Amended Solicitation 70FBR926Q00000014 v2.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

546 BONNEY LOOP BUILDING 520

FEMA REGION 09

1111 BROADWAY SUITE 1200

OAKLAND CA 94607-4052

70FBR926Q00000014/0001

Kimberly Sanders

PACIFIC AREA OFFICE PAO

96858

08/26/2026

09/11/2026 1600 PT

7 Days After Award

FORT SHAFTER

HI

The Department of Homeland Security

(DHS), Federal Emergency Management

Agency (FEMA), Procurement Section is issuing this Request for Quotation (RFQ) for the purpose of procuring quarterly

HVAC maintenance services in support of operations for the FEMA Pacific Area

Office (PAO).

The place of performance is the FEMA

Region IX Pacific Area Office (PAO), located on Fort Shafter at 546 Bonney

Loop, Building 520, Honolulu, HI 96819.

This is a combined synopsis/solicitation for commercial products or commercial

Continued...

1 72

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

services prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation.

The solicitation number for this requirement is

70FBR926Q00000014, which must be referenced on all quotation documents submitted in response to this solicitation. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

FEMA intends to enter into a single-award firm-fixed-price contract. This procurement is conducted as a 100% Small Business Set-Aside.

The associated North American Industry

Classification System (NAICS) code is 238220, Plumbing, Heating, and Air-Conditioning

Contractors, with a small business size standard of $19 million in average annual receipts. All responsible small business concerns may submit a quotation, which shall be considered by the Government.

The Service Contract Labor Standards statute, formerly known as the Service Contract Act, is applicable to this procurement. The following wage determination shall apply to the resulting purchase order: Wage Determination No.

2015-5689, Revision 28.

The period of performance for the initial work shall be 7 calendar days or less from the date of award, unless otherwise directed by the

Contracting Officer. Follow-on quarterly maintenance shall be scheduled and performed at three-month intervals during the first 12 months after award. The contract shall also include four (4) 12-month option periods, if exercised.

Award will be made to the responsible offeror submitting a technically acceptable quotation with the lowest evaluated price, in accordance with the evaluation factors stated in this solicitation.

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

FEMA requests offerors' most competitive pricing for the services outlined in this solicitation. Offerors may include any applicable discounts or added value that their organization is able to provide.

The Offeror's responsibilities shall include providing all labor, supervision, equipment, tools, materials, permits, licenses, insurance, and incidentals required to perform the tasks and services set forth in the attached

Statement of Work (SOW).

Offerers are responsible for reviewing the solicitation in its entirety and submitting any questions or requests for clarification by the stated deadline. Submission of a quotation constitutes the offerer's understanding of the requirement based on the solicitation and any written amendments issued by the Government.

Site Visit:

An optional site visit will be conducted on

Tuesday, September 8, 2026, from 8:00 a.m. to

9:00 a.m. HST at the FEMA Region IX Pacific

Area Office, 546 Bonney Loop, Building 520, Fort Shafter, Honolulu, HI 96819.

Offerers planning to attend shall submit a list of attendees to the Contracting Officer and

Contract Specialist no later than 4:00 p.m. PT on Sunday, September 6, 2026. The attendee list shall include each attendee's full name, company name, email address, and phone number.

Offerers are responsible for obtaining required

Fort Shafter access prior to the site visit and must comply with all U.S. Army Garrison Hawaii visitor access requirements. Visitors must bring valid, original, REAL ID Act-compliant identification. Drivers must have a valid driver's license, vehicle registration, current safety inspection, valid vehicle insurance, and rental agreement, if applicable. Personnel, vehicles, and personal property are subject to inspection by installation security.

Offerers should review the attached visitor

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C) access documents for instructions on obtaining a visitor pass. For extended passes, please see contractors-extended-pass.png.

Offerers may ask site-specific questions during the site visit. Verbal responses provided during the site visit are for general informational purposes only and shall not modify or bind the Government.

The Government does not anticipate a separate post-site-visit question-and-answer period. If the Contracting Officer determines that clarification or changes are necessary, such information will be issued in writing through a solicitation amendment. Only written amendments issued by the Contracting Officer shall modify the solicitation.

Submission Deadlines:

Quotes and required information must be submitted no later than 4:00 p.m. PT on Friday, September 11, 2026.

NO LATE SUBMISSIONS WILL BE ACCEPTED.

0001A 4 EAQuarterly HVAC Preventive Maintenance

The Contractor shall provide quarterly HVAC preventive maintenance in accordance with SOW

Section C.2, “Quarterly Preventative

Maintenance Requirements.” Price shall include all labor, supervision, tools, equipment, routine materials, filters, consumables, and incidentals necessary to perform four quarterly preventive maintenance visits during the base period. Corrective repairs, equipment replacement, and work outside the approved quarterly maintenance scope are not included and shall not be performed without prior written Government authorization.

Quarterly Unit Price: $__________ × 4 = Total

Base Period Price: $__________

0002A 1 LONon-Routine HVAC Service Callouts and

Government-Approved Repair Support

Services under this CLIN shall be requested by

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C) written request from the FEMA Technical Point of Contact or Contracting Officer. Upon receipt of a request, the Contractor shall respond in accordance with SOW Section C.3, “Emergency

Service Callouts.”

This CLIN is intended to establish hourly labor rates for non-routine HVAC service callouts, troubleshooting, diagnostics, and

Government-approved repair support outside scheduled quarterly preventive maintenance visits. The Contractor shall not perform corrective repairs, replacement work, or any work resulting in additional cost to the

Government without prior written approval from the Contracting Officer.

