Amendment 7.pdf

(x)

70RFP122RE4000002

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Philadelphia PA 19106 Attn: John Liu

OPO/FPS/EAST CCG/R4

701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security DHS/FPS/East CCG/Region 4

Philadelphia PA 19106 701 Market Street, Suite 3200

70RFP1

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS EAST CCG DIV 1 ACQ DIV(70RFP1)

03/13/20230007

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

10/28/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Protective Security Officer (PSO) Services Throughout the State of Tennessee

The purpose of Amendment 0007 is to:

1. Provide the answers to the questions received in response to this solicitation.

2. March 15, 2023, at 10:00 AM Eastern Time, there will be an additional brief Pre-Proposal

Conference for interested parties. Interested parties should email John.C.Liu@fps.dhs.gov and fpsacqdiv1@fps.dhs.gov and a TEAMS meeting invite will be sent to you in response.

3. The Post Exhibit has been updated to establish TN0005, IRS Service Center, Memphis, Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Kelly Minturn

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 253-876-9844 kelly.m.minturn@fps.dhs.gov

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 47

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP122RE4000002/0007

Tennessee. The updated Post Exhibit will be provided to those vendors who previously provided a signed Non-Disclosure Agreement or in response to an email request containing a signed

Non-Disclosure Agreement to

John.C.Liu@fps.dhs.gov and fpsacqdiv1@fps.dhs.gov.

4. Incorporate attached CBA-2022-317, Rev. 0, dated 07/19/2022, for the IRS Service Center, Memphis, Tennessee.

5. Provide revised RFP Pricing Schedule, which has been revised with an increased quantity of hours. See revised Pricing Schedule at pages 3 and 4 of the SF1449

6. As a result of items 3 and 4 above, remove page 13 and replace with attached revised page

13. This replacement page updates the list of

Collective Bargaining Agreement applicable to this solicitation.

7. Replace page 16 of the RFP with attached replacement page 16, which has been update to add the following to the end of the 1st paragraph:

“It is expected the awardee will begin implementing PTS immediately upon contract award.” See attached replacement page 16.

8. Delete RFP I. Attachment 6 – Price Element

Breakdown_Supervisory.xlsx in its entirety.

Submission of this Attachment is no longer required. RFP H. Attachment 5 – Price Element

Breakdown_PSO,xlsx is still .required.

9. A current PSO Master Certification List is provided. Parties should note that this report is only a snapshot in time and therefore subject to change. This file is in excel format and is paperclipped to this pdf.

10. The following changes are made to the

Statement of Work (SOW):

a. SOW page 27, sub-paragraph 5.3.20, “The PSO contractor shall provide the IRS Personnel

Security a copy of their Fitness Determination

Letter for all PSOs who work at the Atlanta RIS

Campus (GA0010 ad GA1016). The contractor will also complete the RIS RAC Form and list all the

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

3 47

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP122RE4000002/0007

PSOs who will be working at this facility. The

RAC Job Aid will be provided for your assistance in completing the form.” is deleted in its entirety. See attached replacement SOW page 27.

b. SOW Page 44, section 6.10, Annual IRS

Security Awareness Training, (IRS Delegation

Contracts only, including Atlanta, GA and

Beltsville, WV) is revised to read, “6.10, Annual

IRS Security Awareness Training (IRS Service

Center, Memphis, TN). See attached replacement

c. Exhibit 10, Contractor-Provided Equipment, Section 4, Communications Equipment Requirement, is update with a revised number of cellular telephones, chargers and holders. See attached

Exhibit 10, Section 4 replacement page.

d. Exhibit 10, Contractor-Provided Equipment, Section 5, Contractor Vehicle Requirement, is updated to add the requirement for three vehicles. See attached Exhibit 10, Contractor-Provided Equipment, Section 5 replacement page.

e. Exhibit 10, Contractor-Provided Equipment, Section 6, Supplementary Equipment, is updated with a revised number of required PTS devices.

See attached Exhibit 10, Contractor-Provided

Equipment, Section 6 replacement page.

11. There are no other changes as a result of this amendment and the due date for receipt of proposals remains March 27, 2023, at 12:00 P.M., Eastern Time.

Change Item 0001 to read as follows(amount shown is the obligated amount):

0001 Protective Security Officer (PSO) Services 500000 HR Product/Service Code: S206

Product/Service Description: HOUSEKEEPING- GUARD

Period of Performance: 05/01/2023 to 04/30/2024

Change Item 1001 to read as follows(amount shown is the obligated amount):

1001 Protective Security Officer (PSO) Services 500000 HR Product/Service Code: S206

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

4 47

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP122RE4000002/0007

Product/Service Description: HOUSEKEEPING- GUARD

Period of Performance: 05/01/2024 to 04/30/2025

Change Item 2001 to read as follows(amount shown is the obligated amount):

2001 Protective Security Officer (PSO) Services 500000 HR Product/Service Code: S206

Product/Service Description: HOUSEKEEPING- GUARD

Period of Performance: 05/01/2025 to 04/30/2026

Change Item 3001 to read as follows(amount shown is the obligated amount):

