2.2.1 Att 1 - PWS 350 UNITS.pdf

LOUISIANA HOUSING MISSION – DR-4559/4570-LA

DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

Section 1 General Management and Administration

1.1 SCOPE

The contractor shall furnish all management, supervision, personnel, equipment, materials, transportation, and supplies necessary to perform services within the Declared Disaster Area approved for Transportable

Temporary Housing Unit (TTHU) mission for DR-4559/4570-LA as defined by this Performance Work

Statement (PWS) for the Federal Emergency Management Agency (FEMA). In addition to FEMA’s

Stafford Act authorities this contract may be used for any additional work approved by FEMA including missions funded through the Economy Act and/ other appropriate funding transfer documents.

1.1.1 Contract Type

The contract type is hybrid to include Fixed Price, Cost Reimbursement, Labor Hour and Time and Material. The majority of the CLINs are Fixed Price with negotiation occurring when enough information is available. Non-Fixed Price CLINs are for cost reimbursement of actual expenses incurred imposed by an outside source such as a local government or utility provider. The costs identified as being reimbursable will be reimbursed at the actual cost incurred without fees, general and administrative costs or other overhead or burdened rate.

1.2 Mission

FEMA is authorized to provide disaster assistance to individuals and households for emergencies, major disasters, and Incidents of National Significance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288), as amended. Per that authorization, this

Performance Work Statement (PWS) applies to the parishes in the federal emergency declaration that includes Individual Assistance (IA) under DR-4559-LA and DR-4570-LA. Additional

Parishes may be added to the declaration through amendment.

1.2.1 Mission Location

The current center point of operations is at the FEMA/Joint Field Office, which is located at 1500

Main St, Baton Rouge, LA 70802. The staging yard center point of operations are located at the

England Air Force Base, 24 N Bayou Rapides, Alexandria, LA 71303 and the Sherwood Staging

Yard, 2695 N Sherwood Forest, Baton Rouge, LA 70814. The declared parishes for this disaster are Allen, Beauregard, Calcasieu, Cameron, Iberia, Jefferson Davis, Lafayette, Rapides, St Landry, St Martin, Vermillion, and Vernon. The contractor may also be tasked with performing TTHU-related activities in potential neighboring parishes as directed by the Contracting Officer

Representative (COR) or Contracting Officer (CO).

1.2.2 Mission Description

The Contractor shall support the Government’s temporary housing unit mission, led by FEMA

Logistics in concert with FEMA IA. The mission shall include installation of FEMA TTHUs, the maintenance of TTHUs in the field, and the deactivation (relocation & reposition) of the units and transport back to the FEMA staging yard or other locations as directed by the CO, COR, or work order. It is estimated that up to 350 units will be issued for the Maintenance and Deactivation

Contract (MDC). These units are located on private sites and commercial sites within the declared parishes. At the direction of the COR/ CO, the contractor may also be required to house survivors in a hotel.

FEMA reserves the right to include additional locations if required to support survivors. The

Government will attempt to provide the Contractor with advanced notice of any changes to the locations.

1.3 Period of Performance/Performance Clock/Operational Day

The Base Period of Performance will be from date of award through a twelve (12) month period of performance. The Government will include two, six (6) month option periods, if required to complete the mission. Work orders will be issued as soon as three (3) business days after contract award. The Government reserves the right to terminate the contract for convenience within the base period of performance or any exercised option.

The calendar day a work order is issued is day zero. Any day where a task can be worked for at least half (1/2) the hours available to work the task for that day shall be counted as a workday.

Unless otherwise specified by the Contracting Officer’s Representative (COR) the required services in the contract are to be performed during the normal operational day. Operational hours and days of the week will be 0700 to 1900, Monday through Friday, excluding Federal Holidays or as determined by the CO and/or COR. Emergency work is to be performed 7 days a week, 24 hours a day.

NOTE: The receipt of this deliverable is determined by the COR’s timestamp either electronic or physical.

1.3.1 Stopping the Clock

Stopping the clock will be used as part of the calculations for contractor performance documented in CPARs. Stopping the clock is a request from the contractor to the Government to turn the performance clock off for delays that are outside of the contractor’s control Due to the nature of the work, circumstances may occur, beyond the contractor’s control, which will hinder the completion of a work order within the timeframe required. Examples of stopping the clock include waiting for the local utility to provide electricity or waiting for the local Authority Having

Jurisdiction (AHJ) to provide a required permit. When such issues are encountered, the contractor may request that the time performance clock be stopped until such time as the issue is no longer a factor. To accommodate a clock, stop request, the contractor shall make such request in writing

(either hard copy or email) to the COR to include the work order number, the type of work order, the reason to stop the clock, and the anticipated length of the clock stop. If there are known pre-defined issues that would hinder the completion of a work order within the timeframe required, the contractor may request a modification to the task order in advance for the time performance clock to be stopped for these issues should they occur. Once the COR approves the clock stop, the time lapse during the clock stop may not count against the contractor’s performance requirement for the deliverable.

When the issue that required a clock stop has been resolved, the contractor shall notify the COR, in writing, and request that the clock be restarted. Clock stops are at the discretion of the COR. If the COR makes this determination notification documented in writing to the contractor and the

Contracting Officer. If clock stop system is abused (excessive, unwarranted, or improper usage), the COR may determine that there will be no additional clock stops during the period of performance for the subject task order or the subject work order.

