Ft. Worth_Central TX, Dallas, TX Contract Consolidation Determination and Findings Redacted.pdf

Worth/Central and Dallas areas of responsibility. Of the responses received, five (5) MAC holders expressed their intent to submit a quote, while two (2) MAC holders stated they would not participate, citing competing priorities as the primary reason.

The Market Research did not reveal any small businesses with contracts at or approaching the hours/estimated dollar amount (3,676,479 hours/$247M) of the instant requirement.

Review of historical procurements indicates that the recurring requirement for services has proven difficult for vendors to sustain personnel under the two separate, smaller, location-based efforts. The market research also provided insight into the historical operations involved with the location-based efforts, demonstrating redundant task order administration efforts due to the large number of orders, such as the processing of invoice and conducting monthly and quarterly meetings for each contract.

3) Contracting Alternatives

The alternative to consolidating two efforts into one larger task order includes awarding two separate ID/IQ type contracts or two separate MAC task orders.

Consolidating the two location-based (Fort Worth/Central Texas and Dallas, Texas) requirements into a larger requirement will address inefficiencies in performance monitoring and administration efforts, reduction in overhead which may reduce overall cost, and increase quality of services by allowing a stabilized approach to retaining personnel. The alternative of continuing with the location-based requirements would retain a high administrative burden to initiate and monitor multiple efforts versus a single vehicle, including the corresponding costs associated, and would not allow for the anticipated performance improvements.

While awarding two individual contracts or task orders may offer flexibility to address the unique requirements for each area of responsibility, this acquisition strategy increases the administrative burden and complexity of the procurement process, increases cost, diverts resources from other mission critical requirements and diminishes overall efficiency.

4) Small Business Participation

The consolidation of the Fort Worth/Central, Texas and Dallas contracts should not negatively affect small business participation, as the incumbent contracts are currently performed by large businesses and were solicited unrestricted. The consolidation aims to enhance efficiency and streamline the procurement processes without altering the competitive landscape for small businesses. Additionally, it may create new opportunities for small businesses to participate as subcontractors or free them to compete in future solicitations for requirements that better align with their capabilities.

The Federal Protective Service Acquisition Division, through its Office of Procurement Operations Small Business Specialist, coordinated this Determination and Findings with the Office of Small and Disadvantaged Business Utilization (OSDBU).

5) Benefits

The benefits of consolidating these efforts under one contract include a reduction in overhead which may reduce overall costs, simplified contract management, improved resource allocation, and more efficient strategic planning.

Reduction in Overhead: Consolidation may reduce overall procurement costs and streamline operations by avoiding duplication of effort from the pre-solicitation phase through contract closeout. Consolidation will also eliminate the need to prepare multiple solicitations, convene multiple technical evaluation panels, and award/administer two separate contracts which are specific identified benefits.

Simplified Contract Management: Consolidation will streamline the contract management process, enhance operational efficiency and eliminate redundancies, which would be unavoidable with the award of two separate contracts. One vendor can provide standardized services across all locations, ensuring consistent quality and a reduction in the time and effort required for contract administration. This streamlined approach improves operational effectiveness by enabling faster decision-making, reducing delays, and improving resource allocation.

o Consolidating the contracts into a larger area of responsibility will increase efficiency in monitoring and administering the services. Redundant actions across multiple contracts/ task orders will be streamlined into one action.

Examples of streamlining to increase administrative efficiencies are invoice processing, issuance of FAR 22.1004-6, FAR Class Deviation 26-10 notices, modifications, etc.).

Resource Allocation: Consolidating these efforts under a single contract will allow the vendor to allocate PSOs more efficiently across the entire geographic area, ensuring adequate coverage at all locations, reducing gaps in service PSOs, including the reserve force, will be fully trained in accordance with the Statement of Work (SOW) and prepared to immediately stand post at any location under the contract.

o The North Texas requirement covers a significant stretch of land, much of which is densely populated. The current Dallas contract covers over 200 square miles, including the Dallas metropolitan and surrounding areas and stretches northeast to the Arkansas border and east to the Louisiana state border. The Forth Worth/ Central Texas contract covers over 150 square miles and stretches including both Fort Worth and Austin.

Operational Benefits:

o Combining the Fort Worth and Dallas, Texas contracts will ensure comprehensive staffing coverage for both remote posts and posts in the densely populated metropolitan areas are adequately staffed and receive specialized attention as required. The Dallas Fort Worth Metroplex houses one of the largest international airports in the country and is home to many high-profile Government facilities that require FPS PSO services, which are currently provided by two separate security companies. A single vendor can

Contracting Officer Federal Protective Service Acquisitions Division

Head of the Contracting Activity Office of the Chief Procurement Officer

APPROVAL:

Chief Procurement Officer, or Designee Department of Homeland Security

Date