Questions and Answers.pdf

Question and Answers Logistic Services 70LGLY21RGLB00001

1. Can the Government provide a copy of the current Collective Bargaining Agreement (CBA)?

Answer: Yes. See Attachment 13

2. Can the Government provide the Performance Work Statement (PWS)?

Answer: PWS is in Section “C” of the RFP.

3. Will the Government/FLETC consider extending the response due date?

Answer: Phase 1 7-page submission has been extended to October 04, 2021. RFP and all amendments issued up to point of bid submission shall be signed and returned with Phase 1 7-page submission.

4. RFP. In order to affectively respond to the solicitation, can the government please provide a one-week extension once the Q/As are posted?

Answer: Repeat question See response to Question 3

5. Will this solicitation be extended?

Answer: See response to Question 3

6. Is this effort a competition of a current contract or combination of several contracts?

Answer: Current contract.

If so:

a. Who is the incumbent/incumbents?

Answer: T-Square Logistics Services Corporation

b. What is the contract number/numbers?

Answer: HSFLGL-13-C-00010

c. What is the value of the current contract/contracts?

Answer: $10,669,574.86

d. How many personnel are on the current contract/contracts?

Answer: Contractor will provide the required staff to meet the requirements of the Performance Work Statement and to adjust to changing staffing requirements.

7. Does the Government/FLETC have a roster/list of personnel positions and the number of each required for the contract?

Answer: Roster of personnel shall be given to the awardee upon award.

8. On Page 17, Paragraph C.1.5.1. the solicitation states, “The Government requires the Contractor to have their FLETC Site Office staffed by either the Project Manager (PM) or Assistant Project Manager (APM) and enough non-managerial staff as needed to support the requirements of this contract.”

a. Will the Government/FLETC provide an office for the contractor on site?

Answer: PWS 3.2 Government Furnished Space.

b. Does the Government/FLETC have a historical estimate for the number of personnel that are required for the program management staff?

Answer: No. The onus is on the Contractor to determine the skill mix and level of effort for this requirement. However, the following chart identifies current workforce broken down by seniority:

Full Time

< 1 Year 2021 7% 1 Year 2020 20%

2 - 4 years 2017-2019 13% 5 - 9 years 2012-2016 27% 10 or more years

2001-2011 33%

Total: 100%

9. What training will the Government/FLETC provide for the Contractor and what Training will the Contractor need to provide?

Answer: H.30 Phase-In/Orientation Period (Jul 2013). Phase-in Period is 30-days between contract award and the beginning of the period of full performance. See PWS 1.5 Contractor Personnel regarding training Contractor to provide.

10. On Page 18, Paragraphs C.1.7.1 and C.1.7.2, the solicitation requires a “qualified” PM and APM.

What does the Government/FLETC consider qualified?

Answer: Contractor determines all employees assigned to the performance of work under this contract shall be capable and experienced in the type of work they are assigned or be given on the job training by the Contractor. See minimum requirements within those referenced paragraphs

11. On Page 18, Paragraph C.1.7.1., the solicitation states, "Within the past five years, the PM shall have successfully managed a comparable operation which included postal operations, furniture/equipment assembly, assets and logistics management support, on-call moving, and on-call support." This requirement seems very specific and will limit competition. Will the Government/FLETC amend the solicitation to take out the specific requirement to have’…managed a comparable operation which included postal operations, furniture/equipment assembly, assets and logistics management support, on-call moving, and on-call support?

Answer: No.

12. On page 20, Paragraph c.1.10 the solicitation states, “Additional services that are not otherwise identified in the PWS may be required by the Government and shall be subject to the Service Contract Act”.

a. Does the Government/FLETC expect all services will always be SCA labor categories?

Answer: Not necessarily. some may require only the purchase of supplies/equipment. This paragraph relates to Contract Line Items X006, X007, X008, and X009.

b. If there is a non-SCA labor category required will the Government/FLETC make exceptions to this rule?

Answer: No, this solicitation is covered by a CBA. See attachment 13 DOL Wage Determination 1999-0420 Revision 29 8.10.21

13. On page 30, Paragraph C.4.1 Property, C.4.1.1 Contractor Furnished Property (Vehicles), the solicitation states, “The Contractor shall provide all vehicles necessary to effectively perform the requirements of this contract”. Does the Government/FLETC have a list of vehicles used for these services currently/under the current contract?

Answer: No, the Contractor determines the type of vehicles necessary to effectively perform the requirements of this contract.

14. On Page 31, Paragraph C.4.2. Equipment, C.4.2.1 Contractor Furnished Equipment, the solicitation states, “The Contractor shall furnish all equipment, tool, and gear required to perform the work prescribed within this specification except for those items specifically stated to be

Government furnished”. Does the Government/FLETC have a list of equipment being used for these services currently/under this contract?

Answer: No, the Contractor determines the type of equipment, tool, and gear necessary to effectively perform the requirements of this contract.

15. On Page 31, Paragraph C.4.3. Supplies, C.4.3.1, the solicitation states, “The Contractor shall provide all supplies and materials including packing materials, postal scales and associated rate chips etc., not otherwise specified as GFP in Part 3 of the PWS. Contractor furnished supplies shall include off-the-shelf inventory program software..”

a. Does the Government / FLETC have a list of supplies being used for these services currently / under the current contract?

Answer: See response to question 14.

b. Does the Government / FLETC have a type of software they prefer being used for these services currently / under the current contract?

Answer: No

16. On Page 31, Paragraph C.5.2 Inter-Office Mail/Parcel Pickup and Delivery Services, Subparagraph b., the solicitation states, “Pickup and deliver interoffice and U.S. mail twice daily, Monday through Friday...”. Does the Government / FLETC have an estimate for the time it takes to pick-up/deliver mail to the 108 listed stops (Exhibit 12) for one time?

Answer: No

17. On Page 34, Paragraph C.5.3 Postal Operations, the solicitation states, “FLETC Post Office operates under an agreement with the United States Postal Service (USPS) as a contract postal unit.”

a. Is there required training from the USPS for the Contractor?

Answer: The US Postal Service requires annual qualification/requalification for the following subjects: The Training Material is provided by the USPS and presented via electronic media (DVD/On-Line) courses. Rosters are provided to the USPS by the COR.

• Bank Secrecy Act (BSA) Compliance Training.

• Suspicious/Dangerous Mailings and Hazardous Material in the Mail.

b. Does the Government / FLETC have a historical estimate for the number of personnel that are required for the postal operations staff?

Answer: No. Contractor will provide the required staff to meet the requirements of the Performance Work Statement and to adjust to changing staffing requirements.

18. On Page 40, Paragraph C.5.4 Furniture/Equipment Delivery and/or Assembly, the solicitation discusses furniture/equipment delivery and assembly requirements.

a. Does the Government / FLETC have a monthly / annual historical estimate for the number of deliveries required?

Answer: See TE-1 Logistics Historical Data.

b. Does the Government / FLETC have a monthly / annual historical estimate for the number of pieces of furniture that need to be assembled?

Answer: See TE-1 Logistics Historical Data.

19. On Page 42, Paragraph C.5.5 Assets and Logistics Management Support, C.5.5.1 Sign

Engraving, the solicitation states, “The Contractor shall make all signs and/or name tags as requested... The Contractor shall complete engraving requests within five business days.”

a. Does the Government / FLETC have a monthly / annual historical estimate for the number of nametags required?

b. Does the Government / FLETC have a monthly / annual historical estimate for the number of other signs required?

c. Signs of up to what size?

Answer: No Larger than 12” Horizontal & 8” Vertical may be produced on the Electronic Engraver. Manual Engraving by the Duplicator Process can achieve signs up to 24” x 24”.

d. What type of material are the signs made from (plastic/wood/metal, etc.)?

Answer: Gravo-Ply Plastic Laminate and some Metal/Plastic Laminate.

e. Is the engraver provided by the Government / FLETC?

Answer: See TE-9 Property Accountability Form Bldg. 680 and TE-10 Property Accountability Form Bldg. 741.

f. Will there be Government / FLETC training provided for the engraver?

Answer: To the extent possible and practical. The engraving machine manufacturer has online training at no cost.

20. On Page 42, Paragraph C.5.5 Assets and Logistics Management Support, C.5.5.3 Brass

Transport, the solicitation states, “The Contractor shall ensure that at least one Contractor employee responds to daily range evacuations”. Does the Government / FLETC have a monthly / annual historical estimate for the number of times stock/bulk quantity (e.g., boxes on pallets, barrels of product, etc.), that will require a CDL with Hazmat Endorsement?

Answer: No, CDL with Hazmat Endorsement is not required.

21. On Page 44, Paragraph C.5.6 Other Moving Services, the solicitation states, “With notification from the CO, the Contractor shall provide additional supply/equipment moving personnel moving van, (e.g., 24-feet, 26-feet, etc.) as necessary on an as-required basis to relocate furniture, furnishings, and/or equipment. Additional vehicles will be provided from within the Contractor’s fleet as required by Government determination. At the Government’s request, the Contractor will provide additional moving vehicles (rental units) on a “per day” basis, including weekends, nights and holidays. These moving services will require at least two movers for two (2) hours each per move. The Contractor shall initiate these services based on a verbal notice to proceed (to be followed in writing within 72 hours) from the CO”.

a. Does the Government / FLETC have an annual historical estimate for the number of times this may be required?

Answer: See TE-1 Logistics Historical Data

b. Of those times, how often did these requirements require rental units?

Answer: Historically, on two (2) separate weather events.

22. Are personnel or facility clearances required for this contract?

Answer: See H.27 Physical and Personnel Security Requirements (October 2019 OSPR).

