Compiled Contractor Questions and Answers - Firearms Sup.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Firearms Support Services Federal contract opportunity
- Solicitation number
- 70LGLY22RGLB00007
About this file
This document contains questions and answers regarding a solicitation for firearms support services. The solicitation is seeking a contractor to provide management, personnel, administration, distribution, storage and other facility support services for ammunition at the Firearms Division of the Department of Homeland Security's Federal Law Enforcement Training Center. The incumbent contractor is providing on-the-job training during a 30-day phase-in period for the new contractor. Average monthly workload involves utilizing outdoor ranges for approximately 20 trainees per day and classrooms for 3 trainees per day, while indoor ranges experience 10 trainees per day and classrooms have 4 trainees per day. Weekend work may be required on an as-needed basis for up to 9 hours per Saturday. The contractor will be responsible for range cleaning and maintenance of lead collection devices. Labor categories include Project Manager, Assistant Project Manager, Quality Control Manager, Environmental Manager, Senior/Lead Clerk and Stock Clerk.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 70LGLY22RGLB00007 - Amendment 0007.pdf | ||
| 70LGLY22RGLB00007 - Amendment 0006.pdf | ||
| 70LGLY22RGLB00007 - Amendment 0005.pdf | ||
| 70LGLY22RGLB00007 - Amend 0004.pdf | ||
| Firearms Support Services - Contractor Proposal Template Revision I.xlsx | XLSX spreadsheet | |
| FLETC Firearms Questions Price Proposal Worksheet - Response to questions Amend 0004.xlsx | XLSX spreadsheet | |
| 70LGLY22RGLB00007 - Amendment 0003.pdf | ||
| 70LGLY22RGLB00007 - Amendement 0002.pdf | ||
| Clarification to Contractor Follow up Question - Amendment 0002 -.xlsx | XLSX spreadsheet | |
| Wage Determination 2015-4477 - Revision 22.pdf | ||
| 70LGLY22RGLB00007 - Amendment 0001.pdf | ||
| Wage Determination and Federal Descriptions.docx | DOCX document | |
| Firearms Support Services - Contractor Proposal Template.xlsx | XLSX spreadsheet | |
| Solicitation 70LGLY22RGLB00007.pdf |
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Text version
Sheet1
| NO. | REFERENCE | PG. NO. | ISSUE / COMMENT | QUESTION | GOVERNMENT RESPONSE | |
| 1 | Form 1449 & Notice to Offerors | 1 | This commercial item acquisition will be 100% Service-Disabled Veteran Owned Small | |||
| Business (SDVOSB) set aside. | The Notice to Offerors states that the solicitation is SDVOSB Set-Aside, however the box is not checked on the 1449. | Solicititation number has been issued for Service-Disabled Veteran Owned Small Buisnesses (SDVOBs) and not for just Small Businesses (SB) | ||||
| 2 | 7.1 Technical Library | 74 | The Contractor shall maintain a technical reference library within the Firearms |
Division (FAD) of a11 technical data related to the services specified in the contract.
The library will include such documents as: FLETC directives; applicable Government regulations; Operation &Maintenance (O&M) manuals as required; and a
| copy of the contract with all modifications. | Please confirm this library can be kept electronically. | Library shall be kept hard copied | ||||
| 3 | 7.1 Technical Library | 74 | The Contractor shall be guided by those publications or use those forms as designated informational to the extent necessary to accomplish requirements in this PBSOW. | Please elaborate on the use of the acronym PBSOW as appropriate. | Performance Based Statement of Work and please reference Part 2 - definitions and acronyms section | |
| 4 | L.7 Proposal Submission Instructions | 267, 268, 271 | Phase 2: Factor 2 – Management, Staffing, and Scheduling/Technical Approach found on page 268 states "written proposal to only include a cover sheet and a narrative outlining the offerors’ approach to Management, Staffing, and Scheduling/Technical aspects as outlined in the paragraphs below. Submission is limited to 30 pages" Phase 2 –Management, Staffing, and Scheduling Approach – Oral Presentation states "Phase 2 will consist of a telephone call between the offeror and the Government" | There appears to be a discrepency of how Phase 2 Factor 2 will be delivered. Should it be a written volume, oral presentation, or both? Please clarify. | For the Phase 2 Factor 2 portion contractors are to submit written proposals as stated in the first (1st) sentence of paragrapgh one (1) of the Phase 2: Factor 2 – Management, Staffing, and Scheduling/Technical Approach instruction page. | |
| 5 | L.7 Proposal Submission Instructions | 277 | Management Plan:...6. The Offeror shall address how it will manage multiple scenarios occurring simultaneously at one location with each group geographically separated on the | |||
