Performance Work Statement for refuse dipsosal and recycl 11-3-26.pdf

Performance Work Statement for Solid Waste Disposal and Recycling

February 27, 2026

Performance Work Statement for Solid Waste Disposal and Recycling

Description of Services and General Information

1.0 Scope: The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other necessary items to perform non-hazardous integrated solid waste and recycling disposal at the Federal Law Enforcement Training Center (FLETC), located at 9000 Commo Rd. Cheltenham, Maryland 20588. Performance shall be in accordance with all applicable state and federal laws, regulations, standards, instructions, general practices, and requirements to meet the goals of this Performance Work Statement (PWS).

1.1. Hours of Operation: 7am to 4pm Monday through Friday, except in case of severe weather, when the contractor cannot make it on site. The contractor will notify the Contracting Officer Representative (COR) when unable to service the site on the designated pick-up dates. In such cases, the dumpsters will be serviced the following business day. The Federal Government will be closed on the following federal holidays.

New Year’s Day Jan 1

Martin Luther King Day Third Monday of January

President’s Day Third Monday of February

Memorial Day Last Monday of May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day (Indigenous People Day)

Second Monday in October

Veteran’s Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

Integrated Solid Waste/Recycle Disposal

1.2. The contractor shall provide dumpsters, equipment, vehicles, materials, and labor to dispose of non-hazardous solid waste and recyclable materials accumulated on site. The contractor shall empty the waste and recycling dumpsters once a week to prevent their capacity from being exceeded and to maintain the dumpsters in a sanitary condition, free of dirt, debris, and odor, in accordance with local commercial practices and Environmental Safety and Occupational Health (ESOH) regulations and guidance provided at www.osha.gov. When a dumpster needs to be moved or relocated, the contractor will do so at the COR's request. When a request to move or relocate a dumpster is essential and cannot wait until the next service date, the contractor must move or relocate the dumpster within 24 hours of notification.

1.2.1 The contractor will keep all equipment, vehicles, and dumpsters in operational order throughout the contract. All dumpster doors, tops, or damage to the dumpster body, including rusted-out bottoms, will be repaired, or the dumpsters will be replaced. If it takes longer than 2 weeks to repair a dumpster, the contractor will replace the dumpster with a temporary dumpster of the same size until the broken dumpster can be repaired. Vehicles will not be driven on site if they are found to be leaking oil or fluids.

1.2.2. The contractor shall pick up all litter and waste on the ground within a ten-foot radius of the dumpsters during the collection. No trash shall be on the ground when the area is inspected after the collection.

1.2.3 Upon arrival and departure from the site, all trucks will be weighed. The truck scale is found at the rear entrance from Frank Tippett Road. Contractor employees will notify the COR each time they are on site performing the duties of this contract. If something is blocking a dumpster and preventing the driver from emptying it, the driver or supervisor should immediately contract the COR and explain the situation. Do not leave the site without informing the COR and sending picture proof. Blocked dumpsters do not excuse a lack of policing in the dumpster area.

1.2.4. The contractor shall have open top roll off dumpsters on hand and ready to deliver on site when requested to dispose of bulk items, including but not limited to furniture, wood, metal, and NON-FREON appliances, or construction debris. Roll-off dumpsters will be requested by the COR or the Contracting Officer (CO). The contractor may have up to 24 hours from the COR's notification to drop off an open-top roll-off dumpster or pick up a dumpster when it’s ready to be emptied. Some projects may require an additional dumpster; the COR or CO will inform the contractor how to proceed when requesting pickup.

Invoicing

1.2.5. The contractor will provide all waste and recycling weights for the separate types of recycling; the amount of proceeds received from each recycling type, and copies of the original weight tickets. The original weight tickets for waste and recycling will also be copied and sent along with the monthly invoice for reimbursement of dump fees to the CO, unless the CO provides different invoicing instructions.

