Att_01_-_SOW_Specs_Drawings.pdf

ROOF REPLACEMENT TO BUILDING 275

FEDERAL LAW ENFORCEMENT TRAINING CENTER

GLYNCO, GEORGIA

Attachment 1

NOVEMBER 21, 2017

FOR OFFICIAL USE ONLY

Federal Law Enforcement Training Center

. Page 1

TABLE OF CONTENTS

DIVISION 1 - GENERAL REQUIREMENTS

01 11 00 3 01 14 00 3 01 33 00 17 01 42 00 6 01 45 00 22 01 52 50 10 01 57 19 20 01 78 00

SUMMARY

WORK RESTRICTIONS

SUBMITTAL PROCEDURES

SOURCES FOR REFERENCE PUBLICATIONS

QUALITY CONTROL

SAFETY REQUIREMENTS

TEMPORARY ENVIRONMENTAL CONTROLS

CLOSEOUT SUBMITTALS 7

DIVISION 2 THRU 6 – NOT USED

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

07 31 00 ASPHALT SHINGLES 6

07 60 00 FLASHING AND SHEET METAL 16

DIVISION 6 – NOT USED

DIVISION 9 THRU 23 – NOT USED

DIVISION 26 THRU 32 – NOT USED

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SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM E 2114 (2008) Standard Terminology for Sustainability Relative to the

Performance of Buildings

1.2 DEFINITIONS

Definitions pertaining to sustainable development are as defined in ASTM E 2114, and as specified.

a. "Environmentally preferable products" have a lesser or reduced effect on the environment in comparison to conventional products and services. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product.

b. "Indoor environmental quality" is the physical characteristics of the building interior that impact occupants, including air quality, illumination, acoustics, occupant control, thermal comfort, daylighting, and views.

c. "Operational performance" is the functional behavior of the building as a whole or of the building components.

d. "Sustainability" is the balance of environmental, economic, and societal considerations.

1.3 SUBMITTALS

Government approval is required for all submittals

1.4 WORK COVERED BY CONTRACT DOCUMENTS

1.4.1 Project Description

The work involves;

1. Removing the entire existing roof system including shingles, ridge caps, valley flashing, felt paper, drip edge and replacing with new 30 year shingle system.

2. Repairing a couple of locations on building 221 metal roof.

See contract and reference drawings for further information.

1.4.2 Location

The work shall be located at the FLETC, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.5 CONTRACT DRAWINGS

The following drawings accompany this specification and are a part thereof.

Building 275 in one sheet.

Building 221 in one sheet.

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Electronic drawings and specifications will be furnished to the Contractor without charge. Reference publications will not be furnished.

Contractor shall immediately check furnished drawings and notify the Government of any discrepancies.

1.6 WORK RESCHEDULING

Normal duty hours for work shall be from 7:30 a.m. to 5:30 p.m., Monday through Friday. Requests for additional work shall require written approval from the Contracting Officer 7 days in advance of the proposed work period.

1.7 PROJECT ENVIRONMENTAL GOALS

Contractor shall distribute copies of the Environmental Goals to each subcontractor and the Contracting Officer. The overall goal for design, construction, and operation is to produce a building that meets the functional program needs and incorporates the principles of sustainability. Specifically:

a. Preserve and restore the site ecosystem and biodiversity; avoid site degradation and erosion.

Minimize offsite environmental impact.

b. Use the minimum amount of energy, water, and materials feasible to meet the design intent.

Select energy and water efficient equipment and strategies.

c. Use environmentally preferable products and decrease toxicity level of materials used.

d. Use renewable energy and material resources.

e. Optimize operational performance (through commissioning efforts) in order to ensure energy efficient equipment operates as intended. Consider the durability, maintainability, and flexibility of building systems.

f. Manage construction site and storage of materials to ensure no negative impact on the indoor environmental quality of the building.

g. Reduce construction waste through reuse, recycling, and supplier take-back.

1.8 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.9 ON-SITE PERMITS

1.9.1 Utility Outage Requests and Utility Connection Requests

Notify the Contracting Officer at least 48 hours prior to starting excavation work. Contractor is responsible for marking and verifying all utilities not marked.

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The Contractor shall verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed. But indicated in locations to be transversed by piping, ducts, and other work to be installed.

Work shall be scheduled to hold outages to a minimum.

Requests for utility outages and connections shall be made in writing to the Contracting Officer at least 2 calendar days in advance of the time required. Each request shall state the system involved, area involved, approximate duration of outage, and the nature of work involved.

1.10 LOCATION OF UNDERGROUND FACILITIES

1.10.1 Notification Prior to Excavation

Notify the Contracting Officer at least 48 hours prior to starting excavation work. Contact Georgia and Glynn county utility locate organizations 48 hours prior to excavating. Contractor is responsible for marking all utilities not marked by locate service.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

Figure 1 - Bldg 221 area 1

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Figure 2 - Bldg 221 Area 2

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SECTION 01 14 00

WORK RESTRICTIONS

11/11

PART 1 GENERAL

1.1 DEFINITIONS

1.1.1 NOT USED

1.2 NOT USED

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. To minimize traffic congestion, delivery of materials shall be outside of peak traffic hours (6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.) unless otherwise approved by the Contracting Officer. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.3.1.1 Subcontractors and Personnel Contacts

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.2 Identification Badges and Installation Access

Identification badges are required and will be furnished without charge. Application for and use of badges will be as directed by the Contracting Officer. Immediately report instances of lost or stolen badges to the Contracting Officer. See Section H regarding lost badges. All badges must be immediately returned to the point of issue upon badge expiration, contract completion, firing or removal of employee, or at the request of the approving authority.

1.3.1.3 Employee List

The Contractor shall provide to the Contracting officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract.

1.3.1.4 Personnel Entry Approval

Failure to obtain entry approval will not affect the task order price or time of completion.

1.3.1.5 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations under the cognizance of FLETC except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

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1.3.2 Working Hours

Regular working hours shall consist of a 10 hour period established by the Contractor Officer, between 7:00 a.m. and 5:00 p.m., Monday through Friday, excluding Government holidays.

1.3.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. Make application 3 to 5 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.3.4 Occupied and Existing Buildings

The Contractor will be working in existing occupied buildings.

The existing buildings and their contents shall be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

Provide dust covers or protective enclosures to protect existing work that remains and Government material located in the building during the construction period.

1.3.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, and sprinkler shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours." Such interruption shall be further limited to 8 hours. This time limit includes time for deactivation and reactivation.

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.4 SECURITY REQUIREMENTS

1.4.1 Citizenship Requirements

Aliens are not allowed on the project site. Work under this contract is restricted to U.S. citizens.

1.4.2 Documents Acceptable for Proof of Citizenship

a. Birth registration card

b. Certificate of live birth, birth certificate

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c. Certificate of registration

d. Delayed birth certificate

e. Hospital birth certificate

f. Military officer ID card

g. USA passport

1.4.3 Passes

Submit request for personnel and vehicle passes together. Include the Certificate of Insurance for Contractor and Subcontractor(s) and the Statement of Acknowledgement Form SF 1413 with the submittal. Passes will normally be issued within 21 days, see Section H.

1.4.3.1 Control

Maintain strict accountability over passes. Immediately report to the source of issue, passes missing or lost and the circumstances.

Not Used

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SECTION 01 33 00

SUBMITTAL PROCEDURES

02/11

Requirements of this Section apply to, and are component to, each section of the specifications.

The Government may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby.

Submittals required by the Government shall be distributed to the Architect of Record with a copy to the Government Project Manager. The Architect of Record will review and return submittals to the Contractor.

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to start of construction (work) or commencing work on site.

Certificates of insurance

Surety bonds

Qualifications, Certifications, Resumes, and Appointment Letters for Quality Control Manager and Superintendent, List of proposed subcontractors and suppliers, Project Schedule, Submittal Register (Status Log), Federal Law Enforcement Training Center B275 roof replacement

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Schedule of prices, Accident Prevention and Safety plan, Quality Control(QC) plan, Environmental Protection and Waste Management plan, SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements.

(Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

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Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements.

Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-08 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results; and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.1.2 Approving Authority

Office or designated person authorized to approve submittal.

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1.1.3 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor QC approval and shall be provided to the Government for information purposes. See the information herein for the requirements of "Information Only" submittals. Submit the following in accordance with this Section.

These submittals are to be made a minimum of seven (7) days prior to the scheduled Preconstruction Conference and require Government approval prior to Notice To Proceed and work commencement on site. See the related Division 1 specification sections such as Quality Control, Project Schedule, Environmental Controls/Management, Waste Management, Safety Requirements:

Certificates of insurance, G Surety bonds, G Qualifications, Certifications, Resumes, and Appointment Letters for Quality Control Manager and Superintendent, G List of proposed subcontractors and suppliers, G Project Schedule, G Submittal Register (Status Log), G Schedule of Prices, G Accident Prevention and Safety plan, G Quality Control (QC) plan, G Environmental Protection and Waste Management plan, G Indoor Air Quality Management Plan; G

1.3 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.3.1 Government Approved

Submittal is required in accordance with all contract requirements and prior to fabrication, delivery, and start of any related work activity. The Government reserves the right to suspend work activities initiated without approved submittals. As a minimum, Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the specifications. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause entitled "Specifications and Drawings for Construction," they are considered to be "shop drawings."

