indefinite Quantity (IDIQ) Firm-Fixed Price Contract.

The guaranteed minimum amount to be ordered under the contract will be $100,000.00 worth of orders.

Resultant task orders under the contract will be issued on a firm fixed price basis specifying the number of post hours required to be performed.

Contract Award & Transition Government anticipates awarding the requirements around April 1, 2020.

Government anticipates up to a 90 day transition period.

PSO Services Region 7 7

Period of Performance - FPS intends to award a follow-on effort on or before April 1, 2020.

The anticipated performance periods are as follows:

Base Year: July 1, 2020 through June 30, 2021 Option Year 1: July 1, 2021 through June 30, 2022 Option Year 2: July 1, 2022 through June 30, 2023 Option Year 3: July 1, 2023 through June 30, 2024 Option per FAR 52.217-8 July 1, 2024– December 31, 2024

Individual task orders will include specific performance periods.

PSO Services Region 7 8

PSO Services Region 7 9

General Scope FPS Region 7 follow-on PSO contract covering the State of

Louisiana. The contractor shall provide and maintain all management, supervision, manpower, training, equipment, supplies, licenses, permits, certificates, insurance, pre-employment screenings, reports, files, and any other resources necessary to accomplish the required PSO services as described in the solicitation.

The instant acquisition will be utilizing the most recent standardized FPS Statement of Work for PSO services (July 2019 Version 1)

PSO Services Region 7 10

General Scope (con’t) Contractor must have a qualified PSO force for the duration of the contract that meets the complete FPS requirements identified in the RFP.

Armed PSOs MUST have valid state/city/county firearms licenses and permits required by law and show proficiency with the use of the firearms before working on the contract.

Significant SOW differences includes: Implementation of Post Tracking System, Training Academy and Management Systems, Active Threat training. Updates to Basic and Refresher Training lesson plans and changed facility clearance level from Top Secret to Secret.

PSO Services Region 7 11

General Scope (con’t) In addition to the Basic PSO services detailed in the

SOW, the contractor shall be required to provide TAS & ESS in support of R7 throughout the State of Louisiana.

PSO Services Region 7 12

Basic Services Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

PSO Services Region 7 13

Temporary Additional Services

(TAS)

TAS goes beyond the basic services requirements.

TAS are the short term, non-recurring needs for service such as an increase in hours to an existing or subsequently added post location.

Contractor may be required to perform these services with little advance notice.

Authorized to proceed through the CO’s or COR’s direction.

PSO Services Region 7 14

Emergency Security Services

(ESS)

Emergency/Surge security force services. Deployments may be large and small-scale events such as natural disasters, civil disturbances, or other unanticipated events.

Ordered for anywhere in the geographic area identified in the RFP with little, if any, advance notice.

The hourly rate shall be inclusive of all costs (including, but not limited to, travel costs, per diem, lodging, mileage, and vehicles) directly related to or incidental to providing ESS.

No “phase-in” period for these requirements.

The government may order all estimated hours in a single emergency event.

PSO Services Region 7 15

Site Locations The services to be provided shall be accomplished throughout the geographic area identified in the RFP.

The current estimated basic service requirement was provided with the RFP as SOW, Exhibit 13, Post Exhibit.

Actual performance locations and hours of basic services will be incorporated on the individual orders when issued.

PSO Services Region 7 16

Insurance Requirements Insurance Requirements: Certificate required before actual work is performed. The successful Contractor must furnish the Contracting Officer a current Certificate of Insurance, meeting the minimum requirements specified in the solicitation. A new certificate must be presented before physical performance on all option periods.

PSO Services Region 7 17

Source Selection Criteria Contractors shall submit proposals based on the following three (3) evaluation factors:

1) Relevant Past Performance

2) Management Approach

3) Price

PSO Services Region 7 18

Source Selection Criteria (con’t)

The Government will award a contract resulting from the solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. In addition to price, the following technical evaluation factors shall be used to evaluate offers and are listed in descending order of importance.

Relevant Past Performance Management Approach

The technical evaluation factors, when combined, are more important than price.

PSO Services Region 7 19

Relevant Past Performance The Contractor shall submit up to a maximum of three (3) contracts for evaluation utilizing the RFP Attachment 3 Past Project Form.

Relevant past performance is recent (i.e. performed within the last 3 years) performance under projects that are of a similar or directly related scope, magnitude and complexity to the requirement described in the solicitation.

The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government will also consider the quality of the Contractor’s relevant past performance.

In determining the rating for the past performance evaluation factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the current RFP.

