SOW&SPEC.pdf

70LGLY18RSSB00010Y18RSSB00005

Federal Law Enforcement Training Centers Glynco GA Campus Solicitation for IDIQ Construction

PG. 7

TABLE OF CONTENTS

Sections Descriptions Page

Numbers Section A Solicitation/Contract Form 1442 1 Contracting Officer’s Special Instructions 8 Section B Supplies or Services 10 Section C Description/Specifications 19 Section D Packaging and Markings 47 Section E Inspection and Acceptance 48 Section F Deliveries or Performance 51 Section G Contract Administration Data 54 Section H Special Contract Requirements 63 Section I Contract Clauses 102 Section J List of Documents, Exhibits and Other

Attachments

Section K Representations, Certifications, and Other Statements of Bidders

Section L Instructions, Conditions, and Notices to Bidders

Section M Evaluation Factors for Award 174 Attachments 181 javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

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CONTRACTING OFFICER’S SPECIAL INSTRUCTIONS

1. This procurement is a 100% Small Business set aside.

2. This action shall satisfy the guaranteed minimum of $75,000.00. The maximum estimated value of the IDIQ program shall Not-to-Exceed $16,500,000 for the life of the contract. The estimated execution per year for planning purposes is approximately $3,000,000.00; this is NOT guaranteed. Task Orders will typically range from $2,000.00 to $250,000.00, and may involve a variety of trades including but not limited to architectural, mechanical, civil, structural, roofing, demolition, electrical, environmental support, carpentry, roadwork, painting, plumbing, and masonry.

3. The Receipt of Offers is scheduled for July 25, 2018 at 3:00 p.m. (Eastern Time) at 1131 Chapel Crossing Road, Building 93, ATTN: Jacquelyn E. Reed-Bush Glynco, GA 31524. MAILROOM DO NOT OPEN. (See Solicitation Section L for detailed instruction)

4. A Pre-Proposal Conference/Site Inspection has been scheduled for June 10, 2018 at

10:00 AM (Eastern Time). Offerors who wish to inspect the proposed work site shall meet with the Government Representatives at the scheduled time and place. The site visit is not mandatory but offerors are highly encourage to attend. See Section L, Provision 52.236-27 Site Visit. Due to Federal Law Enforcement Training Centers (FLETC) Glynco, GA Campus being a secure facility, visitors to the Center must obtain a visitor’s pass, which requires advance coordination. Attendees must provide the following information to the procurement office by e-mail no later than one day in advance of the site visit to request a badge application (17z).

Information requested on the form is the Company Name, Individual’s Name (as indicated on Driver’s License or other Government Issued Identification), Position/Title, and Date of Birth. Point of contact for coordination is Jacquelyn E.

Reed-Bush (Email Jacquelyn.reed-bush@fletc.dhs.gov). NOTE: No cameras, video cameras, or recording devices are permitted.

5. Offerors shall submit proposals in strict accordance with Section K, Provision

52.236-28 Preparation of Proposals – Construction and Section L, Provision 52.215-1 Instructions to Offerors - Competitive Acquisition and Provision L.12, Proposal Requirements. Pay careful attention to the Bonding Requirements at (See Clauses G.7 and G.8 and Section I, Section I 52.228-1 Bid Guarantee and Provisions L.4 and L.5).

6. Email, telegraphic, or facsimile offers are NOT authorized; however, timely modifications to offers are authorized.

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7. Instructions for submitting Pre-Proposal Inquires: Pre proposal Inquires (PPI) regarding this solicitation shall be submitted in writing via electronic mail to Ms.

Jacquelyn Reed Bush at Jacquelyn.reed-bush@fletc.dhs.gov. Receipt will be acknowledged. The Pre-Proposal Inquiry (PPI) form provided as Attachment 29.

The PPI shall reference the drawing/detail and /or the specification section, including the paragraph number and include only one question per form. Verbal queries will not be entertained. Response to the PPI will be provided by an Amendment will be posted on www.fbo.gov website. The government may not respond to PPIs submitted later than Inquiries must be submitted no later than July 13, 2018 at 2:00 pm (Eastern Time) to allow adequate time for written response prior to receipt of offerors. Send inquiries by e-mail to Jacquelyn.reed-bush@fletc.dhs.gov. Late submissions MAY NOT be entertained.

8. Unit Price Book: The Unit Price Book (UPB) used on this contract will be the R.S.

Means Facilities Construction Data, current edition. Offerors shall provide a coefficient proposal as outlined in Section L for consideration.

9. Offerors should pay special attention to the strict security requirements contained in

Section H.29 PHYSICAL AND PERSONNEL SECURITY REQUIREMENTS of the solicitation.

