Logistics Services PRS 09.23.2021.pdf
PDF 131 KB Posted
- Attached to
- Logistic Services FLETC Glynco, GA
- Solicitation number
- 70LGLY21RGLB00001
About this file
This solicitation seeks proposals for logistics services and ancillary functions to be performed at the Federal Law Enforcement Training Centers in Glynco, GA. Key requirements include interoffice mail and parcel pickup and delivery twice daily; pickup of student boxes and processing for delivery by 2:45pm the next business day; postal operations with two customer service windows open daily from 9am to 5pm; and furniture, equipment delivery and assembly with a one business day turnaround on work orders. Additional services involve assets and logistics management support such as sign engraving within five business days, spent ammunition sorting and packaging with monthly inventory reports, and brass weighing and marking meeting packaging and labeling standards. Proposals are due by August 15, 2021 with award by September 30, 2021 to the responsible offeror whose proposal follows the solicitation instructions and is most advantageous to the government considering price and other factors. The period of performance is one base year with four one-year options.
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70LGLY21RGLB00001 Section J Logistics Services Attachment 8 FLETC, Glynco, GA
LOGISTICS SERVICES PERFORMANCE REQUIREMENTS SUMMARY
Inter-Office Mail/Parcel Pickup and Delivery Services
No. Required Service Performance Standard Perf Reqt
Lot Size Surveillance Method Maximum Payment Reduction
1 Pickup and deliver interoffice and U.S. mail twice daily, Monday – Friday
Begin mail/parcel pickup runs as close as possible to 10 am and 2 pm. (5.2.1b)
97.5% 4 runs/day times No. of Stops times 5 days
Random sampling of start times for mail/parcel runs
Customer complaints
5.7% of allowed Monthly CLIN Amount times Actual Percent Defective
2 Pickup and deliver interoffice and U.S. mail twice daily, Monday – Friday
Check Classroom Buildings BG0210, BG0216, and BG0262 mail drops and pick up mail after 3 pm. (5.2.1d)
97.5% 3 buildings times 5 days
Random sampling of mail pickup times at the three classroom buildings
Customer complaints
5.7% of allowed Monthly CLIN Amount Actual Percent Defective
3 Pickup and deliver interoffice and U.S. mail twice daily, Monday – Friday
Pickup and deliver interoffice mail twice daily: 1st run NLT 8:30 am and 2nd run NLT 1:00 pm. (5.2.1.e)
97.5% 2 buildings times 2 runs per building times 5 days
Random sampling of start times for mail/parcel runs
Customer complaints
5.7% of allowed Monthly CLIN Amount times Actual Percent Defective
4 Provide same day pick-up service
Ensure all outgoing Government mail and parcels are at BG0741 NLT 3:30 pm on same day of receipt. (5.2.2 and 5.3.5.1.b)
100% Number of outgoing pieces of mail and parcels per day
Random sampling of Government mail and parcels to check date of Contractor receipt
Customer complaints
5.7% of allowed Monthly CLIN Amount e
5 Pick-up/Deliver Point-to- Point Parcels
Contractor shall sign for items picked up from the Shipping/Receiving area.
(5.2.4)
97.5% Number of items picked up per day
Random sampling of items picked up to confirm Contractor acknowledged receipt (via scanner).
Customer complaints
5.7% of allowed Monthly CLIN Amount Actual Percent Defective
6 Pick-up Student Boxes Daily
All student boxes delivered to Contractor by the customer will be processed and delivered to BG2400 Shipping and Receiving NLT 2:45 pm on the 1st business day after the parcel is received. (5.2.5)
97.5% Number of student boxes delivered to BG2400 per day
Random sampling of student boxes being shipped to check date of receipt by Contractor.