3001 Protective Security Officer (PSO) Services 500000 HR Product/Service Code: S206

Product/Service Description: HOUSEKEEPING- GUARD

Period of Performance: 05/01/2026 to 04/30/2027

Change Item 4001 to read as follows(amount shown is the obligated amount):

4001 Protective Security Officer (PSO) Services 500000 HR Product/Service Code: S206

Product/Service Description: HOUSEKEEPING- GUARD

Period of Performance: 05/01/2027 to 04/30/2028

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Solicitation 70RFP122RE4000002 PSO Services - State of Tennessee

Question Reference (RFP Section)

QUESTION RESPONSE

1 General Do all the insurance requirements apply to companies that only have 1099 employees? No. Reference RFP page 22, paragraph 12. Insurance Requirement. All insurance requirements apply to all potential awardees.

2 General The solicitation indicates on page 60, second paragraph that "Offerors shall possess a TOP SECRET FACILITY CLEARANCE by the time and date established for submission of the offers." This means that offerors should not submit a proposal if they do not possess the TS. However in the same paragraph, it requires offerors to submit a certified statement of current Secrete OR Top Secret for the Contracting Officer to verify. That implies that the Secret Clearance is also eligible for the contract award if verified and that the required TS can be processed after the award. Can we submit a proposal without the TS clearance which will be obtained before contract performance and still be eligible for the award?

No. Reference RFP page 60, Proposal Submission Requirements, paragraph 1, offerors shall possess a Top Secret facility clearance by the time and date established for submission of offers.

3 General Do you need to have TS facility clearance at submission date or can occur at contract execution?

See answer to question #2 above.

4 General Can the prime utilize a subcontractor TS facility clearance for submission purposes? The Prime must have TS facility clearance as they will be responsible for any subcontractors.

5 General Is there a requirement for the facility clearance to be located in TN? Facility Clearances are not state or location specific, rather they are specific to a company.

6 Post Exhibit Should “Tier 3” replace “Tier 5” to reflect the associated tier for a Secret clearance? No. See answer to question #2 above. A Top Secret Facility Clearance is required.

Reference Amendment 0003, replacement pages "A03 TN Exhibits - Updates", Exhibit 15, a Top Secret Facility Clearance is required to submit Tier 5 investigations.

7 RFP Contract Clauses “The resulting contract requires access to classified information. Offerors shall possess a Top Secret facility clearance by the time and date established for submission of offers.

Offerors shall provide a certified statement of current Secret or Top Secret Facility Clearance which will be verified by the Contracting Officer prior to award". Can you please confirm whether a Secret FCL satisfies the above requirement?

See answer to question #3 above.

8 RFP Contract Clauses “The resulting contract requires access to classified information. Offerors shall possess a Top Secret facility clearance by the time and date established for submission of offers.

Offerors shall provide a certified statement of current Secret or Top Secret Facility Clearance which will be verified by the Contracting Officer prior to award". If a TS FCL is required, will the Government consider changing the requirement from “by the time and date established for submission for offers” to either “by contract award” or “by contract start” to provide offerors whose FCL is currently under adjudication to compete for this opportunity?

No the government will not change the requirement.

9 Solicitation Provisions, Proposal Submission Requirements

Will the Government please clarify if there are any additional stakeholder agency specific clearance or training/orientation requirements that are not noted in the solicitation?

Reference Amendment 0007, replacement page 44, paragraph 6.10, Annual IRS Security Awareness Training (IRS Service Center, Memphis, TN). Training specified under this section is required for PSOs assigned to work at the IRS Service Center.

10 General Are PTS devices currently being used on the contract? IRS Service Center (building TN0005) is using PTS. All other buildings for the current contract do not utilize PTS. See Amendment 0007 for updated Exhibit 10, Contractor- Provided Equipment, Section 6, Supplementary Equipment, is updated with a revised number of required PTS devices and Amendment 0007, revised Post Exhibit columns AE and AF which has added building locations for PTS devices.

11 SOW 9.5 Post Tracking System (PTS)

Is the Post Tracking System utilized on the current contract? If not, when does the Government anticipate the use/implementation of the PTS?

See answer to question #10 above. Reference also Amendment 0007, paragraph 6 and associated replacement page 16, which has been updated to indicate "It is expected the awardee will begin implementing PTS immediately upon contract award.”

12 SOW Exhibit 10 contractor Provided Equipment: Can the government specify the number of PTS devices that will be required to support the entire effort?

See Amendment 0007 for updated Exhibit 10 and Post Exhibit columns AE and AF.

13 SOW Exhibit 10 contractor Provided Equipment: Can the government specify the number of communications devices (if any) that will be required to support the entire effort?

See answer to question #12 above.

14 SOW Exhibit 10.4 Communication Equipment

There are (2) Exhibit 10.4’s; one has a * under the quantity column; the other is blank.

Please clarify. Does the Contract have the option to provide either cell phones or Radios to the PSOs, so long as there is a method to communicate appropriately?

See answer to question #12 above.

15 General Exhibit 10 - Contractor provided equipment does not indicate any quantities for radios, cell phones, etc.? What are the requirements?

See answer to question #12 above.