10. The interested vendors list is accessible for this requirement at www.fbo.gov.

11. Product substitution shall be discussed at the task order level as applicable.

12. Amendments will be posted to the Federal Business Opportunities website at www.fbo.gov. It is highly recommended that firms register on www.fbo.gov. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation.

13. NOTE: This action is solicited utilizing source selection methodology of

TRADEOFF to achieve best value to the Government. Offerors are advised to pay particular attention to Proposal Requirements at Sections L, and Evaluation Criteria at Section M.

END OF SECTION A

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SECTION B - SUPPLIES OR SERVICES/PRICES

ITEM DESCRIPTION CO-

EFFICIENT

X001

Work to be performed at Federal Law Enforcement Training Centers, Glynco, GA, Facility.

X001AA Coefficient for Pre-Priced items for Normal Working

Hours

X001AB Coefficient for Pre-Priced items for Other Than Normal Working Hours

X001AC Coefficient for Non Pre-Priced Items

NOTES:

1. Contract term includes a 12-month base period and four (4) 12-month option periods with a possible six-month extension. The coefficient will remain the same throughout the life of the contract.

2. The current edition of the R.S. Means Facilities Construction Cost Works, Facilities Construction Data, at the time of contract award, shall be used. At the beginning of each calendar year, within 30 days, the new edition of the R.S. Means Facilities Construction Cost Data will be automatically incorporated into the contract.

3. “X” represents the base plus each option period to include the six-month extension. X represents 0,1,2,3,4,5.

4. See Section M for Evaluation Criteria.

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B.1 GENERAL INTENTION

This solicitation does not constitute award or authorization to begin work.

It is the intention of this procurement to provide a contract vehicle for various construction, alteration, and repair of Government facilities at The Federal Law Enforcement Training Centers (FLETC) by means of single indefinite delivery/indefinite quantities contract for a base period of 12 months with an additional four (4) twelve-month option years to be exercised at the Government’s discretion in accordance with FAR 52.217-9 Option to Extend the Term of the Contract. In addition, the Government is including a six-month option period to extend services in accordance with FAR 52.217-8 Option to Extend Services. Delivery or performance for each task order shall be negotiated in accordance with Section G, paragraph G.5 Ordering Procedures.

B.2 SERVICES AND PRICES

The Contractor shall perform any or all functions in accordance with the scope of work and appropriate specification sections contained herein and that which is contained in individual task orders under this contract. Services for the Base period (and subsequent option periods, if exercised) shall be at the unit prices specified in R. S. Means Facilities Construction Cost Data (annual update at time of proposal development), using the Total Cost Including O&P Column, which provides for overhead and profit of each individual line item for the installing contractor, the sum of which shall be multiplied times the applicable coefficients. For the purposes of this solicitation, the Contractor is the Installing Contractor as defined by R. S. Means Cost Works, Facilities Construction Cost Data.

B.3 OFFER

a. The solicitation will include the following Contract Lines Item Numbers (CLINs):

1. Coefficient for Pre-Priced Items. This coefficient shall be applied to R.S. Means Facilities Construction Cost Data items not identified as Non-Pre-Priced items as defined in B.6. Per i. and ii., below, coefficients for Pre-Priced Items shall be provided, one for normal working hours work and one for other than normal working hours (aka afterhours work).

i. This coefficient is to be applied to work to be accomplished during normal working hours.

ii. This coefficient is to be applied to work to be accomplished after the hours specified in H.28 and on Saturdays, Sundays, and Holidays (See Section B.4.b).

2. Coefficient for Non-Pre-Priced Items. This coefficient shall be applied to Non-

Pre-Priced items as defined in B.6.

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3. Historical Workload Allocation:

i. Regarding Normal Working Hours and Other Than Normal Working Hours, the percentage of work historically performed under each category is as follows:

Normal Working Hours 95%

Other Than Normal Working Hours 5%

ii. Regarding Pre-Priced Items and Non Pre-Priced Items, the percentage of work historically performed under each category is as follows:

Pre-Priced Items 80%

Non Pre-Priced Items 20%

The above statistics are based on historical information and do not guarantee that the working hours and services required will be in conformance with the above percentages nor is there a limitation on the percentage of non-Pre-Priced items, or other than normal working hours, on any task order.

b. The bid coefficients shall be a factor that is expressed as no change, an increase, or decrease from the unit prices specified in the Total Cost Including O&P Column of the R.S. Means Facilities Construction Cost Data, current edition at time of award, as outlined under G.5. The following is offered as an example of a coefficient:

No Change = 1.00 Increase = 1.05 Decrease = .95

c. The coefficient factor must include, but is not limited to the items listed below:

1. Prime Contractor’s and subcontractor field overhead

2. Indirect labor with social security contribution

3. Workman’s compensation insurance, FUTA, and SUTA

4. Preparation of as-built drawings

5. Mobilization

6. Demobilization

7. Attending government meetings

8. General and Administrative (G&A) expenses (Home Office Overhead)

9. Company officers and support staff

10. Superintendents

11. Quality control, including daily Quality control reports

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13. Submittal preparation

14. On-site Management Expenses

15. Permits and Licenses

16. R.S. Means Facilities Construction Cost Data and all applicable updates

17. Incidental engineering services

18. Utility services

19. Material waste allowances

20. Profit

21. Any differences in labor costs between RSMeans Labor rates and applicable

The Construction Requirements Statute Wage Determinations (previously known as Davis Bacon.)

