70FBR926Q00000025.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

546 BONNEY LOOP BUILDING 520

FEMA REGION 09

1111 BROADWAY SUITE 1200

OAKLAND CA 94607-4052

70FBR926Q00000025

Demetria Carter 510 627-7241

FEMA PAO

96858

09/29/2026

09/29/2026 1500 PT

03/29/2027

FORT SHAFTER

HI

The Department of Homeland Security

(DHS), Federal Emergency Management

Agency (FEMA) Procurement Section is issuing this Request for Quotation (RFQ) to procure kitchen remodel services for

FEMA Region 9, Pacific Area Office

(PAO), 546 Bonney Loop, Building 520, Fort Shafter, HI.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part

12. This announcement constitutes the only solicitation.

The solicitation number for this

Continued...

1 16

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

70FBR926Q00000025

requirement is 70FBR926Q00000025, which must be referenced on all quotation documents submitted in response to this solicitation. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

FEMA intends to enter into a single award fixed-price contract. This procurement is a

100% Small Business set-aside. This procurement has an associated North American Industrial

Classification System (NAICS) code for this procurement is 238350 Finish Carpentry

Contractors, with a small business size standard of $19.0M in average annual receipts.

The Service Contract Act of 1965, as amended

(41 U.S.C. 351) is applicable to this procurement and the following wage determination shall be applicable to the resulting purchase order: Wage Determination

No.: 2015-5689 (Rev.-28).

The period of performance is 6-months from the date of award.

A firm fixed price contract award may be made to the responsible offeror submitting an overall proposal that is determined best value to the Government’s needs, price and other factors considered, using the procedures prescribed in the technical evaluation factors.

We kindly request your most competitive pricing for the services outlined in this solicitation.

Additionally, we encourage you to include any applicable discounts or added value that your organization may be able to provide. Please ensure that your proposal reflects your best possible pricing and highlights any unique benefits, enhancements, or incentives that differentiate your service offering.

This solicitation requires an active registration with the System for Award

Management (SAM) in order to be considered for

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

70FBR926Q00000025

award, pursuant to applicable regulations and guidelines.

Submission Deadlines:

Quotes and required information must be submitted no later than 3:00 p.m. PT on

Tuesday, September 29, 2026.

NO LATE SUBMISSIONS WILL BE ACCEPTED.

0001 Kitchen Remodel

Work includes replacement of existing millwork countertops, flooring, selected appliances and furnishings, and associated plumbing and minor electrical modifications necessary to provide a complete and functional renovated space in accordance with the attached Statement of Work.

Total Cost: $

(Provide the detailed Cost Breakdown of the scope)

Delivery: 03/29/2027

PAGES

A - Solicitation/Contract Form B - Supplies or Services/Prices C - Description/Specifications D - Packaging and Marking E - Inspection and Acceptance F - Deliveries or Performance G - Contract Administration Data H - Special Contract Requirements I - Contract Clauses J - List of Documents, Exhibits and Other Attachments K - Representations, Certifications, and Other Statements of Bidders L - Instructions,Conditions, and Notices to Bidders M - Evaluation Factors for Award

A - Solicitation/Contract Form

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (Deviation AUG 2025)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation AUG 2025)

B - Supplies or Services/Prices

C - Description/Specifications

D - Packaging and Marking

E - Inspection and Acceptance

52.246-4 Inspection of Services - Fixed-Price. (AUG 1996)

F - Deliveries or Performance

G - Contract Administration Data

H - Special Contract Requirements

I - Contract Clauses

52.204-24 DEVIATION REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG

2020)

52.204-25 DEVIATION PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(DEVIATION 20-05) (DEC 2020)

52.204-23 DEVIATION PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED ENTITIES

(DEVIATION 20-05) (JUL 2024)

52.202-1 Definitions. (JUN 2020)

52.203-5 Covenant Against Contingent Fees. (MAY 2014)

52.203-6 Restrictions on Subcontractor Sales to the Government. (JUN 2020)

52.203-7 Anti-Kickback Procedures. (JUN 2020)

52.203-13 Contractor Code of Business Ethics and Conduct. (NOV 2021)

52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)

52.204-19 Incorporation by Reference of Representations and Certifications. (DEC 2014)