23. Who provides the Identification Badges and Vehicle Passes addressed on page 81 in Paragraph H.29.3?

Subpart Access to FLETC Facilities by Contractor Personnel

24. Please explain the column headers on Technical Exhibit 1 Logistics Monthly Stats. What does each header mean?

STUDENT BOXES (# OF CLASSES) 1 MOVE REQ. P/CLASS; STUDENT BOXES (NUMBER

OF BOXES ISSUED); MOVE ORDERS; TOTAL PIECES ON MOVE ORDERS; REIMBURSABLE

MOVE ORDERS; TOTAL REIMBURSABLE ITEMS; # Freight Manifest; # Items Delivered on Manifests; TOTAL MOVE ORDERS (REG PLUS REIMB+ Manifest); TOTAL # OF Items Moved

(C+E+G+I); # OF CONTRACT SERVICE WORK ORDERS; # OF ITEMS ON CONTRACT

SERVICE WORK ORDERS; # OF REDIRECTED MAIL BY COR; Returned Mail Undeliverable, Spent Postage; # OF ENGRAVING REQUESTS; # OF ITEMS ON ENGRAVING REQUESTS;

POSTAGE REIMBURSED TO FLETC; Post Office Customer inquires; Guard Mail Deliveries & Pickups; NEOPOST METER RE-LOAD POSTAGE; # OF BRASS SORTED BOXES; # OF MONTHLY RSI's.

Answer: See Performance Work Statement Requirements.

25. C.3.3 Government Furnished Services (GFS), 3.3.1 Janitorial Services; C.4.4 Services, C4.4.1

Routine Cleaning Services. Please clarify the difference between the Contractor’s requirement and the Government’s obligation to provide cleaning services.

Answer: As stated in 3.3.1 the government provides janitorial services in all common areas; per C.4.4.1 the contractor is required to provide routine cleaning in all contractor work spaces and wear appropriate PPE equipment.

26. C5.6 CLIN X006 Other Moving Services. Historically, what labor categories have been utilized to support this effort?

Answer: Contractor will provide the required staff to meet the requirements of the Performance Work Statement and to adjust to changing staffing requirements. See CBA attachment.

27. C5.7 CLIN X008 Other Contingency Support Services. Historically, what labor categories have been utilized to support this effort?

Answer: Contractor will determine the required staff to meet the requirements of the Performance Work Statement and to adjust to changing staffing requirements. See CBA attachment.

28. CLIN X009 Rental Vehicle. Is this rental vehicle the same as identified in PWSC 4.1 Property?

Answer: Dependent on Contractor mix and condition of Furnished Property at the time of need.

29. PWS C.4.1 Property. The incumbent contractor will have CFP (vehicles) on hand and will not have to include this price in the CLINS for this effort. To normalize the competition and not give the incumbent an unfair price advantage, will the Government consider add cost reimbursable CLINS for the vehicles?

Answer: No, the onus remains with the contractor to determine property needs and cost allocation to support the requirements of this requirement.

30. PWS C.4.2 Equipment. The incumbent contractor will have CFP (vehicles) on hand and will not the incumbent an unfair price advantage, will the Government consider add cost reimbursable CLINS for this equipment?

Answer: No, the onus remains with the contractor to determine equipment needs and cost allocation to support the requirements of this requirement.

31. PWS C.4.3 Supplies. The incumbent contractor will have CFP (vehicles) on hand and will not the incumbent an unfair price advantage, will the Government consider add cost reimbursable CLINS for this equipment?

Answer: No, the onus remains with the contractor to determine supply needs and cost allocation to support the requirements of this requirement.

32. PWS C.5.8 Service Contract Work Request, 5.8.2. Are contractors required to submit overtime rates in this proposal?

Answer: Overtime rates as described in current Wage Determination Number 1999-0420 Revision 29, dated 08/12/2021.

33. H.4 Subcontracting. What information is required to secure approval of subcontractors?

Answer: Identification of the subcontractor and what portion of work being performed by that specific subcontractor should be included in your Phase 1 submission as well as Phase 2 Pricing submission. See L.8 for all requirements.

34. Section J – List of Documents, Exhibits, and Other Attachments. Does the Government intend to provide TE2 through TE-19 and Attachment 2 -14?

Answer: See SAM.GOV posting.

35. L.8.2 Phase 1: Factor 1 – Prior Experience. We understand this requirement has a 7-page limit

(including cover sheet), however, is there a maximum number of contracts to be identified as prescribed in the Factor 3 Past Performance Section?

Answer: Factor 1 – Prior Experience is included in Phase 1 submission. Factor 3 Past Performance is included in Phase 2 submission, see L.8.5 for limit.

36. C.5.7 (Other Contingency Support Services) “The Government will equitably compensate the

Contractor for such services rendered under this contract”. What does “equitably” mean in terms of dollars?

