DR_4827_NC Direct Lease _ Multifamily Lease and Repair Virtual Industry Day Presentation 102424.pdf

FEMA and State of North Carolina Virtual Industry Day for Multifamily Lease and Repair and Direct Lease

October 2024

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Overview: Direct Lease and Multifamily Lease and Repair

Direct Lease is a form of assistance where FEMA leases existing residential properties for eligible applicants to use as temporary housing.

Multifamily Lease and Repair is a form of assistance in which FEMA makes repairs or improvements to existing, vacant multi-family housing units (e.g., apartments) to temporarily house eligible applicants.

FEMA Direct Housing: Direct Lease

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FEMA is seeking property management companies who do business in North Carolina.

FEMA enters into an agreement with property management companies that have existing ready-for-occupancy residential property leased for eligible applicants for use as temporary housing.

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FEMA Direct Housing: Direct Lease: The Property

Direct Lease property types can include single-family homes, multifamily homes, corporate apartments, condominiums, and townhomes.

Properties must adhere to all local, territory and federal codes/standards.

Property management companies must be willing to act on behalf of the government with property owners or their agents in all aspects of the lease, including but not limited to, inspecting properties, managing tenant concerns, ensuring regular building/unit maintenance occurs, and executing lease terminations and evictions.

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FEMA Direct Housing: Direct Lease: The Property

All essential utilities, appliances, and other furnishings must be functional, and available units must contain a separate bathroom, kitchen, and living space.

All properties should be located within reasonable commuting distance to community and wraparound services, schools, fire and emergency services, grocery stores, etc.

FEMA will enter into a lease agreement with the property management company and pay rent for FEMA eligible applicants based on Fair Market Rent (FMR) rates identified by the U.S. Department of Housing and Urban Development (HUD) for that area.

All property management companies must be registered in the System for Award Management (SAM.gov) before award.

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Interested property management companies are advised of the following terms and conditions that will apply to any agreement between FEMA and owners of properties selected for Direct Lease.

A provision granting FEMA exclusive use of the units and sole discretion to identify and select occupants during the term of lease agreement.

A provision granting FEMA the option to extend the lease if FEMA extends the period of assistance beyond 18 months.

FEMA Direct Housing: Direct Lease – Responsibility

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A provision granting FEMA the option of releasing the unit to the owner and ceasing all monthly payments for the unit at any time by providing 30 days notice.

A provision allowing FEMA to make, at FEMA’s expense, reasonable modifications, or improvements to the property to provide a reasonable accommodation for an eligible applicant with a disability or other access and functional needs.

The property management company will provide payment to the property owner.

FEMA Direct Housing: Direct Lease – Responsibility

FEMA Direct Housing: Multifamily Lease and Repair

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FEMA Direct Housing: Multifamily Lease and Repair

FEMA enters into lease agreements with owners of multifamily rental property located within or near designated areas to make repairs or improvements then provide the units to temporarily house applicants.

FEMA is seeking multifamily rental properties (with two or more dwelling units) in North Carolina.

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FEMA Direct Housing: Multifamily Lease and Repair - The Property

Overview

The property must have been previously used as multifamily housing.

The property must contain two or more dwelling units exclusively for FEMA’s use; capable of being repaired within 120 days.

Each unit must contain a separate bathroom, kitchen, bedroom and living space.

All properties should be located within reasonable commuting distance to community and wraparound services, such as accessible public transportation, schools, fire and emergency services, grocery stores, etc.

The vacant units on the property that are identified for Multifamily Lease and Repair (MLR) must be available to be leased to FEMA for eligible applicants for no less than 18 months with the possibility of a contract extension.

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Interested property owners are advised the following terms and conditions will apply to any agreement between FEMA and owners of property selected for MLR.

A provision granting FEMA exclusive use of the units and sole discretion to identify and select applicants during the term of lease agreement.

A provision granting FEMA the option to extend the lease if FEMA extends the period of assistance beyond 18 months.

A provision granting FEMA the option of releasing the unit to the owner and ceasing all monthly payments for the unit at any time by providing a 30 days notice.

A provision allowing FEMA to make reasonable accommodation and/or modification repairs or improvements during the term of the lease agreement without requiring FEMA to remove the improvements at the end of lease agreement.

FEMA Direct Housing: Multifamily Lease and Repair – Responsibility

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A provision incorporating a lease addendum containing FEMA’s conditions of eligibility and termination of tenancy and eviction into any lease between the property owner and the occupant.

A provision agreeing to waive credit screening for eligible applicants.

Property owners must be current and in good standing with property mortgage payments and ensure mortgage standing verification is provided as well as proof of ownership.

Property owners must provide all property management services including building maintenance.

All owners must be registered in the System for Award Management (SAM.gov) before award.

FEMA Direct Housing: Multifamily Lease and Repair – Responsibility

FEMA Direct Housing: Obtaining Unique Entity Identifier Number and System for Award Management (SAM.GOV) Registration

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FEMA Direct Housing: Contracting Process

Unique Entity Identifier (UEI) Number and System for Award Management (SAM.gov) Registration

UEI Numbers and SAM Registration must be requested through and obtained from the System for Award Management (https://www.sam.gov).

Vendors can contact the Federal Service Desk for support at https://www.fsd.gov via live chat or by phone at: 1-866-606-8220.

Registration is currently taking longer than normal to process. Allow up to 4-6 weeks after you submit your registration for it to become active in SAM.

The best practice is to register immediately.

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FEMA Direct Housing: Contracting Process

Unique Entity Identifier (UEI) Number and System for Award Management (SAM.gov) Registration

You must have the following documents when registering: Banking Information, Tax Identification Number (ID), Full Company Name and Ownership Details.

If you notice your SAM registration has had a status of submitted for longer than 14 days, and you have not otherwise been contacted to correct or update the information, please contact the Federal Service Desk at 1-866-606-8220 or via live chat at https://www.fsd.gov.

https://www.fsd.gov/

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GCAP Statewide Director – Jacquie Spearman – jmspearm@ncsu.edu

Western Region – Pam Racer – pracer@sbtdc.org – (828) 227-3459

Contracting Assistance Program

Small Business and Technical Development Center Government Contracting Assistance Program (GCAP)

- A Non-Defense Logistics Agency Funded Procurement Technical Assistance Center Program https://sbtdc.org/programs/gcap/ mailto:JMSPEARM@NCSU.EDU mailto:pracer@sbtdc.org

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How To Obtain a Unique Entity Identifier Number SAM.gov | Home

Doing Business with FEMA www.fema.gov/business-industry/doing-business

Correspondence mailboxes:

fema-direct_lease_dr4827nc@fema.dhs.gov fema-mlr_dr4827nc@fema.dhs.gov

FEMA Direct Housing: Contact https://sam.gov/content/home

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Questions

Q&A