52.222-50 Combating Trafficking in Persons. (OCT 2025) (Deviation Effective Date)

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving. (MAY 2024)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

52.233-3 Protest after Award. (AUG 1996) (Deviation AUG 2025)

52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) (Deviation AUG 2025)

J - List of Documents, Exhibits and Other Attachments

Attachment Number Title Date

1 STATEMENT OF WORK 09/28/2026

K - Representations, Certifications, and Other Statements of Bidders

L - Instructions,Conditions, and Notices to Bidders

M - Evaluation Factors for Award 52.212-2 Evaluation-Commercial Products and Commercial Services. (NOV 2021) (Deviation AUG 2025)

Award will be made to the responsive, responsible contractor who provides the best value to the Government. In performing the best value analysis, all non-cost evaluation criteria, when combined, are approximately equal to cost or price. Each quotation will be evaluated according to the following cost and non-cost criteria.

Technical Evaluation Criteria

Proposals will be evaluated based on the following:

1. Technical Approach

2. Past Performance

3. Staffing & Project Management

4. Cost/Price (The Contracting Officer will perform the cost evaluation in a separate document.)

1. TECHNICAL APPROACH: The Government will evaluate offeror’s understanding of requirements and an approach that meets performance or exceeds capability standards identified in the Statement of Work (SOW). Offeror’s proposal must present an acceptable solution with few or no significant weaknesses, and no greater than a moderate risk of unsuccessful performance.

EVALUATION FOR TECHNICAL PROPOSAL

Each quotation will be assigned an adjectival rating based on the evaluated criteria. The adjectival rating and price shall be considered in determining the best value. Please note, lowest price does not necessarily equate to best value. The adjectival rating scheme and definitions are provided below.

2. PAST PERFORMANCE

The Past Performance evaluation will assess the offeror’s probability of successfully meeting the Government’s requirements based on recent and relevant performance information. The Government may consider information submitted by the offeror, the Contract Performance Assessment Reporting System (CPARS), the Federal Awardee Performance and Integrity Information System (FAPIIS), customer references, and any other reasonable source of past performance information available to the Contracting Officer. Offeror’s past performance will be rated using the evaluation rating definition provided in the table below.

RATING DESCRIPTION

Outstanding Excellent in all respects; offers one or more significant strengths not offset by weaknesses;

significantly exceeded performance or capability standards; performance areas assessed had very few minor issues or concerns; very good probability of success with an overall very low degree of risk in meeting the Government’s requirements

Very Good High quality in most respects; offers one or more strengths not offset by weaknesses; exceeded some performance or capability standards; the performance areas assessed had few minor issues or concerns; good probability of success with overall low degree of risk in meeting the Government’s requirements.

Satisfactory Adequate quality; demonstrates good understanding of requirements and approach that meets performance or capability standards; performance areas assessed contain minor issues or concerns; moderate degree of risk in meeting the Government’s requirements.

Unacceptable Quotation contains major errors, omissions or deficiencies; fails to meet performance or capability standards; an unacceptably high degree of risk in meeting the Government’s requirements.

RATING DEFINITIONS FOR PAST PERFORMANCE

Neutral No relevant performance record is identifiable upon which to base a meaningful performance rating. This is neither a negative or positive assessment.

Superior Based on an offeror’s past performance record, essentially no doubt exists that the offeror will successfully perform the required effort.

Satisfactory Based on an offeror’s past performance record, it is likely that the offeror will successfully perform the required effort.

Unsatisfactory Based on an offeror’s past performance record, it is not likely that the offeror will successfully perform the required effort.

3. Staffing & Project Management

The Government will evaluate the offeror’s proposed staffing and project management approach to determine whether it provides adequate staffing, coordination, and oversight to successfully complete the work in accordance with the SOW. Consideration will be given to defined roles, trade coordination, site management, and the offeror’s approach to maintaining schedule and quality throughout performance.

RATING DEFINITIONS FOR STAFFING AND PROJECT MANAGEMENT

Outstanding Approach significantly exceeds requirements and demonstrates exceptional staffing, coordination, and project oversight with very low-performance risk.