| same campus. | The terminology does not appear to belong to this contract. Please delete or clarify as appropriate. | Scenarios references to multiple training locations throughout FLETC. IDRs, ODRs, Cover courses, classrooms, storage locations, and 2 weapons storage areas. | ||||
| 6 | L.7 Proposal Submission Instructions | 267 & 271 | Page 267 Phase 1: Factor 1- Prior Experience – Seven (7)-Page Limit (including cover sheet) Page 271 Phase 1 - Prior Experience – Six (6) Page Limit | Please clarify that the Page Limit for Prior Experience is 6 pages plus the cover page for a total of 7 pages. | For the Phase 1 Prior Experience the page limit is six (6) pages as stated under the Phase 1 Prior Experience section under the instructions section. However a company cover page can be included in order to signify the company only and will not be considered a part of the evaluation | |
| 7 | H.32 Phase-In/Orientation Period (Jul 2013) | 112 | H.32 Phase-In/Orientation Period (Jul 2013) | Please explain or delete the reference of (Jul 2013). | The phase-in is the timeframe is when the incumbent contractor staff provides on the job training or shows in the new contractor staff. What the daily operations consist of for the Firearms Support Services. So at the completion of the 30 day time period the new contractor staff will have a better udnerstanding of the operations of the area. | |
| 8 | H.34 Phase-Out/Contract Completion (Jul 2013) | 114 | H.34 Phase-Out/Contract Completion (Jul 2013) | Please explain or delete the reference of (Jul 2013). | The phase-out is the timeframe is when the new contractor staff augments the incumbent contractor staff. In order to receive on the job training of what the daily operations consist of for the Firearms Support Services for a 30 day time period. | |
| 9 | RTOP Attachment 04_PWS Attachment 7_Historical Contractor Furnished Equipment Data_16 Nov 2020 | Page 1 | The attachement identifies contractor furnished equipment (CFE) most requiring fuel. Are there facilities on base for CFE to get fuel? Will the contractor have to acquire fuel off base? | Contractor would go off base for fuel, ie propane/deisel | ||
| 10 | RFP | Page 38 Contractor Furnished Equipment Para 4.2 | Will the USG identify historical Equipment provided by the contractor? | Forklift, but additional equipment may be required at the discretion of the awardee. | ||
| 11 | PWS SCA WD | PWS Page 9, para c.1.16 and SCA WD page 8 of 11 Holidays paragraph list the current holidays that are authorized but doesn't list the newly designated Juneteenth Holiday. | The PWS and SCA WD list the current holidays that are authorized but doesn't list the newly designated Juneteenth Holiday.Is it the intent of the USG to update the PWS to reflect the newly designated holiday for pricing purposes? | A copy of the Service Contract Act (SCA) Wage Determinations (WDs) has been included with amendement 0001. The SCA WD number is 2015-4477, Revision number 22 and dated 06/27/2022 has been included and the Juneteenth holiday is listed in the last paragraph at the bottom of page 10. In addition, a copy of the applicable SCA WD position has been included as an attachment as specified under FAR Clause 52.222-42 Statement of Equivalent Rates for Federal Hires. | ||
| 12 | Service Contract Act Wage Determination & Attaachement 14 Baseline Staffing | Attachement 14 Baseline Statffing release, SCA WD page 8 of 11 Vacation Paragraph | The Attachement 14 Baseline Statffing release does not indicage the seniority of the labor categories under the SCA WDIn order to ensure price realism and prevent "inaccurate pricing form offerers creating "Pricing Low Balling" Request that the government provide the seniority of the positions being held by contract title . The following is a proposed description to be considered as seem on other RFPs from various services. For example Billeting clerk <10 years, Warehouse Lead > 10 < 20 years, and DPTMS Plans & Operations Chief > 20 years, this protects Personal Information and allows for accurate pricing | Please reference to the Performance Based Statement of Work (PBSOW) which is listed in the solicitation. Because the emphasis of a PBSOW is to state the requirement in general terms of what the result is to be done, rather than the method it is done. The PBSOW provides the contractor maximum flexibility to devise the best method to accomplish the required results. Based on this contractors submitting proposals are to utilzie their profesional judgement to determine which labor categories would be best used to fulfill the requirement for the Government request. | ||
