Questions_&_Answers-_70FBR920R00000001.pdf

PHC REPAIR FBO

QUESTIONS & ANSWERS

1. One of the requirements need to be submit permits from DPW, DFEMS, BECQ and Zoning, since you already have a waived document regarding permits about FEMA projects, are we still required to apply permit?

A: Page 9 of the solicitation under the Statement of Work, six (6) waiver letters does not exclude the requirement for permits which are required for each scope of work. Reference the following solicitation pages for requirement of permits:

• Page 15, Section 3 Tasks (a)

• Page 16, Section 3 Tasks (permit process and fees)

• Page 18, The contractor shall coordinate with the local entities/authorities for permits and utility identification.

• Page 19, The contractor shall be responsible for obtaining all required bonds and permits for all phases of construction to include, demolition, debris removal, disposal of materials, site preparation and construction and must provide copies to the CO / COR.

2. It was stated that each repair work order (for one house) should be completed within 120 days

(maximum). Is permitting and design included in this period?

A: Yes, the 120 calendar days is from the issuance of the Notice to Proceed (NTP) (reference solicitation page 15, Section 3 Tasks (a). The Government may allow additional time prior to the NTP for permitting and design.

3. Since the total contract period for 1 contractor is 180 calendar days for all houses awarded regardless of how many, will there be penalty if a house exceeds the 120 days max? Pls confirm that the Liquidated Damages is for the overall contract period of 180 calendar days only and not the 120 days max per house?

A: Liquidated damages (reference solicitation FAR 52.211-12) are not punitive or considered a negative performance incentive. The contracting officer will take every reasonable step to mitigate liquidated damages. Also reference FAR clause 52.249-10(b) Default (Fixed-Price Construction).

4. In case of discrepancies in the repair/replacement guidelines and eligibility, which among the two will govern? 1.) - Attachment B: Individual Scopes of Work/Work Order for the 20 Houses or 2.) - General Solicitation Guidelines: General Scope of work in the Request for Proposal

A: The Government’s Statement of Work in the Request for Proposal defines the objectives, deliverables and performance criteria; and the individual scopes of work (Attachment B) describe the specific tasks the contractor will perform to meet the Statement of Work objectives (reference FAR clause 11.101 Order of precedence for requirements documents). See also answer to Question No. 5.

5. In case some of the eligible repair/replacement works are applicable as per General Scope of work, but is not listed in the individual work order/scope of work (Attachment B), will this be a change order for the contractor?

A: The Government will require Contractors to use the construction request for information (RFI) to determine any gaps, conflicts or ambiguities to remedy an individual work order/scope of work. This may or may not result in a change order request.

6. Under the Section L: Volume-1: Factor 3, the contractor is asked to submit a Design approach specifically to Roofing design. Since there are no plans provided for each house, how did FEMA come up with the quantities for Roofing materials in the individual scopes of work for each house?

What was the Design Wind speed considered in their estimate?

A: Factor 3 requires the offeror to demonstrate their approach to roof designs. The Government requires roof design to withstand wind speed of 195 miles per hour (2018 IBC) which was used as the foundation for creating our scopes of work. The homes are sketched in Xactimate software to stick build the roof

PHC REPAIR FBO

QUESTIONS & ANSWERS

based on the lumber sizes already used for local homes. The Xactimate software determines all the quantities needed, including waste, and populate the line items for the roof framing and sheathing. With this information: screws, brackets, hurricane ties, and roof covering are based on the roof dimensions and structural spacing of rafters and joist. The Government assumes 2x10 rafters on 16-inch centers are sufficient for the structure of a roof. In addition, the Government has completed several site assessments to determine the roof type and repair requirements based on disaster related damages and to make homes safe, sanitary and functional (reference solicitation page 9, Section 2 General Scope of Work for definition of safe, sanitary and functional).

7. Are fringe benefits required for each worker? Since we already have Workmen’s compensation under

CNMI Law?

A: Please contact the Local Secretary of Labor’s office at www.marianaslabor.net or call 670-323-9932.

Also, reference solicitation Attachment A, Davis-Bacon Wage Determination.

8. Would FEMA consider this proposal to come from a Local contractor if we team with a firm from the

U.S. Mainland who will provide administrative and project management, but all construction will be provided by a local firm?

A: The Government will review offers submitted by a Prime, Joint Venture or Teaming Arrangement as prescribed in FAR 9.6. Additionally, the offeror shall meet all requirements outlined in FAR 52.226-3(c) to Pass the evaluation preference for Local Contractors (reference solicitation pages 77-78 Volume I Factor 1 and solicitation page 79 PASS / FAIL RATING AND DEFINITION). Under these circumstances’ offerors will be evaluated as follow:

• Joint Venture is considered the offeror and the locality would be evaluated for the Joint Venture.

• Teaming Arrangement: The Mainland (U.S.) Prime contractor with Local subcontractor will be evaluated for the locality of the Mainland (U.S.) Prime contractor.

• Teaming Arrangement: The Local Prime contractor and Mainland (U.S.) subcontractor will be evaluated for the locality of the Local Prime contractor.

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