Attachment 1 - Kona Low Storm Damage Repairs - SOW (Rev 10-22-2026).pdf

Federal Emergency Management Agency

10/22/2026

STATEMENT OF WORK (SOW) FOR:

KONA LOW STORM DAMAGE REPAIRS

KILOHANA GROUP HOUSING SITE

LAHAINA, HI 96761

George Brown, Jr., Contracting Officer

PROCUREMENT SENSITIVE INFORMATION

This document contains non-public information intended for use on a need-to-know basis within FEMA only.

Please protect this document as procurement sensitive and handle accordingly.

Statement of Work (SOW) Kona Low Storm Damage Repairs

TABLE OF CONTENTS

1.0 GENERAL………………………………………………………………………………………………………………………………………… 3

2.0 SPECIFIC REQUIREMENTS / TASKS…………………………………………………………………………………………….……. 4

3.0 CONTRACTOR PERSONNEL………………………………………………………………………………………………………..……… 5

4.0 OTHER APPLICABLE CONDITIONS……………………………………………………………………………………………………… 7

5.0 GOVERNMENT TERMS AND CONDITIONS…………………………………………………………………………………………… 9

6.0 GOVERNMENT FURNISHED RESOURCES…………………………………………………………………………………………… 9

7.0 CONTRACTOR FURNISHED RESOURCES…………………………………………………………….……………………………… 9

8.0 GOVERNMENT ACCEPTANCE PERIOD………………………………………………………………………………….……………. 9

9.0 DELIVERABLES……………………………………………………………………………………………………….……………………… 10

EXHIBIT A – AERIAL VIEW OF KILOHANA SHOWING LOCATION OF DAMAGE AREAS

EXHIBIT B – KILOHANA SITE PLAN SHOWING LOCATIONS OF BERM A AND BERM B

EXHIBIT C – PHOTO SHOWING EAST END OF SOUTH DAMAGE AREA

EXHIBIT D – PHOTO OF DRAINAGE V-DITCH AND BERM B AT EAST END OF SOUTH DAMAGE AREA

EXHIBIT E – PHOTO OF TYPICAL EROSION CHANNEL IN SOUTH DAMAGE AREA

EXHIBIT F – PHOTO OF DRAINAGE BASIN AT WEST END OF SOUTH DAMAGE AREA

EXHIBIT G – SKETCH SHOWING REQUIRED REPAIRS IN SOUTH DAMAGE AREA

EXHIBIT H – PHOTO OF NORTHEAST DAMAGE AREA

EXHIBIT I – PHOTO OF NORTHEAST DAMAGE AREA SHOWING REQUIRED REPAIRS

Kilohana Temporary Group Housing Site 250 Fleming Road Lahaina, HI 96761

1.0 GENERAL

1.1 BACKGROUND

Two tropical storms, locally known as Kona Low storms, impacted Maui and the other Hawaiian Islands between March 10th and March 24th, 2026. The Kona Low storms resulted in disaster DR-4909-HI that was declared on April 7, 2026. Based on National Weather Service data for the Lahaina area, the Kilohana Group Housing Site experienced approximately 25 to 30 inches of rainfall during the two week period. For reference, rainfall in the Lahaina area averages 10 to 30 inches per year. The stormwater runoff caused significant soil erosion in two areas of the Kilohana site. In the South Damage Area, the erosion created hazardous erosion channels up to four feet deep and exposed several sections of the 12-inch diameter domestic water line that serves Kilohana and the adjacent neighborhood.

1.2 SCOPE

The SOW includes erosion repairs and mitigation measures for two areas of the Kilohana site designated as the South Damage Area and the Northeast Damage Area. The South Damage Area repairs and mitigation measures are described in Section 2.1. The Northeast Damage Area repairs and mitigation measures are described in Section 2.2.

1.3 OBJECTIVES

The repairs and mitigation measures included in the SOW are intended to:

• Restore erosion damaged areas to pre-storm conditions (i.e., no erosion channels in surfaces, no sediment build-up in drainage ditches and culverts, no eroded areas on berms).

• Reduce the risk of erosion during future storms by including mitigation measures in the repair areas.

• Be consistent with Kilohana’s temporary housing status and the end of FEMA’s housing mission on February

28, 2027.