Very Good Approach exceeds requirements in various areas and demonstrates strong staffing, coordination, and project oversight with low-performance risk.

Satisfactory Approach meets requirements and demonstrates adequate staffing, coordination, and project oversight to successfully perform the work.

Unsatisfactory Approach does not meet requirements or contains significant weaknesses or deficiencies that create unacceptable performance risk.

Department of Homeland Security (DHS)

August 2026 1

Federal Emergency Management Agency

STATEMENT OF WORK (SOW) FOR:

Pacific Area Office (PAO) Kitchen Remodel

Demetria Carter, Contracting Officer

PROCUREMENT SENSITIVE INFORMATION

This document contains non-public information intended for use on a need-to-know basis within FEMA only.

Please protect this document as procurement sensitive and handle accordingly.

DEPARTMENT OF HOMELAND SECURITY (DHS)

DHS Statement of Work (SOW)

Learn more at fema.gov August 2026 2

Statement of Work (SOW)

1.0 GENERAL

1.1 BACKGROUND

The Federal Emergency Management Agency (FEMA) Region 9 coordinates the Federal Government 's role in all presidentially declared Emergencies and Major Disasters, whether natural or human-caused, including acts of terror.

To accomplishing this mission, FEMA maintains the Pacific Area Office (PAO) to coordinate emergency response and assistance with all-hazards to serve the public before, during, and after disasters.

1.2 SCOPE

The contractor shall provide all resources necessary to renovate the existing kitchen (i.e., breakroom) at the Region IX Pacific Area Office located at 546 Bonney Loop, Building 520, Fort Shafter, HI, 96858.

1.3 OBJECTIVE

The primary objective of this requirement is to award a firm-fixed-price contract for the renovation of the existing kitchen/breakroom at the Region 9 Pacific Area Office (PAO), located at 546 Bonney Loop, Building 520, Fort Shafter, HI 96858. Work includes replacement of existing millwork countertops, flooring, selected appliances and furnishings, and associated plumbing and minor electrical modifications necessary to provide a complete and functional renovated space.

1.4 Type of Contract

Firm-Fixed Price

1.5 Period of Performance

The contractor shall complete the work required under this SOW in 120 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO).

1.6 Place of Performance

The primary place of performance will be the FEMA Region 9 Pacific Area Office located at 546 Bonney Loop, Building 520, Fort Shafter, Hawaii, 96858.

1.7 Hours of Operation

All scheduling of services shall be mutually agreed upon between the Government and the Contactor prior to the start of services. Work performed is expected to be within and outside of regular business hours depending on specific tasks. Regular business hours are Monday through Friday, 0800 and 1500 PST, except Federal holidays.

Learn more at fema.gov August 2026 3

Any work performed outside the regular business hours shall be approved by the CO and coordinated with the on-site point of contact.

1.8. Applicable Documents

The contractor shall comply with all federal, state, or local codes and regulations that apply to work performed at Fort Shafter, Hawaii. Applicable documents may include but are not limited to:

- International and local Building Code (IBC)

- ANSI standards for floor tile materials and installation

- NFPA 70, National Electrical Code (NEC)

- Plumbing codes and standards

- OSHA 29 CFR 1926

- 2010 ADA Standards (slip resistance, level changes)

- Applicable Unified Facilities Criteria (UFC) and Fort Shafter/DPW requirements

- Hawaii solid waste regulations for debris disposal (e.g., HAR 11-58.1)

1.8.1 REFERENCE DOCUMENTS

The following documents may be beneficial to the Contractor in performing the work described in this document:

- Attachment A - PAO Floor Plan

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 PAO Kitchen Remodel

A. Demolition

a. Remove and dispose of existing lower kitchen millwork, countertop, sink, faucet, and associated components

b. Remove and dispose of existing refrigerators identified by the Government for replacement.

c. Remove existing flooring and base within the kitchen/breakroom area as required for installation of new flooring.

d. Dispose of demolition and waste materials through approved recycling or landfill facilities.

B. Millwork and Countertop

a. Furnish and install approximately 17” linear feet of lower millwork cabinetry along the existing kitchen sink area; millwork cabinetry depth and height should match existing dimensions (standard counter height) and include all required hardware, fillers, trim, and finished end panels.

b. Furnish and install millwork pantry near end of lower millwork cabinetry; Approx. Dimensions: 50” (L) x 24”(D) x 94”(H) with soffit.

c. Furnish and install new countertop with backsplash.