1.4 Projected Workload

Required services may include: the transportation of MHUs to private sites, commercial sites, FEMA developed group sites, and/or other alternate sites; installation and maintenance of the

TTHUs; and deactivation and transportation of used/unneeded TTHUs to a FEMA designated storage site or other location specified by FEMA. The operation of TTHU maintenance call center.

Expected timelines and operational requirements for the provision of services specified in this contract are included in this PWS and attachments. However, the contractor is responsible for supporting any Government changes to the contract schedule. The Government will attempt to provide the contractor with advanced notice of any changes to the schedule in writing; however, due to the mission the Government may not be able to provide said notice. The Agency reserves the right to employ alternative methods of contracting when it is in the best interest of the

Agency, disaster survivor, and/or the taxpayer.

1.5 Contractor Furnished Property

The contractor shall be responsible for providing all facilities, office equipment, and materials which are not provided as Government Furnished Equipment (GFE), as necessary to fulfill the requirements of the contract. This includes any collateral equipment, such as calculators, computers not connected to the FEMA network server, copy machines, and consumable and general office supplies. The Government will not pay for any office equipment or materials purchased for use by the contractor.

1.6 Contractor Minimum Qualifications

The contractor shall provide professional, courteous, and timely services, activities, and management to ensure that all work identified in this PWS is completed. This includes incorporating customer service into operations, where appropriate, as well as employing a flexible and transparent performance management system that includes performance measures of contractor staff, subcontractors, and other representatives. The contractor is responsible for providing personnel who can pass a background investigation, in accordance with Homeland

Security Presidential Directive 12 (HSPD 12), for activities that require FEMA badges and/or access to FEMA facilities and equipment (i.e., computers, networks).

1.7 Performance Evaluation Meetings

The contractor’s Field Task Order Manager shall meet with the CO or COR and other

Government Personnel to review contractor performance. Conversely, the contractor may request performance evaluation meetings with the CO/COR when he or she believes such a meeting is necessary. The contractor shall prepare written minutes of any such meeting and minutes shall be recorded in the contract file and signed by the Contractor’s Field Task Order Manager and the

CO or COR.

1.8 Electronic Data Interchange

The contractor may be tasked to provide support for capturing, consolidating, and transferring information to update FEMA’s Housing Operations Management Enterprise System (HOMES).

All Contractor staff requiring access to HOMES (or its successor program or other programs adopted by FEMA) and other Government computer systems must pass a background investigation and be able to obtain a security badge, in accordance with Homeland Security

Presidential Directive 12 (HSPD 12). Other items that the contractor shall provide to the government in electronic form are the appropriate deliverables as listed in

Attachment 1, Section A.

1.9 Contractor Roles and Responsibilities

The contractor roles and responsibilities are contingent on the services required specific to the disaster event. The categories of services required may include: TTHU haul; TTHU installation;

TTHU maintenance; TTHU deactivation. Roles and responsibilities for each of these categories are listed below.

1.10 General Roles and Responsibilities

1. Provide all materials, labor, tools, equipment, and services necessary for the work performed pursuant to this PWS.

2. Obtain and provide appropriately licensed staff and/or subcontractors, where required, to perform the work provided for in this PWS. This includes, for example, haulers, drivers, installation laborers, carpenters, electricians, plumbers, pest control specialists, construction workers, engineers, fence installers, pavers and/or appliance technicians

(and other disciplines not listed here), as needed, for the performance of the work outlined herein. Work is to be performed in accordance with all Federal, state, and local laws.

3. Contractors are encouraged to use local subcontractors to the maximum extent possible.

4. Actively coordinate with the FEMA COR or designee and notify COR or designee immediately of any potential constraints regarding any of the work provided for in this

PWS.

5. Ensure that contractor staff always display appropriate identification while in the field and during interactions with applicants.

6. Perform work and task order activities on time. Ensure contractor performance meets the requirements outlined in this PWS and Attachment 1, Section A (Deliveries or

Performance).

7. Account for, track, and maintain all Government Furnished Equipment (GFE). Provide a report to the COR on GFE disposition and status as specified in Section A: Deliveries or

Performance, Attachment 1, Section A.6, Area #29.

8. Dispose of all waste associated with any work performed pursuant to this PWS in compliance with all Federal, State, and local laws, regulations, and rules. This includes, but is not limited to, construction debris, any TTHU contents designated for disposal, as well as spent fuels, batteries, refrigerants, tires, etc. Under no circumstances will tires and other hazardous materials be stored on FEMA group sites or other sites occupied by disaster survivors (the exception are tires for the housing unit which typically remain attached to the housing unit but can, if required for installation, be stored under the housing unit). The contractor shall pay any fees associated with the removal and disposal of any waste, including hazardous or special waste, generated by the contractor.

