Pre-Proposal Conference 70RFP124RE2000003.pdf

Protecting People and Federal Facilities Across the Country Federal Protective Service

Pre-Proposal Conference PSO Services throughout Queens, NY

Solicitation: 70RFP124RE2000003

Note Nothing stated at the pre-proposal conference will change or supersede the terms of the solicitation. If there is any perceived inconsistency between the solicitation and statements made during the pre-proposal conference, the solicitation controls. Any changes to the solicitation will be made only by formal amendment.

Incumbent Contractor Alante Security Group Contract #: 70RFP119DE2000004 Covers PSO Services at federal facilities throughout

Queens, NY

Requirement Total small business Set-aside NAICS (561612) – Guard Services Two CLINs for each Ordering Period

CLIN for PSO Services (inclusive of TAS) CLIN for ESS

Up to 210,000 Annual PSO hours per Ordering Period Up to 5,000 ESS hours per Ordering Period

Requirements Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) with Fixed

Price Provisions

Minimum Guarantee – The Government has no further obligation to order services after $100,000 under this contract.

The Government has the unilateral right to add, decrease, cancel, or modify services stated in each task order as long as the change is within the scope of the contract. The price of the task order will be adjusted to reflect the work to be added or deleted at the established unit prices (i.e., number of units deleted multiplied by unit price/ number of hours added multiplied by unit price). The Contractor will not be entitled to additional costs associated with such a change.

National Weapons Detection Training Program (NWDTP)

National Weapons Detection Training Program (NWDTP) Requirement Train-the-Trainer (TTT). For the purposes of this SOW, TTT is a

Program by which FPS will train and certify contractor employees to serve as NWDTP Instructors

FPS will certify the awardee’s training instructors at FLETC who then will provide the NWDTP training to the PSOs.

Forty (40) of the seventy-two (72) hours shall be conducted at Federal Law Enforcement Training Center (FLETC) Brunswick, GA

Is required for PSOs standing post at a screener post-including supervisors responsible for screener operations

Post specific training will be required (ie. X-Ray Posts, Non X-Ray Posts)

Training Academy Management System (TAMS) FPS requires Contract Companies to use TAMS to manage employment and training related records for all personnel assigned to their contracts. TAMS is an automated, web-based records management platform employed by FPS to promote contract compliance and support Post Tracking System (PTS) requirements. TAMS will be centrally managed by FPS on the Department of Homeland Security (DHS) network to ensure security standards meet or exceed Federal Information Technology (IT) requirements.

TAMS Account Management The Contractor shall assign one (1) employee to each TAMS account established within this contract. This individual will not be assigned as “Key Personnel”. The Contractor is responsible for ensuring all TAMS accounts remain active throughout the contract performance period.

TAMS Account Training TAMS RMT is an eight (8) hour block of instruction delivered via webinar or mobile training team. RMT is a one-time requirement. Personnel who complete RMT will be issued a TAMS Record Management Certification.

Records Accountability TAMS is FPS’ system of record for PSO training requirements as defined within the National

Statement of Work (NSOW). The Contractor is responsible for maintaining accountability of records once they have been assigned.

Post Tracking System (PTS) – New Requirement

The Post Tracking System is a Time and Attendance tool that validates PSO data and post exhibits to certify a PSO is properly trained to stand post. This tool will track PSOs work schedules and prohibit PSOs from working beyond 12-hours daily without a COR waiver for a specific reason.

The Contractor shall obtain applicable software licenses in accordance with federal regulations for operation of such PTS computer/tablet/kiosk devices and any peripheral equipment. The Contractor shall provide a copy of such permits to the COR prior to utilization.

All costs for the operation and maintenance of PTS computer/tablet/kiosk devices shall be borne by the Contractor. The Contractor shall furnish, stock, distribute, and sustain PTS computer/tablet/kiosk devices as identified and required to be utilized at all PSO posts.

The Government shall determine the placement of PTS computer/tablet/kiosk devices and provide this information via each task order as identified in the Post Exhibit.

Last column on post exhibit designates which posts require the PTS tablets.

Collective Bargaining Agreements/Wage Determinations

CBA 2021- 411 Revision 3 Collective Bargaining Agreement between Alante Security Group and

Service Employees International Union Local 32BJ.

Technical Evaluation Factors Relevant Past Performance

Relevance determined by the “scope, magnitude and complexity” of references

Management Approach Quality Assurance

Field Level Supervision Quality Control

Transition Staffing

Evaluation Criteria – Relevant Past Performance Maximum of two (2) contracts for evaluation-within the past three (3) years. The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts.

Quality of relevant past performance

Minimum Submission Requirements:

Past Project Form (Attachment 3) for each reference Optional submission of Past Performance Questionnaires (Attachment

4) for each reference

Evaluation Criteria- Price

SF 1449

Must reflect unit prices and extended prices for every line item listed

Price Element Breakdown Worksheet – Attachment 6 (separate PSO and Supervisory sheets)

Attachment 6a provides detailed instructions Prices shall be inclusive of all direct costs, indirect costs and profit and shall include all costs associated with SOW, the Post Exhibits and the Contractor’s technical proposal.

Provide a detailed breakdown of the proposed unit prices for each contract line item

Basis for Selection

Best Value Procurement

Non-price factors when combined, are more important than price

Government reserves right to award to other than lowest priced offeror

Responsibility Determination

• Adequate financial resources

– Contractor has to be in good financial standing

• Have adequate resources to perform contract

– Current assets cover current liabilities

• Ability to meet the delivery or performance schedule

• Satisfactory performance record

• Satisfactory record of integrity and business ethics

• Satisfactory operational controls, equipment and facilities

• Qualified to receive an award

• No felony conviction

Proposal Submission Requirements Questions are due NLT 1:00PM EST, April 26, 2022

Due date for Proposals, May 20, 2024 at 4:00PM EST

Submitted offers shall be valid for 180 days, unless extended by the CO.

Submissions shall be made via email to:

Ryan.C.Hessler@fps.dhs.gov Thomas.Schrank@fps.dhs.gov mailto:.Jackson@fps.dhs.gov mailto:Corey.Parkes@fps.dhs.gov

Points of Contact Contracting Officer (PCO) Thomas Schrank Thomas.Schrank@fps.dhs.gov

Contract Specialist Ryan Hessler Ryan.C.Hessler@fps.dhs.gov mailto:Thomas.Schrank@fps.dhs.gov mailto:Melissa.Hally@fps.dhs.gov mailto:an.C.Hessler@fps.dhs.gov