22. All requirements in R.S. Means Facilities Construction Cost Data, excluding those Non Pre-Priced Items identified in Section B.6.

23. All requirements in R.S. Means Facilities Construction Cost Data line items outlined as “Minimum Labor/Equipment Charge”.

24. Removing, protecting, and replacing furnishings and equipment (except data/communications equipment) located in work spaces to include, but not limited to, offices, classrooms, conference rooms, copy and mail rooms, corridors, kitchens, closets, and other such spaces. See Contract Section F.5 for more information.

25. Estimating, scheduling, Quality Control and Planning.

26. Bond Premiums

d. The relevant coefficients will be applied to the R.S. Means Facilities

Construction Cost Data required for each task order current edition at time of award. See Section B.4.

e. The successful Offeror shall be required to obtain R.S. Means Facilities Construction Cost Data, current edition at time of award and subsequent contract years, as well as Costworks estimating software at no additional cost to the Government.

f. Any change in the applicable minimum hourly wage rates during the term of the contract, including any option years, shall not affect the unit price to be paid by the Government for work performed under the contract. See Section J, Attachment #1, #2 and #3 for the Construction Requirement Wage Davis-Bacon Wage Determinations applicable to this contract. The Construction Requirements Wage Determinations (previously known as Davis Bacon) current at the beginning of each renewal option period, shall be incorporated into the contract. No adjustment to coefficients will be made to the contract as a result of incorporation of new Wage Determinations, since any change in labor costs caused by inflation/deflation will be accounted for by incorporation of the current edition of R.S. Means Facilities Construction Cost Data each January and published quarterly updates (See Section I, Clause 52.222-30 Construction Wage Rate Requirements- Price Adjustment (None or separately Specified Method).

g. The Government will NOT make a partial award under the terms of this solicitation.

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B.4 COEFFICENTS

a. Pre-Priced Normal Working Hours. Offerors shall perform any or all functions, during normal working hours, per the scope of work and the applicable specification sections contained herein and in individual task orders awarded under this contract for the R.S. Means Construction Cost Data required for each task order, multiplied times the Normal Working Hours coefficient. Buildings may be occupied during Normal Working Hours. Buildings may be occupied during Normal Working Hours.

b. Pre-Priced Other Than Normal Working Hours. Offerors shall perform any or all functions during other than normal working hours per scope of work and the applicable specification sections contained herein and in individual task orders awarded under this contract for the R.S. Means Construction Cost Data required for each task order, multiplied times the Other Than Normal Working Hours coefficient.

c. Non-Pre-Priced. Offerors shall perform all work in accordance with the task order scope of work and the applicable specification sections contained herein for items that are negotiated as a Non-Pre-Priced item, multiplied times the Non Pre-Priced coefficient.

B.5 MINIMUM AND MAXIMUM CONTRACT VALUE

The maximum estimated value of the IDIQ program shall Not-to-Exceed $16,500,000.00 for the life of the contract. The estimated execution per year for planning purposes is approximately $3,000,000.00. This is for planning purposes only and is NOT guaranteed.

Task orders will typically range from $2,000.00 to $250,00.00, and may involve a variety of trades including but not limited to architectural, mechanical, civil, structural, roofing, demolition, electrical, environmental support, carpentry, roadwork, painting, plumbing, and masonry. The aggregate total value for the life of the contract will not to exceed $16, 500,000.00.

B.6 NON-PRE-PRICED ITEMS

a. Non-pre-priced items are defined as construction materials, services and work which are not listed by the R. S, Means Facilities Construction Cost Data book, and that have not been added to be pre-priced items list via modification to the basic IDIQ. Also, the government reserves the right to request proposal based on non-pre-priced methodologies for any project.

Competitive quotes shall be used by the contractor for non-pre-price items.

