Attachment_1_-_Statement_of_Objectives.pdf

DEPARTMENT OF HOMELAND SECURITY (DHS)

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

STATEMENT OF OBJECTIVE (SOO)

FOR

PURCHASING OF BUILDING MATERIALS

FOR THE

VOLUNTARY AGENECIES LEADING AND ORGANIZING REPAIR (VALOR)

INITIATIVE TO CONDUCT EMERGENCY HOME REPAIRS

SOO – Purchasing of Building Materials for the VALOR Initiative to Conduct Emergency Home Repair

February 25, 2019

1. GENERAL

The Voluntary Agencies Leading and Organizing Repairs (VALOR) Program is intended to address immediate threats to life, public health, and safety in a geographic region with limited or exhausted sheltering resources. Where safe and practicable, VALOR enables residents to return to or remain in their homes as a form of emergency shelter thereby reducing the number of individuals in congregate shelters or requiring assistance through non-congregate sheltering programs. FEMA may authorize funding under Section 403 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act for VALOR to support voluntary organizations to perform emergency work regardless of the survivor’s eligibility to receive FEMA assistance. Sourcing of supplies and materials for repairs can occur through Federal or state managed contracts or other Federal Coordinating Officer (FCO) approved sourcing options.

1.1 BACKGROUND

Super Typhoon Yutu (FEMA-4404-DR-MP) made landfall in the Commonwealth of the Northern Mariana Islands (CNMI) and brought maximum sustained winds of 150 – 180 mph (290 kph) and gusting to 220 mph recorded around the eye of the storm. The eye of Super Typhoon Yutu passed directly over southern Saipan and engulfed the entirety of Tinian just before 2 am on October 24 and 25, 2018. Super Typhoon Yutu is the most powerful storm to make landfall on U.S. soil since 1935.

Saipan, Tinian and Rota experienced very heavy rainfall and extremely high winds which caused devastated homes, businesses and critical infrastructure. The enormity of Super Typhoon Yutu’s damage to the islands infrastructure in Saipan and Tinian is catastrophic to the CNMI’s economy.

Damage assessments by the American Red Cross identified 6,304 homes on Saipan, of which, 1,454 destroyed; 3,727 major; 888 minor. On Tinian, 725 homes were destroyed or have major damage. This represents approximately 34% of all dwellings on Saipan and 81% on Tinian sustained major damage or destroyed homes.

Residents who lost their homes and personal property were severely impacted. Families throughout Saipan and Tinian have been displaced as their homes were torn apart from the damaging winds, in many cases only leaving the foundation as a remnant of where the home once stood. Across the CNMI, the unprecedented force of Super Typhoon Yutu created a wide swath of homes that are uninhabitable and in need of both immediate and long-term assistance.

In the aftermath of the disaster, emergency shelters reached capacity and countless survivors chose to either seek shelter within the remnants of their property or with other families and friends. Three months later, one consolidated government run shelter remains open with more than 80 residents. Most of the thousands of displaced individuals are attempting to remain in their damaged dwellings but emergency repairs are still needed to allow them to do so safely. To address this ongoing need, the VALOR program was approved by FEMA on February 7, 2019.

2. SCOPE

To address the disaster specific needs of CNMI, FEMA is augmenting the inventory of equipment, supplies and building materials to approved voluntary agencies to be used for emergency repairs. The contractor shall obtain building materials from local hardware stores to be used for emergency home repairs including repairs to restore utilities, functional essential living space, accessibility, weatherization, and necessary debris clearance. Repairs approved under the program include:

2.1 Exterior Safety and Security

2.1.1 Weatherproofing and insulating to include tarping or patching roofs and repairing of walls;

2.1.2 Repair or replacement of broken windows and nonfunctioning exterior doors; and

2.1.3 Exterior work to provide safe access (e.g., stairs, ramps).

2.2 Utilities

2.2.1 Work necessary to restore essential electrical supply;

2.2.2 Work necessary to provide a safe water supply.

2.3 Functional Areas

2.3.1 Ensure one useable bathroom sink, shower/bathtub, toilet and tank;

2.3.2 Ensure functional kitchen facilities to include a base cabinet to support sink and countertop for minimal food preparation; and