9. Contractor Safety:

a. The contractor shall furnish all required safety equipment and/or clothing, which may be required for personnel as mandated by Federal, State, and local code, whichever is more stringent. This will include maintaining a safe working environment for the contractor’s employees, unit occupants, FEMA staff, other contractors, and the public. At no time will the contractor leave unattended or otherwise unprotected, any excavation or safety hazard that might cause injury to persons.

b. The contractor shall comply with the Department of Labor and the Occupational

Safety and Health Administration (OSHA) safety regulations, U.S. Army Corps of

Engineers Safety Manual EM 385-1-1 rules and requirements, as well as any other

Federal, state, county and local laws, codes, and ordinances, whichever is more stringent. OSHA regulations can be found on the internet at https://www.osha.gov/law-regs.html. The current U.S. Army Corps of Engineers manual can be found on the internet at-http://publications.usace.army.mil/publications/eng-manuals/.

http://www.osha.gov/law-regs.html http://publications.usace.army.mil/publications/eng-manuals/

c. The contractor is responsible for keeping their employees safe and for developing policies and procedures for notifying FEMA of a potential security or safety issue.

The contractor shall contact the COR if there are security or safety issues. FEMA will notify the contractor if/when the contractor can return to the location at issue.

10. Provide reports, as defined by Deliveries or Performance and by the COR. Ensure that all reports meet the information needs specified by Deliveries or Performance and any additional information requested by the COR. Maintain accurate records and provide all documents as required in the contract, specifically as defined in Deliveries or

Performance.

11. Responsible for providing appropriate and required bonds for construction tasks (when notified in advance by the CO). Note: TTHU installation is specifically excluded from the requirements of construction bonds in that they are performed under the Service Contract

Act.

1.10.1 Transport Roles and Responsibilities

1. Perform transportation as specified in this PWS and complete all deliverables or performance as specified in Section A: Deliveries or

Performance.

2. Transport TTHUs from pickup locations designated by FEMA to delivery locations designated by FEMA without causing any damage to the unit. The contractor’s transportation work may be to, from, and/or between Transportable Temporary

Housing Storage Sites (TTHSS); installation addresses; Transportable Temporary

Housing Staging Areas (TTHSA); manufacturer’s facilities; or other locations.

3. Damages to the TTHU during transport are the responsibility of the contractor. Repairs determined by the COR not to be the responsibility of the contractor that occur during transportation will be as directed and authorized by the COR or CO. The contractor may provide the COR with information that could allow the COR to make a determination of responsibility. The COR’s determination of responsibility shall be final. Repairs shall be carried out within three (3) business days of the COR’s decision as authorized by the CO.

4. Obtain all permits and licenses for transport, as required. The expenses incurred for the licenses and/or permits will be reimbursed by the Government if receipts documenting the expense are provided to the COR.

1.10.2 Staging Roles and Responsibilities

1. Receive TTHUs from FEMA or FEMA’s designee.

2. Maintain the TTHUs in the condition that they were transferred, or make authorized repairs to the TTHU as necessary or as directed by the COR with written authorization from the CO.

1.10.3 Temporary Install Roles and Responsibilities

1. Perform site inspections as specified in this PWS and complete all deliverables or performance as specified in Deliveries or Performance

2. Obtain all bonds (as applicable) and permits required for TTHU installation. The expenses incurred for the bond and/or permit will be reimbursed by the Government if receipts documenting the expense are provided to the CO/COR.

3. Coordinate efforts with all Government entities as required by Federal, State, and local laws and regulations.

4. Obtain the landowners authorization for access to private sites using FEMA’s “Right of

Entry” (ROE) form. The ROE form will be signed by the landowner prior to the contractor conducting a site inspection. The COR will provide the current ROE form if said form is required. The contractor shall conduct site inspections as directed by the

COR within the timeframes specified in this PWS and as described in Section F:

Deliveries or Performance.

5. Install TTHUs in accordance with the specifications in this PWS and as specified in

Deliveries or Performance.

6. Work in conjunction with FEMA staff in assessing potential locations for group sites/commercial park expansions.

7. When the TTHU is equipped with a residential fire sprinkler system ensure that the residential fire sprinkler system is installed and properly functioning in accordance with the TTHU Fire Sprinkler System Installation, Test, Maintenance, Repair and

Deactivation Guide (applies to all installation locations include private sites, commercial sites, and group sites) (Current version of each Tank and Pump Systems (TPS) installation and maintenance requirements are available in each TPS. If the manual is missing from the TPS contact the COR for a replacement. The contractor shall also ensure proper installation of the RFSS and TPS in accordance with the applicable manual of the TPS vendor-specific manuals. FEMA will provide the current guides; however, it is the contractor’s responsibility to ensure that they are using the most current version, which is included in each TPS.

8. Ensure that there is space available for the installation of the external residential fire sprinkler system’s TPS and that the TPS is installed and operating properly in accordance with MHU Fire Sprinkler System Installation, Test, Maintenance, Repair and

Deactivation Guide. The contractor shall also ensure proper installation of the RFSS and

TPS in accordance with the applicable manual. FEMA will provide the current guides;

however, it is the contractor’s responsibility to ensure that they are using the most current version, which is included in each TPS.

9. Ensure that the key that opens the water heater closet, works the lock on the TPS interlock, and accesses the TPS is either maintained by the contractor for maintenance, turned over to the maintenance contractor, or turned over to FEMA.

10. FEMA may purchase MHUs from a retail source to expedite installation of temporary housing or to augment FEMAs MHU inventory. The MHUs are designated Off-The-Lots

(OTLs) may have different installation requirements than FEMA MHUs (electrical junction box, water connections, blocking requirements, etc.).