R. S. Means will not be used whatsoever in competitive quotes in pricing methodologies. Non-pre-price items are subjected to the procedures described in the paragraphs below.

b. The Contractor need not have more than one quote for non-pre-priced line items under $2,000.00 provided that the Contractor ensures that fair and reasonable prices are obtained for services or materials. In excess of javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

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$2,000.00 the Contractor will make every effort to obtain a minimum of three quotes from qualified subcontractors. Any circumstances precluding the minimum three quotes will be justified within the Contractor’s proposal. The Contractor shall maintain complete supporting documentation (including responsibility and responsive checks) necessary to provide a complete and accurate audit trail of all actions for the Contracting Officer’s review.

c. Upon receipt and review of the form by the Contracting Officer, a coordination meeting may be initiated with the Contractor to resolve any discrepancies. Upon satisfactory review by the Contracting Officer, the non-pre-priced work will be accepted as the negotiated price. The negotiated price shall include the fully burdened rate for labor, material, and equipment, multiplied by the appropriate coefficient for competitive quotes.

d. Some items covered by the R.S. Means Facilities Construction Cost Data are to be considered as Non-Pre-Priced items for projected task orders, and treated accordingly per B.6.c. below. R.S. Means Facilities Construction Cost Data items to be considered as Non-Pre-Priced items are identified as follows:

(1) The following Division 1 (Summary of Work) Items:

• 01 11 Summary of Work (task order only)

• 01 33 Submittals

• 01 54 16 Temporary Hoists

• 01 54 19 Temporary Cranes

• 01 54 23 Temporary Scaffolding and Platforms

• 01 54 26 Temporary Swing Staging

• 01 54 33 Equipment Rental

• 01 54 36 Equipment Mobilization

• 01 56 Temporary Barriers and Enclosures

• 01 93 Facility Maintenance

(2) All Division 7 (Thermal and Moisture Protection) Items

c. For each component or task required to perform each Non-Pre-Priced item, the Contractor’s proposal shall include the following:

(1) Except for those items deemed non-pre priced by Government under Section B.6

(1) and (2), the contractor shall provide written verification from R. S. Means Cost Works, Facilities Construction Data Cost Works, Facilities Construction Data Cost Works, Facilities Construction Data Cost Data that the item is not included within the R.S. Means Facilities Construction Cost Data edition being utilized at the time of the action.

(2) Item Description

(3) Direct Labor Hours javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

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(4) Wage Rate for Trade(s) Performing Task

(5) Hourly Fringe Benefit Rate for Trade Performing Task

(6) Description of Proposed Material

(7) Number of Units of Material

(8) Cost Per Unit of Material (Direct/Base Costs Only)

(9) Description of Proposed Equipment

(10) Time for which Equipment will be Required

(11) Rental Rate for Equipment (Direct/Base Costs Only)

(12) Schedule of Prices (if required)

e. Where equipment or an assembly is required having features consistent with those described by R.S. Means Cost Works, Facilities Construction Data, only that equipment or those manufacturer’s available features not described in the equipment or assembly line item description may be considered as Non-Pre-Priced items. The rest of the equipment or assembly shall be treated as pre-priced using the appropriate coefficient.

END OF SECTION B

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SECTION C – DESCRIPTION/SPECIFICATIONS

C.1 SCOPE OF WORK

a. This is a fixed price, indefinite-delivery, indefinite-quantity contracts, with a one-year base period plus four one-year option periods. The options periods may be exercised at the discretion of the Government. Delivery or performance shall be specified in individual Task Order issued hereunder. Requirements of this contract include the furnishing of all labor, equipment, materials, management and supervision to perform the designated work at the FLETC, Glynco, GA. The work shall include all changes and repairs indicated thereto, as set forth in the individual task orders. This section and the referenced Technical Specifications for Divisions 1-48, will be a part of any ensuing task order.

b. Technical Specifications as listed provide the project description and are provided by the electronic posting method.

Attachment #2

Technical Specifications

Section

Title Number of Pages

01 14 00

Work Restrictions

01 33 00

Submittal Procedures

01 42 00

Sources for Reference Publications

01 45 00

Construction Quality

Control and Key Personnel

01 50 00

Temporary Construction Facilities and Controls

01 52 50

Safety Requirements

01 57 19.00 20

Temporary Environmental Controls

01 57 23

Temporary Storm Water Pollution Control

01 78 00

CloseOut Submittals

01 78 23

Operation and Maintenance

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01 81 19

Indoor Air Quality (IAQ) Management

03 30 53

Miscellaneous Cast-in-

Place Concrete

04 20 00

Masonry

05 12 00

Structural Steel

05 21 19

Open Web Steel Joist

Framing

05 30 00

Steel Decks

05 40 00

Cold-Formed Metal

Framing

05 50 13

Miscellaneous Metal

Fabrications

06 10 00

Rough Carpentry

06 20 00

Finish Carpentry

06 41 16.00 10

Laminate Clad Architectural Casework

06 61 16

Solid Polymer Fabrications

07 11 13

Bituminous Damn proofing

07 21 16

Mineral Fiber Blanket

Insulation

07 22 00

Roof and Deck Insulation

07 24 00

Exterior Insulation and Finish Systems

07 41 13

Metal Roof Panels

07 42 13

Metal Wall Panels

07 52 00

Modified Bituminous Membrane Roofing

07 60 00

Flashing and Sheet Metal javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