1.4 GENERAL REQUIREMENTS

1.4.1 CODES AND STANDARDS

The County of Maui has confirmed that a Permit is not required for this SOW. However, the repairs performed under this SOW must comply with applicable County codes, regulations, and standards.

1.4.2 OFF-SITE DISPOSAL

Any materials or debris that needs to be removed from the site shall be disposed of in accordance with County of Maui regulations. Contractor shall pay all fees associated with transportation and disposal.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 SOUTH DAMAGE AREA REPAIRS AND MITIGATION MEASURES

2.1.1 LOCATION

The South Damage Area is located between the chainlink fence that marks the boundary with HHFDC’s Kaiaulu o Kukuia (Kukuia) multi-family housing project and the street at the south end of the Kilohana site. The damaged area is approximately 825 feet long by 65 feet wide. The location is shown with a yellow rectangle on the right side of Exhibit A.

2.1.2 PRIOR REPAIRS

In early April, the Kukuia developer repaired some of the erosion damages on Berm A (see Exhibit B ) and filled the deep erosion channels in the South Damage Area. The repairs restored cover over the 12-inch domestic water line that had been exposed during the storms. This SOW is intended to complete the process of restoring the South Damage Area to its pre-storm conditions.

2.1.3 BERM REPAIRS

All remaining eroded areas on Berm A and Berm B (see Exhibits B, C, D, E, and G) shall be restored to pre-storm conditions using the approved mix of compacted soil and gravel (similar to the surface of the existing berms).

2.1.4 DRAINAGE V-DITCH REPAIRS

The rock-lined drainage V-ditch on the south side of the south Kilohana road experienced sediment build-up during the storms. The location of the V-ditch is shown in Exhibits E, F, and G. Contractor shall inspect the full length of the V-ditch and remove sediment in locations where needed to restore pre-storm drainage capacity.

Contractor shall remove rocks from the V-ditch if needed for sediment removal and replace them when the work is completed.

2.1.5 RELOCATE BOULDERS

Approximately ten existing boulders in the southeast corner of the site, near the top of the V-ditch described in Section 2.1.4, were relocated when the Kukuia developer installed Berm B. The area where the boulders need to be relocated is shown in Exhibits D and G. Contractor shall relocate the boulders to ensure that future stormwater runoff flows into the V-ditch as intended. Coordinate new boulder locations with the COR prior to performing the work.

2.1.6 DRAINAGE BASIN AND CULVERT REPAIRS

Two rock-lined drainage basins at the southeast corner of the Kilohana site, and the under-road culvert that connects them, experienced sediment build-up. The locations of the drainage basins and culvert are shown in Exhibit G. The northernmost drainage basin is also shown in Exhibit F. Contractor shall remove sediment from the basins and the culvert to restore pre-storm drainage capacities. Contractor shall remove rocks from the basins and culvert if needed for sediment removal and replace them when the work is completed.

2.1.7 EROSION CHANNEL REPAIRS

Most of the erosion channels were repaired by the Kukuia developer as described in Section 2.1.2. However, there are a few remaining erosion channels like the one shown in Exhibit E. Contractor shall fill all remaining erosion channels with the approved mix of compacted soil and gravel.

2.1.8 MITIGATION MEASURE - FIBER ROLLS

Contractor shall install twenty rows of approved 9-inch diameter fiber rolls (straw wattles) cross-slope at approximately 40 feet on center to reduce future erosion risks. The fiber rolls shall start at the north end of Berm A and extend to the south end of the drainage V-ditch. The fiber rolls are shown on Exhibit G with dashed lines.

The rows of fiber rolls shall be angled as shown in Exhibit G to direct stormwater runoff towards the V-ditch. A continuous line of Class 1 rip rap stones (6-inch +/-) shall be installed on the upslope side of each fiber roll. The required fiber roll installation detail is shown in Exhibit J.

2.1.9 MITIGATION MEASURE - JERSEY BARRIERS

Contractor shall install twelve 10-foot long approved concrete jersey barriers in the South Damage Area. Six jersey barriers shall be installed at each end of the South Damage Area as shown in Exhibit G. Provide a one foot space between the ends of adjacent jersey barriers to allow the passage of surface water flow.

2.2 NORTHEAST DAMAGE AREA REPAIRS AND MITIGATION MEASURES

2.2.1 LOCATION

The location of the Northeast Damage Area is indicated with a yellow rectangle on the left side of Exhibit A.