Proceeds from Recycling

1.2.6. Revenues and Sales Receipts: Recycling that is not auctioned by GSA will be sold locally, and all proceeds generated from the sales of the recycling will be returned to the Government.

The contractor will aid the government in coordinating recyclable commodity vendor sales, http://www.osha.gov/ pickups, scheduling, and payment of proceeds. Per Executive Order 14247, all proceed payments will be paid by electronic funds transfer (EFT) account number, not later than 15 days of the following month of the sale of the proceeds. Alternative Payment Options:

• ACH

o FLETC ABA ROUTING NUMBER: 051036706 o FLETC ACCOUNT NUMBER: 870120001000 o Standard Entery Class Code: CCD o Transaction Code: 22

Note: ACH debits are not permitted witih ABA routing number 0510036706. All debits received will be automatically returned. The ACH transactions should be credits.

• CREDIT CARD

o The Pay.gov websie is used by FLETCs to process credit card transactions o Payments can be made for recycling proceeds o The following link routes you directly to the Pay.gov payment site, FLETC

PAYMENTS

o Instructions on how to make a payment are provided once the link is accessed o After successfully making payment, there is an option to enter an additional email. Please enter casey.downing@fletc.dhs.gov for the Finance Division’s awareness of the processed payment.

• EFT

o Name/Address of Receiving Finacial Instituion:

Federal Reserve Bank New York 33 Liberty Street New York, NY 10045 o FLETC ABA ROUTING NUMBER: 021030004 o FLETC ACCOUNT NUMBER:870120001000 o FLETC SWIFT CODE: FRNYUS33

• IPAC PAYMENTS TO FLETC

(FLETC is the Reciever/Recipient of the IPAC transaction) o FLETC ALC: 70120001 o FLETC Treasury Account Symbol:

o 070 2024 2025 0509 000 (example) o 070 2025 2025 0509 000 (example) o Agency (Sender of transaction) BETC: DISGF o Agency (Recipient of transactin) BETC: COLL

Special Event Dumpsters https://www.pay.gov/public/search/global?searchString=FLETC&formToken=942b29ca-1626-4937-a35a-f6d9f70f5b98 https://www.pay.gov/public/search/global?searchString=FLETC&formToken=942b29ca-1626-4937-a35a-f6d9f70f5b98 mailto:casey.downing@fletc.dhs.gov

1.2.7. Each option year of this contract will include (5) five specially ordered 30 cubic yard roll off dumpsters. The only charge for these 5 dumpsters will be the dump fee. This will be added to the monthly invoice with the other dump fees.

Safety and Security

1.3. Contractor employees will need a badge or short-term access pass before being allowed to enter the Site. Site access must be arranged through the COR. All required forms for site access will be obtained from the COR, completed with a copy of the employee’s photo ID, and returned to the COR. The long-term badge process includes fingerprinting and completing the eAPP online. A copy of the employee’s Passport or Social Security Card, along with the photo ID, is needed when submitting the Packets and picking up badges. Fingerprints and badge photos will be taken at the Visitor’s Center found at Building 6.

1.3.1. The contractor will obey and pay attention to FLETC Security Police, street signs, pedestrians in the crosswalks, students jogging or riding bicycles, etc. If the contractor chooses to use a subcontractor, the prime contractor assumes responsibility for the subcontractor's actions and its employees working on the site.

1.3.2. The contractor shall provide its employees with all the personal protective equipment needed to safely perform the duties of this contract.

1.3.3. While driving and operating trucks on site to lift and move trash dumpsters, be aware of the pedestrians walking and vehicles driving by in the immediate area. Any damage caused will be the contractor’s responsibility to repair or replace. Examples of items that could be damaged while performing the duties of this contract include, but are not limited to, trees, shrubs, flowerbeds, buildings, equipment, communications cables, signs, signposts, utilities, and vehicles.

1.3.4 Trucks that break down on site and require any part of the engine, transmission, PTO, or hydraulic system to be disassembled/reassembled to be repaired will have to be hauled off-site.

