Amendment 4 - Industry Day Slides.pdf

U.S. DEPARTMENT OF HOMELAND SECURITY (DHS)

COVID-19 TESTING SOLUTIONS

INDUSTRY DAY

Office of the Chief Procurement Officer Office of Procurement Operations July 9, 2020

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Agenda LaTanya Taylor, OPO Industry Liaison

• Welcome, Purpose & Ground Rules (LaTanya Taylor, OPO Industry Liaison)

• DHS Overview (Jaclyn Rubino, Executive Director, Strategic Programs Division, Office of the Chief Procurement

Officer; Dr. Sangeeta Kaushik, Deputy Chief Medical Officer, Office of the Chief Human Capital Officer)

• Strategic Overview

• Technical Requirements Overview

• Solicitation & IDIQ Overview (Carrie Herndon, Contracting Officer, Office of Procurement Operations)

• Questions and Answers (Moderator, Jaclyn Rubino)

• Break (10 min)

• Additional Q&A Dialog Box Questions and Answers

• Closing

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Purpose LaTanya Taylor, OPO Industry Liaison

• Allow you the opportunity to gain a better understanding of:

• The Structure of DHS

• High-level Overview of the Requirements

• The Solicitation and the Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Process

• Answer your questions

During today’s discussion please type your questions in the Q&A Dialogue Box.

The Department of Homeland Security Jaclyn Rubino, Executive Director, Strategic Programs Division

Mission:

• Enforce and Administer Our Immigration Laws

• Ensure Resilience to Disasters

• Prevent Terrorism and Enhance Security

• Safeguard and Secure Cyberspace

• Secure and Manage Our Borders

• Mature and Strengthen the Homeland Security Enterprise

Organization:

• 7 Operational Components

• 3 Directorates

• 14 Headquarters Office

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Requirements Overview Dr. Sangeeta Kaushik, Deputy Chief Medical Officer

•Roles of the Department Chief Medical Officers •Testing Solutions Requirements o More than just the kits o Functional Category 1 Managed Services

• Testing plus staffing to obtain the samples o Functional Categories 2 and 3 Testing

• Testing without staffing to obtain the samples

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Solicitation and IDIQ Overview Carrie Herndon, Contracting Officer

• RFP Posted to beta.sam.gov

• Full and Open Competition

• Ensure a complete proposal is submitted:

• Volume One

• FDA EUA Certification Verification

• Letters of Supply (if applicable)

• Volume Two

• Capability Questionnaire (Attachment A)

• Pricing Proposal

• IDIQ – Indefinite Delivery – Indefinite Quantity

• Multiple-award IDIQ

• Orders will be placed by DHS components

• Requirements are defined at the order level

• Solicitation Amendment

Key Milestones Carrie Herndon, Contracting Officer

• Industry Day follow up: July 10, 2020

• Proposals Due: July 15, 2020

• Projected Award: August 4, 2020

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Questions & Answers Jaclyn Rubino, Executive Director, Strategic Programs Division

• Panel will address questions submitted by industry in response to the solicitation

• Panel moderator: Jaclyn Rubino, Executive Director, Strategic Programs Division

• Panel members:

o Dr. Sangeeta Kaushik, Deputy Chief Medical Officer, Office of the Chief Human

Capital Officer o Dr. David Wade, Medical Officer, Office of the Chief Human Capital Officer o Phil Letowt, Director, Solutions Development Directorate, Office of the Chief

Information Officer o Carrie Herndon, Contracting Officer, Office of Procurement Operations o Nik Matoka, Contract Specialist, Office of Procurement Operations

During today’s discussion please type your questions in the chat pod.

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Dr. David Wade, Medical Officer, Office of the Chief Human Capital Officer

Question 1: On page 7, under 4.2 Functional Category 2 – Molecular Diagnostic Test Kits and Testing Services, bullet point #4 has a list of materials necessary from sample collection to result output. Most diagnostic manufacturers do not make kits that contain all of these items. Is DHS interested in specific components from this list or does the respondent need to have all components pre-kitted in order for DHS to be interested in their proposal? Please clarify.

