DR-4673-FL DL MLR Industry Day Slides - November_10_2022.pdf

FEMA

DR-4673-FL

Direct Lease/Multi-Family Lease and Repair Industry Day

November 10, 2022

Agenda

• Obtaining A Unique Entity Identifier (UEI) Number

• System of Award Management Registration (SAM)

• Direct Lease

• Multi-Family Lease and Repair (MLR)

Contracting Process

Rachel Woods, Contracting Officer Direct Lease / Multi-Family Lease and Repair

Obtaining A Unique Entity Identifier (UEI) Number and System for Award

Management (SAM) Registration

• Unique Entity Identifier Number (UEI) and SAM Registration

• UEI Numbers and SAM Registration must be requested through and obtained from the System for Award Management (https://www.sam.gov)

• Registration is currently taking longer than normal to process. Allow up to 4-6 weeks after you submit your registration for it to become active in SAM.

• The best practice is to register immediately.

• Vendors can contact the Federal Service Desk for support at https://www.fsd.gov via live chat or by phone at: 1-866-606-8220

• *You must have the following documents when registering: Banking Information, Tax Identification Number (ID), Full Company Name and Ownership Details.

• If you notice your SAM registration has had a status of submitted for longer than 14 days, and you have not otherwise been contacted to correct or update the information, please contact the Federal Service Desk at 1-866-606-8220 or via live chat at https://www.fsd.gov.

Additional Assistance

System for Award Management (SAM.gov) Registration

Association of Procurement Technical Assistance Centers

(APTAC)

Procurement Technical Assistance Centers (P-TAC) Florida PTAC at UNF (904) 620-2053 | gregory.grant@unf.edu | marie.myskier@unf.edu (Serving Counties: Alachua, Baker, Bradford, Citrus, Clay, Columbia, Dixie, Duval, Gilchrist, Hamilton, Lafayette, Levy, Marion, Nassau, Putnam, St. Johns, Suwannee, and Union)

Florida PTAC at UCF (407) 420-4850 | (321) 433-7386 | steve.south@ucf.edu | kara.vernon@ucf.edu (Serving Counties: Brevard, Flagler, Lake, Orange, Osceola, Seminole, Sumter, and Volusia)

Florida PTAC at USF (727) 453-7200 | (813) 905-5800 | ygoodloe@co.pinellas.fl.us | kkrymski@usf.edu (Serving Counties: DeSoto, Hardee, Hernando, Highlands, Hillsborough, Manatee, Pasco, Pinellas, Polk, and Sarasota)

Florida PTAC at FGCU (239) 745-3700 | sbdc@fgcu.edu | (Serving Counties:

Charlotte, Collier, Glades, Hendry, and Lee)

Florida PTAC at FAU (561) 901-2588 | (954) 762-5235 | chart@fau.edu | pittmank@fau.edu | jraju2018@fau.edu | (Serving Counties: Palm Beach, Broward)

Direct Lease Program

• SCOPE: FEMA is seeking property management companies who do business in the counties of Charlotte, Collier, DeSoto, Flagler, Hardee, Highlands, Hillsborough, Lake, Lee, Manatee, Orange, Osceola, Palm Beach, Pinellas, Polk, Putnam, Sarasota, Seminole, St. Johns and Volusia counties

• Properties and units must adhere to all local, state, and federal codes/standards.

• Property Management Companies act on behalf of the government with property owners or their agents in all aspects of the lease, including but not limited to, inspecting properties, managing tenant concerns, ensuring regular building/unit maintenance occurs, and executing lease terminations and evictions.

• FEMA will enter into a lease agreement with the property management company and pay rent for FEMA eligible applicants based on the Fair Market Rent (FMR) rates identified by the U.S. Department of Housing and Urban Development (HUD) for that area. Property Management companies will provide payment to the property owner.

• The vacant units on the property must be available to be leased to FEMA allowing FEMA’s exclusive use as temporary housing for eligible applicants for no less than 18 months with the possibility of a contract extension.

• All property management companies must be registered in the System for Award Management (SAM) before award.

• Responsibility: *Interested property management companies are advised of the following terms and conditions that will apply to any agreement between FEMA and owners of property selected for Direct Lease.

– A provision granting FEMA exclusive use of the units and sole discretion to identify and select occupants during the term of lease agreement;

– A provision granting FEMA the option to extend the lease if FEMA extends the period of assistance beyond 18 months;

– A provision granting FEMA the option of releasing the unit to the owner and ceasing all monthly payments for the unit at any time by providing 30 days notice.

– A provision allowing FEMA to make, at FEMA’s expense,reasonable modifications or improvements to the property to provide a reasonable accommodation for an eligible applicant with a disability or other access and functional needs;

– A provision allowing FEMA to restore the property to its original condition before any reasonable modifications or improvements to the property as requested by the property owner;

– A provision incorporating a lease addendum containing FEMA’s conditions of eligibility and termination of tenancy and eviction into any lease between the property owner and the occupant;

– A provision allowing FEMA to re-assign a vacated unit when eligible applicants need temporary housing assistance, and a unit becomes available before the end of the period of assistance;

– Property owners and property management companies will waive credit check screening for eligible applicants;

– Property owners and property management companies must ensure building and unit maintenance is performed and documented at regular intervals;

– Property owners must be current and in good standing with property mortgage payments and have a current rental license.

Multi-Family Lease and Repair

• SCOPE: FEMA is seeking multi-family rental properties (two or more units) in the counties of Charlotte, Collier, DeSoto, Flagler, Hardee, Highlands, Hillsborough, Lake, Lee, Manatee, Orange, