70LART26QPFB00001 Off-Center Lodging FLETC Artesia Questions.pdf

70LART26QPFB00001 Off-Center Lodging, FLETC Artesia Questions

1) Could you clarify whether this request is an active solicitation for award of BPAs or more of a sources sought / capability assessment?

Yes, active solicitation for award of BPAs.

2) The SOW indicates a start date of October 1, 2025, but the posted date for this solicitation is past that. Could you clarify the expected start date for performance under the BPA?

The start date will be TBD upon reopening Government.

3) Given the current government shutdown, will there be any impact on the timeline or award process for this BPA?

Yes, BPAs will be awarded upon Government reopening.

4) Do hotels need to offer safety deposit boxes if rooms do not have safes?

Yes.

5) Will FLETC enforce the Small Business Set Aside and exclude submissions owned by large businesses based on SBA size rules?

Yes, this BPA has been set-aside for Small Business Concerns.

6) If a large business wants to participate, must they work through a small business partner?

A small business can house students in hotels owned by large business if awarded through a third-party vendor

7) Will a tax exempt form be provided for lodging?

8) Will invoicing be handled through a GPC, WAWF, IPP, or another source?

Invoices will be provided to the COR who will certify then paid through WAWF.

9) Are third party travel management companies allowed to respond to this solicitation, or do you prefer to deal directly with hotels?

We will accept proposals from both parties as long as they are Small Business and registered in SAM.gov.

10) Will hotels be required to provide a letter of commitment if third parties are allowed once the BPA is awarded, or only at the time of call orders?

Only at the time of call orders.

11) Does the lodging facility need to meet a minimum AAA Diamond rating or similar quality standard?

Lodging facilities shall meet the quality standards set forth in the Statement of Work.

12) Are we able to submit multiple hotels for this requirement?

13) Will there be a tiered list or ranking of approved hotels to determine priority order for lodging requests?

No.

14) Once an award is made, will the selected hotel undergo an onsite inspection? If so, will it be scheduled in advance or conducted unannounced?

Government representative may conduct random onsite inspections for hotels.

15) Form 1449 states that no pricing is required at this time, yet the form specifies quantity, unit, unit price and amount, how will a prospective vendor be considered for the BPA without stating a price?

Prior Experience and Management Capability.

16) There are no instructions listed as to what should be included in the proposal other than no pricing, what information is needed to be eligible for BPA approval?

Brief capability statement to include prior experience not to exceed three (3) pages.

17) Should we provide information regarding the accommodation offered by specific hotels being offered for the project?

Yes, we will accept information regarding the accommodation offered by hotels.

18) Are we supposed to complete all FAR sections included in the Form 1449 even though a SAM certification is in effect?

No.

19) Isn’t it considered appropriate that a vendor verifies by submission of the statement regarding the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items?

We will verify vendor reps and certs upon proposal submissions. It is the vendor's responsibility to ensure that they are registered at SAM.gov. We will not award to a vendor who is not registered in SAM.gov. at time of award.

20) Are there other forms that must accompany the proposal since no pricing is required?

No.

21) How will prospective vendors be evaluated for BPA approval?

Prior Experience and Management Capability.

22) Will the awarded vendors receive a Tax Exemption Certificate to offer Hotels?