For any recommended repair or replacement, the

Contractor shall provide a written cost estimate to the FEMA Technical Point of Contact and Contracting Officer for review and written approval prior to execution of the work. The estimate shall include, as applicable, labor hours, labor category/rate, parts, materials, equipment, travel, disposal, and any other associated costs.

Please provide the following hourly labor rates:

HVAC Technician, Regular Hours: Monday through

Friday, 0800 to 1600, excluding federal holidays: $________ per hour

HVAC Technician, After Hours: Outside Monday through Friday, 0800 to 1600, including

Saturdays, Sundays, and federal holidays:

$________ per hour

0003A 1 EAInitial System Assessment and equipment inventory - Assess and diagnose existing HVAC system and provide recommendations on repair / upgrades

The Contractor shall perform the initial system assessment and develop the equipment inventory in accordance with SOW Section C.1, “System

Assessment - First Visit.” This work shall be performed during the same mobilization as the first quarterly preventive maintenance visit

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C) unless otherwise directed by the Contracting

Officer. CLIN 0003 shall be priced as a separate firm-fixed-price CLIN.

1001A 4 EAOption Year 1 -Quarterly HVAC Preventive

Maintenance

The Contractor shall provide quarterly HVAC preventive maintenance in accordance with SOW

Section C.2, “Quarterly Preventative

Maintenance Requirements.” Price shall include all labor, supervision, tools, equipment, routine materials, filters, consumables, and incidentals necessary to perform four quarterly preventive maintenance visits during the applicable option period. Corrective repairs, equipment replacement, and work outside the approved quarterly maintenance scope are not included and shall not be performed without prior written Government authorization.

Quarterly Unit Price: $__________ × 4 = Total

Option Year 1 Price: $__________

(Option Line Item)

1002A 1 LOOption Year 1 - Non-Routine HVAC Service

Callouts and Government-Approved Repair

Support

Offerors shall provide the following hourly labor rates:

HVAC Technician, Regular Hours: Monday through

Friday, 0800 to 1600, excluding federal holidays: $________ per hour

HVAC Technician, After Hours: Outside Monday through Friday, 0800 to 1600, including

Saturdays, Sundays, and federal holidays:

$________ per hour

(Option Line Item)

2001A 4 EAOption Year 2 -Quarterly HVAC Preventive

Maintenance

The Contractor shall provide quarterly HVAC preventive maintenance in accordance with SOW

Section C.2, “Quarterly Preventative

Maintenance Requirements.” Price shall include

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C) all labor, supervision, tools, equipment, routine materials, filters, consumables, and incidentals necessary to perform four quarterly preventive maintenance visits during the applicable option period. Corrective repairs, equipment replacement, and work outside the approved quarterly maintenance scope are not included and shall not be performed without prior written Government authorization.

Quarterly Unit Price: $__________ × 4 = Total

Option Year 2 Price: $__________

(Option Line Item)

2002A 1 LOOption Year 2 - Non-Routine HVAC Service

Callouts and Government-Approved Repair

Support

Offerors shall provide the following hourly labor rates:

HVAC Technician, Regular Hours: Monday through

Friday, 0800 to 1600, excluding federal holidays: $________per hour

HVAC Technician, After Hours: Outside Monday through Friday, 0800 to 1600, including

Saturdays, Sundays, and federal holidays:

$________ per hour

(Option Line Item)

3001A 4 EAOption Year 3 -Quarterly HVAC Preventive

Maintenance

The Contractor shall provide quarterly HVAC preventive maintenance in accordance with SOW

Section C.2, “Quarterly Preventative

Maintenance Requirements.” Price shall include all labor, supervision, tools, equipment, routine materials, filters, consumables, and incidentals necessary to perform four quarterly preventive maintenance visits during the applicable option period. Corrective repairs, equipment replacement, and work outside the approved quarterly maintenance scope are not included and shall not be performed without prior written Government authorization.

Quarterly Unit Price: $__________ × 4 = Total

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

Option Year 3 Price: $__________

(Option Line Item)

3002A 1 LOOption Year 3 - Non-Routine HVAC Service

Callouts and Government-Approved Repair

Support

Offerors shall provide the following hourly labor rates:

HVAC Technician, Regular Hours: Monday through

Friday, 0800 to 1600, excluding federal holidays: $________ per hour

HVAC Technician, After Hours: Outside Monday through Friday, 0800 to 1600, including

Saturdays, Sundays, and federal holidays:

$________ per hour

(Option Line Item)

4001A 4 EAOption Year 4 -Quarterly HVAC Preventive

Maintenance

The Contractor shall provide quarterly HVAC preventive maintenance in accordance with SOW

Section C.2, “Quarterly Preventative

Maintenance Requirements.” Price shall include all labor, supervision, tools, equipment, routine materials, filters, consumables, and incidentals necessary to perform four quarterly preventive maintenance visits during the applicable option period. Corrective repairs, equipment replacement, and work outside the approved quarterly maintenance scope are not included and shall not be performed without prior written Government authorization.

Quarterly Unit Price: $__________ × 4 = Total

Option Year 4 Price: $__________

(Option Line Item)

4002A 1 LOOption Year 4 - Non-Routine HVAC Service

Callouts and Government-Approved Repair

Support

Offerors shall provide the following hourly labor rates:

HVAC Technician, Regular Hours: Monday through

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

Friday, 0800 to 1600, excluding federal holidays: $________per hour

HVAC Technician, After Hours: Outside Monday through Friday, 0800 to 1600, including

Saturdays, Sundays, and federal holidays:

$________per hour

(Option Line Item)

*** END OF SOLICITATION 70FBR926Q00000014 ***

Title