16 Exhibit 10 CPE;

RFP 134 & 136

Are bidders required to purchase new uniforms, duty gear, and firearms? Reference SOW Exhibit 10, Contractor-Provided Equipment, Section 1, the Contractor shall furnish uniform clothing items as indicated.

17 SOW 116 & 142; b.

Firearm Qualification Course Shotgun

SOW Exhibit 10; 2.

Firearm and Ammunition Requirements

Can the Government please clarify if shotguns are required as Contractor Furnished Equipment?

No shotguns are not required.

18 General Are shotguns required at any facilities? No.

70RFP122RE4000002 Amendment 0007 Page 5 of 47 Questions & Answers

19 SOW Attachment 1 SOW and Exhibits there seems to be some duplicate pages. On page 149 (page number 135) through 162 (page number 148) seems to be duplicate pages. Can the Government confirm these pages are duplicate pages within the A. Attachment 1 SOW and Exhibits?

The original Attachment 1 contained duplicate pages. Reference Amendments 0003 and 0007 which provide updated SOW and Exhibit pages.

20 Post Exhibit Post Exhibit: Can the government verify that the posts identified as having 1 work day listed on the post exhibit are correct? If this is in error, can the government please provide a corrected post exhibit?

Reference Amendment 0007. An updated post exhibit will be provided in response to e-mail request accompanied by a signed Non-Disclosure Agreement to John.C.Liu@fps.dhs.gov

21 Post Exhibit The total hours shown in column AH equal 267,376.25; however, the CLIN Total Hrs.

Column AI, states 264,324.25 hours. This represents 3,052 hours not included and or missing. Please clarify the discrepancy in hours.

See answer to question #20 above.

22 Post Exhibit Cells AF8 and AH8 do not have hours listed for Calculated Hours and Totals Hours.

Please provide the hours or confirm these cells are zero.

See answer to question #20 above.

23 Post Exhibit On the Government Post Exhibit 13 Building TN0006 Joel W. Solomon FBCT, Post 1, Roving Patrol at 900 Georgia Avenue, Chattanooga Post Times 17:00 – 08:00 on Friday there seems to be annual hours missing. Can we add 630 hours annually for this post?

See answer to question #20 above.

24 Post Exhibit Please clarify the following: There are (7) posts that appear to require only (1) extra Saturday per year; is this supposed to be 51 days for all the Saturdays?

b) The Friday post at the Joel W. Solomon FBCT in Chattanooga does not have any hours in the “calculated hours” column. Is this post in service?

See answer to question #20 above.

25 Post Exhibit Cells in various rolls under Column AI shows the figure 264,324.25. Are these entries correct and if so, what do they represent?

See answer to question #20 above.

26 General Several of the buildings, TN0004, TN0006, TN0012 have a single Saturday post, but also include a S/S/H post for the same number of hours. Please confirm that there are two posts at each building that are staffed on Saturdays.

See answer to question #20 above.

27 Post Exhibit Please confirm that various cells in Column AE with the figure “114” represents the total number of weekend days and the 10 holidays. If this is the case, shouldn’t the total figure be “115” since there are 11 federal holidays?

See answer to question #20 above.

28 Post Exhibit Post Exhibit Row 36, building TN0076 indicates that this post is staffed 24 hours on Selected Holidays. Which holidays is this post staffed?

Posts that are classified as a 24/7 post will be marked as "HA" (which stands for all holidays no matter what day they fall on).

29 General Is the level of effort reflected on the Post Exhibit the same level of effort that is currently being performed by the incumbent guard force?

See answer to question #20 above, reference Amendment 0007, which indicates that additional posts have been added. This revised Post Exhibit reflects the level of effort for the instant requirement.

30 General Can the Government provide clarification/explanation on hours difference (i.e., 1499 hours vs. post exhibit hours). What hours should the Offeror use?

The Post Exhibit provides the current known service requirement, but the government may order up to the maximum quantities specified in the SF1449 Pricing Schedule. See RFP page 10, paragraph 03. Maximum Quantities.

31 Post Exhibit Please define what *HS (Column AB) and *HA (Column AC) means. HS stands for Work Holidays of Selected Days; HA stands for Work All Holidays.

32 General Do all the posts indicating IRS as the agency require the Annual IRS Security Awareness training? Can this training be completed during billable hours?

SOW Section 6.10, Annual IRS Security Awareness Training, applies to PSOs temporarily or permanently assigned to work at TN0005, IRS Service Center - Tennessee, 5333 Getwell Road. Reference SOW paragraph 6.10.2 and 6.10.3, training will be conducted at the contractor's office. No, training can not be completed during billable hours.

33 RFP Contract Clauses Page 16 Please provide the anticipated/estimated number of TAS hours required for this contract.

Reference RFP page 16, the Government anticipates that approximately 15% of the maximum hours solicited under this requirement will be for temporary additional service.

34 RFP Contract Clauses This section states, "The Government anticipates that approximately 15% of the maximum hours solicited under this requirement will be for temporary additional services."

Are bidders to only price the 15% of the maximum hours noted for this requirement?