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Question 2: Is the DHS interested in companies that can provide the molecular diagnostic test kits, but that do not perform the testing services aspect of the RFP? It is a very quick turnaround for a contractor to identify a company providing these services and enter into a teaming agreement. Is the DHS interested in a proposal where a contractor supplies the testing kits to DHS and DHS contracts with a separate entity to perform?

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Question 3: On page 5, under section 3 of the RFP it states “testing shall occur at point-of-care settings at government designated locations”. Does this mean that diagnostic tests offered to DHS will need to be CLIA Waived or will DHS be able to use CLIA Moderate tests?

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Question 4: On page 7, under 4.2 Functional Category 2 – Molecular Diagnostic Test Kits and Testing Services, bullet point #7 states – “Return test results in no more than three (3) business days from the time a sample is received for lab processing”. Please clarify if DHS is interested in products or services as this is contrary to Pg. 6 – Section 4.0 where it states, “Functional Categories 2-4, no contractor staffing to administer the test is required”.

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Question 5: Does section 4.5 (Reporting Test Results) on page 9 or 4.6 on page 10 apply to tests kits that are supplied to DHS under sections 4.2-4.4? If these do apply to 4.2-4.4, how does DHS envision that implementation with Pg. 6 – Section 4.0 stating, “Functional Categories 2-4, no contractor staffing to administer the test is required”?

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Phil Letowt, Director, Solutions Development Directorate Office of the Chief Information Officer

Question 6: As the government is requiring Computing Integration capability, is the government going to pay the integration cost to create this capability?

Question 7: As a private entity is connecting to government systems what are the Government IT security requirements that have to be met?

Question 8: Please provide an example of the data exchange technique.

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Carrie Herndon, Contracting Officer, Office of Procurement Operations

Question 9: The proposal instruction states that offerors shall complete and submit Attachment A for each functional category proposed. Please confirm that if an offeror is proposing multiple categories that the "Offeror Information Table" response is required for each categories response as the required information would be similar for all 3 functional categories.

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Carrie Herndon, Contracting Officer, Office of Procurement Operations

Question 10: The proposal instruction states that offerors shall complete and submit Attachment A for each functional category proposed. Given that the Attachment A response is limited to 12 pages, confirm that the questions 1-20 is required separately for each proposed category. If yes, would USG consider adjusting the page limit to 20 pages?

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Nik Matoka, Contract Specialist, Office of Procurement Operations Question 11: The RFP states, “The contractor shall provide COVID-19 diagnostic testing and associated services as a managed service, to include on-site screening, testing, and results tracking, on a routine basis at DHS designated locations.” Please provide the anticipated number of DHS locations that will need Managed Testing Services simultaneously?

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Nik Matoka, Contract Specialist, Office of Procurement Operations

Question 12: Please clarify if the “500 individuals per day” equates to 500 tests per day, per site (CONUS/OCONUS)? Is this amount individuals being tested per day?

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Break

We will now take a brief break and will return to answer questions submitted through the Q&A Dialogue box. All answers provided today and all answers to questions that we do not cover today will be posted to the solicitation at beta.sam.gov as an amendment to the solicitation on or about July 10, 2020.

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Closing and Additional Information LaTanya Taylor, OPO Industry Liaison

• You may find the solicitation, solicitation amendments, and follow up information from today’s industry day at the following link on beta.sam:

https://www.beta.sam.gov/

• The remarks, explanations, and information provided at this conference are considered supplemental guidance and do not override the terms of the solicitation.

• Any required changes to the solicitation will be accomplished through the formal solicitation as an amendment to the solicitation.

• Submit proposals to: DHSCOVID19TESTKITS@hq.dhs.gov

• Proposal due date remains as July 15, 2020 at 12:00 PM Eastern Time (ET).

Thank you for your attendance today!

20Delivering flexible and innovative mission-driven solutions https://www.beta.sam.gov/ mailto:DHSCOVID19TESTKITS@hq.dhs.gov