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07 84 00

Fire stopping

07 92 00

Joint Sealants

08 11 13

Steel Doors and Frames

08 14 00

Wood Doors

08 11 16

Aluminum Doors and

Frames

08 33 23

Overhead Coiling Doors

08 41 13

Aluminum-Framed Entrances and Storefronts

08 51 13

Aluminum Windows

08 71 00

Door Hardware

08 81 00

Glazing

08 91 00

Metal Wall Louvers

09 22 00

Supports for Plaster and Gypsum Board

09 29 00

Gypsum Board

09 30 00

Ceramic Tile, Quarry Tile, and Paver Tile

09 51 00

Acoustical Ceilings

09 65 00

Resilient Flooring

09 68 00

Carpet

09 72 00

Wall Coverings

09 83 13

Acoustical Wall Treatment

09 84 39

Acoustical Ceilings Clouds

09 90 00

Paints and Coatings

10 14 02

Interior Signage javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

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10 21 13

Toilet Compartments

10 22 13

Wire Mesh Partitions

10 26 13

Wall and Corner Guards

10 28 13

Toilet Accessories

10 44 16

Fire Extinguishers

11 13 10

Dock Levelers

12 21 00

Window Blinds

12 36 00

Countertops

21 13 13.00 10

Wet Pipe Sprinkler System, Fire Protection

22 00 00

Plumbing, General Purpose

22 07 19.00 40

Plumbing Piping Insulation

23 00 00

Air Supply, Distribution, Ventilation, and Exhaust

Systems

23 03 00.00 20

Basic Mechanical Materials and Methods

23 05 93

Testing, Adjusting, and Balancing for HVAC

23 07 00

Thermal Insulation for Mechanical Systems

23 08 00.00.23N

Commissioning of HVAC Systems

23 09 23.13 20

BACnet Direct Digital Control Systems for HVAC

23 81 00.00 20

Unitary Air Conditioning Equipment

23 82 00.00 20

Terminal Heating Units

26 00 00.00 20

Basic Electrical Materials and Methods

26 08 16 ommissioning of Electrical Systems Support

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Interior Distribution System

26 23 00

Switchboards

26 41 01.00 10

Lighting Protection System

26 51 00

Interior Lighting

26 56 00

Exterior Lighting

27 05 14.00 10

Cable Television Premises Distribution System

27 10 00

Building Telecommunications

Cabling System

28 31.64.00 10

Fire Protection and Alarm System, Addressable

31 00 00

Earthwork

31 11 00

Clearing and Grubbing

31 31 16

Soil Treatment for Subterranean Termite

Control

32 05 33

Landscape Establishment

32 10 00

Bituminous Concrete

Pavement

32 16 13

Concrete Sidewalks and Curbs and Gutters

32 17 24.00 10

Pavement Markings

32 92 19

Seeding

32 93 00

Exterior Plants

33 11 00

Water Distribution

33 30 00

Sanitary Sewers

33 40 00

Storm Drainage Utilities

33 71 02.00 20

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C.2 DEFINITIONS

a. The term “Contracting Officer” (CO) shall refer to the individual authorized to execute and modify contracts on behalf of the FLETC.

b. The term “Contractor” refers to the individual or firm who offers this contract and enters into a contract with the U.S. Government (FLETC) for this work.

c. The term “Subcontractor” for the purpose of this requirement shall mean the individual or firm with whom the Offeror proposes to enter into a subcontract for manufacturing, fabricating, installing, or otherwise performing work under this contract pursuant to the project specifications applicable to any category included on the list.

d. The term “Subcontract” includes in addition to a two-signature document all transactions resulting from acceptance of offers by awards or notices of awards;

agreements and job orders; letter of agreements; letters of intent; and orders, under which the subcontract becomes effective by written acceptance or performance. It also includes modifications thereto.

e. The term “Provide” shall mean to furnish and install.

f. Coefficient – Numeric factor applied to baseline or negotiated cost.

g. Contract Discrepancy Reports (CDRs). “Contract Discrepancy Reports (CDRs)” may be issued by the Contracting Officer’s Representative to identify and document cases of poor Contractor performance. The CDR requires the Contractor to explain in writing why performance is unsatisfactory, how performance will be returned to satisfactory levels, and how recurrence of the problem will be prevented in the future.