11. Prior to deploying an OTL for installation, the contractor shall provide a fixed price for each installation. OTLs will not require a TPS.

12. Installation of Travel Trailers (TTs) shall be in accordance with the travel trailer installation requirements provide as an attachment.

13. The contractor shall warranty all its work for a period of 180 days.

1.10.4 Maintenance Roles and Responsibilities

1. Perform TTHU maintenance as specified in this PWS and as specified in

Deliveries or Performance.

2. The contractor will not be required to make service calls for issues that occupants are generally responsible for such as changing interior light bulbs, maid service, washing windows, changing curtains, and changing linen for occupied units, etc.

However, lock out service is a maintenance responsibility of the contract. Utilize professional services of experienced (licensed as appropriate) electricians, plumbers, carpenters, pest control specialists, or appliance technicians as needed to maintain the

TTHUs.

3. Provide and perform maintenance activities for a base period specified in the contract. These services may be extended under additional task orders or extensions by the Government.

4. Ensure the proper maintenance of the Residential Fire Sprinkler System and the

External Tank and Pump System in accordance with MHU Fire Sprinkler System

Installation, Test, Maintenance, Repair and Deactivation Guide and the TPS Monthly

Maintenance Checklist. The contractor shall also ensure proper maintenance of the

RFSS and TPS in accordance with the applicable manual of the TPS vendor-specific manuals. FEMA will provide the current guides; however, it is the contractor’s responsibility to ensure that they are using the most current version, which is included in each TPS.

5. The contractor shall warranty all its work for a period of 180 days.

1.10.5 Deactivation Roles and Responsibilities

1. Perform TTHU deactivation as specified in this PWS and as specified in Deliveries or

Performance.

2. Obtain all bonds (as applicable) and permits required for unit deactivation. Fees will be reimbursed at actual expense by the Government if receipts documenting the expense are provided to the COR.

3. Take possession of and remove all material used to install the TTHU.

4. Transport the TTHU to a destination as directed by the COR.

5. Ensure that, during the removal of the TTHU and upon the completion of the removal of the

TTHU that the site is safe and secure.

6. Properly deactivate the Residential Fire Sprinkler System (RFSS) and the External Tank and

Pump System (TPS) in accordance with MHU Fire Sprinkler System Installation, Test, Maintenance, Repair and Deactivation Guide. The contractor shall also ensure proper deactivation of the RFSS and TPS in accordance with the applicable manual of the TPS vendor-specific manuals. FEMA will provide the current guides; however, it is the contractor’s responsibility to ensure that they are using the most current version, which is included in each

TPS. Recover the External Tank and Pump System so that it can be reused by FEMA if instructed by the COR.

1.10.6 RFSS/TPS Roles and Responsibilities

This is a role and responsibility for all contractors. Contractors shall have appropriate staff to install, maintain, and deactivate Residential Fire Sprinkler Systems (RFSS) and Tank and Pump Systems

(TPS). See attachments for additional information.

1.11 FEMA Roles and Responsibilities

The SCOPE of services provided by FEMA may vary based on the need of the event, and SCOPE of services provided by the contractor or other Federal agencies. To support contractor activities related to haul, staging, installation, maintenance, and deactivation responsibilities, FEMA shall perform the following tasks.

1. Identify potential lots and pads for unit installation on private and commercial sites.

2. Provide TTHUs.

3. Identify the number of units to be installed.

4. Obtain the commercial pad lease for commercial sites.

5. Provide locations for semi-permanent/permanent installation.

6. Identify the potential occupants for the MHUs.

7. Identify the location to pick-up, transport, and install the MHUs.

8. Address domestic problems, disruptive tenants, and/or tenants refusing service.

9. Identify units for cleaning, maintenance, deactivation, or repositioning. The COR will inform the contractor in writing of the units assigned to the contractor for deactivation purposes.

10. Provide External TPS for RFSS equipped MHUs.

1.12 Transition of Services

There will be an anticipated 30-day transition period for a smooth hand-off from the haul and install contractor or current maintenance and deactivation contractor (Releasing Contractor) to the maintenance and deactivation contractor (Receiving Contractor). Transition shall include inspection by the Receiving Contractor of each FEMA TTHU exterior and interior components with the Releasing

Contractor, and a FEMA representative (i.e., COR, Technical Monitor, Field Inspector, etc.) as appropriate to a Preventative Maintenance Inspection (PMI) and photos of the barcode(s) and units. The inspection shall be recorded on a standard FEMA Form 90-13 with signature of each party to indicate the condition of the TTHU. Notating contractor will accept, accept with conditions, or reject the unit and provide reasoning.

Payment for work completed under this section is CLIN # 0001AA

1.13 Request to Change Technical Requirements

The following procedure will be used when making a request for a change in any of the technical requirements described in this contract. Contractors shall ensure that any request for change addresses all the points listed in the table below and that the contractor clearly identifies how they are addressing each point. This Request to Change shall be submitted in writing to the CO and COR for review and approval. FEMA will not accept any requests for changes that do not include the documentation described below. Additionally, requirements deemed to negatively impact contract performance, unit performance or that may adversely affect occupant safety, will not be approved. If there is a price/schedule trade-off, the contractor shall address how that tradeoff benefits the disaster survivor and

FEMA.