Customer complaints
5.7% of allowed Monthly CLIN Amount times Actual Percent Defective
7 Secure a Staging Area located in BG0680
The Contractor shall not accept or transport to BG2400 any parcels that are not (1) sealed, (2) addressed and (3) have a completed Purchase Requisition
(PR). (5.2.6)
97.5% Number of parcels using the FLETC express parcel accounts per day
Random sampling of parcels transported to BG2400 to ensure parcels are sealed, addressed, and accompanied by a completed PR.
5.7% of allowed Monthly CLIN Amount times Actual Percent Defective
Postal Operations
No. Required Service Performance Standard Perf Reqt
Lot Size Surveillance Method Maximum Payment Reduction
1 Hours of Work Two customer service windows shall be open from 9am to 5 pm, Monday – Friday. (5.3.2 and 5.3.5.2.d)
100% 8 hours per day times 5 days per week
Random sampling of open customer service window times with sampling covering the entire 9 am – 5 pm time.
Customer complaints
5% of allowed Monthly CLIN Amount
2 Mail Pick-up and Distribution
Pick up all U.S. mail addressed to offices, divisions, and agencies from BG2400 within two hours after x-raying and initial sorting. (5.3.3)
97.5% Number pieces of mail x-rayed and sorted times 5 days per week
Random sampling of daily mail at BG2400 to confirm pick-up within two hours.
5% of allowed Monthly CLIN Amount times Actual Percent Defective
3 Mail Pick-up and Distribution
The Contractor shall ensure the Class Mail Person signs a Postal Service (PS) Form 3849 (Delivery Notice of Reminder/Receipt) for each item of special service mail included in the class mail for which the Class Mail Person is taking responsibility. (5.3.3.c(2))
100% Number of special service mail items per day
Random sampling of Form 3849s to ensure a signed receipt is available for all student special mail.
5% of Allowed Monthly CLIN Amount times Actual Percent Defective
4 Mail Pick-up and Distribution
Complete a PS Form 3849 for all special service mail and have it signed by the receiver at the time of delivery. (5.3.3.e)
100% Number of special service mail items per day
Random sampling of Form 3849s to ensure a signed receipt is available for all received special mail.
5% of Allowed Monthly CLIN Amount times Actual Percent Defective
5 Mail Pick-up and Distribution
Electronic signatures for parcels delivered will be captured by the use of GFE for tracking upon delivery to the Post Office.
(5.3.3.j)
97.5% Number of parcels delivered per day
Random sampling of electronic signatures for parcels delivered to the Post Office.
5% of Allowed Monthly CLIN Amount times Actual Percent Defective
6 Processing and Dispatching of Outgoing Mail
Process and set aside all mail received no later than 3:30 pm daily for pick up by the US Postal Service. (5.3.5.1.b)
97.5% Number pieces of mail received by 3:30 pm per day
Random sampling of mail received to ensure it’s available for pickup NLT 3:30 pm daily.
5% of Allowed Monthly CLIN Amount times Actual Percent Defective
7 Processing and Dispatching of Outgoing Mail
At no time shall the Contractor process personal mail on the Government metered mail machine. (5.3.5.2.b)
100% Number of pieces of metered mail per day
Random sampling of Government metered mail to ensure no personal mail is included.
5% of Allowed Monthly CLIN Amount
8 Processing and Dispatching of Outgoing Mail
Screen all Government mail to determine the proper agency account code based on the return address on the item.
97.5% Number of pieces of mail per day with agency account code
Random sampling of Government mail to confirm accuracy of agency account code.
5% of Allowed Monthly
Furniture Equipment Delivery and/or Assembly
Reqt
Lot Size Surveillance Method Maximum Payment Reduction
1 Furniture/Equipment Delivery
The Contractor shall deliver property to BG2400 in the designated area only.
(5.4.1.a.1))
97.5% Number of pieces delivered to BG2400 per day
Random sampling to ensure property is delivered only to the designated area in
BG2400.