1.3.2 Information Only

Submittals not requiring Government approval will be for information only. Submit information only submittals in the same quantities required for Government Approved "G" submittals. Submittal is required in accordance with all contract requirements and prior to fabrication, delivery, and start of any related work activity. The Government reserves the right to suspend work activities initiated without Government receipt of QC Manager approved information only submittals. Submittals for information

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01 33 00-5 11/13/2017 only may not be returned. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Government from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe. Information only submittals are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.4 FORWARDING SUBMITTALS REQUIRING GOVERNMENT APPROVAL

1.4.1 Submittals Required from the Contractor

As soon as practicable after award of contract, and before procurement of fabrication, forward to the FMD Project Manager submittals required in the technical sections of this specification, including shop drawings, product data and samples. One copy of the transmittal form for all submittals shall be forwarded to the Contracting Officer.

The Architect-Engineer (A/E) for this project will review stamp submittals to verify submittals comply with the contract requirements. A/E review comments will be provided to the Government for final submittal action. All SD-01 through SD-08, SD-13 through SD-15, and SD-18 shall be submitted and approved before 50 percent the contract performance period has expired.

1.4.1.1 O&M Data

The Architect-Engineer for this project will review and the Government will approve O&M Data to verify the submittals comply with the contract requirements; submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

In the event the Contractor fails to deliver O&M Data within the time limits specified, the Government Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

1.5 PREPARATION

1.5.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels to the FMD Project Manager.

Transmit each copy of the submittal in the format of the Agency sample transmittal form FTC-FMD-74 furnished by the Government. On the transmittal form identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample mock-ups, installations, panels.

Use the furnished sample transmittal form for submitting both Government approved and information only submittals. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted by section, submittal description (SD) number, and paragraph reference number.

Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item. Assign each submittal a transmittal number.

1.5.2 Identifying Submittals

When submittals are provided by a lower tier contractor the Prime Contractor is to prepare, review and stamp with Contractor's approval all specified submittals prior to submitting for Government approval.

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Identify submittals, except sample installations and sample panels, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

c. Date of the drawings and revisions.

d. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other subcontractor associated with the submittal.

e. Section number of the specification section by which submittal is required.

f. Submittal description (SD) number of each component of submittal.

g. When a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.

h. Product identification and location in project.

i. Quality Control Manager's certification stamp.

1.5.3 Format for SD-02 Shop Drawings

a. Shop drawings are not to be less than 8 1/2 by 11 inches nor more than 30 by 42 inches, except for full size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless other form is required. Drawings are to be suitable for reproduction and be of a quality to produce clear, distinct lines and letters with dark lines on a white background.

b. Present 8 1/2 by 11 inches sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

c. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled "Identifying Submittals."

d. Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location adjacent to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

e. Reserve a blank space on the right hand side of each sheet for the A/E and Government disposition stamp.

f. Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

g. Include the nameplate data, size and capacity on drawings. Also include applicable federal, military, industry and technical society publication references.

h. Reproductions of the contract drawings will not be accepted as shop drawings. Such submittals will be rejected.

1.5.4 Format of SD-03 Product Data and SD-08 Manufacturer's Instructions

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a. Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

b. Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

c. Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project, with information and format as required for submission of SD-07 Certificates.

d. Provide product data in English dimensions.

e. Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, submit as specified for SD-07 Certificates.

f. Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

g. Collect required data submittals for each specific material, product, unit of work, or system into a single submittal and marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Partial submittals will not be accepted for expedition of construction effort.

h. Submit manufacturer's instructions with product data.

1.5.5 Format of SD-04 Samples

a. Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

(1) Sample of Equipment or Device: Full size.

(2) Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

(3) Sample of Materials Exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

(4) Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

(5) Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

(6) Color Selection Samples: 2 by 4 inches. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

Sizes and quantities of samples are to represent their respective standard unit.

(7) Sample Panel: 4 by 4 feet.

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(8) Sample Installation: 100 square feet.

b. Samples Showing Range of Variation: Where variations in color, finish, pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range. Mark each unit to describe its relation to the range of the variation.

c. Reusable Samples: Incorporate returned samples into work only if so specified or indicated.