Documentation Required

Justification 1. A statement listing the reason that a request to change is being made. Include a description of the original requirement and the proposed alternative.

2. A copy of the page(s) from the contract where the original requirement is located with the subject requirement highlighted.

Safety 3. If applicable, provide the material safety data sheet (MSDS) for the original material.

4. If applicable, provide the MSDS for the substitute material.

5. Letter from an accredited 3rd party expert stating:

• How the proposed substitution meets the original requirement(s) of the solicitation.

• List of all potential benefits and detriments of the proposed substitution to unit performance and occupant safety.

Price/

Timeliness

6. How does the proposed substitution affect the overall price?

(List the original unit price vs. the new unit price)

7. A statement describing how the substitution could adversely or positively affect the schedule.

Section 2 Acceptance, Transportation and Staging

2.1 Acceptance SCOPE

This section describes the contractor’s duties and responsibilities related to accepting Government property in the form of TTHUs and transferring the TTHUs back to the Government. This section only describes picking up TTHUs at a staging or storage facility and not units that have been installed and are being transferred for maintenance. The SCOPE of services required by the

Government, as specified in the MHUM SCOPE, will identify the points at which the TTHU will be transferred to the contractor and back to the Government.

2.2 Acceptance Requirements

The contractor shall perform inspections and acceptance of all TTHUs at the FEMA designated pick-up point. This may include when picking up the unit from the FEMA MHSS for transportation; when receiving the TTHU at the MHSA; when picking up the TTHU from the MHSA and transporting to the installation site; when transporting the unit between installation sites; and when transporting the unit back to MHSA or MHSS following deactivation.

If FEMA changes the location of the staging area or pick up point, the COR will provide the contractor with advanced notice of this change in writing. The contractor will use a FEMA Form

90-13 for unit acceptance as specified in Deliveries or Performance. The contractor shall make an independent determination that the units are suitable to be installed and designated Ready for

Deployment (RFD).

2.3 Transportation SCOPE

This section describes the duties of the contractor in transporting TTHUs from the MHSS to an

MHSA, transporting units from the MHSA to the installation site, transporting the TTHU from one

MHSA to another MHSA, and transporting the TTHU from the installation site to the Government, either at a MHSA or MHSS. On limited occasions the Government may transport the TTHU directly to the installation site. The contractor will know in advance from where and to the TTHU will be transported.

2.3.1 Transportation Requirements

FEMA may issue work orders to the contractor for transportation of the following types of MHUs:

Manufactured Homes (MH), Park Models (PM) or Travel Trailers (TT). The contractor shall provide all permitting, transportation, labor, equipment, and materials required to accomplish transportation of the MHUs. The contractor shall be responsible for all damages to the MHU while the unit is in their possession, unless they can demonstrate to the COR that the damage is a latent defect in the unit. The contractor shall ensure that all units in its custody are road worthy. The contractor’s transportation work may be to, from, and/or between Manufactured Housing Storage Sites (MHSS);

installation addresses; Manufactured Housing Staging Areas (MHSA); manufacturer’s facilities; or other locations.

The contractor shall be responsible for the replacement of all tires and axles while the MHU is in their possession unless the replacement of tires and axles can be demonstrated to be a result of a manufacturing defect, i.e., axle improperly aligned.

The contractor is required to send a daily list of drivers to the facility where they will be picking up the MHU in accordance with Section A, Area #43.

2.3.1.2 Transportation Mileage not included with Basic Installation

Installation Mileage greater than 100 miles

Payment for work completed under this section for TT is CLIN # 002AA.

Payment for work completed under this section for MH/PM is CLIN # 002AB.

2.3.1.3 Transportation Heavy Tow

The contractor shall furnish and provide bulldozer, wrecker, crane, or similar equipment to reposition the unit or remove the unit from the designated site only if required.

a. Requirement for necessity of heavy equipment is not for convenance and at the discretion of the FEMA COR.

b. This will be case by case and factors such as but not limited to unit install, deactivation, property repairs, ground conditions, and emergencies situations.

c. Light equipment such as a farm tractor, Bobcat, skid-steer, or any similar equipment used for the convenience of the Contractor will be at the Contractor’s expense and not reimbursable.

This is a per unit CLIN not per piece of equipment CLIN.

Heavy TOW will be used when directed by the COR. If the COR determines a heavy tow is justified, the contractor will submit a cost proposal for COR approval. The necessity for heavy equipment is at the discretion of the FEMA COR or CO.

Payment for work completed under this section is CLIN # 002AC.

Section 3 Installation

Note: Installation functions will be required under the following circumstances:

1. Current site becomes infeasible, and FEMA determines that it is going to relocate the survivor to a different site.

2. The TTHU needs to be moved to facilitate the repair of permanent housing co-located on the same site.

3. There is damage to the TTHU, and FEMA determines that replacing the TTHU is required.

3.1 Temporary Installation SCOPE

This section describes the duties of the contractor as it applies to temporary installation of a TTHU at a real property location. During this installation process, the TTHU is placed at its installation location as indicated on the site inspection drawing. The unit is then blocked, leveled, and anchored;

utilities are connected and outfitted with proper skirting, stairs, ramps, and platform stairs. The

TTHU shall be made Ready for Occupancy (RFO) by testing all appliances and assembling all furniture. The lot shall be cleaned and have all extraneous material removed.

