70FBR925Q00000029 final.pdf

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(t) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)

52.225-18 Place of Manufacture. (AUG 2018)

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. (JUN 2020)

L - Instructions, Conditions, and Notices to Bidders

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan. (OCT 2020)

M - Evaluation Factors for Award

Evaluation Criteria:

The Government intends to award a single fixed-price purchase order to the responsible offeror whose quote conforms to the solicitation and is most advantageous to the Government, considering price and other factors. The following evaluation factors, listed in descending order of importance, will be used:

Factor 1 - Technical Approach/Capability Factor 2 - Past Performance Factor 3 - Delivery Schedule – provide delivery and installation schedule Factor 4 - Price

Technical capability and delivery schedule, when combined are significantly more important than price.

This solicitation requires an active registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines.

Statement of Work (SOW)

1.0 GENERAL

1.1 BACKGROUND

The Federal Emergency Management Agency (FEMA) Region 9 coordinates the Federal Government 's role in all presidentially declared Emergencies and Major Disasters, whether natural or human-caused, including acts of terror. To accomplish this mission FEMA maintains Watch Centers at regional offices to coordinate and monitor all-hazards for situational awareness and incident reporting to serve the public before, during, and after disasters. The Regional Watch Center located in Oakland, CA requires delivery of conference furniture to support operational activities.

1.2 SCOPE

The contractor shall provide all resources necessary to furnish the 11th floor Regional Watch Center (RWC) conference room at the Region 9 Office located at 1111 Broadway, Suite 1200, Oakland, California, 94607.

1.3 OBJECTIVE

The objective of this requirement is to source and install furniture for the FEMA Region 9 Watch Center.

The RWC conference room will support operational activities to include meetings, briefings, and planning efforts which may include four to six occupants. Acquisition of furniture shall enhance capabilities among Watch Officers and Senior Executive Officials (SES) reporting to Region 9 Watch Center.

1.4 Type of Contract

Firm-Fixed Price

1.5 Period of Performance

The contractor shall complete the work required under this SOW in 45 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO).

1.6 Place of Performance

The primary place of performance will be the FEMA Region 9 Oakland Office located at 1111 Broadway, Suite 1200, Oakland, California, 94607.

1.7 Hours of Operation

All scheduling of services shall be mutually agreed upon between the Government and the Contactor prior to the start of services. Work performed is expected to occur between the hours of 0800 and 1600 PST, Monday through Friday (except Federal holidays). Any work performed outside the regular business hours shall be approved by the CO and coordinated with the on-site point of contact.

1.8. Applicable Documents

All furniture must comply with agency policies and regulations in NISTIR 8119, March 2016. Layout of furniture must comply with all federal, state, and local laws and regulations.

1.8.1 REFERENCE DOCUMENTS

The following documents may be beneficial to the Contractor in performing the work described in this document:

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE - Design

The contractor shall provide furniture specifications and layout to FEMA for approval prior to receiving notification to proceed. It is the responsibility of the contractor to ensure all proposed furniture and layout fit the proposed space and meet the requirements of this SOW. All furniture shall be uniform in appearance, finishes, and colors, to the fullest extent possible.

Furniture installed at Regional Watch Center shall NOT be anchored to walls/floor, as penetrations are strictly prohibited, all furnishings must remain freestanding.

2.2 TASK TWO – Delivery and Installation

Contractor shall supply all resources necessary to include materials and labor required to deliver and install furniture at 1111 Broadway, Suite 1100, Oakland, CA 94607.

2.2.1 WATCH CENTER CONFERENCE FURNITURE

A. Source (1) dual-monitor credenza with AV storage capabilities.

a. Preferred Model/Type: AVTEQ 3-Bay Credenza; Dual Monitor, Free Standing, ability to support 65”-82” monitors, Color: TBD before ordering.

i. Must be free-standing without anchoring to adjacent wall/floor.

ii. Must support up to 75” dual monitors.

iii. Must have multiple bays for AV storage.

iv. Color: TBD, shall be consistent with conference table.

b. Assemble furniture as necessary.

B. Source (1) conference table with AV storage capabilities.

a. Preferred Model/Type: Middle Atlantic T5 Series 8’ Conference Table; swing pedestal rack.

i. Conference table must include: cable management pathways, power/data modules with outlets, surface grommets, data distribution, AV storage at base, and be no greater than 8’ in length.

ii. Color: TBD, shall be consistent with credenza.

b. Assemble furniture as necessary.