2.3.3 Ensure bedroom(s) provide a safe and adequate sleeping space for all household members.

2.4 Interior Health and Safety

2.4.1 Interior sanitization which may include mucking and gutting, cleaning and sanitizing of interior spaces, and mold remediation;

2.4.2 Interior wall/ceiling replacement for the purpose of safely covering any exposed electrical work, or to ensure covering of any exposed hazards;

2.4.3 Repair or replacement of nonfunctioning essential interior doors (e.g., bathroom door and bedroom doors); and

2.4.4 Interior work to provide safe access (e.g., stairs, ramps) to living spaces.

2.5 Accessibility

2.5.1 Provide essential items and work necessary to ensure safe sheltering for individuals with disabilities and those with access or functional needs.

2.6 Debris Removal

2.6.1 Removal of disaster-related debris to the curbside to ensure safe entry into the dwelling, inspect and perform eligible emergency work, and safely shelter in place.

3. DEFINITIONS

3.1 Contracting Officer Representative (COR) – the FEMA staff member designated by the contracting officer to perform the technical monitoring and oversight of contract requirements.

3.2 Contractor – vendor(s) awarded contract to provide equipment, supplies, and materials to participating voluntary agencies under VALOR.

3.3 Material Request Form (MRF) – A submission document utilized to capture the approved material and equipment list that is available for order (see Section 5 Material Ordering Procedures).

3.4 Participating Voluntary Agency – any nonprofit, faith-based or community organization that is a member in good standing with the National Voluntary Organizations Active in Disaster (VOAD) or that has been vetted and approved by the local long-term recovery group, Commonwealth Advocates for Recovery Efforts (CARE)

4. OBJECTIVE

Provide building material, supplies and equipment to assist approved voluntary agencies in providing emergency repairs to allow survivors to shelter in dwellings that are clean, secure, and safe until permanent housing solutions can be found.

5. MATERIAL ORDERING PROCEDURES

5.1 The approved voluntary agency shall fill out the Material Request Form (MRF) and submit to FEMA COR or approved FEMA POC;

5.2 The FEMA COR will approve and forward MRF to Contractor;

5.3 Contractor shall confirm stock availability and pick-up location and times within 24 hours of the receipt of the MRF;

5.4 Contractor returns MRF to identified FEMA COR;

5.5 FEMA COR approves MRF and forwards to contractor and voluntary agency POC;

5.6 Voluntary agency and a designated FEMA Representative sign for material pick-up

(receiving);

5.7 At time of pick up, Contractor signs MRF and retains copy of signed MRF;

5.8 Contractor shall provide a signed copy of the final MRF with invoices.

5.9 Contractor shall identify Project Manager, and alternate, and contact information.

6. LOGISTICS

6.1 The contractor shall maintain sufficient inventory of materials listed on the Material Request Form (MRF) to support the (1) 90 day base period.

Note: Inventory levels for Option Periods shall be determined prior to the conclusion of the Base Period.

6.2 The Contractor is responsible for ensuring identified materials for this initiative are on hand at participating stores/delivery sites prior to the time of pick up by the approved voluntary agency.

6.3 Contractor shall provide a point of contact (POC) for each store location.

6.4 Contractor shall notify the government of any material shortages and provide the expected date the material will be available.

6.5 Contractor shall ensure that all materials will be in new/usable condition.

6.6 Contractor shall replace defective material with 48 hours of initial pick up.

6.7 All equipment and material will be picked up from Contractor by an approved voluntary agency and FEMA representative.

7. INVOICING

7.1 Invoices shall be submitted on a bi-weekly bases.

7.2 Invoices shall be accompanied by the MRF for the applicable material for that specific invoice. (see contract for invoice submission instructions.)

8. PERIOD OF PERFORMANCE

The period of performance will consist of one (1) 90 day base period with three (3) 90 day Option periods with a total POP of one (1) year.

9. PLACE OF PERFORMANCE

The place of performance will be the islands of Saipan and Tinian.