2.5% of Allowed Monthly CLIN Amount times Actual Percent Defective
2 Furniture/Equipment Delivery
Property Disposal staff must sign the completed Move Order Request as accepting the property at BG2400 prior to it being off-loaded. (5.4.1.a.1))
97.5% Number of completed Move Order Requests received
Random sampling of off-loaded property to ensure Property Disposal staff signed the Move Order Request prior to offload.
2.5% of Allowed Monthly CLIN Amount times Actual Percent Defective
3 Furniture/Equipment Delivery
The Contractor shall clean the surrounding area of all debris due to delivery of property to or the removal of property from BG2400. (5.4.1.c)
97.5% Square feet of area offload and/or pick-up areas per day
Random sampling of offload and pick-up area(s) at BG2400 to ensure area cleanliness.
2.5% of Allowed Monthly CLIN Amount times Actual Percent Defective
4 Furniture/Equipment Assembly
The Contractor shall return the form [Service Contract Work Order] to the COR within one business day of completion of the service. (5.4.2.a)
97.5% Number of Service Contract Work Orders submitted per day
Random sampling of completed Service Contract Work Order for furniture/equipment assembly to ensure receipt of form within one business day of completion of service.
2.5% of Allowed Monthly CLIN Amount times Actual Percent Defective
5 Furniture/Equipment Assembly
The Contractor shall ensure receipt of a completed Move Order Request prior to moving any accountable or non-accountable property. (5.4.2.c.1))
100% Number of completed Move Order Requests received
Random sampling of completed Move Order Requests.
2.5% of Allowed Monthly CLIN Amount
6 Furniture/Equipment Assembly
The Contractor shall obtain signature receipt from the requesting person on the Move Order Request when the move is completed. (5.4.2.c.2))
97.5% Number of completed Move Order Requests received
Random sampling of completed Move Order Requests.
2.5% of Allowed Monthly
Assets and Logistics Management Support
Reqt
Lot Size Surveillance Method Maximum Payment Reduction
1 Sign Engraving The Contractor shall complete engraving requests within five business days. (5.5.1)
97.5% Number of engraving requests received per day
Random sampling of engraving requests completion times.
Customer complaints
0.83% of Allowed Monthly CLIN Amount times Actual Percent Defective
2 Spent Ammunition Sorting and Packaging
Provide a monthly inventory in digital form of all spent ammunition disposal items to the Property Disposal staff NLT the fifth working day of the next month.
(5.5.2)
97.5% Quantity of spent ammunition disposed of per month
Confirm Property Disposal staff receipt of monthly inventory in digital form.
0.83% of Allowed Monthly CLIN Amount
3 Brass Transport If the employee(s) transports a stock/bulk quantity, then those drivers shall comply with the Commercial Driver License with Hazmat Endorsement. (5.5.3.b)
100% Number of transports requiring a CDL with Hazmat Endorsement
Confirm Contractor driver(s) of stock/bulk quantity product is in compliance with the CDL with Hazmat Endorsement.
0.83% of Allowed Monthly CLIN Amount
4 Non-Hazard Brass The Contractor shall remove debris (e.g., trash, cigarette butts, etc.) from the non-hazard brass containers. (5.5.4.a)
97.5% Number of non-hazard brass containers filled per day
Random sampling to ensure non-hazard brass containers are free of debris.
0.83% of Allowed Monthly CLIN Amount times Actual Percent Defective
5 Brass Weighing and Marking
The Contractor shall mark the date of collection, description, gross weight, tare weight and net weight of items on four sides of the packing boxes and band the boxes to individual pallets. (5.5.5.a)
100% Number of boxes packed per day
Random sampling of packed boxes to ensure proper markings.
0.83% of Allowed Monthly CLIN Amount
6 Brass Weighing and Marking
The Contractor shall not exceed the maximum allowable weight for boxes used in support of this service. (5.5.5.d)
100% Number of boxes packed per day
Random sampling of packed boxes to ensure weight allowances are not exceeded.
0.83% of Allowed Monthly CLIN Amount
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