70LGLY25QGLB00005 Amendment 1.pdf

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70LGLY25QGLB00005

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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70LGLY

GLYNCO GA 31524

1131 CHAPEL CROSSING RD

FEDERAL LAW ENFORCEMENT TRAINING CENTERS

DEPARTMENT OF HOMELAND SECURITY

03/14/20250001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/06/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is being issued to provide clarification on the Set Aside and to extend the due date.

A. As a result of this amendment, Section A, paragraph Set Aside Requirement has changed

FROM: Set Aside Requirement. This commercial item acquisition will be a 100% set aside for small business competition with a geographical restriction an area within 40 driving miles from the Federal Law Enforcement Training Centers (FLETC) Front Gate for hotel/motel rooms with inside room entry only. The address for the front gate is 1131 Chapel Crossing Road, Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Erin Johnson

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70LGLY25QGLB00005/0001

Glynco (Brunswick), Georgia. The associated North

American Industry Classification System (NAICS) code is 721110 with size standard $40M.

TO: Set Aside Requirement. This commercial item acquisition will be a competitive 100% set aside for small business. There is a geographical restriction on the hotel/motel rooms for an area within 40 driving miles from the Federal Law

Enforcement Training Centers (FLETC) Front Gate.

Hotel/motel rooms must have inside entry doors only. The address for the front gate is 1131

Chapel Crossing Road, Glynco (Brunswick), Georgia. The associated North American Industry

Classification System (NAICS) code is 721110 with size standard $40M.

B. As a result of this amendment, the quote due date has changed from March 17, 2025, 1:00 pm ET to March 18, 2025, 1:00 pm ET.

C. As a result of this amendment remove pages 1, Section B, page 5, and page 37, and replace with the attached pages annotated "Revised by

Amendment 0001". All changes are marked with a black bar in the right-hand column.

D. All other terms and conditions remain unchanged.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Department of Homeland Security (DHS) Off Center Lodging Services Federal Law Enforcement Training Centers (FLETC)

1 Revised by Amendment 0001

SECTION A – Notice to Offerors

The RFQ number is 70LGLY25QGLB00005 and must be referenced on any documentation submitted to the Government.

This acquisition is expected to result in multiple firm fixed price awards.

This is a combined synopsis/solicitation for lodging of students as a Request for Quotes (RFQ) for commercial items prepared in accordance with the format in Subpart 12.6, using the procedures under FAR Part 13, Simplified Acquisition Procedures and FAR Part 13.5 Simplified Procedures for Certain Commercial Products and Commercial Services as applicable, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This RFQ documents and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Circular (FAC): FAC 2025-03, effective 1/17/2025.

System for Award Management. By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database at time of submission of quote, prior to award, during performance and through final payment of any contract resulting from this solicitation. If the is not fully registered in the SAM database by time of submission of quote, the Contracting Officer will consider the vendor ineligible and any offer will not be accepted. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.sam.gov.

Set Aside Requirement. This commercial item acquisition will be a competitive 100% set aside for small business. There is a geographical restriction on the hotel/motel rooms for an area within 40 driving miles from the Federal Law Enforcement Training Centers (FLETC) Front Gate. Hotel/motel rooms must have inside entry doors only. The address for the front gate is 1131 Chapel Crossing Road, Glynco (Brunswick), Georgia. The associated North American Industry Classification System (NAICS) code is 721110 with size standard $40M.

Question Deadline. All questions concerning this acquisition must be submitted via email by March 13, 2025, 1:00 pm ET. Answers to all questions will be posted on sam.gov to this solicitation. Questions are to be submitted to erin.johnson@fletc.dhs.gov. Questions received after this date and time will not be accepted.

Service Contract Act. Any resultant awards will be subject to the Service Contract Act. Wage Determination 2015-4477, Revision 30, dated 12/23/2024 has been attached for your reference (Exhibit 1). Employees must be paid the rate listed on the attached Wage Determination when performing work under any resultant award. This applies only to the time the employee spends performing work under any resultant award. These rates must be incorporated into the nightly rate quoted. For questions on how to determine what an employee is to be paid, please contact Department of Labor.

https://www.sam.gov/ mailto:erin.johnson@fletc.dhs.gov

3 Revised by Amendment 001

SECTION B – HOTEL SERVICES AND PRICES FORM

Solicitation #: 70LGLY25QGLB00005 Due: March 18, 2025; 1:00 pm ET.

Terms of Express Warranty : N/A

A. CONTRACTOR LEGAL BUSINESS NAME:

B. CONTRACTOR DOING BUSINESS AS (OR FOR) This would be the hotel’s name:

C. COMPLETE PHYSICAL ADDRESS OF HOTEL(and include remit address if different):

D. SAM Unique Entity Identifier (UEI) NOTE: this is not your DUNS #:

E. POINT OF CONTACT:

Alt. POC NOTE: This person will be cc on all correspondence:

F. TELEPHONE:

G. POINT OF CONTACT’S EMAIL ADDRESS:

H. Designated Manager (paragraph 1.2.1 below) Name, Phone, and Email address if different from Point of contact above:

I. Representation and Certifications are registered in SAM: (Yes/No) If yes, fill out the following paragraph b of 52.212-3. If no; then submit a complete copy of 52.212-3.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated

Revised by Amendment 0001 in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs

J. Acknowledgment of Solicitation Amendments. Acknowledging an amendment is reviewing the amendment and filling in Block 8; signing the first page; and submitting JUST the first page of the Amendment Standard Form 30 (SF30) with your quote.