h. Contracting Officer’s Representative (COR): The “Contracting Officer’s

Representative (COR)” is the individual designated by the Contracting Officer at the time of award of the contract who shall represent the Contracting Officer with the Contractor. The Contracting Officer will provide written notice of COR Designation to the Contractor which will set forth the authorities and limitations of the COR under the action. The COR also acts as a liaison between the Contractor and the Government Project Manager(s) on individual task orders. See Section G, Paragraph G.4, Designation of Contracting Officer’s Representative. CORs have no authority to alter or modify the contract or individual task orders.

i. Contractor Quality Control Representative (Also referred to as Chief, Contractor Quality Control). Individual responsible for the quality control of all work performed by the Contractor under this contract and individual task orders.

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j. Contract Specialist (CS). The individual assigned by the Contracting Officer to act for the Contracting Officer. Does not have the authority to enter into or terminate contracts and make related determination and findings.

k. Contractor Superintendent. Individual appointed by the Contractor and approved by the Contracting Officer who has authority to act for the Contractor.

l. Customer. The “customer” is the functional element at the FLETC which benefits from the services provided by the Contractor. The “customer” has no authority to direct the Contractor.

m. Construction Scheduling. Is a process of breaking down a project into smaller activities and the durations of time each will take, then organizing them into an order of actions to be taken to finish the job.

n. Quality in construction is defined as ‘meeting or exceeding the requirement of client/owners.

o. E-Verify. An Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S.

Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

p. Task Order. A “task order” is a Government document prepared by the

Contracting Officer and is issued to the Contractor to order the work. Task orders will be issued as necessary and may be modified. A sample task order form is shown in Section J, Attachment #3.

q. Government Furnished Property. “Government Furnished Property” includes all property, equipment, materials, software, and sites which belong to the Government but which have been made available to the Contractor for use under this contract or individual task orders.

r. Project Site (Also referred to as the Construction Site). Refers to the location where construction is accomplished under an individual task order.

C.3 LIMITS OF WORK

Hours of work and procedures for requesting work outside normal working hours are outlined in provision H.28, Hours of Operation.

C.4 CONTRACTOR ON-SITE KEY PERSONNEL - The contract requires, at a minimum, the assignment, presence and performance of dedicated key personnel at the FLETC site. Satisfaction of contract requirements associated to the qualifications and javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

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performance of key personnel duties are considered critical to the success of work under the contract. Key personnel include the Project Manager, Superintendent, Quality Control Manager and their respective position Alternates. Key personnel shall be directly employed by the prime Contractor. (No multi hat position allowed) Alternates serve as back-ups in the event of any absence of the primary key personnel or may serve to provide extra capacity dependent upon work load. Alternates must possess the same qualifications of the primary personnel.

The process of appointment of the Contractor’s key personnel commences at the solicitation technical proposal phase with the submission of requisite information as outlined under Section L and as evaluated under Section M. Thereafter, replacement personnel submission requirements are described in the technical specification Section 01 45 00 “Construction Quality Control and Key Personnel” paragraphs “Key Personnel Resumes, Qualifications, Letters of Commitment, Certificates and Appointment Letters” and “Key Personnel Resume Requirements.” Include letters of good faith commitment signed by both the Contractor and key personnel attesting to the availability of the proposed key personnel to perform under this contract.

Satisfactory background investigations are a mandatory requirement prior to commencement of on-site work. Any subsequent proposed change in key personnel requires submission of the resume and other documents for Government review and approval. Proposed replacement personnel shall meet or exceed the qualifications of the individual whom they are replacing.

a. Project Manager and Alternate Project Manager: The Contractor shall employ a Project Manager (PM) and an alternate Project Manager whose replacements are subject to the approval of the Contracting Officer. The Project Manager or alternate Project Manager is required to be on-site, as a minimum, between the working hours of 7:30 a.m. to 4:30 p.m. on normal work days. The PM’s time shall be devoted exclusively to the conduct of work in progress under this contract only.

The PM is responsible for day-to-day task order management and administration.

The PM shares a high level of responsibility for management and production of timely and quality conforming work. The PM shall be delegated authority by the Contractor to sign contract modifications, negotiate and reach agreement for the Contractor on matters such as change orders, time extensions, and other issues arising under the contract.

See technical specification Section 01 45 00 “Construction Quality Control and Key Personnel” for the full description of the Project Manager’s and alternate Project Manager’s requirements related resumes, qualifications, duties and responsibilities and the process for replacement personnel in key positions.

b. Superintendent and Alternate Superintendent: The Contractor shall employ and keep a competent Superintendent and Alternate Superintendent who is directly employed by the Contractor on the job site at ALL times work is being performed, and as a minimum, between the core hours of 7:30 a.m. - 4:30 p.m.

