FEMA ATTHU Support Industry Day Slides.pptx

Group Site Maintenance/ATTHU Maintenance at Kilohana Presented by the Federal Emergency Management Agency/Office of the Chief Component Procurement Officer 23 July 2024 Wendell Crittenden, Contracting Officer

Introductions:

Office of the Chief Component Procurement Office Personnel:

Demetria Carter, Contracting Officer/Manager/DR-4724-HI Wendell Crittenden, Contracting Officer/Manager Rachel Woods, Contracting Officer, Expeditionary Branch Ashlee Young, Contracting Officer, Expeditionary Branch

Logistics Management Directorate Personnel:

Andrew Osborne, Manufacturing Housing Field Operations Branch Lead Vince Prevot, Logistics Management Specialist

Federal Emergency Management Agency

“Housekeeping” Information

Group Site Maintenance/ATTHU Maintenance Industry Day is not to be construed as a commitment by the Government to enter a contract.

Purpose of this forum shall be to inform Industry of the FEMA’s Requirement for Group Site Maintenance/ATTHU Maintenance.

All allowable content from this Industry Day will be posted on SAM.GOV.

Please hold all questions until the end of the brief.

Agenda

WHAT WE KNOW

FEMA has a requirement for Group Site Maintenance & ATTHU Maintenance @ Kilohana Stages of the Procurement Process Vendor Engagement SAM’s Registration Kilohana Group Site Update/Preparation ATTHU Units Conceptual Designs

WHAT WE DON’T KNOW

Disposal/Deactivation/Removal Specifications (If required) Confirmed Delivery/Installation Dates of Units Market Conditions/Request for Information Submissions

BREAK

QUESTIONS & ANSWERS

WHAT WE KNOW !!!

What We Know:

FEMA has a requirement to Support ATTHU Units on Kilohana Group Site consisting of:

ATTHU Maintenance: (Preventative/Routine/Deferred/Major/Emergency/Clean& Make Ready) Group Site Maintenance: (Plumbing/Sewer/Electrical/Grounds/Pest Control/Fence Repair) 24 Hour Call-Center Multi-Lingual Capability Must be on contract by delivery of ATTHUs/Request for Occupancy

NOTE: Identified Actions Above are NOT All-Inclusive

WHAT WE KNOW: Stages of the Procurement Process

Acquisition Planning Solicitation/ Pre-Award Award

Contract Administration

What We Know: Stages of Procurement Process

Identify the Requirement.

Quality Assurance

Request for Proposals released

Site Visit (?)

Notify Offerors

Contract Award(s)

Market research being conducted. What’s available?

Vendor Engagement. All vendors must be registered on SAM.GOV to do business with the Government.

Payments/Invoicing

Close-Out

Kick-Off Meeting

Receipt of Proposals

Proposal Evaluations

Questions/Answers

Performance of Contract

Stages of Procurement: Step 1 Vendor Engagement System for Award Management (SAM) Registration SAM is an official website of the US Government. There is NO COST for registration or utilization. SAM registration is a requirement to do business with the Federal Government. Register your entity at www.sam.gov. You will need the following:

Unique Entity Identifier (UEI) Number - SAM will issue you a UEI upon registration. (The UEI number will replace the issuance of a DUNS number.)

Taxpayer Identification Number (TIN) – Request by visiting www.irs.gov Information to assist with registering in SAM.Gov is being provided today at the end of briefing.

WHAT WE KNOW:

Kilohana Group Site Update/Preparation

Kilohana Group Site Location

169 Modular Units (20 acres) 50% 1 Bedroom on the uphill side of each road – Lot size 45 ft x 30 ft 50% 2-3 Bedrooms – Lot size 70 ft x 30 ft 2 car parking in front of each unit Unified Federal Accessibility Standards on downhill side of each road ATTHU Contractor is responsible for placement and leveling Utilities are brought to lot lines only Road access for survivors to be finalized

Kilohana Group Site Specifics

Kilohana Group Site Construction Images

Federal Emergency Management Agency

Kilohana Group Site Construction Images Cont.

WHAT WE KNOW: ATTHU Conceptual Designs

One Bedroom Modular Conceptual Design

Offeror has NO right for a debrief if an offeror self-selects out of Phase 2.

Two Bedroom Modular Conceptual Design

Offeror has NO right for a debrief if an offeror self-selects out of Phase 2.

Three Bedroom Modular Conceptual Design

WHAT WE DON’T KNOW !!!

What We Don’t Know ATTHU Support Specifications – “What we’re looking for & Why we’re here” ATTHU Removal/Disposition (Disconnect/Bonds/Transport/Site Recovery) Additional ATTHUs could be required ATTHUs could be placed on Other Sites requiring maintenance/removal Contract Type: (Indefinite Delivery Indefinite Quantity / Stand-Alone) Fixed Price Labor Hours Hybrid

What We Don’t Know (Cont.)

Contract Vehicle(s) One Contract for all requirements Multiple Contracts/Contractors to meet requirement needs Confirmed Delivery/Installation Date(s) for ATTHUs Commercial Market Conditions on Maui/Hawaii Market Research currently being conducted; RFI 70FBR924I00000005 Market Conditions will determine Acquisition Decisions/Strategy Possible Set-Aside Programs (Local/Small Business) /Subcontracting Full/Open Competition

RFI Questions: https://sam.gov/opp/2685258420ba4d47bc1f9d1ae8b76fc3/view Due: Wednesday, July 23, 2024 by 11:59 pm HT

Company name, Unique Entity Identifier #, CAGE Code, Web Address, Point of Contact, Telephone number, E-mail address, size of your organization, and if applicable, small business socioeconomic category designation Does your company have the resources to handle disconnecting and transporting modular housing units of the various sizes?