Reference RFP page 10, paragraph 03, Maximum Quantities, the Schedule of Supplies/Services and Prices (i.e. the Schedule) sets forth the maximum quantity of hours that the Government may order per each stated ordering period. The maximum quantities set forth in the Schedule are based upon the current, known service requirements with adjustments to provide for maximum ordering flexibility. The current, known service requirements are provided for informational purposes only. Reference also RFP page 16, Protective Security Officer (PSO) Services (CLINs 0001, 1001, 2001, 3001 and 4001) are defined in two categories, Basic Services and Temporary Additional Services. It is a business decision for each vendor to determine how best to fulfill the requirements stated in the RFP.

35 RFP Contract Clauses Page 16 This section states, "The Government anticipates that approximately 15% of the maximum hours solicited under this requirement will be for temporary additional services."

This section references the CLIN Schedule, but there are no TAS CLINS listed. There are basic and ESS CLINS shown in the schedule. Please clarify.

See answer to question #34 above.

36 RFP Contract Clauses Page 16 This section states, "The Government anticipates that approximately 85% of the maximum hours solicited under this requirement will be for basic services."

If bidders are to only price 85% of the maximum hours of 305,000, thereby only equaling 259,250 hours. Is that accurate?

See answer to question #34 above.

37 RFP Contract Clauses This section states, "The Government anticipates that approximately 85% of the maximum hours solicited under this requirement will be for basic services."

If bidders are to only price 85% of the maximum hours of 305,000, thereby only equaling 259,250 hours, then does the Post Exhibit contain posts that are not active? If so, which Posts are Inactive?

See answer to question #34 above.

70RFP122RE4000002 Amendment 0007 Page 6 of 47

38 RFP Contract Clauses This section states, "The Government anticipates that approximately 85% of the maximum hours solicited under this requirement will be for basic services."

Are bidders to only price the 85% of the maximum hours noted for this requirement?

See answer to question #34 above.

39 RFP Contract Clauses Page 16 This section states, "The Government anticipates that approximately 15% of the maximum hours solicited under this requirement will be for temporary additional services." Are bidders to include these hours in their evaluated price?

See answer to question #34 above.

40 RFP Contract Clauses Can the government please advise what the number of Basic Services hours were for the preceding five‐year period?

This information is not readily available. The Post Exhibit provides the current, known service requirements, but the government may order up to the maximum quantities specified in the 1449 pricing schedule; see page 10 of A. Contract Clauses of the RFP, section 03 Maximum Quantities and page 16 of A. Contract Clauses, 04. Prices, E.

Definitions, 1. PSO Services.

41 General Can the Government confirm on average, historically, how much TAS they used annually over the past contract term of five years?

This information is not readily available. The current solicitation includes hours that the Government anticipates for the follow-on contract. Please refer to page 16 of the solicitation, F. Definitions, b. Temporary Additional Services - "...The Government anticipates that approximately 15% of the maximum hours solicited under this requirement will be for temporary additional services."

42 Historically, how much TAS they used annually over the past contract term of five years? See answer to question #41 above.

43 General For informational purposes, what has been the TAS usage for the past 2 years? See answer to question #41 above.

44 RFP Contract Clauses Can the government please advise what the number of TAS hours were for the preceding five‐year period?

See answer to question #41 above.

45 General Would the government provide the number of TAS and ESS hours performed in each of the last 3 years?

TAS and ESS hours can vary depending on different factors during the contract period.

The current contract's TAS and ESS hours are not applicable to RFP 70RFP122RE4000002. The current solicitation includes hours that the Government anticipates for the follow-on contract. Please refer to page 16 of the solicitation, F.

Definitions, b. Temporary Additional Services - "...The Government anticipates that approximately 15% of the maximum hours solicited under this requirement will be for temporary additional services." The SF 1449 lists the maximum quantity of ESS hours anticipated will be 3,500 per year.

46 RFP Contract Clauses Can the government please advise what the number of ESS hours were for the preceding five‐year period?

See answer to questions #45 above.

47 Post Exhibit Post Exhibit: Would the government consider providing a post exhibit that identifies the applicable CBA by post?

See answer to question #20 above. The CBA information has been added to the Post Exhibit.

48 General Will any amendments made to the current CBAs be included as part of the solicitation package?

See Amendment 0003 which provides revised CBAs and Amendment 0007 which provides an additional CBA

49 SOW 9.2 Post Orders This section states, "PSOs shall provide a post/shift change brief, to the on-coming PSO, of recent or anticipated occurrences of the assigned post.?

Does this contract require guard mount? If so, what's the duration?

The statement of work does not have any formal guard mount requirements. Please refer to the applicable CBAs for Guard Mount Terms.

50 RFP Contract Clauses Solicitation Provisions, Price Proposal paragraph 3, page 66

CBA 2021-480 (Memphis/Jackson) has wage/H&W rates that increase on 12/1/2023, which is during the anticipated base period of performance, 05/1/2023 – 4/30/2024. Will FPS please confirm that bidders should calculate weighted average/blended rates for the base period to account for the mid-year rates changes, as there is no mechanism for the awardee to seek an adjustment in the base year for these CBAs? Based on the proposal preparation instructions in this paragraph, would the initial period blended rates be applicable to all option periods of performance under this contract or would the higher rate used to create the initial period blended rate be applicable to all additional periods of performance? For Example: initial period wage rate $10.00 for first 6 months, and $11.00 for last 6 months, the blended rate for the initial period would be $10.50. Should the $10.50 be used for additional periods, or the $11.00 rate?