Answer: Equitable compensation is a cost that can be determined fair and reasonable.

37. RFP. Does EO13706 apply to this solicitation?

Answer: Yes. Wage Determination Number 1999-0420 Revision 29, dated 08/12/2021.

38. L.8.4 Staffing Plan/M.2. Will the government be evaluating the appropriateness of labor categories?

Answer: Yes.

39. Technical Exhibit. Is there a TE4 and TE11? Those two seem to be omitted from the Technical

Exhibit Attachment.

Answer: See Section J List of Documents, Exhibits, and Other Attachments.

40. H.29.2 Access to FLETC Facilities by Contractor Personnel - "d) Cleared Contractors. Contractor and subcontractor personnel that are to perform on the FLETC in a national security position as identified by the FLETC CSO must be cleared personnel who have received their clearance from the DISCO. Both the Contractor (facility) and the Contractor's (to include subcontractor) personnel must have clearances issued by the DISCO. Can the government please clearly define the clearance/background investigation requirements for this contract?

41. L.8.4 Phase 2: list as Factor 1 - Management, Staffing and Scheduling Approach. But under

Section M, it is listed as Factor 2. Please correct.

Answer: Section M is correct. L.8.4 Phase 2 is corrected to read Factor 2

42. L.8.5 Factor 3 - Past Performance. The solicitation indicates this is a separate volume from

Price. Should we consider Phase 1, Factor 1 as Volume I, Prior Experience, and Volume II to include Factors 2 and 3, and Volume III for Factor 4 Pricing?

43. L.8.5 Factor 3 - Past Performance. It states that a past performance is limited to two pages each for up to 5 past performances (3 for the prime and 2 for subcontractors). It later states that the volume is limited to 7 pages including the cover sheet. Please clarify.

Answer: The Government is requesting the offeror shall provide information on no more than three (3) contracts performed allowing a maximum of two (2) pages, (as a prime contractor or subcontractor) within the last five (5) years (not 5 past performances) that is the same as or similar to this effort in terms of type, scope and complexity.

44. Can the Government provide the current incumbent providing the FLETC Logistics services, the contract number and the current value?

Answer: See Answer to question 6.

45. PWS PART 2, Page 23: Chart refers to the Technical Exhibit 4 -Performance Requirements

Summary (PRS). (A summary chart that identifies the required services of the Contract that will be evaluated by the Government to ensure that the Contractor meets Contract performance standards Technical Exhibit 4) This document was not included in the Exhibits. 2a. Can the Government verify that under Section E of the Solicitation, Pages 57-63 contains the Performance Requirements Summary (PRS).

Answer: Yes, Pages 57-63 contain the PRS

46. PWS Page 46-52: REQUIRED PLANS AND DOCUMENTS: The Government is requiring nine

(9) required plans and documents, all specific subject matter plans are not listed as deliverables as they require time and labor to compile, complete and submit within the directed time. Is it the Government’s intent to list these required plans as Deliverables?

Answer: See L.8.4 Phase 2: Factor 1 – Management Staffing, and Scheduling Approach. Only plans identified are required with proposal submission. All other plans are required as stipulated in PWS Part 6, page 46 through 52.

47. Please provide the name of current contractor/Incumbent.

48. Please provide the current contract number.

49. What is the value of the current contract?

50. Will bidder have access existing employees?

Answer: FAR Clause 52.207-3 Right of First Refusal of Employment (MAY 2006)

51. Please confirm equipment owned by the Government and equipment owned by the incumbent.

Answer: Personal Property Asset Management Program (Government Property Accountability, FTC-ALM-14 (4/17), (Technical Exhibit 6)

52. Please identify any changes in the scope of work from the previous award.

Answer: No changes.

53. Will cleaning supplies be considered as ODC and be reimbursable to the contractor?

Answer: No, the onus remains with the contractor to determine supply needs and cost allocation to support the requirements of this requirement.

54. Page 5 CLIN Breakdown. NOTE: The amounts are Government provided funds and contractor is to use these figures in their proposal. CLINs 0006, 0007, 0008, 0009 and corresponding follow-on CLINs reference a government provided figure, but one is not listed. What figure should we use to bid?

Answer: Funds has been added to reimbursable CLINS for evaluation purposes only.

55. Page 12 CLIN Breakdown. Period of Performance. CLINs 5001, 5003, & 5005 list the quantity as 4 months, however CLIN 5001 PoP is 10/1/2025 -9/30/2026.

Answer: PoP for these CLINS will be corrected in award document.

56. Page 18 C.1.7.1 Within the past five years, the PM shall have successfully managed a comparable operation which included postal operations, furniture/equipment assembly, assets and logistics management support, on-call moving, and on-call support. This requirement is very restrictive and limits competition so much that only the person currently performing the work would qualify. Please consider eliminating the Specific experience needed. A qualified PM of a comparable operation would be able to accomplish the required task and oversee this project.