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on regular work days. Commercial gate is open between 7:00 a.m. – 6:00 p.m.

on regular work days. The Superintendent and alternate Superintendent shall have the authority to act for the Contractor with the same force and effect of the project manager. The appointment of the Superintendent and alternate Superintendent replacements are subject to approval by the Contracting Officer.

Under this contract there may be multiple job sites with work in progress at the same time. The Superintendent shall visit each site a minimum of once a day when work is being performed, supervise and monitor performance, and accurately report activities in daily reports. Autonomy of the on-site Superintendent is critical to the smooth operation of the work and Center requirements. The Superintendent’s time shall be devoted exclusively to the conduct of work in progress under this contract only.

See technical specification Section 01 45 00 “Construction Quality Control and Key Personnel” for the full description of the Superintendent’s and alternate Superintendent’s requirements related to resumes, qualifications, duties and responsibilities and the process for replacement personnel in key positions

c. Quality Control Manager and Alternate Quality Control Manager: The

Contractor shall employ and keep a competent Quality Control Manager and Alternate Quality Control Manager who is directly employed by the Contractor on the job site at ALL times work is being performed, and as a minimum, between the core hours of 7:30a.m. - 4:30 p.m. on regular work days. The Quality Control Manager and alternate Quality Control Manager shall administer the three phases of quality control, have the authority to stop work, require work replacement, direct subcontractor performance with regard to quality, issue and enforce Contractor non-compliance notices with respect to all work. The appointment of the QCM and alternate QCM is subject to approval by the Contracting Officer.

Under this contract there may be multiple job sites with work in progress at the same time. The QCM shall visit each site a minimum of once a day when work is being performed, assess conformance to work requirements, and accurately report activities in daily reports. Autonomy of the on-site QCM is critical to the delivery of compliant work. The QCM is not subordinate to the on-site PM or superintendent. The QCM’s time shall be devoted exclusively to the conduct of work in progress under this contract only.

See technical specification Section 01 45 00 “Construction Quality Control and Key Personnel” for the full description of the Quality Control Manager’s and alternate QCM’s requirements related to resumes, qualifications, duties and responsibilities and the process for replacement personnel in key positions.

d. If at any time during the contract performance period, should in the Government’s opinion, the performance of any key personnel job performance fall below a javascript:__doPostBack('ctl00$ctl00$body$homebody$RecentDocuments$C$RecentDocumentsControl$RecentDocumentResults$ctl00$DocumentNumberLink','')

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reasonable standard of professionalism and competence, he/she shall be promptly(within 7 days) replaced by the Contractor upon request from the Contracting Officer. Such a replacement would not be the basis for a claim under the Contract nor would it be subject to the Disputes Clause.

If at any time for any reason the Project Manager, Superintendent or Quality Control Manager are replaced during performance of this contract the replacement shall meet the same requirements as set forth herein. A detailed resume for the proposed replacement, depicting employment history, references, formal and continuing education, and such other information as the Contracting Officer may deem necessary, shall be provided to the Contracting Officer for approval.

Information in the resumes shall include the information required by technical specification Section 01 45 00 “Construction Quality Control and Key Personnel” in the paragraph titles “Key Personnel Resume Requirements”.

C.5 CONTRACTOR QUALITY CONTROL

a. The Contractor shall establish and maintain an effective quality control system in compliance with Section C technical specifications 01 45 00 “Construction Quality Control and key Personnel”; Federal Acquisition Regulation clause 52.246-12, Inspection of construction; and as herein provided.

(1) Definition. 'Work' includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(2) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(3) Government inspections and tests are for the sole benefit of the Government and do not:

(i) Relieve the Contractor of responsibility for providing adequate quality control measures;

(ii) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(iii) Constitute or imply acceptance; or

(iv) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) below.

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(4) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

(5) The Contractor shall promptly furnish, without additional charge, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer.

The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes re-inspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(6) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(7) If the Contractor does not promptly replace or correct rejected work, the Government may (1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor or (2) terminate for default the Contractor's right to proceed.

(8) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(9) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

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The Contractor quality control system consists of plans, procedures, and organization necessary to provide materials, equipment, workmanship, fabrication, construction and operations which comply with contract requirements. The system shall cover construction operations, both on-site and off-site, and shall be keyed to the proposed construction sequence. This system will be clearly set forth in the Contractor Quality Control Plan. Contractor will submit plan that fully explains their procedures and inspections that will ensure quality work within 10 days after award.

b. Definitions:

i. Contractor Quality Control (CQC): The Contractor’s management and control of its own, its suppliers’, and its subcontractors’ activities to comply with the contract requirements.

ii. Quality Assurance (QA): The means by which the Government fulfills its responsibility in assuring that the CQC is functioning and through reviews, surveillance and tests assures the completed project complies with the contract. Per FAR 52.246-12, Inspections and tests by the Government do not relieve4 the Contractor of Responsibility for defects or other failures to meet contract requirements discovered before acceptance.

iii. Quality Management: All control and assurance activities to achieve the quality established by the contract.