Yes, offerors may calculate any weighted average/blended rates to account for any mid-year rate changes in CBAs. Offerors shall propose the Ordering Period I blended wage and/or bona fide fringe benefit rate(s) for all subsequent ordering periods. Rates should not be escalated for future increases. See Amendment 0003 which provides revised CBAs and Amendment 0007 which provides an additional CBA. Please reference page 66, Price Proposal for further information.

51 RFP Contract Clauses Is the Offeror to use the December 1, 2022, CBA wage and fringe provisions in developing the Price proposal?

See answer to question #48 above.

52 General Please confirm that Cookeville, McMinnville, and Winchester fall under the Nashville and surrounding area CBA.

The Nashville and surrounding area CBA consists of Nashville, Madison, Columbia, Cookeville, Murfreesboro, Clarksville, Gallatin, Franking and Lawrenceburg, TN.

53 General Are there any staffing issues on the current contract? The offeror shall ensure that the contract is adequately staffed and articulate a staffing plan in accordance with the Proposal Submission requirements beginning on page 60 of the RFP. FPS cannot comment on the incumbent contractor's current staffing.

54 RFP Contract Clauses Proposal Submission Requirements on pg. 60 of the RFP states, “Page Limitation- Excluding the cover page, table of contents, past performance project forms (attachment 3), past performance questionnaires (attachment 4), field level supervision exhibit (attachment 8), teaming agreement, teaming narrative or narrative demonstrating an affiliate’s meaningful involvement, the technical proposal (covering all non-price factors) is limited to three (3) pages in at least 11pt. font and 1” margins.” Would the government consider increasing the page limit?

This language has been updated. See Amendment 0003 page 60

70RFP122RE4000002 Amendment 0007 Page 7 of 47

55 RFP We received two attachments for Pricing, H. Attachment 6 – Price Element Breakdown_PSO and I. Attachment 6 – Price Element Breakdown_Supervisory. Since there is no Supervisory hours provided, no Bill Rates to complete on the SF1149 for Supervision and we are required to propose our own Supervision plan (Attachment 8), which is to be included in the PSO bill rate, is it truly the Government’s intent for Bidders to complete Attachment I. Price Element Breakdown_Supervisory for Submission? If we have to complete the I. Attachment 6 – Price Element Breakdown_Supervisory then how are the Bill Rates being evaluated for just Supervision? Would we not include this cost then in the PSO Bill rates?

See Amendment 0007, paragraph 7, which deletes Attachment 6 - Price Element Breakdown Supervisory and the requirement for its submission in its entirety. RFP H.

Attachment 5 – Price Element Breakdown_PSO.xlsx is still required.

56 RFP The RFP included two Attachment 6 files, one for PSOs and one for Supervisory. There are no supervisor posts listed on the post exhibit, and no minimum required supervisors shown on the Attachment 8 - Field level Supervision exhibit. Does the government prefer a separate Attachment 6 for supervisory personnel, or can they be included in the Non- PSO tab in the Attachment 6 for PSOs?

See answer to question #55 above.

57 Attachment 6 Price Element Breakdown (Supervisory)

As the Supervisors under this Contract will be non-SCA covered, and there is no separate CLIN breakout for Supervisors, would FPS clarify the need for the Supervisory breakdown?

See answer to question #55 above.

58 RFP Contract Clauses Solicitation Provisions;

Proposal Submission Requirements 2.B Oral Presentation

What is the estimated timeline from proposal submission for notification to vendors selected for Oral Presentations? How much time would Offerors have from notification of invitation to Orals, to the scheduled presentation date?

New evaluation factors have been updated via Amendment 0003. Oral presentations have been removed.

59 RFP page 60 Proposal Submission Requirements #2

Please clarify if this is to be used in Volume 1, which is non-price? Is the offeror permitted to provide a separate cover to the packages as a whole?

Reference RFP page 60, Proposal submission requirements, paragraph # 2 states, proposals shall be comprised of two (2) separate files. The first file shall contain one (1) copy of the technical (non-price) submission. The second separate file would have to follow the instructions given per proposal submission requirements #2, the Contractor must use the Standard Form 1449 as a cover page to the proposal. All pages of the SF1449 must be completed to include the Pricing Schedule, which details all CLINs, quantities, unit prices and extended prices. Reference also, Reference RFP page 60, Proposal submission requirements, paragraph 2, which states the contractor must use the Standard Form 1449 as a cover page.

60 RFP page 60 Proposal Submission Requirements

4. Page Limitation

Given the small 3-page limit, will the Government accept a font size of no smaller than 8-pt for only the diagrams, illustrations, spreadsheets, charts, tables, and figures? A 8 pt.

would provide an attractive, readable document for evaluators and is allowed by many or most federal agencies.