3.2 Temporary Installation Requirements

FEMA may issue work orders to the contractor for installation of any of the following classes of

MHUs: MH, PM, and TT. Generally, all types of FEMA MHUs are installed to the same standards, including all applicable Federal, State, and local laws or regulations, as well as the manufacturer’s installation instructions. If State or local codes vary from any of the requirements, resulting in any deviation on the part of the contractor, a copy of the code and notation of installation modifications necessary shall be provided to the COR for approval. Additionally, FEMA may require the MHUs to be installed in compliance with the Uniform Federal Accessibility Standards (UFAS). In the case of conflicting requirements, the most stringent, specific, and definitive rule will be followed. The contractor shall submit an installation package for each MHU install as specified in this PWS and attachments.

The basic Temporary Installation of each MHU requires the installation of rear stairs and either front standard stairs, platform steps, or a UFAS ramp. Each MHU installed as a Temporary Installation requires the installation of a Residential Fire Sprinkler System’s Tank and Pump System when the

MHU being installed is equipped with a Residential Fire Sprinkler System.

Upon receipt of a FEMA issued work order, the contractor shall install the MHU at the FEMA approved location detailed in the Complete Site Inspection Report, as described in this PWS and attachments. 100% of units shall be installed, MHUs within seven (7) calendar days and TTs within (2) calendar days of work order issuance.

Reporting of installations shall be reported daily, as described in Deliverables section of this PWS.

Any deviation from the approved site location shall be approved in advance by the COR. The installation of the MHU on private sites shall not hinder the ability to proceed or continue with making necessary repairs and/or recovery activities to the damaged dwelling. As part of the basic installation, the contractor shall complete the following tasks:

BASIC TEMPORARY INSTALLATION ITEMS (WITH FRONT

ENTRANCE

ALTERNATIVES) UNIT TYPE PWS ITEM /

REFERENCE

CLIN

MH / PM / All items below are included in MH/PM/Express Basic Installation:

Private

003AB

Commercial Or Group

003AE

EXPRESS

Basic

• Site Preparation and Crowning 3.2.1.2 Installation

• Blocking 3.2.3

CLIN

• Strapping / Anchor for Park Models and Manufactured Homes

3.2.4

• Electrical connections 3.2.6

• Water connection 3.2.9

(excluding

3.2.9.1 and

• Sewer Line Installation 3.2.10

(excluding

3.2.10.1)

• HVAC installation 3.2.11

• Skirting 3.2.12

• Clean and make ready 3.2.13

• Standard Stairs (rear) 3.3.1

• Removal of Equipment, Excess Materials and Debris 3.2.15

• Residential Fire Sprinkler Installation 3.2.14

• MHU Transportation Mileage included with Basic Installation

2.3.1.2

• Heavy Tow .2.3.1.3

• Equipment to Spot for site install 3.2.16

MH / PM / Work Orders will include one of the below which are in

EXPRESS addition to MH/PM/Express Basic Installation:

Front

Entrance CLIN • Standard Stairs (front) OR; 3.3.1 003AH Alternatives

• Platform steps OR; 3.3.2 003AN

• UFAS ramp 3.3.3 003AK

TRAVEL All items below are included in Travel Trailer Basic Installation:

• Basic Site Prep

Private

003AC

Commercial Or Group

TRAILER Basic 3.2 Installation

CLIN • Blocking 3.2.5.1

• Strapping / Anchor 3.2.5.2

• Electrical connections 3.2.6

• Specific Electric Requirements for Travel Trailer 3.2.8

• Specific Water Connection for Travel Trailer 3.2.9.2

• Sewer Line Installation 3.2.10 (excluding 3.2.10.1)

003AE

• Clean and make ready 3.2.13

• Removal of Equipment, Excess Materials and Debris 3.2.15

• TT Transportation Mileage included with Basic Installation

2.3.1.2

TRAVEL

TRAILER Front Entrance CLIN Alternatives

Work Orders will include one of the below which are in addition to TRAVEL TRAILER Basic Installation:

• Standard Stairs (front) OR;

3.3.1

003AI

• Platform steps OR; 3.3.2 003AO

• UFAS ramp 3.3.3 003AL

MH/PM/Expr ess/TT (if required)

• Permits

• Elevation Certificates

3.2.1 003AA

3.2.1 Installation Permits/Elevation Certificates

The contractor shall identify and apply for all permits that are required for MHU installation as defined in the attachments, unless a deviation is approved by the COR. The contractor shall be responsible for obtaining necessary permits associated with placing and installing the unit and utility installation. The contractor shall identify the permits required for completing the unit installation. If delays occur in obtaining local government issued permits, the contractor, with COR authorization, as approved by the CO, and in coordination with the AHJ, has the option to employ the services of a third-party permitting agency to expedite processing of permits. The contractor will submit a cost proposal pays for the permits required for MHU installation/sales, the Government will reimburse the contractor at actual expense (receipt and proper documentation required).