Incorporated samples are to be in undamaged condition at time of use.

d. Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final clean up of project.

e. When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.6 Format of SD-05 Design Data and SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inches paper. Provide a bound volume for submittals containing numerous pages.

1.5.7 Format of SD-06 Test Reports and SD-09 Manufacturer's Field Reports

a. Provide reports on 8 1/2 by 11 inches paper in a complete bound volume.

b. Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

1.5.8 Format of SD-10 Operation and Maintenance Data (O&M)

Comply with the requirements specified in Section 01 78 20 OPERATION AND MAINTENANCE DATA for O&M Data format.

1.5.9 Format of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals

a. When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying document.

b. Provide all dimensions in administrative submittals in English units.

1.6 QUANTITY OF SUBMITTALS

Provide six copies of submittals when a number of submittal copies are not otherwise identified.

1.6.1 Number of Samples SD-04 Samples

a. Submit three samples or sets of samples showing range of variation, of each required item. Two approved samples or sets of samples will be retained by approving authority and one will be returned to Contractor.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in technical section or as directed.

c. Submit one sample installation, where directed.

file://gl-fp-01/Home/dford/Designs/Cheltenham/B5/Cheltenham%20Bldg%205%20-%20Roof/Word/01%2078%2020.doc

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d. Submit three samples of non-solid materials.

1.6.2 Number of Copies SD-06 Test Reports and SD-09 Manufacturer's Field Reports

Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.

1.6.3 Number of Copies of SD-10 Operation and Maintenance Data

Submit four copies of O&M Data to the Government for review and approval.

1.6.4 Number of Copies SD-11 Closeout Submittals

Unless otherwise specified, submit six sets of Close-Out submittals.

1.7 VARIATIONS / SUBSTITUTION REQUESTS

Variations from contract requirements require Government approval pursuant to contract Clause FAR 52.236-21 and will be considered when advantageous to Government.

1.7.1 Considering Variations

Discussion with FMD Project Manager prior to submission, will help ensure functional and quality requirements are met and minimize rejections and re-submittals.

Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.7.2 Proposing Variations

When proposing variation, deliver written request to the Government, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.7.3 Warranting That Variations Are Compatible

When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.7.4 Variations Review Schedule

In addition to normal submittal review period, a minimum period of 15 working days will be allowed for consideration by the Government of submittals with variations.

1.8 SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. The Government may provide a baseline submittal register attached within this Section or in Section J. This list may not be all inclusive and additional submittals may be required. In the absence of a Government furnished submittal register, the Contractor shall provide a submittal register organized by specification Section and Division and as required by this Section. The register shall include a complete listing of ALL submittals required by the contract documents. This includes Government approved, For Information Only

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(Contractor approved), administrative, product, shop drawing, samples, statements, test reports, certifications, and all other submittals without exception. Format as follows:

Column (a): Activity number.

Column (b): Transmittal number.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Column (f): Indicate approving authority for each submittal.

CONTRACTOR SCHEDULE DATES:

Column (g): Contractor submittal date.

Column (h): Approval needed date.

Column (i): Material needed date.

CONTRACTOR ACTION:

Column (j): Action code.

Column (k): Date of action.

APPROVING AUTHORITY:

Column (l): Date received by approving authority.

Column (m): Date forwarded to A/E.

Column (n): Date received back form A/E.

Column (o): Approving authority action code.

Column (p): Date of action.

Column (q): Date mailed to Contractor or Date received from approving authority.

Column (r): Remarks

The Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

The Contractor is required to complete the submittal register and submit it to the Government for approval no later than seven days prior to the Preconstruction Conference. The approved submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period. Coordinate the submit dates and need dates with dates in the Contractor prepared progress schedule. Submit monthly or until all submittals have been satisfactorily

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01 33 00-11 11/13/2017 completed, updates to the submittal register showing the Contractor action codes and actual dates with Government action codes. Revise the submittal register when the progress schedule is revised and submit both for approval.

1.8.1 Use of Submittal Register

Submit submittal register with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.8.2 Contractor Use of Submittal Register

Update the following fields with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC Manager.

Column (q) List date approval received.

1.8.3 Approving Authority Use of Submittal Register

Update the following fields.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.8.4 Contractor Action Code and Action Code

Entries for columns (j) and (o), are to be used are as follows:

NR - Not Received

AN - Approved as noted

A - Approved

RR - Disapproved, Revise, and Resubmit

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1.8.5 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each invoice request.