C.6 DESCRIPTION/UNIT PRICE BOOK/ORDERING PROCEDURE

a. General Intention: It is the declared and acknowledged intention and meaning of this contract to provide and secure services, labor, and material for construction, maintenance, and alterations at various buildings and structures at the FLETC, Glynco, GA campus, through the issuance of individual task orders.

b. General Description: The Contractor shall furnish for the basic contract and each individual task order issued thereunder, all labor, transportation, materials, equipment, and supervision necessary to perform the required construction, maintenance, and alterations. This includes, but is not limited to, general construction, building repair and maintenance, HVAC maintenance and repair, roofing, and special trades.

c. Unit Price Book: The Unit Price Book (UPB) used on this contract will be the

R.S. Means Construction Cost Data or book, using the Total Cost column, which provides for subcontractor overhead and profit. The UPB shall be adjusted as described herein. The Contractors coefficient shall be applied to the total of the individual line items.

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at the time of contract award shall be used. At the beginning of each calendar year, within 30 days, the new edition of the R.S. Means Facilities Construction Cost Data or will be automatically incorporated into the contract. The contractor is responsible for obtaining and adhering to the new R.S. Means Cost Data as applicable. Data published in R.S. Means Facilities Cost Data shall not be manipulated or revised in task order proposals. Pricing proposals will be rejected if proposals seek to export data and manually alter or change Mean’s published labor and material unit pricing or other such data published in R.S. Mean’s Construction Facilities Cost Data.

(2) All prices in the UPB are for completed-in-place construction or renovation unless explicitly described otherwise; on occasion spare material and/or equipment will be specified as required by Task Order Request for Proposal (RFP). Waste or excess material quantities are incidental costs and shall be included within the contractor’s coefficient. Unless explicitly stated otherwise on the RFP, quantities submitted on individual task order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for quantities in excess of measurements.

(4) The “minimum” unit cost will be used whenever a UPB line item indicates a range of costs by listing “maximum” and “minimum”.

C.7 QUALITY OF WORK

a. Workmanship shall be of the highest quality and in the best practices of the trade and shall conform to all the requirements of the federal, state and county codes, nationally recognized product standards such as Underwriters Laboratories (UL), Factory Mutual (FM), National Electric Code (NEC), applicable codes of the National Fire Protection Association (NFPA), and the National Electrical Code

(NEC).

b. All replacement materials shall conform to the manufacturer’s specifications and standards. Substitute items shall be equal or better than the original material and must be approved by the Contracting Officer.

c. Where a choice of materials or methods, or both, is permitted in this contract, the

Contractor shall coordinate with the Government Project Manager to ensure the appropriate materials and methods are used for the work, unless otherwise required by the specification. If a specific material or method is negotiated, no substitutions or changes will be permitted unless prior approval is obtained from the Contracting Officer.

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C.8 ENVIRONMENTAL PROTECTION

The Contractor shall comply with all applicable environmental protection requirements including all federal, state, and local laws, regulations, and standards. All environmental protection matters shall be coordinated with the Contracting Officer. Inspection of any of the facilities operated by the Contractor or work sites at which the Contractor is performing work under an individual task order may be accomplished by the Contracting Officer, his/her designated representative, or other authorized government personnel on a no-notice basis during normal working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and other costs. The Contractor shall also clean up any oil spills which result from the Contractor’s operations.

C.9 ASBESTOS MATERIALS

Known asbestos containing material will be indicated in the task order. If material is encountered asbestos and therefore must not be disturbed, do not touch material.

Immediately notify the Contracting Officer’s Representative and the Contracting Officer on the task order in question. Within three (3) calendar days, the Contracting Officer will determine whether the asbestos will be tested and/or remediated by government personnel, independent contractor or by modification to the task order. All asbestos handling must conform to applicable specification section 01 57 19.00 contained herein in, and the FLETC Environmental Division regulations.

C.10 DISPOSAL

Debris, rubbish, hazardous waste and non-useable material resulting from the work under this contract shall be disposed of by the Contractor off Government property in a legally acceptable manner; the contractor is responsible for maintaining a 90-day collection site for hazardous waste. Hazardous wastes must be disposed of in accordance with the Resource Conservation and Rec5 very Act and its associated state and local regulations, as well as FLETC Environmental Division rules and regulations. The Contracting Officer or his/her assigned representative shall be notified prior to disposal of any hazardous waste.