Answer: No, the requirement states the PM shall have successfully managed a comparable operation.

57. Page 31 C.4.1 Contractor Furnished Equipment. Provide list of all Contractor Furnished Equipment.

Answer: See question 13

58. Page 32. Will Contractor employees be required to be COVID vaccinated to obtain access to the site?

59. Page 42 C.5.4.2. 3) Provide all special equipment required for the move, such as extended reach/all-terrain forklifts. Please provide the number of forklifts currently being used on the contract.

Answer: No, the Contractor determines the type of equipment necessary to effectively perform the requirements of this contract.

60. Page 44 C.5.7 Upon notification from the CO of situations that require contingency operations support such as hurricane support at offsite locations, FLETC hurricane response deployment, etc., the Contractor shall provide drivers for Contractor-provided vehicles who will stay with the vehicles until the return to FLETC is permitted. This support may be required during weekends, nights and/or holidays. The Contractor shall initiate these emergency services based on a verbal notice to proceed (to be followed in writing within 72 hours) from the CO. The Government will equitably compensate the Contractor for such services rendered under this contract. Please provide further clarification on this task. "The Contractor shall provide drivers for Contractor-provided vehicles who will stay with the vehicles until the return to FLETC is permitted" Is the Contractor moving vehicles off-site or Is the contractor staying with vehicles on site?

Answer: The contractor may be asked to assist in movement of needed equipment/supplies for students during evacuations for hurricanes. This would require contractor personnel to deliver needed supplies to designated evacuation site, remain with contractor vehicles at the designated site, and bring all equipment/supplies back to FLETC when allowed to return.

61. Page 76 H.29.1 2) For a cleared contract, the security background check will be conducted on the

Contractor (facility) and Contractor and subcontractor personnel by the Defense Industrial Security Clearance Office (DISCO). Is this a cleared contract? If so, to what level?

Answer: No, this contract does not require Secret or Top-Secret Clearance.

62. TE-1 Will FLETC approve an REA and increase the contract amount if the workload projections identified in Technical Exhibit 1 are underestimated?

Answer: Technical Exhibit 1 are actual transactions not projections for the past five (5) years.

63. Will the Government offer NET 15 payment terms for Small Business?

Answer: The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C 3903) and prompt payment regulations at 5 CFR part 1315. Invoices are paid in arrears monthly.

64. C.4.3.1 Supplies Page 31. Paragraph 4.3.1 states that "Contractor furnished supplies shall include off-the-shelf inventory program software."

a. What inventory system is currently being utilized?

Answer: Stored/issued items are limited in number therefore, an Excel Based Program is sufficient as long as reports are provided electronically monthly, and upon request.

b. What inventory items and how many items are currently being managed on this system?

Answer: Corrugated Boxes of two various sizes, Address Shipping Labels, Box Tape, FedEx/UPS Mailers for Customer Convenience. Boxes of Brass ready to move forward to ALM- 2400.

c. Can the government please clarify if this off-the-shelf inventory system is required for the brass function only, or are other functions required to be tracked in it as well?

Answer: See 64 (b).

65. Part 6. Required Plans and Documents, Page 46. The first sentence of the first paragraph under this section states "All plans shall be marked and handled as FOUO information." FOUO is now considered CUI (Controlled Unclassified Information) which requires CMMC Level 3 safeguards to be in place for any Government Agency or contractor to handle and store. Does the Government have CMMC Level 3 rated IT systems to properly receive, process and store this information?

Answer: Plans shall be marked as specified at page 46.

66. Part 6. Required Plans and Documents, Page 46. The first sentence of the first paragraph under this section states "All plans shall be marked and handled as FOUO information." Our understanding is that FOUO is now considered CUI (Controlled Unclassified Information) which requires CMMC Level 3 safeguards to be in place for any Government Agency or contractor to handle and store. CMMC Level 3 compliance is not yet required for DoD contractors. It is unrealistic for the Government to require offerors to prepare and submit CUI data at this point in time. Can the Government revise the marking/classification guidance for this requirement to eliminate the requirement for either CUI or FCI (Federal Contract Information)?

Answer: See response to question 65.

67. Part 6. Required Plans and Documents. The second sentence of the first paragraph under this section states "With the exception of the plans at paragraphs 6.9 through 6.11." Unfortunately, there is no paragraph 6.11. We think the Government meant to say paragraphs 6.8 through 6.10.

Can the Government please clarify and revise the paragraph numbers to correctly reference the proper paragraph numbers in this paragraph?

Answer: Typographical error. The correct reference is, “With the exception of the plans at paragraphs 6.8 through 6.10”.

68. L.8.5 Factor 3 - Past Performance. The first paragraph in section L.8.5 states: "The offeror shall provide information on no more than three (3) contracts performed". The second paragraph in section L.8.5 states: "This is in addition to the five (5) contracts listed in the paragraph above.".

