Pre-proposal_Conference_MegaCenters.ppt

Federal Protective Service Pre-Proposal Conference

70RFP318REH000005

Dispatch and Alarm Monitoring Services for FPS MegaCenters

Disclaimer:

Statements made in this presentation or in response to inquiries do not revise the written terms of the solicitation.

Changes to the solicitation will be made via amendment.

All questions must be submitted in writing.

MegaCenter Dispatch and Alarm Monitoring Services

Protecting the critical infrastructure and key resources of the United States is essential to our Nation’s security, public health and safety, economic vitality, and way of life. The Federal Protective Service (FPS) protects one component of the Nation’s infrastructure by mitigating risk to Federal facilities and their occupants. FPS ensures that Federal properties are safe and secure for Federal employees, officials, and visitors in a professional and cost-effective manner by deploying a highly trained and multi-disciplined police force.

Federal Protective Service Mission Statement

Unrestricted, Full and Open Competition Competitive Procedures under FAR Parts 12 & 15 Technical (Non-Price) Factors, when combined, equally as important as price Past Performance and Management Approach equally as important and are more important than Key Personnel Request for Proposals

Government anticipates awarding a single award IDIQ Contract. Task Orders placed under the awarded IDIQ shall be on a Labor Hour basis.

Per the solicitation, the guaranteed minimum amount is $1,400,000.

Contract Type

Anticipated Award: December 29, 2017 Government anticipates the following transition period:

60 days from date of award

Contract Award/Transition

The anticipated performance periods are as follows:

Base Year: March 1, 2018 to February 28, 2019 Option Year 1: March 1, 2019 to February 29, 2020 Option Year 2: March 1, 2020 to February 28, 2021 Option Year 3: March 1, 2021 to February 28, 2022 Option Year 4: March 1, 2022 to February 28, 2023 FAR 52.217-8: March 1, 2023 to August 31, 2023 Individual task orders will include specific performance periods Full Term of IDIQ Contract if all Options are Exercised: 66 months

Period of Performance

Dispatch and Alarm Monitoring Services The contractor shall provide all necessary management, supervision, personnel, materials, supplies and equipment, except as otherwise indicated, and shall plan, schedule, coordinate and ensure effective performance of, and conformance to, all aspects of the Statement of Work (SOW).

Compliance with all terms and conditions set forth in the RFP, including the Statement of Work.

General Scope

Core/Basic Service – Permanent ongoing services specifically included in the task order(s) at time of award or added through modification up to any established maximums identified in the contract.

Definitions Core/Basic Service

Emergency Support Services (ESS) – For large and small-scale events such as natural disasters, civil disturbances, or other unanticipated events on an as-needed basis.

The requirements under the “ESS” Contract Line Items Number (CLIN) shall be ordered for anywhere in the geographic area covered under this contract with little, if any, advance notice.

Definitions cont.

Emergency Support Services

There will be no “phase-in” period for ESS.

The contractor shall have sufficient, fully qualified staff to meet all requirements ordered under the ESS CLIN at all times.

Definitions cont.

Emergency Support Services

The Contractor shall submit a COOP to the Government as a post-award deliverable.

Identify provisions made for the acquisition of necessary personnel, resources, and supplies if necessary, for continuation of operations in the event of an emergency until normal operations can be resumed.

Continuity of Operations Plan Implementation

Proposals will be evaluated based on the following four (4) evaluation factors:

1. Relevant Past Performance

2. Management Approach

3. Key Personnel

4. Price Source Selection Criteria

Of the technical (non-price) evaluation factors listed below, Past Performance and Management Approach are equally as important and are more important than Key Personnel.

Relevant Past Performance Management Approach Key Personnel

The technical (non-price) evaluation factors, when combined, are equally as important as price.

Source Selection Criteria cont.

Relevant past performance Maximum of 3 projects Timeframe: within the past 3 years Scope: Dispatch and Alarm Monitoring Services Complexity: Multiple, Geographically-dispersed Locations, Similar duties as SOW Magnitude: Number of Full-time Employees (FTE), Volume of Work per year, Dollar Value References and Past Performance Questionnaires The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government will also consider the quality of the Contractor’s relevant past performance.

The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers.

Evaluation Criteria Past Performance

Per the solicitation, where a teaming arrangement is proposed, an additional maximum of up to four (4) projects for partner(s)/subcontractor(s) shall be submitted.