Learn more at fema.gov August 2026 4

d. Coordinate countertop opening and cabinetry as required for the new sink and associated equipment.

e. Cabinetry, countertop material, finish, and color shall be coordinated with and approved by the Government prior to installation.

f. The Contractor shall verify existing field conditions, dimensions, and measurements prior to beginning work and fabrication of new millwork.

C. Plumbing

a. Furnish and install new kitchen sink and faucet.

b. Furnish and install new instant hot-water dispensing faucet and connect to the existing Instahot heating unit.

c. Modify existing water and sanitary connections as required for installation of the new sink and associated equipment.

d. Install (1) Government-issued bottled water filling station, including the required mounting and the plumbing connections.

i. Water Filling Station Type: Elkay ezH20 Surface Mount Bottle Filling Station; Model: LZWSSM

ii. Contractor shall provide all labor, mounting hardware, materials, plumbing & electrical connections, and associated work necessary for a complete installation.

e. Existing under-sink water filtration systems shall remain in place and be protected during construction. If disconnection is required to perform the work, the Contractor shall reconnect and reuse the existing filtration system as part of the completed installation.

f. Furnish and install an under-sink leak detection system with automatic water shutoff capability, including sensor(s), alarm, and incidental components required.

D. Electrical

a. Utilize existing electrical receptacles for new appliances and equipment where suitable.

b. Furnish and install (1) electrical receptacle and associated connections as required for the Government-furnished bottled water filling station.

c. Modify or relocate existing electrical receptacles as necessary to support the completed work.

E. Refrigerators

a. Furnish and install (2) full-size all-refrigerator unit (refrigeration only), stainless steel with fingerprint-resistant finish. Unit shall provide approximately 20 cubic feet or greater capacity.

F. Flooring and Base

a. Perform inspection and preparation of subfloor, including cleaning and application of underlayment to ensure a smooth and level surface.

b. Furnish and install new commercial-grade, slip-resistant floor tile, suitable for kitchen and water exposure.

c. Maintain the existing floor drain and floor slope used for drainage.

i. Tile size shall be appropriate to accommodate existing floor slope and drainage conditions.

Learn more at fema.gov August 2026 5

d. Existing wall base shall remain in place where serviceable. Contractor shall protect existing base during flooring work and replace or repair portions damaged or requiring removal to complete the installation,

i. Where base is required, new base shall match the existing type, style, and appearance.

e. Flooring material, size, color, and finish shall be submitted to the Government for approval prior to installation.

f. Furnish and install edge trim and transition slips to support transitions to adjacent flooring.

G. Breakroom Furniture

a. Furnish and install new breakroom tables and chairs with a contemporary commercial design to replace existing furniture.

i. Informational purposes: The current furniture setup includes (12) metal foldable chairs and

(5) six foot metal folding tables pushed end-to-end.

b. Coordinate furniture configuration and finish with the Government prior to purchase and installation.

H. Monitor Replacement

a. Furnish and install (1) wall-mounted 55” monitor TV monitor at the Government-approved location.

b. Furnish and install required mounting hardware and connect to existing power connections.

I. Patching and Finishes

a. Patch and repair walls, and other surfaces, affected by demolition or installation.

b. Paint affected areas to match original conditions as required to provide a uniform finish appearance.

c. Seal and finish penetrations around new plumbing, electrical devises, cabinetry, and equipment.

J. Cleanup and Closeout

a. Remove construction debris, excess materials, packaging, and equipment from the project area.

b. Repair damage to existing Government property caused by Contractor operations.

c. Verify proper operation of installed appliances, plumbing fixtures, electrical components, and equipment prior to Government acceptance.

K. OPTIONAL SERVICE – Asbestos Testing

a. If directed by the Government or Fort Shafter DPW, collect samples of flooring materials and submit to accredited laboratory for asbestos testing prior to disturbance.

i. Asbestos abatement or removal is not included in this optional line item.

2.2 General Information

2.2.1- The contractor’s personnel shall provide a valid government-issued ID to enter the FEMA facility.