| 13 | RFP | Section L.7 Phase 2 Factor 4 page 270 of 279 | Though the RFP stipulates that the offerors provide a detailed breakdown of how pricing was developed, no submission template was supplied. Are the bidders to use their own templates, and if so, how will the Government compare varying levels of detail to ensure fairness, reasonableness, and realism while being compliant with statutory requirements such as minimum wage, health and welfare costs, etc.? | There is a contractor proposal template which has been included with amenedment 0001. Which provides a breakout of requested information (horly rate, number of hours, health & welfare, federal unemployment tax act, state unemployment tax act, workers compensation, profit, etc.) that will be evaluated. | ||
| 14 | RFP | Section L.7 Phase 2 Factor 4 page 270 of 279 | The RFP stipulates that the bidders are to identify exempt and non-exempt staff. There is no mention of labor categories covered by the Service Contract Act (SCA). In addition to exempt and non-exempt categories, are the bidders to also identify which labor categories will be SCA? | PM, APM, QCM, Env Mgr, Senior/Lead Clerk, and stock clerk. Yes contractors are to identify labor categories which will be SCA. | ||
| 15 | RFP | Section L.7 Phase 2 Factor 4 page 270 of 279 | The RFP stipulates that a cost/pricing rationale section be supplied. What format and page limitations, if any, are required? | A copy of the required format for contractors to submit cost/pricing rationale is included with amendment one (1). | ||
| 16 | RFP | Section L.7 Phase 2 Factor 4 page 270 of 279 | No workload data/staffing was supplied with the RFP. For the purposes of pricing, how are the bidders to provide pricing in such a manner that is not biased toward the incumbent contractor, and all proposals can be evaluated on a level basis? | Average of 11.5 months- for Outdoor Ranges utilization approx 20 per day, classrooms 3 per day; Indoor Ranges = 10 per day and classrooms 4 per day | ||
| 17 | RFP | Pagwe 39 Para 5.2 Projected Workload | No workload data/staffing was supplied with the RFP. Will the Gov provide the workload data available for the Indoor and Outdoor Range Utilization. | Average of 11.5 months- for Outdoor Ranges utilization approx 20 per day, classrooms 3 per day; Indoor Ranges = 10 per day and classrooms 4 per day | ||
| 18 | RFP | Section M.2 Factor 4 (d) and (e ) | No incumbent staffing demographics are provided. The absence of these demographics may lead bidders to use more junior staffing seniority and lower-level labor categories. This will result in lower evaluated prices, which may be determined to be unbalanced. We recommend that the Government provide historical staffing by labor category aligned to the SCA and include a range of experience levels such as 5-7 years | Over the past two (2) years of historical data the number of staff which has been utilized for this requirement has ranged from a minimum of 22 up to 28. This is range is based on the fluxuation of students who attended training during this timeframe. | ||
| 19 | RFP | Schedule of supplies/services | Are the bidders to complete the schedule of supplies/services and submit this with their proposals? | The amended SF-1449 schedule of supplies/services must be filled out with dollar amounts and number of months for the base year and the same for the outyears. | ||
| 20 | RFP | Section 5.2 | Section 5.2 makes reference to a historical workload volume. Can the Government make this volume available to prospective contractors for the purposes of pricing and planning? | Average of 11.5 months- for Outdoor Ranges utilization approx 20 per day, classrooms 3 per day; Indoor Ranges = 10 per day and classrooms 4 per day | ||
| 21 | RFP | Does the Government have a recommended number of FTEs the contractor should provide? If so, how many? | Contractor provides the service, the Government does not determine the staffing level. | |||
| 22 | RFP | What are the current recommended SCA labor categories in use for this contract, and how many of each? | PM, APM, QCM, Env Mgr, Senior/Lead Clerk, and stock clerk | |||
| 23 | RFP | Section 5.3.d | Section 5.3.d makes reference to the possibility of weekend work. During the site visit we learned this weekend work is associated with making up for delayed training during COVID and for periodic inventories. Should the weekend work be included in the Price Volume, or will this be handled via a contract modification on an as needed basis? | Up to 9 hours per Saturday | ||
| 24 | If the weekend work should be included in the Pricing Volume, can the Government provide the anticipated number of manhours needed to accomplish the weekend tasks? | Up to 9 hours per Saturday | ||||
| Regarding environmental management and lead safety - will the contractor need to perform maintenance on or clean any lead collection devices currently in use at FLETC? | Yes, as part of the range cleaning efforts. Additional guidance can be provide by Range Management and Environmental Safety Division. |
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