Provide a narrative to include the roles & responsibilities and the distribution of effort for each partner (by type and percentage) anticipated in performance.

Teaming Arrangements Reference FAR 9.6

Quality Assurance – The Contractor shall clearly detail the methods of quality assurance to be utilized How the quality of support and/or performance shall be assessed/inspected The frequency and locations of assessments/inspections The methods to be utilized in documenting assessments/inspections How the outcome of the assessments/inspections are used to correct and/or enhance performance Additionally, the Contractor shall detail the processes for addressing non-compliance issues and shall describe how results and corrective actions will be communicated to the Government (timing, content, format, etc.)

Management Approach

Note #1 - Offerors provide management strategies and proposed solutions demonstrating how they will result in better value to the government.

Transition Outline significant transition steps Associated timeframes Recruitment and Retention Detail plans to appropriately recruit and retain qualified personnel to meet/exceed the required services over the full performance period Recruitment strategy that outlines the recruiting firms/companies and/or databases to be utilized and the resource capture plan to be followed Retention strategy that outlines policies and procedures utilized to retain critical/key personnel and details the Contractors current turnover rate

Management Approach cont.

Note #1 - Offerors provide management strategies and proposed solutions demonstrating how they will result in better value to the government.

DHS Mentor Protégé Program Participation Large Business Concerns shall address Prime Contractor Participation in the DHS Mentor Protégé Program Minimum Submission Requirements Large Business Concerns shall address whether they currently participate in the Program, have submitted an application to OSDBU but have not yet received approval, or whether they do not participate in the Program If the offeror currently participates, a signed letter of mentor-protégé agreement approval from the DHS Office of Small Disadvantaged Business Utilization (OSDBU) shall be provided. Agreements approved by other agencies will not be considered

Management Approach cont.

Note #1 - Offerors provide management strategies and proposed solutions demonstrating how they will result in better value to the government.

The Project Manager has been designated as the Key Personnel position under this requirement.

The Contractor shall provide one (1) resume for this position for each of the MegaCenter locations.

The resume must demonstrate, at a minimum, the education, skills and experience included within the position description in the SOW

Key Personnel

Note #1 - Offerors provide management strategies and proposed solutions demonstrating how they will result in better value to the government.

Service will be priced as labor category rates Contractors shall submit prices on the Pricing Schedule as well as RFP Attachment 5 – Price Element Breakdown The estimated quantities included on the Price Element Breakdown are used for estimating purposes only and shall not be considered the standard ordering period level of effort Total evaluated price (Base + Options + 52.217-8) Prices may be evaluated for realism

Price

Minimum wage rates and fringe benefits applicable to the contract are outlined in the DOL Wage Determinations incorporated into the contract, as per Attachment #4

Battle Creek MegaCenter (Battle Creek, MI) Wage Determination No.: WD 2015-4835 Revision 3, dtd 07-25-2017

Denver MegaCenter (Denver, CO) Wage Determination No.: WD 2015-5419, Revision 5, dtd 07-25-2017

Philadelphia MegaCenter (Philadelphia, PA) Wage Determination No.: WD 2015-4233, Revision 5, dtd 07-25-2017

Suitland MegaCenter (Suitland, MD) Wage Determination No.: WD 2015-4281, Revision 7, dtd 07-25-2017

Department of Labor Wage Determinations

Applicable job classifications included herein under the DOL Wage Determinations are:

Department of Labor Wage Determinations

The Government will select the responsible Contractor whose proposal, in conforming to this RFP, provides the overall best value to meet the Government’s requirements, price and non-price factors considered. Only successful contractors determined to be responsible pursuant to FAR 9.104-1 will be issued the IDIQ award.

Basis for Selection

Proposal Submission Requirements

Questions are due no later than 1:00 p.m. Eastern Standard Time (EST) on November 30, 2017

All questions shall be submitted via E-MAIL ONLY to:

Questions Due

Proposals are due no later than 1:00 p.m. Eastern Standard Time (EST) on December 15, 2017

All submissions shall be made via E-MAIL ONLY to:

Closing/Due Date

Contract Specialist: Michael J. Fay E-mail: michael.fay@hq.dhs.gov Phone: (215) 521-2251

Contracting Officer: Peter J. Andrews E-mail: peter.j.andrews@hq.dhs.gov Phone: (215) 521-2261

FPS Points of Contact