No. Please see Amendment 0003 which addresses the font size as size 11pt font and per the amendment the updated page limit is five (5) pages.

61 General Considering the economic uncertainty and inflation present in the labor market and material supply chain today there is serious doubt concerning price stability during the extended period of contract performance. The uncertainty is industry-wide and outside the contractor's control. The solicitation pricing instructions require the contractor to include both labor and associated material and other costs into one firm fixed labor rate, which increases the economic risk to the contractor even further. The market variables for labor and materials are too unstable to permit a reasonable division of risk between the Government and the contractor. Under the current economic circumstances, would the Contracting Officer consider including the clause at FAR 52.216-4, Economic Price Adjustment-Labor and Material, or the clause at FAR 52.216-5, Price Redetermination- Prospective, or an agency-prescribed clause as authorized in paragraph (a)(2) of FAR

16.203-4? 2.If the government is unwilling to include FAR 52.216-4 or -5 in the contract, would the Contracting Officer consider separating the direct labor rate from materials and other ODCs and including the materials and other ODCs on a separate cost-reimbursement CLIN?

No, reference RFP page 66, Price Proposal Instruction.

62 General The FAR provides a list of standard EPA clauses, allowing for economic price adjustments — i.e., an increase or decrease in contract price — upon the occurrence of a specified trigger event. Will the government be providing an EPA clause in the resulting contract?

No, see Price Proposal Instruction in the solicitation provisions of the solicitation on page 66.

63 SOW 6.2.3 - PSO

Training

Can the vendor schedule 3 year SMART Book recertification on weekends? The program office prefers Monday through Friday; however, will accommodate weekend requests when possible (it cannot be guaranteed)

64 SOW 6.2.3 - PSO

Training

Can the vendor schedule new hire SMART Book training on weekends? See answer to question #63 above.

65 SOW 6.2.3 - PSO

Training

Can the vendor schedule PSO semi-annual range qualifications on weekends? See answer to question #63 above.

66 SOW 6.7 National Weapons Detection Training Program

(NWDTP)

Can NWDTP post reliefs be manned by non-certified NWDTP PSOs as long as there is at least one NWDTP certified officer on post during these short periods?

No. NWDTP Posts cannot be manned by non-certified NWDTP PSO.

67 SOW 12. Operations 12.1.2.3

Are Relief Officers or PSOs permitted to be part-time Supervisors? Yes. Also reference SOW 12.1.2.3, Supervisors shall not provide relief while working in a supervisory capacity (i.e., a supervisor shall not perform supervisory and productive PSO services simultaneously). To provide relief, a supervisor must sign ‐off as a supervisor; remove any supervisory insignia, and sign ‐in as a productive PSO."

68 SOW 12.2.5 - PSO

Supervision

Is it permissible for Supervisors to perform contract-related administrative duties, such as PSO scheduling, PSO Master training spreadsheet, 139 reconciliation and other admin type duties that are typically performed by an Administrative Assistant assigned to the contract?

Yes.

70RFP122RE4000002 Amendment 0007 Page 8 of 47

69 SOW Section 11 Key Personnel

Is a full-time, 100% dedicated on site Contract Manager required for this effort? Contract Manager shall be dedicated to this contract only. Whether the Contract Manager is full-time or on-site is a business decision determined by each offeror. See page 64 management approach.

70 SOW Please provide the maximum number of days for the transition Per amendment 0003 SOW page 10, maximum number of days for transition is 120 days.

71 SOW 5.2.2.1 Pre- Employment and Recurring Physical / Medical Examination

Are the incumbents considered to be medical qualified per the current standard and per the standard listed in the SOW?

Are all incumbents required to undergo a new physical examination during the transition period?

Yes, The incumbent PSOs are qualified per the SOW in the incumbent contract. Yes, Incumbent PSOs must complete a medical and physical examination every five (5) years from the date of their last medical and physical examination. Reference SOW page 21 pre-employment and recurring physical/medical examinations

72 Attachment 8 “Field Level Supervision Exhibit”

Please define the coverage differences between an Area Supervisor and a Roving Supervisor.

An Area Supervisor covers a specific area of responsibility. A Roving Supervisor will go wherever needed.

73 SOW 6.7.4.1 NWDTP

Initial Training

What is the make and model of the x-ray screening equipment deployed by FPS? Smith Detection HI-SCAN 6046si or a larger version:HI-SCAN 100100v.

74 Attachment 10 Seniority List

Please provide the following clarifying information pertaining to with each of the seniority dates:

1.Whether a FT or PT person.

2.Whether a Supervisor, Lead PSO, or PSO.

Only seniority dates are provided. It is up to offeror to determine if they want to staff full time or part time and what type of personnel they would like to appoint.

75 General Would the government confirm the last Contract Award amount and/or provide the contract number?

The incumbent contract number is HSHQE4-17-D-00003. The award amount was $57,440,175.00.

76 SOW 6.1.1 Training Are the incumbents considered to meet all current training and acceptability standards (suitability)?

The incumbent meets all of the employee qualification standards of the current contract.

77 Attachment 12 Incumbent PSO Matrix

The matrix contains no data; will FPS please provide an updated matrix reflecting the incumbent employees Certifications and Training?