2.2.2 SURFACE EROSION REPAIRS

Approximately 1,500 square feet of surface area was eroded by stormwater runoff. The eroded areas are shown in Exhibits H and I. Contractor shall fill the erosion channels with the approved mix of compacted soil and gravel to restore pre-storm conditions and establish positive drainage toward the V-ditch.

2.2.3 DRAINAGE V-DITCH REPAIRS

Approximately 250 lineal feet of rock-lined V-ditch at the northeast corner of the Kilohana site experienced sediment build-up. The V-ditch is shown in Exhibits H and I. Contractor shall inspect the full length of the V-ditch and remove sediment in locations where needed to restore pre-storm drainage capacity. Contractor shall remove rocks from the V-ditch if needed for sediment removal and replace them when the work is completed.

2.2.4 MITIGATION MEASURE - FIBER ROLLS

Contractor shall install three, 60-foot long rows of approved 9-inch diameter fiber rolls (straw wattles) as shown in Exhibit I to reduce future erosion risks. The fiber rolls shall be installed at approximately 20 feet on center and oriented to promote drainage towards the V-ditch. A continuous line of Class 1 rip rap stones (6-inch +/-) shall be installed on the upslope side of each fiber roll. The required fiber roll installation detail is shown in Exhibit J.

2.3 PROPOSAL REQUIREMENTS

Contractor’s Proposal shall include a fixed price that includes all labor, materials, equipment, disposal, and administrative costs (including overhead and profit) required to complete Tasks 2.1 and 2.2.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel with the relevant experience needed to perform all requirements specified in the SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than fifteen business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without written approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of award.

Project Manager

3.3.1 KEY PERSONNEL ASSIGNMENT

Contractor Key personnel shall not be assigned by the Contractor to more than on Key position for this requirement.

3.4 PROJECT MANAGER

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 AVAILABILITY

The Project Manager shall be available to the COR via telephone between the hours of 8:00 am and 5:00 pm HST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems with one business day of notification.

3.5 EMPLOYEE IDENTIFICATION

When on the Kilohana site, Contractor’s employees shall carry a photo ID (driver’s license, state ID card, etc.)

and a means of verifying that they work for the Contractor (business card, etc.). Contractor’s employees shall show their identifying documents to Government employees promptly upon request.

3.6 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not required under this SOW.

4.2 PERIOD OF PERFORMANCE

The Period of Performance for this contract shall not exceed 60 calendar days from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be FEMA’s Kilohana Group Housing Site located at 250 Fleming Road, Lahaina, HI 96761.

4.4 HOURS OF OPERATION

Contractor employees shall perform all work between the hours of 8:00 am and 5:00 pm HST, Monday through Friday (except Federal holidays). However, Contractor’s employees shall be required to work other than normal business hours , including weekends and holidays, if needed to fulfill requirements under this SOW in a timely manner.

4.5 TRAVEL

This SOW does not require the Contractor or Contractor’s employees to travel outside of the local commuting area. Travel expenses are not reimbursable.

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than five business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft Project Plan. The Post Award Conference will be held at FEMA’s Maui Long Term Recovery Office located at 535 Lipoa Parkway, Kihei, HI, or via teleconference as determined by the COR.

4.7 PROJECT PLAN

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The Project Plan shall include, but not be limited to, a description of the Contractor’s process for completing the project within the Period of Performance and providing quality control. The Contractor shall provide a Final Project Plan to the COR not later than five business days after the Post Award Conference.

4.8 BUSINESS CONTINUITY PLAN

This SOW does not require a Business Continuity Plan.

4.9 PROGRESS REPORTS

The Project Manager shall provide a weekly progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, and any Contractor concerns or recommendations for the previous reporting period.

4.10 PROGRESS MEETINGS

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place at FEMA’s Maui Long Term Recovery Office located at 535 Lipoa Parkway, Kihei, HI 96753, or via teleconference as determined by the COR.

4.11 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

4.12 INTELLECTUAL PROPERTY

The SOW will not create or require the use of Intellectual Property.

4.13 PROTECTION OF INFORMATION

This SOW does not require the Contractor to access information that is protected under the Privacy Act or proprietary information.