2.2.2- The contractor’s personnel must have the ability to pass a preliminary background check to gain access to the U.S. Army Garrison base or obtain Fort Shafter visitor passes at the Tripler Visitor Control Center (VCC).

Commercial vehicles used for the performance of work must have valid driver’s licenses, vehicle registration, safety inspection, and proof of insurance when accessing the installation.

Learn more at fema.gov August 2026 6

2.2.3- Following contract award, applicable project plans, product data, and submittals may be provided to Fort Shafter DPW for review and approval, as required by the Government. The DPW review and approval process may take up to 45 calendar days. The Contractor shall not begin affected work until required approvals are received.

2.2.4- The contractor’s personnel shall remove, from the property of the FEMA facility, all trash and debris that accumulate during the completion of the installation.

2.2.5- The contractor shall be responsible for damage to building property and shall repair and/or replace the damaged property. Repairs shall be made, at the contractor’s expense, to correct any building damage caused by the contractor’s team, including but not limited to damage to walls, ceiling, and floors. Any building damage shall be restored to the original condition it was in prior to the start of the furniture reconfiguration. This applies to all tasks in this SOW.

2.2.6- The contractor and each of its employees shall comply with all applicable local, state, federal, and authority rules, regulations, and practices.

2.2.7- The contractor shall also be responsible for all injury to persons or damage to property that occurs as a result of the contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 Key Personnel

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 5 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement.

PROJECT MANAGER

Learn more at fema.gov August 2026 7

Note: The Government may designate additional Contractor personnel as Key at the time of award.

3.4 Project Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak, and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 THE PROJECT MANAGER SHALL BE AVAILABLE TO THE COR VIA TELEPHONE BETWEEN THE HOURS OF 0800 AND 1700 HST, MONDAY THROUGH FRIDAY, AND SHALL RESPOND TO A REQUEST FOR DISCUSSION OR RESOLUTION OF TECHNICAL PROBLEMS WITHIN 1 BUSINESS DAY OF NOTIFICATION.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 CONTRACTOR EMPLOYEES VISITING OR WORKING ON-SITE AT GOVERNMENT FACILITIES SHALL BE PROVIDED AND WEAR AN IDENTIFICATION BADGE THAT, AT A MINIMUM, DISPLAYS THE CONTRACTOR’S

NAME.

Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and always display visitor badges in plain view above the waist.

3.6 Contractor Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations, and policies concerning safety and security.

3.7 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

Learn more at fema.gov August 2026 8

4.0 Other Applicable Conditions

The contractor shall, without any additional expense to the Government, be responsible for obtaining all licenses, certifications and permits which are necessary to fulfill the requirements of the Statement of Work. The contractor shall also obtain and pay the costs of any royalties and licenses for any patented or copyrighted items used in the performance of work.

Insurance requirements for successful vendor (proof required and submitted before work to begin).

a. Workers compensation insurance as required by state law.

b. Commercial general liability insurance in the minimum amount of one million dollars.

c. Business automobile insurance in the minimum amount of one million dollars.

4.1 Security

Contractor will not have access to unclassified or Security Sensitive Information under this SOW. All the contractor’s employees and personnel working in the FEMA facility will be required to check in at the building security office and shall be required to have a FEMA escort at all times while working inside the FEMA facility.

4.2 Project Plan

The Contractor shall provide a draft Construction Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Construction Plan to the COR not later than 10 business days after the Post Award Conference.

4.3 Progress Meetings

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues. These meetings shall take place via teleconference, email, and/or phone.

4.4 General Report Requirements

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

4.5 Intellectual Property

Not Used

4.6 Protection of Information

Contractor access to information protected under the Privacy Act or proprietary information is not required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

Learn more at fema.gov August 2026 9

4.7 Section 508 Compliance

Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the “Electronic and Information Technology Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194. The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov.

5.0 Government Furnished Resources

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 Contractor Furnished Property

The Contractor shall furnish all labor, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in this SOW.

8.0 Government Acceptance Period

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying them that the deliverable has been accepted.

8.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

8.2 Inspection and Acceptance of deliverables shall be completed in accordance with

FAR 52.212.

8.3 All review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan.

The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

Title