Amendment 0007 includes an updated matrix for certifications and training.

78 SOW Section 6 Training

Is the incumbent workforce fully trained to the training standards outlined the solicitation?

See answer to question # 76 above.

79 SOW 5.2 Physical and Medical Qualifications

Please clarify whether the current incumbent contract has the same medical and physical requirements as those required for the new contract.

For the new requirement per SOW 5.2.2.1 Incumbent PSOs must complete a medical and physical examination every five (5) years to continue working on any FPS PSO contract.

Please refer to SOW 2.2.2.1 for further information.

80 General Are current contractor employees fully qualified in terms of training completion? Incumbent PSOs meet all of the training requirements in the incumbent contract.

81 General Are the current PSOs and Supervisors trained to the NWDTP standards in the solicitation?

Incumbent PSOs and Supervisors are trained to the current NWDTP standards.

82 General What's the make and model of the weapons used on the current contract? Glock 17 9MM is used for the current contract.

83 General Will the Government provide storage space for weapons and ammo on site? There is no on-site storage for weapons and ammunition.

84 General Are firearms required to be stored on site or are PSOs required to take weapons home after shift?

PSOs are required to take home their weapons after shift. There is no on-site storage.

85 General What is the required weapons platform to be used on the new contract? Refer to Amendment 0003, Exhibit 10 which details the required weapons platform.

86 General Is there an NWDTP certified Instructor on the contract? Yes. There is a certified NWDTP instructor on the current contract.

87 General Is an on-site Contract Manager required for this contract? Will office space be provided? Office space will not be provided. An on-site contract manager is not required for this contract. Please also refer to the answer for question 68

88 General Where is the incumbents Program Management Office? The location of the incumbent's Program Management office is not relevant to the RFP

89 General Please confirm that a Contractor provided vehicle is not required for this contract. Yes there is a Contractor provided vehicle requirement. This is reflected on Amendment 0007 Exhibit 10 "Contractor Provided Equipment)

90 General Is vehicle screening required at any of the access control posts? If so, is the vehicle screening equipment provided by the government?

IRS complex does vehicle screening. IRS Provides the screening equipment and the rest is done by hand.

70RFP122RE4000002 Amendment 0007 Page 9 of 47

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70RFP122RE4000002 Amendment 0007 Page 10 of 47 CBA-2023-99, Rev 0, dated 02/23/2023

AGREEMENT

BETWEEN

NORTH AMERICAN SECURITY. INC.

and the

INTERNATIONAL UNION, SECURITY, POLICE AND FIRE

PROFESSIONALS OF AMERICA (SPFPA)

representing the

SECURITY OFFICERS

of the

Protective Services Contract

AT

IRS BUILDING, MEMPHIS, TN

70RFP122RE4000002 Amendment 0007 Page 11 of 47

Table of Contents

PREAMBLE ..…………………………………………………………………………………..3

ARTICLE 1: RECOGNITION

ARTICLE 2: UNION SECURITY

ARTICLE 3: UNION RIGHTS

ARTICLE 4: MANAGEMENT RIGHTS

ARTICLE 5: NONDISCRIMINATION

ARTICLE 6: HOURS OF WORK

ARTICLE 7: WAGES

ARTICLE 8: LEAVES OF ABSENCE

ARTICLE 9: HOLIDAYS

ARTICLE 10: VACATION

ARTICLE 11: HEALTH AND WELFARE BENEFITS

ARTICLE 12: DISCIPLINE AND DISCHARGE

ARTICLE 13: GRIEVANCE AND ARBITRATION PROCEDURE

ARTICLE 14: SENIORITY

ARTICLE 15: CONTINUITY OF OPERATIONS

ARTICLE 16: SCOPE OF AGREEMENT

SIGNATURES

70RFP122RE4000002 Amendment 0007 Page 12 of 47

PREAMBLE

THIS AGREEMENT is made and entered into this 28th day of June 2022, by and between North American Security, Inc. hereinafter referred to as “the Employer”, and the International Union, Security, Police and Fire Professionals of America (SPFPA), hereinafter referred to as “the Union”. Unless otherwise stated herein, the provisions of this Agreement are effective at the date of execution.

ARTICLE 1

RECOGNITION

Section 1.1 – Recognition of Union. The Employer hereby recognizes the Union as the exclusive representative of all full-time, part-time, reserve, armed and/or unarmed security officers, for the purpose of collective bargaining in respect to rates of pay, wages, benefits, hours of employment and other conditions of employment in the bargaining unit(s) assigned to IRS Service Center in Memphis, Tennessee, pursuant to Contract No. 70RFP119DE4000002 with the United States Department of Homeland Security, Federal Protective Service (Government), hereinafter referred to as "the Contract", for which the Union was voluntary recognized or is currently certified by the National Labor Relations Board.

Should there be any conflict between the Policies and Procedures Manual and the Agreement, the Agreement will control. Should there be any conflict between the Contract and the Agreement, the Contract will prevail.