Can the Government please deconflict the 2 statements so that the number of required Past Performance references required from the Prime offeror match?

Answer: 3. L.8.5 statement should read “This is in addition to the three (3) contracts listed in the paragraph above.”

69. Standard Form 1449/ Supplies and Services Section B. In Block 20. Schedule of Supplies/Services the Period of Performance is listed as 2/2/2022 to 1/31/2027. Yet, on page 2 of the RFP the Phase -In period starts on 1/2/2022 to 1/2/2022 and on page 12 of the RFP CLIN 5001 has a Period of Performance ending on 9/30/2027. Can the Government please clarify the Period of Performance dates for this contract?

Answer: Phase-in period starts on January 02, 2022 and ends January 31, 2022. CLIN 5001 through CLIN 5009 is October 01, 2026 through January 31, 2027.

70. Supplies and Services Section B. CLIN 0006 has a Quantity and Unit reference of 229 Hours, CLIN 0007 has a Quantity and Unit reference of 1 LS, CLIN 0008 has a Quantity and Unit reference of 111 Hours and CLIN 0009 has a Quantity and Unit reference of 53 Days. Yet, the POP under each of these CLINs is for 2/1/22 to 9/30/22 which totals 8 Months. Can the Government please explain the discrepancy in the Quantity /Unit and POP section of these CLIN's?

Answer: The quantities listed on 0006, 0008, and 0009 are estimated quantities for the year.

Contractor does not provide a bid on these CLINS. These are used for SCWR actions with funding provided by the Government in the form of a lump sum estimated amount. The hourly rate would be based on the CBA classifications as negotiated with the contractor at time of need.

The day rate would be negotiated based on actual costs and again at time of need. CLIN 0007 funds are in the form of Lump Sum (LS) to be utilized when needed during the performance period of contract. For evaluation purposes a lump sum is provided for each specific CLIN all years for these CLINS, see question 54.

71. Supplies and Services Section B. CLIN X007 has a Unit reference of 1 LS in column D of the Schedule of Supplies and Services. Can the Government please explain what LS means as used in column D of the Schedule of Supplies and Services?

Answer: LS equals Lump Sum.

72. Supplies and Services Section B. CLIN X009 has s Unit reference of DA in column D of the

Schedule of Supplies and Services. Can the Government confirm that "DA" as used in column D of the Schedule of Supplies and Services stands for "Day”?

Answer: DA equals Day.

73. Supplies and Services Section B. CLINs X0006, X0007, X0008, and X0009 all state that " The amounts listed are Government provided funds and contractor is to use these figures in their proposal". However, there are no amounts associated with these CLINS for offerors to use. Can the Government provide the plug numbers that appear to be missing from CLINS X0006, X0007, X0008, and X0009?

Answer: X0006: Contractors are to propose hourly rate. X0007: Contractors are to use $8,333.00 for evaluation purposes for this CLIN. X0008: Contractors are to propose hourly rate.

X0009: Contractor is to propose cost of providing additional moving vehicles (rental Units) on a per day basis. Reference PWS Section 5.6 Other Moving services.

74. Supplies and Services Section B. CLIN 1006 has a Quantity and Unit reference of 460 Hours, CLIN 1007 has a Quantity and Unit reference of 2 LS, CLIN 1008 has a Quantity and Unit reference of 166 Hours and CLIN 1009 has a Quantity and Unit reference of 80 Days. Yet, the POP under each of these CLINs is for 10/1/22 to 9/30/23 which totals 12 Months. Can the Government please explain the discrepancy in the Quantity /Unit and POP section of these CLIN's?

Answer: CLINS X0006 through X0009 are not monthly actions. CLINS X0006 through X0009 are utilized on an as needed basis throughout the PoP.

75. Supplies and Services Section B. CLIN 1007 has a Quantity and Unit reference of 2 LS. Can the Government define what "LS" is, and what two of them would equate to?

Answer: LS equals Lump Sum. Correct quantity is one (1).

76. Supplies and Services Section B. CLIN 2006 has a Quantity and Unit reference of 460 Hours, CLIN 2007 has a Quantity and Unit reference of 2 LS, CLIN 2008 has a Quantity and Unit reference of 166 Hours and CLIN 2009 has a Quantity and Unit reference of 80 Days. Yet, the POP under each of these CLINs is for 10/1/23 to 9/30/24 which totals 12 Months. Can the Government please explain the discrepancy in the Quantity /Unit and POP section of these CLIN's?

77. Supplies and Services Section B. CLIN 3006 has a Quantity and Unit reference of 460 Hours, CLIN 3007 has a Quantity and Unit reference of 2 LS, CLIN 3008 has a Quantity and Unit reference of 166 Hours and CLIN 3009 has a Quantity and Unit reference of 80 Days. Yet, the POP under each of these CLINs is for 10/1/24 to 9/30/25 which totals 12 Months. Can the Government please explain the discrepancy in the Quantity /Unit and POP section of these CLIN's?