K. Offeror agrees prices and terms are effective for any purchase order awarded during the time period of April 01, 2025, through September 30, 2025. Yes/No If No;

then include exceptions.

LINE

ITEM DESCRIPTION

HOTEL

RATE Per

Night

ROOMS

AVAILABLE

DATES

AVAILABLE

0001 SINGLE OCCUPANCY

DOUBLE OCCUPANCY

If quoting this is separate from the rooms listed in 0001.

NOTE: You must quote both double and single occupancy separately to be considered for both line items. If you quote only for single; then you will only be considered for classes that will be single occupancy. If you only quote for double occupancy; then you will only be considered for classes that will be double occupancy. Most awards are for single occupancy.

SIGNATURE, TITLE, DATE

5 Revised by Amendment 001

SECTION C - REQUIREMENTS AND DATES

The Government has a requirement for an estimated 2754 rooms for the time period of April 01, 2025, through September 30, 2025, for lodging students. This number is subject to change based on needs of the Government due to class changes, including but not limited to cancellations;

additions; etc. The number is total rooms and will be broken down by class. At this time the Government does not know the specific arrival dates or departure dates because classes are still registering. Specific classes with number of students, arrival dates, and departure dates has not been finalized. Classes will arrive at different dates though out the months of April 01, 2025, through September 30, 2025. Rooms will be ordered for the number of students in one (1) class.

Thus, multiple awards are expected.

Typically, classes range from 24 students to 48 students; however, may be smaller or larger than 24 or 48. The classes will be arriving and departing at different times. For example: there may be two (2) classes of 24 students arriving on 4/1/2024 and departing on 4/14/2024; four classes of 24 to 48 students arriving on 4/1/2024 and departing on 4/10/2024; and then six classes of 24 to 48 students arriving on 4/15/2024 and departing on 4/28/2024 and the same for each month following.

The Government understands that availability will change due to changes and public use. Due to this, the Government will check with the offeror to see if the number of rooms quoted for a certain time period are still available before any resultant award(s). Hotels/motels will have four (4) hours to respond to this email request for availability. The four (4) hours starts from the time the Government sends the email and is in Eastern Time. If a response is not received within four (4) hours; then the next hotel will be considered. The only exception is if the four (4) hour response would be after 5:00 pm ET. Then the response will be due the following weekday by 8:00 am ET. NOTE: if responses are needed before the four (4) hours due to an emergency; then the point of contact listed on the HOTEL SERVICES AND PRICES form will be contacted via phone for availability. Note: changes to classes happen throughout the month (i.e. class cancellation; early arrivals, late departures; class reduction in size; class increase in size, etc). The Government will not accept any responses after the four (4) hours.

Please submit a completed HOTEL SERVICES AND PRICES form along with additional documentation required under 52.212-1, 52.212-2, and 52.212-3 below to Erin.Johnson@fletc.dhs.gov no later than 1:00 pm, ET, March 18, 2025.

A separate HOTEL SERVICES AND PRICES form can be submitted for each month. A different format from the Hotel Services and Prices form CANNOT be used to provide a quote. If you are quoting for different hotels; then a separate Hotel Services and Prices form is to be submitted for each hotel. It is acceptable to submit hotel availability dates on a separate document; however, the Hotel Service and Prices form must be attached with all information filled in, but under the line items “see attached,” and the dates are to be clearly listed for each of the line items (0001, 0002). See 52.212-1. If information required in the Hotel Service and Price form and the required documentation under 52.212-1, 52.212-2, mailto:Erin.Johnson@fletc.dhs.gov

Revised by Amendment 0001

, ‘the Government recognizes that changes will happen and will confirm availability with offerors before an order is issued.

10. Acknowledging an amendment is reviewing the amendment and filling in Block 8;

signing the first page; and submitting JUST the first page of the Amendment Standard Form 30 (SF30) with your quote.

11. All required information for each hotel is to be submitted together in one (1) package.

Separate emails from the quote providing information about the same hotel will not be accepted.

For example, an email with the quote for Hotel A is received, and then another email is received with an authorization letter for Hotel A. This will not be accepted.

12.

i. Hotel Services and Prices Form;

ii. Availability dates (if need to submit on separate page);

iii. All Amendments Acknowledged;

iv. Third party authorization letters (Attachment 1), if applicable; and

v. Exceptions if any.

No other information is to be submitted. If additional information is submitted, it will not be evaluated.

Offerors shall submit an electronic copy of its quote via email to Erin.Johnson@fletc.dhs.gov, no later than 1:00 pm, ET, March 18, 2025. Only electronic submission will be accepted.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for April 01, 2025, through September 30, 2025, and shall be marked on the Hotel Services and Prices Form by answering paragraph K.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time mailto:Erin.Johnson@fletc.dhs.gov https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10