3.2.1.2 Site Preparation and Enhancement

Site preparation provides the labor and materials required to make a site feasible for the installation of an MHU. As necessary, the contractor shall clear and remove debris prior to MHU installation.

The cleared area shall provide sufficient area for MHU installation and provide occupants adequate access to the home and ensure occupant safety.

A vapor barrier shall be installed to cover the ground under the MHU. The entire area underneath the MHU shall be covered with a 6-mil vapor barrier and any joints shall overlap at least 12 inches and be sealed. If additional crowning material is required, the vapor barrier shall be installed after the site is crowned.

Basic site preparation is the efforts of laborers with hand tools to prepare the site. The level of labor is defined as the equivalent work of two (2) people working for one (1) hour each with hand tools such as lawnmowers, chain saws, shovels, rakes, wheel barrels, etc., necessary to prepare the site for the unit.

Crowning and drainage shall be included in basic installation to ensure that the site is crowned and graded to slope away from the manufactured home to ensure proper drainage and prevent moisture from accumulating under the unit. All drainage must be diverted away from the home and must slope a minimum of one-half inch per foot away from the foundation for the first ten feet (10’). Where property lines, walls, slopes, or other physical conditions prohibit this slope, the site must be provided with drains or swales or otherwise graded to drain water away from the structure. If additional material is required to create a properly graded site (CROWNED), a geotextile type fabric shall be installed prior to material installation to segregate the existing soil from the crowning material. The fabric is intended to ease the removal of material at time of deactivation. Crowning of an installation site shall only be required on private sites and existing commercial pads (Commercial Park

Expansion and Group Site design and construction shall have pads that are properly graded as part of their design.). The contractor shall provide a level base free of stumps, stones, and other obstructions for the installation of the Residential Fire Sprinkler System’s Tank and Pump System as part of the basic site preparation. As part of basic installation, the contractor shall locate, expose, and connect water, sewer, and electrical connections whereby they can be hooked up to the unit post-installation and made serviceable. The contractor shall be responsible for all trenching, backfill and compaction necessary for this contract. All trenches shall be back filled, tamped, or rolled to the maximum practical density to avoid settlement damage to sewer or water lines. All construction debris, waste and excess material shall be cleared and removed from all sites following preparation.

Providing a level base for the installation of the Residential Fire Sprinkler System’s Tank and Pump

System is part of the site preparation and enhancement in accordance with MHU Fire Sprinkler

System Installation, Test, Maintenance, Repair and Deactivation Guide. FEMA will provide the current guide; however, it is the contractor’s responsibility to ensure that they are using the most current version, which is included in each TPS. A TPS pad constructed using either a grass-reinforced mesh base or a gravel pad base, which does not require excavation and the construction of a wood frame/retaining wall to accommodate installation of a TPS on a high-slope, is included as part of basic installation.

3.2.2.1 Additional TPS Pad Enhancement

If the only way to install a TPS is to follow the diagram shown in Figure 5 in MHU Fire Sprinkler

System Installation, Test, Maintenance, Repair and Deactivation Guide, which would require excavation and the construction of a wood frame/retaining wall to accommodate installation of a

TPS on a high-slope, use this work area. A TPS pad constructed using either a grass-reinforced mesh base or a gravel pad base, which does not require excavation and the construction of a wood frame/retaining wall to accommodate installation of a TPS on a high-slope, is included as part of basic installation.

3.2.3 Blocking and Piers for Park Models and Manufactured Homes

The contractor shall construct piers consisting of double courses of concrete blocks and shall meet or exceed the requirements of the local entity issuing the permits as well as the manufacturer specifications based on soil bearing capacity unless double blocking is prohibited by the local entity.

The number and location of piers shall be in accordance with the manufacturer’s instructions unless local codes provide for differing specifications that must be met. If there is a choice between two requirements for blocking, the contractor shall choose the more stringent requirement.

Blocking shall be installed at locations specified by the manufacturer.

Minimum requirements for park models and manufactured homes include:

1. Piers shall consist of courses of double concrete block.

a. Piers will have at a minimum two (2) solid cap blocks on the base and two (2) solid cap blocks at the top of the piers (top course to be laid perpendicular to the I-beam). Space between the top of the pier’s solid cap block and the bottom of the I-beam frame of the

MHU shall not exceed three inches (3”).

b. Up to three inches (3”) of this space may be filled with blocking timber and wedges laid perpendicular to the I-beam, and no more than one inch (1”) of this area shall be shimmed with wedges.

2. Piers consisting of single courses of concrete block will be installed on either side of each exterior door opening and any exterior openings. This includes windows, which are forty-eight inches (48”) or wider.

3. The contractor shall provide a base for each pier. The approximate size of the base is twenty-four inches by twenty-four inches (24”x24”) with double blocking. The base will be a State and local approved Acrylonitrile butadiene styrene (ABS) type pier pad, unless otherwise specified by State or local code.

4. Blocking height will be no more than forty-four inches (44”) for manufactured homes and park models unless this conflicts with State or local regulations in which case the State or local regulations are applicable. If piers for blocking are required to be above forty-four inches

(44”), the Contractor shall provide a justification for blocking at the proposed height and shall have a licensed professional engineer approval for manufactured homes and park models.