78. Supplies and Services Section B. CLIN 4006 has a Quantity and Unit reference of 460 Hours, CLIN 4007 has a Quantity and Unit reference of 2 LS, CLIN 4008 has a Quantity and Unit reference of 166 Hours and CLIN 4009 has a Quantity and Unit reference of 80 Days. Yet, the POP under each of these CLINs is for 10/1/25 to 9/30/26 which totals 12 Months. Can the Government please explain the discrepancy in the Quantity /Unit and POP section of these CLIN's?

79. Supplies and Services Section B. CLIN 5006 has a Quantity and Unit reference of 115 Hours, CLIN 5007 has a Quantity and Unit reference of 1 LS, CLIN 5008 has a Quantity and Unit reference of 55 Hours and CLIN 5009 has a Quantity and Unit reference of 27 Days. Yet, the POP under each of these CLINs is for 10/1/26-1/31/27 which totals 4 Months. Can the Government please explain the discrepancy in the Quantity /Unit and POP section of these CLIN's?

80. Supplies and Services Section B. CLIN 5001 has a POP of 10/1/26 - 9/30/27 which totals 12 months, but the Quantity and Unit reference is for 4 months. CLIN 5003 has a POP of 10/1/26 - 9/30/27 which totals 12 months, but the Quantity and Unit reference is for 4 months. CLIN 5005 POP of 10/1/26 - 9/30/27 which totals 12 months, but the Quantity and Unit reference is for 4 months. CLIN 5002 and 5004 has a POP of 10/1/2026 - 1/31/2027 and a Quantity and Unit reference of 4 months which seems correct. Can the Government please clarify if the 5000 Series CLINs (Option Year 4) is for 4 months or 12 months and make sure the Quantity/Unit matches the

POP?

Answer: PoP for CLIN 5001 through CLIN 5009 is October 01, 2026 through January 31, 2027.

81. 1.7.1. The PM Qualifications paragraph under this section states that the on-site PM "...shall have successfully managed a comparable operation which included postal operations, furniture/equipment assembly, assets and logistics management support, on-call moving, and on-call support." The chances of any individual located anywhere near Glynco Georgia having all these requirements are extremely unlikely except for the incumbent. Placing all these requirements against one position gives unfair competitive advantage to the incumbent and equates to a personal services contract (which is not authorized by FAR 37.104). Request the Government revise and broaden the PM requirements for comparable service to remove the possibility of having a personal services contract and the unfair competitive advantage to the incumbent that this language provides.

Answer: See response to question 11.

82. C.6.8. TE 22 (FLETC Environmental Reqts) and TE 23 (FLETC Hazardous Waste Plan) are mentioned here but were not provided in the Technical Exhibits file. Can the Government provide TEs 22 and 23 as referenced in the PWS.

Answer: TE 20 (FLETC Environmental Reqts) and TE 21 (FLETC Hazardous Waste Plan) Corrected TEs have been attached to this amendment.

83. H.29.1 General Requirements. H.23.1a and H.29.1a.1) refer to NACI and MBI background investigations. There are no references to any requirements for any contractor personnel to have Secret clearances. Can the Government confirm there are no requirements for any contractor personnel to have Secret clearances?

Answer: No, this contract does not require Secret or Top-Secret Clearance.

84. C.4.1 The Government states that "Contractor provided vehicles shall be less than 10 years old at the start of the contract award..." There does not appear to be any stated operational readiness rates specified for contractor provided equipment. Recommend the Government specify the desired readiness rate (e.g. >95%) in the PWS. Can the Government specify the desired readiness rate (e.g. >95%) for equipment (particularly for any rolling stock) in the PWS.

Answer: Information not available

85. C.3.2.1. The RFP states "The Contractor shall reimburse the Government for repairs not attributable to normal wear and tear." Does this include damage that is through no fault of the contractor, such as extraordinary weather damage, flooding, or incidents/accidents not involving contractor personnel?

86. C.4.3.1 Supplies. Paragraph 4.3.1 states that "Contractor furnished supplies shall include off-the-shelf inventory program software." Can the government please clarify if this off-the-shelf inventory system is required for the brass function only, or are other functions required to be tracked in it as well?

Answer: See 64 (a) and (b).

87. C.5.3.4. Section c states "Always maintain enough stock of all items and sell all items for face value with no profit for the Contractor". Does the government have a list of required SKUs with their corresponding reorder points, as well as historical sales volume?

88. PART 4. CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, SUPPLIES AND SERVICES

(CFP/E/S/ S). This section states "The Contractor shall furnish all property and services necessary to perform the requirements of the contract except for property and services specifically identified in Part 3 as Government furnished”. Can the government provide a list of Government furnished equipment or property that the contractor can expect the government to provide for contractor use in performance of the tasks in the PWS, including any IT or material handling equipment?