For major vehicle repairs, the contractor has one business day to haul the truck off-site.

1.3.5. All trucks that come on site must have a spill kit inside the vehicle. The truck driver will manage containing and cleaning up any oil or fluid spills from the vehicle they drive on site. The COR and FLETC Dispatch will be notified of all emergencies, including spills, at once. The contractor bears all costs for cleanup and, if required by law, reporting responsibilities to the Maryland Department of Environment at Emergency Numbers 866-633-4686 (866-MDE-

GOTO).

Call FLETC Dispatch 301-877-8413 for ALL emergencies.

Points of Contract

1.3.6. The contractor shall provide the COR with the names of the point of contact (POC) and the alternate for this contract. The contractor will provide the COR with the POC's telephone number and email address, as well as the alternate's telephone number and email address. The contractor will provide a phone number for service requests and customer complaints if these duties are not https://mde.maryland.gov/pages/emernumbers.aspx the POC's responsibility. The contractor should keep this information updated whenever personnel changes occur.

1.3.7. Service Summary

Performance Objectives PWS Reference

Performance Thresholds

Waste/Recycle materials disposals are conducted before dumpster compacity is exceeded

1.2 No more than 3 validated complaints per month

Maintain equipment in good working condition

1.2.1 No more than 2 validated complaints per month

All waste/recycle dumpster areas are clear of debris after collection

1.2.2 No more than 3 validated complaints per month

Provide reports, logs, sales tickets, weight tickets with all required information monthly

1.2.5. Submitted to COR no later than close of business

on the 10th day of the month following the previous month’s collection, unless justified because of reasons out of the contractor’s control

Personal or Gov owned Property damage

1.3.3 No more the 1 complaint per quarter

Perform unscheduled collections services as directed by the CO or COR

1.2.4 No customer complaints allowed.

Invoicing

1.4. The contractor shall send their monthly invoices to the contracting officers along with all weight tickets to be considered for reimbursement for dump fees, unless the contractor has negotiated a set dollar amount for a tipping fee per dumpster emptied.

Partnering Agreement

1.5. Inherent within this PWS is a partnering agreement between the Government and the contractor to ensure cooperation and soundness by both parties in achieving mutually beneficial goals. When deemed necessary, the contractor agrees to meet with the CO and COR, along with any other Government personnel the CO may suggest, regarding the performance of this contract.

Appendix A

Dumpster Locations

Building numbers Dumpster size/type Purpose Quantity

1 8 cy waste 1

1 8cy recycle 1

3 8 cy waste 1

3 8 cy recycle 1

5 8 cy recycle 3

11 8 cy waste 1

13 8 cy waste 1

14 8 cy waste 1

31 8 cy waste 2

50 8 cy waste 1

Appendix B

HISTORICAL DATA: REFUSE TONS COLLECTED

The Contractor shall provide refuse collection and disposal services for each area named in Appendix A and in the Refuse Collection Current Workload Estimate. The estimated quantities of work are listed below and are based on historical records and may fluctuate. The government reserves the right to change the cubic yard capacity at any collection.

FY

SOLID WASTE

Recycle

20 > 40 tons > 39 tons

21 > 41 tons > 40 tons

22 > 41 tons > 40 tons

23 > 45 tons > 42 tons

24 > 45 tons > 42 tons

25 > 49 tons > 45 tons

Appendix C

Recyclable Items. The following list of items are suggested for recycling:

1. White Paper

2. Magazines

3. Cardboard

4. Aluminum Cans

5. Batteries; rechargeable lead acid batteries

6. Plastic Bottles, plastic ammunition inserts, plastic gun cases/boxes

7. Firing range targets

8. Firing range cardboard target backers

9. Copper; wire, pipe

10. Steel/Tin; cans, motors,

11. Wood pallets

12. Contstruction and Demolitoin debris