PSO Services Region 7 20

Relevant Past Performance Past Performance Questionnaires (RFP Attachment 4) may be submitted for each referenced contract. If the contractor chooses to submit a Past Performance Questionnaire (RFP Attachment 4) for any of its referenced contracts, it shall forward the Past Performance Questionnaire to a cognizant representative of the customer organization that purchased the services from the company to provide feedback (e.g. Project Manager, Contracting Officer’s Representative).

The Contractor shall instruct the customer representative to complete the questionnaire and return it, by the RFP submission due date, directly to the Contracting Officer identified in the RFP. The contractor is responsible for ensuring its customer reference returns the questionnaire to the Agency if it wishes the Agency to consider the questionnaire in its evaluation.

PSO Services Region 7 21

Teaming Arrangements Reference FAR 9.6 Where a teaming arrangement (as defined at FAR Subpart

9.6) is proposed, an additional maximum of up to three

(3) projects for partner(s)/subcontractor(s) shall be submitted. Thus a maximum of no more than six (6) projects (3 for the prime and 3 for the subs or other partners) shall be submitted in total.

Provide a narrative or the actual teaming agreement.

Include the roles & responsibilities and the distribution of effort for each partner (by type and percentage) anticipated in performance of the instant requirement).

PSO Services Region 7 22

Meaningful Involvement In order to receive credit for the past performance of an affiliate, a separate narrative shall be submitted as part of the proposal clearly demonstrating that the affiliate will be meaningfully involved in performance of the solicited contract.

That is, the resources of the affiliate, (e.g., workforce, management, facilities, or other resources that contributed to the affiliate’s performance on the submitted project(s)) will be provided or relied upon by the Contractor for contract performance on the solicited requirement.

While there may be multiple ways to demonstrate meaningful involvement, generally reach back capability to the affiliate’s or common parent’s resources alone does not establish meaningful involvement. The Agency will not consider an affiliate's record where that record does not bear on the likelihood of successful performance by the offeror.

PSO Services Region 7 23

Meaningful Involvement The narrative must also describe in detail the relationship between the offeror and the affiliate as well as the current status of the affiliate as a going concern. The Agency will assess the narrative to determine whether, and to what degree, to attribute the affiliate’s past performance to the offeror.

If the contractor fails to submit a narrative or if the narrative lacks sufficient detail to establish meaningful involvement by the affiliate, the Agency, at its discretion, may decline to consider the past performance of the affiliate in the evaluation.

PSO Services Region 7 24

Management Approach Offerors shall address:

Quality Assurance (including supervision and QC), Transition Staffing DHS Mentor Protégé Program Participation

(large businesses) Successful Offeror’s MA will be incorporated into the resultant contract.

PSO Services Region 7 25

Schedule of Prices PSO Services (Basic and TAS) and ESS CLINs will be priced as weighted average hourly rates (fully burdened) for the requirement.

PSO Services Region 7 26

Schedule of Prices (con’t) Contractors shall submit a price proposal on the

Pricing Schedule included in the RFP.

Government suggests that the Contractor complete the “Price Element Breakdown” (RFP Attachment 6).

The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

PSO Services Region 7 27

Price Element Breakdown The Price Element Breakdown spreadsheet

(Attachment 6) is for Contractor’s to provide direct hours, full time equivalents, and pricing for the following non-PSO positions directly charged to the contract:

First Line Supervisors Contract Manager Other Managers (i.e., Deputy, Area, Regional, District) Quality Control Training Administrative support

PSO Services Region 7 28

Basis for Selection The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered.

Only an apparent successful offeror determined to be responsible pursuant to FAR 9.104-1 will be issued a contract.

PSO Services Region 7 29

Efficient Competition Offerors are advised that the Government may not evaluate the technical proposals of all offerors under this RFP. The government will first review the total evaluated price of all proposals received.

The technical proposals of those offerors whose pricing is determined by the Contracting Officer to be most competitive may be reviewed prior to, or instead of, other receive technical proposals. Based on the initial review of these technical proposals, the government may not evaluate the technical proposals of other offerors, whose total evaluated pricing was higher than that of one already evaluated and already assigned the highest possible technical rating. This would occur when the Contracting Officer determines that any possible technical superiority of an unevaluated (and higher priced) technical proposal, over (a lower priced) one that was already evaluated and assigned the highest possible technical rating, would not warrant any additional price premium.

Points of Contacts

• Primary

• Megan Kelly

• E-mail: Megan.Kelly@fps.dhs.gov

• Phone: 215-521-2288

• Secondary

• Marcus Mason

• Email: Marcus.L.Mason@fps.dhs.gov

• Phone: 817-690-1657

PSO Services Region 7 30 mailto:Marcus.L.Mason@fps.dhs.gov