Section 1.2 – Employees. Whenever used in this Agreement, the term "Employee(s)" or "Officer(s)” shall mean all full-time, part-time, reserve, armed or unarmed security officers, employed by the Employer to perform service work on the Contract and as defined by Section 9(b)(3) of the National Labor Relations Act. It is expressly agreed and understood between the Parties that persons enrolled or participating in pre-hire training programs offered by the Employer shall not be considered Employees under this Section 1.2.

Section 1.3 – Probationary Employees. All employees newly hired, or rehired after termination of their seniority, shall be classified as probationary employees for a period of ninety (90) calendar days from the date of hire or rehire. During their probationary period, the employment relationship between the Employer and the probationary employee shall be at-will and the probationary employee may be subject to discipline or discharge at the discretion of the Employer without regard to the provisions of Article 13 of this Agreement.

70RFP122RE4000002 Amendment 0007 Page 13 of 47

ARTICLE 2

UNION SECURITY

Section 2.1 – Membership. An Employee who is not a member of the Union at the time this Agreement becomes effective shall become a member of the Union within ten

(10) days after the thirtieth (30th) day following the effective date of this Agreement or within ten (10) days after the thirtieth (30th) day following employment, whichever is later, as a condition of continued employment, and shall remain a member of the Union, to the extent of paying an initiation fee and membership dues uniformly required as a condition of acquiring or retaining membership in the Union, for the duration of this agreement.

Section 2.2 – Dues and Fees. Employees meet the requirement of being members of the Union, within the meaning of this Article, by tendering the periodic dues and initiation fees uniformly requires as a condition of acquiring or retaining membership in the Union or, in the alternative, by tendering to the Union financial core fees and dues, as defined by the U.S. Supreme Court in NLRB v. General Motors Corporation, 373 U.S. 734 (1963) and Beck v. Communication Workers of America, 487 U.S. 735 (1988).

Section 2.3 – Requests for Discharge. In the event the Union requests the discharge of an employee for failure to comply with the provisions of this Article, it shall serve written notice on the Employer requesting that the employee be discharged effective no sooner than two (2) weeks after the date of that notice. The notice shall contain the reason for discharge. In the event the Union subsequently determines that the employee has remedied the default prior to the discharge date, the Union will notify the Employer and the employee, and the Employer will not be required to discharge that Employee.

Section 2.4 – Right to Work Jurisdictions. Anything herein to the contrary notwithstanding, an employee shall not be required to pay money to the Union, or to become a member of, or continue membership in, the Union as a condition of employment, if employed in any state, in any location other than an enclave wherein exclusive federal jurisdiction applies, which prohibits or otherwise makes unlawful payment to a labor organization or membership in a labor organization as a condition of employment.

Section 2.5 – Dues Check Off. The Employer agrees to deduct initiation fees and Union dues for proportionate share payments from the wages of officers who voluntarily authorize the employer to do so on a properly executed payroll deduction card. Such deductions shall be made from each paycheck, in which the officer has sufficient net earnings to cover the Union membership dues or payments. Funds deducted shall be remitted to the Secretary-Treasurer of the International Union, SPFPA within fifteen (15) days after the first regular payday of the month and the Employer will provide a monthly summary sheet describing gross amounts remitted and a schedule, by person and Social Security number, indicating amounts withheld. The Employer will provide to the

70RFP122RE4000002 Amendment 0007 Page 14 of 47

International monthly reports which will include officers name, address, city, state, zip code and current wage rates, sorted by Union Local.

Section 2.6 – Schedule of Dues and Fees. The Union agrees it will promptly furnish to the Employer a written schedule of the Union dues, initiation fees, and proportionate share payments. The Union also agrees to promptly notify the Employer in writing of any changes to these amounts. Union authorization cards must be submitted prior to the fifteenth (15th) of the month proceeding the date that deductions are to be made.

Section 2.7 – Employer Indemnification. The Union agrees to fully indemnify the Employer against any loss or claim, including but not limited to any costs, attorney fees, or other obligations or expenses which may arise as a result of the Employer's compliance with the Union membership or check off articles, as well as Section 2.3, Requests for Discharge. In addition, the Union agrees to return to the Employer any erroneous or improper overpayment made to it.

ARTICLE 3

UNION RIGHTS

Section 3.1. Stewards.

A. Recognition. The Employer recognizes the right of the Union to designate shop stewards. The Employer agrees to recognize the maximum of one (1) Chief Shop Steward for all employees and two (2) stewards for each work shift. Within sixty (60) business days of the execution of this Agreement, the Union shall furnish to the Employer, in writing, the names of each of the Union’s designated stewards. Changes to these assignments shall be provided by the Union to the Employer, in writing, at least five (5) business days of such change becoming effective.

B. Steward Authority. The authority of Stewards shall be limited to, and shall not exceed, the following duties and activities: representation of Employees in disciplinary interviews consistent with Section 12.4 of this Agreement and as permitted under the National Labor Relations Act; the investigation and presentation of grievances in accordance with this Agreement; the transmission of such information messages to and from the Union, which shall originate with and are authorized by the Union’s Officers, provided such messages have been reduced to writing; and the right to bring a grievance to the Employer’s attention at the time of the occurrence in accordance with the terms of this Agreement.

Such…