5. The contractor shall remove all grass roots, loose dirt, rocks, and debris at the base of the piers.

Note: The contractor has the option to propose alternative method for blocking to the COR.

However, any alternative method for blocking the units shall meet or exceed the requirements in the Performance Work Statement, State, or local codes, and shall be approved by applicable entities.

After the weight of the unit is transferred to the concrete block piers, the piers shall be vertically aligned and tightly shimmed with wooden wedges. If the piers are not vertical at the time of final inspection, they shall be removed and reinstalled by the contractor at no additional expense. The contractor is responsible for all necessary re-leveling and re-blocking of the unit for a time specified in the attachments.

3.2.4 Strapping and Anchoring for Park Models and Manufactured Homes

Strapping and anchoring shall be governed by the stricter of the stipulations found in either the manufacturer requirements, or the official instruction of the state or local authority having jurisdiction (AHJ). Strapping and anchoring shall be installed at locations specified by the manufacturer for the wind zone as established by Housing and Urban Development (HUD) for

Manufactured Homes or as directed by the manufacturer for Park Models. Requirements for PMs and MHUs include:

1. Straps shall be 1 ¼” with a thickness of 35/1000” cold rolled galvanized steel, as per Federal

Specification QQ-S-781 G for Type 1 Class B, Grade 1 strapping.

2. Anchor straps shall be snug and in a near vertical position. The number and spacing of straps are typically dependent on the frame size for the MHU, the length and height of the piers and the wind zone.

Tie-downs and strapping shall be inspected and adjusted no earlier than seven days and no later than

14 days after installation.

Alternatives to the above requirement may be used if the contractor can provide the COR with a current independent study by an appropriately licensed expert to support the conclusion that the alternative measure is equal to or exceeds requirements. The contractor is responsible for ensuring it meets the applicable FEMA or local requirements.

Note: The contractor shall only remove the wheel/axle if the manufacturer installation instruction or regulation requires the removal of the wheel/axle.

3.2.5 Blocking, Piers, Strapping and Anchoring for Travel Trailers

(Reference TT Setup Ritter document dated Sept 2020)

3.2.5.1 Blocking and Piers for Travel Trailers

The contractor shall construct piers consisting of double courses of concrete blocks. The purpose of blocking a travel trailer is to ensure that the travel trailer is stable during the period that the travel trailer is occupied by a disaster survivor. Requirements for TTs include:

• Piers shall consist of courses of double concrete block.

• Piers will have at a minimum two (2) solid cap blocks on the base and two (2) solid caps blocks at the top of the piers (top course to be laid perpendicular to the I-beam).

• Space between the top of the pier’s solid cap block and the bottom of the I-beam frame of the

MHU shall not exceed three inches (3”). Up to three inches (3”) of this space may be filled with blocking timber and wedges laid perpendicular to the I-beam, and no more than one inch

(1”) of this area shall be shimmed with wedges.

• A minimum of two (2) piers per side will be installed for travel trailers.

• The contractor shall provide a base for each pier. The approximate size of the base is twenty-four inches by twenty-four inches (24”x24”) with double blocking. The base may be a wooden three quarters inch (¾”) treated plywood or State and local approved ABS type pier pad, unless otherwise specified by State or local code.

• The contractor shall clean away all grass roots, loose dirt, rocks, and debris at the base of the piers.

• Blocking shall be at a height that allows the wheels to remain in contact with the ground.

• Manufacturer provided stabilizer jacks shall not be used in lieu of blocking.

After the weight of the unit is transferred to the concrete block piers, the piers shall be vertically aligned and tightly shimmed with wooden wedges. If the piers are not vertical at the time of final inspection, they shall be removed and reinstalled by the contractor at no additional expense. The contractor is responsible for all necessary re-leveling and re-blocking of the unit for a time specified in the attachments.

3.2.5.2 Strapping and Anchoring of Travel Trailers

The location of the straps shall be one (1) on the tongue of the unit, and two (2) on the back bumper of the unit for a total of three (3) straps. Each strap shall extend from one (1) turnbuckle on the anchor head; wrap one (1) time around the tongue or the back bumper, respectively, before being attached to the other turnbuckle on the anchor head.

Alternatives to the above requirement may be used if the contractor can provide the COR with a current independent study by an appropriately licensed expert to support the conclusion that the alternative measure is equal to or exceeds requirements. The contractor is responsible for ensuring it meets the applicable FEMA or local requirements.

3.2.6 Electric Connections for all MHUs

The contractor shall install all electric connections for MHUs.

Requirements for all types of MHUs (MH/PM and TT) include:

1. The contractor shall provide electric runs of fifty feet (50’) for private sites, twenty-five feet

(25’) for existing commercial mobile home parks, commercial park expansion and group sites.

a. Electric line installation is measured from the connection point of the MHU to the electrical connection source for each MHU.

b. ONLY the horizontal run will be calculated for the actual measurement. Any vertical runs will not be counted as part of the total linear feet of electric line installed.

c. Details regarding the measurement of electrical runs can be found in the attachments.

d. MHs and PMs shall be grounded per NFPA 70 Article 250.

e. All feeds shall enter the Manufactured Home/Park Model from under the unit inside the skirting.

Note: If the contractor identifies any MHUs that are designed to accept service conductors from the meter overhead rather that buried, the COR…