4.14 SECTION 508 COMPLIANCE

This SOW does not include requirements for Electronic and Information Technology (EIT).

4.15 PARKING AND STORAGE

The COR will designate an area on the Kilohana site where the Contractor’s vehicles and equipment can be parked, and where supplies can be staged. Contractor shall not use any other area of the site for parking or staging without prior written authorization from the COR.

4.16 OFF-LIMITS AREAS

Contractor’s employees shall not enter the Kilohana housing units or pro-actively engage with Kilohana residents.

4.17 SUBMITTALS

Contractor shall provide submittals for the following materials and products:

• Soil and gravel mix : Provide a description of the mix (i.e., materials included in the mix, percentage of each material) and the proposed compaction method.

• Fiber Rolls (Straw Wattles): Provide product data that describes the material(s) included inside of the fiber rolls, the casing material, and the diameter.

• Concrete Jersey Barriers: Provide product data including overall dimensions.

Contractor shall deliver the submittals at the Post Award Conference. COR will review the submittals and provide written comments within ten business days. Submittals that are rejected must be re-submitted within five business days. Contractor shall not install the materials and products included in this section without prior written notice indicating that the COR has accepted them.

5.0 GOVERNMENT TERMS & DEFINITIONS

5.1 COR – Contracting Officer’s Representative

5.2 DHS - Department of Homeland Security

5.3 HHFDC – Hawaii Housing Finance and Development Corporation

6.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

7.0 CONTRACTOR FURNISHED RESOURCES

The Contractor shall furnish all labor, materials, equipment and services necessary to fulfill the requirements of this contract.

8.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

8.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable, which may include rework of services, and return it per delivery instructions.

8.2 The COR will have ten business days to review deliverables and make comments. The Contractor shall have five business days to make corrections and redeliver.

8.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan.

The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

9.0 Deliverables

The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding with the next deliverable or event in this SOW.

ITEM SOW

REFERENCE DELIVERABLE/EVENT DUE BY DISTRIBUTION

1 4.6 Post Award Conference No later than five business days after award date

N/A

2 4.7 Draft Contractor Project Plan Post Award Conference

COR, Contracting Officer

3 4.7 Final Contractor Project Plan

No later than five business days after Post Award Conference

COR, Contracting Officer

4 4.9 Progress Reports Weekly, due date TBD by COR COR, Contracting Officer

5 4.10 Progress Meetings When requested by COR COR, Contracting Officer

6 4.17 Submittals Post Award Conference COR

4.17 Revised Submittals (if required)

No later than five business days after receipt of COR’s written comments

COR

EXHIBIT A

EXHIBIT B

Berm A

Berm B

Kilohana Group Housing Site

BERM A

BERM A

BERM A

EAST (MAUKA) END OF SOUTH DAMAGE AREA

KUKUIA (BEYOND FENCE)

EXHIBIT C

South Damage Area

EXHIBIT D

BERM B

DRAINAGE

V-DITCH

REPAIR ERODED

EDGE OF BERM

South Damage Area

RELOCATE BOULDERS

IN THIS AREA

EXHIBIT E

KILOHANA

KUKUIA

BERM A

TYPICAL

EROSION

CHANNEL

DRAINAGE

V-DITCH

EXHIBIT F

KUKUIA

DRAINAGE V-DITCH

DRAINAGE

BASIN

SOUTH KILOHANA ROAD

Kaiaulu O Kukuia

Kilohana Group Housing Site rainage

B asin

Pr op er ty

L in e (F en ce

Be rm

A

Berm B

RelocateBoulders

Jersey Barriers

Jersey Barriers Property Line

Drainage Basin

Drainage Basin

Culvert

Lower Cane Haul Road

Repair Erosion Channels

Fiber Rolls

(Dashed)

D ra in ag e V-

D itc h

EXHIBIT G

NORTHEAST CORNER

OF KILOHANA SITE

DRAINAGE

V-DITCH

TYPICAL EROSION CHANNELS

NORTH

KILOHANA

ROAD

EXHIBIT H

Northeast Damage Area

EXHIBIT I

Northeast Corner of Kilohana Site

See Exhibit H for additional information

Northeast Damage Area

(Fiber Rolls)

EXHIBIT J

2.3 PROPOSAL REQUIREMENTS