1.9 SCHEDULING

All SD-01 through SD-08, SD-13 through SD-15, and SD-18 shall be submitted and approved by approving authority before 50 percent the contract performance period has expired.

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time.

No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.

b. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Government does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked "N/A".

c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

e. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 15 working days for submittals for QC Manager approval and 20 working days for submittals for Government approval. Period of review for submittals with Government approval begins when Government receives submittal from QC organization.

f. For submittals requiring review by fire protection engineer, allow review period, beginning when

Government receives submittal from QC organization, of 30 working days for return of submittal to the Contractor.

g. Period of review for each resubmittal is the same as for initial submittal.

h. Within seven calendar days before the Preconstruction conference provide, for approval by the

Government, the following schedule of submittals:

a. A schedule of shop drawings and technical submittals required by the specifications and drawings. Indicate the specification or drawing reference requiring the submittal; the material, item, or process for which the submittal is required; the "SD" number and identifying title of the submittal; the Contractor's anticipated submission date and the approval need date.

b. A separate schedule of other submittals required under the contract but not listed in the specifications or drawings. Schedule will indicate the contract requirement reference; the type or title of the submittal; the Contractor's anticipated submission date and the approved need date (if approval is required).

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1.9.1 Reviewing, Certifying, Approving Authority

The QC organization is responsible for reviewing and certifying that submittals are in compliance with contract requirements. Approving authority on submittals is the QC Manager unless otherwise specified for specific submittal. At each "Submittal" paragraph in individual specification sections, a notation "G," following a submittal item, indicates Government is approving authority for that submittal item.

1.9.2 Constraints

a. Conform to provisions of this section, unless explicitly stated otherwise for submittals listed or specified in this contract.

b. Submit complete submittals for each definable feature of work. Submit at the same time components of definable feature interrelated as a system.

c. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, submittal will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.9.3 QC Organization Responsibilities

It is the responsibility of the QC manager to coordinate all submittals with subcontractors, manufacturers, suppliers, etc. to insure all submittals are complete and represent entire systems where multiple subcontractors, supplier, etc. combine to make up an operating system.

a. Note date on which submittal was received from Contractor on each submittal.

b. Review each submittal; and check and coordinate each submittal with requirements of work and contract documents.

c. Review submittals for conformance with project design concepts and compliance with contract documents.

d. Act on submittals, determining appropriate action based on QC organization's review of submittal.

(1) When QC Manager is approving authority, take appropriate action on submittal from the possible actions defined in paragraph entitled, "Actions Possible."

(2) When Government is approving authority or when variation has been proposed, forward submittal to Government with certifying statement or return submittal marked "not reviewed" or "revise and resubmit" as appropriate. The QC organization's review of submittal determines appropriate action.

e. Ensure that material is clearly legible. Submittals containing illegible materials will be entirely rejected.

f. Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only.

(1) When approving authority is Government, QC organization will certify submittals forwarded to

Contracting Officer with the following certifying statement:

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"I hereby certify that the equipment, material, article shown and marked in this submittal is that proposed to be incorporated with contract Number _____, is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Submittal Reviewer _____________________, Date _______ (Signature when applicable)

Certified by QC Manager _____________________________, Date ______" (Signature)

(2) When approving authority is QC Manager, QC Manager will use the following approval statement when returning submittals to Contractor as "Approved" or "Approved as Noted."

"I hereby certify that the material, equipment, article shown and marked in this submittal and proposed to be incorporated with contract Number _____, is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is approved for use.

Certified by Submittal Reviewer ______________________, Date ______ (Signature when applicable)

Approved by QC Manager _______________________________, Date _____" (Signature)

g. Sign certifying statement or approval statement. The QC Manager is the person signing certifying statements. The use of original ink for signatures is required. Stamped signatures are not acceptable.

h. Update submittal register as submittal actions occur and maintain the submittal register at project site until final acceptance of all work by Government.

i. Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

1.10 GOVERNMENT APPROVING AUTHORITY

When approving authority is the Government, the Government will:

a. Note date on which submittal was received from QC Manager.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph entitled "Review Notations" and with markings appropriate for action indicated.

Four copies of approved submittals will be retained by the Government and the remaining copies of the submittal will be returned to the Contractor.

1.10.1 Review Notations

Submittals will be returned with the following notations:

a. Submittals marked "approved" authorize the Contractor to proceed with the work covered.

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b. Submittals marked "approved as noted" "or approved except as noted, resubmittal not required," authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.

c. Submittals marked "not approved" or "disapproved," or "revise and resubmit," indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete.

Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.

d. Submittals marked "not reviewed" will…