Answer: Personal Property Asset Management Program (Government Property Accountability, FTC-ALM-14 (4/17), (Technical Exhibit 6).

89. PART 4. CONTRACTOR FURNISHED PROPERTY, EQUIPMENT, SUPPLIES AND SERVICES

(CFP/E/S/ S). This section states "The Contractor shall furnish all property and services necessary to perform the requirements of the contract except for property and services specifically identified in Part 3 as Government furnished”. Can the government confirm that all IT equipment to perform the tasks in the statement of work will be provided by the government?

Answer: See paragraph C.4.2.1

90. Section E-Annex E-2 LOGISTICS SERVICES PERFORMANCE REQUIREMENTS SUMMARY.

This section details the performance standards and maximum payment reductions for not meeting performance standards. For some lines where the performance standard is 100%, the maximum payment reduction is up to 5.7% of the monthly invoice. An example is PRS #4 which states that all outgoing Government mail and parcels are at are at BG0741 NLT 3:30 pm on same day of receipt. If once in a month, outgoing mail is received at BG0741 one or more minutes late, the contractor invoice can be reduced by 5.7%. With mail not leaving BG0741 until approximately 4:30 P.M., the likely impact to government operations would be none. This penalty seems drastically inappropriate and severe in relationship to any negative repercussions that may be caused by a slightly delayed delivery time. Can the government reassess the Performance Requirements Summaries where 100% performance standards are required to avoid significant payment reductions to ensure those Performance Requirements and Payment Reductions reflect the true impact to government operations?

Answer: Performance Requirements Summary for Inter-Office Mail/Parcel Pickup and Delivery Services has been changed to Maximum Payment Reduction. The reduction will be based on percentage of allowed Monthly CLIN Amount times Actual Percent Defective.

91. Page 78. H.29.2 Access to FLETC Facilities by Contractor Personnel. This paragraph is missed labeled and not complete. Is there positions that require clearance identified?

d) Cleared Contractors. Contractor and subcontractor personnel that are to perform on the FLETC in a national security position as identified by the FLETC CSO must be cleared personnel who have received their clearance from the DISCO. Both the Contractor (facility) and the Contractor's (to include subcontractor) personnel must have clearances issued by the DISCO.

National security positions are identified as:

Answer: The contract does not require Secret or Top-Secret Clearance.

92. Page 77. H.29.2 Access to FLETC Facilities by Contractor Personnel. Does this contract require a DD 254? If so, is this for a SECRET clearance or TOP SECRET clearance?

Answer: No, the contract does not require a DD 254. No, this contract does not require Secret or Top-Secret Clearance.

93. Please confirm there is no page limit for the pricing volume.

Answer: Pricing volume has no page limits and should include all elements stated at L.8.6 to include Section B of SF 1449.

94. Please confirm that SF1449, and all amendments are to be included as part of the pricing volume.

Answer: Yes, SF1449 and all amendments shall be acknowledged with Phase 2 Submissions.

95. Please clarify if resumes for Key Personnel positions are required in the Phase 1 selection, or only in Phase 2 of the selection process.

Answer: Phase 2

96. Please clarify if subcontracting agreements are required in the Phase 1 selection criteria, and if they are to be included in the pricing volume.

Answer: Phase 2, pricing volume

97. Please confirm that cover page, cover letter and table of contents do not count against page totals.

Answer: Any cover page, cover letter and table of contents do count against page totals.

98. Section C.5.3 Postal Operations discusses functions like x-raying packages and sale of postal supplies. Are the x-ray machines and postage meters/devices considered GFE?

Answer: The X-Ray Equipment is located at the Shipping & Receiving Department within Building 2400. Its Government Equipment/GFE when use is required by the Contractor.

Postage Devices: The Government has a Lease Unit (Quadient/NeoPost IN-700) for the application of Government Postage for Government Mailings. This equipment is provided as GFE with all the Mfg. Supplies.

The Contractor will be required to provide their own Postage Embossing Equipment (currently a Pitney Bowes DM-475) leased from the Vendor of their choice. This includes all the Supplies required to operate that equipment (Labels, Sealing Solution, Magenta Embossing Ink/Cartridges).

99. Section C.5.4 Furniture/Equipment Delivery and/or Assembly mentions safes that weigh approximately 1000 lbs. Is the contractor expected to provide a forklift with the capacity to move these safes?

Answer: See Furniture/Equipment Delivery and/or Assembly 5.4.2(d)(3).

100. Section C.5.5 Assets and Logistics Management describes banding, marking, and moving pallets of spent brass. Is there a Government furnished forklift that is being used to move these pallets?

Answer: See Furniture/Equipment Delivery and/or Assembly 5.4.2(d)(3).

Answer: See H.27 Physical and Personnel Security Requirements (October 2019 OSPR). Subpart Access to FLETC Facilities by Contractor Personnel