C. Deliver and install all furniture at Watch Center Conference Room (Room #247WC).

D. Remove and dispose of packaging through means of recycling or landfill.

2.2.2 Furniture – Single Pedestal Workstation

A. Source (1) workstation for single occupant with pedestal.

i. Example Model/Type: Lorell Prominence 2.0 Right-Pedestal, Color/Finish:

TBD before ordering.

ii. Shall include 2-drawer pedestal with document filing and hangrails, adjustable glides for leveling.

2.3 General Information

2.3.1- The contractor’s employees shall provide a valid government-issued ID to enter the FEMA facility.

2.3.2- The contractor shall remove, from the property of the FEMA facility, all trash and debris that accumulate during the completion of the installation.

2.3.3- The contractor shall be responsible for damage to building property and shall repair and/or replace the damaged property. Repairs shall be made, at the contractor’s expense, to correct any building damage caused by the contractor’s team, including but not limited to damage to walls, ceiling, and floors. Any building damage shall be restored to the original condition it was in prior to the start of the furniture reconfiguration. This applies to all tasks in this SOW.

2.3.4- The contractor and each of its employees shall comply with all applicable local, state, federal, and authority rules, regulations, and practices.

2.3.5- The contractor shall also be responsible for all injury to persons or damage to property that occurs as a result of the contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

3.0 CONTRACTOR PERSONNEL

3.1 Qualified Personnel

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 Continuity of Support

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 Key Personnel

Before replacing any individual designated as Key by the Government, the Contractor shall notify the

Contracting Officer no less than 5 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement.

PROJECT MANAGER

Note: The Government may designate additional Contractor personnel as Key at the time of award.

3.4 Project Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the

COR. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the

Contractor in the absence of the Project Manager, shall be provided to the Government as part of the

Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak, and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 THE PROJECT MANAGER SHALL BE AVAILABLE TO THE COR VIA TELEPHONE

BETWEEN THE HOURS OF 0800 AND 1700 PST, MONDAY THROUGH FRIDAY, AND SHALL

RESPOND TO A REQUEST FOR DISCUSSION OR RESOLUTION OF TECHNICAL PROBLEMS

WITHIN 1 BUSINESS DAY OF NOTIFICATION.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 CONTRACTOR EMPLOYEES VISITING OR WORKING ON-SITE AT GOVERNMENT

FACILITIES SHALL BE PROVIDED AND WEAR AN IDENTIFICATION BADGE THAT, AT A

MINIMUM, DISPLAYS THE CONTRACTOR’S NAME.

Visiting Contractor employees shall comply with all Government escort rules and requirements. All

Contractor employees shall identify themselves as Contractors when their status is not readily apparent and always display visitor badges in plain view above the waist.

3.6 Contractor Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures

(e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations, and policies concerning safety and security.

3.7 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract.

The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 Other Applicable Conditions

The contractor shall, without any additional expense to the Government, be responsible for obtaining all licenses, certifications and permits which are necessary to fulfill the requirements of the Statement of Work. The contractor shall also obtain and pay the costs of any royalties and licenses for any patented or copyrighted items used in the performance of work.

Insurance requirements for successful vendor (proof required and submitted before work to begin).

a. Workers compensation Insurance as required by state law.

b. Commercial general liability insurance in the minimum amount of one million dollars, including an aggregate in the minimum amount of two million dollars.

c. Umbrella excess liability coverage in the minimum amount of three million dollars.

d. Business automobile insurance in the minimum amount of one million dollars.

4.1 Security

Contractor will not have access to unclassified or Security Sensitive Information under this SOW. All the contractor’s employees and personnel working in the FEMA facility will be required to check in at the building security office and shall be required to have a FEMA escort at all times while working inside the

FEMA facility.

4.2 Project Plan

The Contractor shall provide a draft Procurement Plan at the Post Award Conference for Government review and comment. The Contractor shall provide a final Procurement Plan to the COR not later than 10 business days after the Post Award Conference.

4.3 Progress Meetings

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information, and resolve emergent technical problems and issues. These meetings shall take place via teleconference, email, and/or phone.

4.4 General Report Requirements

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

4.5 Intellectual Property

Not Used

4.6 Protection of Information

Contractor access to information protected under the Privacy Act or proprietary information is not required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

4.7 Section 508 Compliance

Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by P.L. 105-220 under Title IV (Rehabilitation Act Amendments of 1998) all Electronic and Information Technology (EIT) developed, procured, maintained and/or used under this contract shall be in compliance with the

“Electronic and Information Technology Accessibility Standards” set forth by the Architectural and

Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR Part 1194.

The complete text of Section 508 Standards can be accessed at http://www.access-board.gov/ or at http://www.section508.gov.

5.0 Government Furnished Resources

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 Contractor Furnished Property

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in this SOW.

7.0 Government Acceptance Period

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying them that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 All review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan.

The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

Watch Center Floor plan - Note below