Does your company have the capabilities to provide unit maintenance and site maintenance services during the duration of the housing project at multiple sites with an estimated 169 to 400 units?

What capabilities do you have in place to address emergencies or urgent maintenance issues that may arise on the site?

Does your company have skilled tradespeople either on staff or under subcontract (and if so, how many of each) in fields such as: carpentry/masonry, plumbing, interior electrical, HVAC, asphalt, appliance repair, fencing, pest control, painting, sanitary sewage plant operation and maintenance, and others?

RFI Site 70FBR924I00000005 Posted on SAM.Gov on 9 July 2024

Federal Emergency Management Agency

Availability to provide on-call emergency maintenance support 24/7 and the capability to provide 24-hour call center with multi-lingual agents to take requests.

Does your company have the ability to scale operations as needed?

Submission of Capability Packages Instructions Interested contractors shall submit a brief capabilities’ statement package via email to:

POC: Wendell Crittenden, @ : fema-dr-4724-hi-maint-deactivation@fema.dhs.gov.

Submissions are limited to no more than three pages.

Please provide additional information you deem relevant to respond to the specifics of the RFI.

The Government is not requesting any proprietary information to be submitted, nor shall it be liable for any consequential damages for proprietary information included. Any information submitted to the RFI (e.g., capability statement) is subject to disclosure under the Freedom of Information Act, 5 USC 552 (a). All submissions submitted will not be returned.

RFI Site 70FBR924I00000005 Posted on SAM.Gov on 9 July 2024 Cont.

Summary

WHAT WE KNOW

FEMA has a requirement for Group Site Maintenance & ATTHU Maintenance @ Kilohana

Stages of the Procurement Process

Vendor Engagement

SAM’s Registration

Kilohana Group Site Update/Preparation

ATTHU Units Conceptual Designs

WHAT WE DON’T KNOW

Disposal/Deactivation/Removal Specifications (If required)

Confirmed Delivery/Installation Dates of Units

Additional Units could be required

Market Conditions/RFI Questions, Capabilities Package

Let’s Take Ten…

Questions and Answers

Follow-up questions: FEMA-DR-4724-HI-MAINT-DEACTIVATION@fema.dhs.gov

FEMA External Affairs: FEMA-Hawaii-NewsDesk@fema.dhs.gov

Register to do business with the Federal Government: www.SAM.GOV

Projected Request for Proposal Issue Date: August 2024

Useful Emails, Links and Dates

Thank you for attending!

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BEDROOM

10'-4" X 11'-8"

LIVING ROOM / KITCHEN

14'-4" X 13'-0"

CLOSET

2'-2" X 11'-8"

BATHROOM

7'-6"X 13'-0"

WHSHOWER

30' X 60"

W

D

3040SH3040SH 3068

3030SH3030SH

REFRIG

HVAC

8468 BI-FOLD DOOR

35.0'

14.0'

QUEEN BED

5' TURN

DIAMETER

BA

C C

E F

3030SH

0S H

8.0'

NOTIONAL / CONCEPTUAL PLANS ONLY

NOT FOR CONSTRUCTION OR

PERMITTING OR FOUNDATION

4'

X

5'

B

R O

M

N

T

IO

A L

C

P

U

LE

V

S

/ C

Y

IT

IN

G

14' X 35' MODULAR HOME

Scale

Project

Date

Sheet

Project Name and Address

Firm Name and Address

No. DATE

General Notes

REVISION/ISSUE

DR 4724-HI

FEMA

DISASTER: DR4724 HI

HAWAII WILDFIRES

NTS

DRAFT

14' X 35 ' - HAWAIIAN STYLE MODULAR HOME - FLOOR PLAN AND ELEVATIONS - UAFAS

2/13/2024 image21.emf

W

DOOR

10'-0" X 13'-0"

9'-2" X 13'-0"

LIVING ROOM

11'-0" X 13'-0"

55.0'

KITCHEN/DINING

15'-0" X 13'-0"

D H

J

KK

I

7'-6"X 8'-0"

WH

SHOWER

QUEEN BED B

3030SH3040SH 3030SH 3040SH

3040SH 3040SH

REFR

RANGE

3040SH

5'

2-

B

14' X 70' MODULAR HOME

14' X 55 ' - HAWAIIAN STYLE MODULAR HOME - FLOOR PLAN AND ELEVATIONS - UAFAS

image22.emf

J

K

I

DIAMETERW

10'-0" X 13'-0"

9'-2" X 13'-0"

LIVING ROOM

9'-6" X 13'-0"

REFR

RANGE

KITCHEN/DINING

13'-6" X 13'-0"

D H

WH

QUEEN BED

BA

2630SH3040SH 2630SH

3040SH 3030SH

70.0'

9'-0" X 9'-0"

M L

F K

3040SH3040SH

14' X 70' UAFAS MODULAR HOME

14' X 70' HAWAIIAN STYLE MODULAR HOME - FLOOR PLAN AND ELEVATIONS - UAFAS

0'

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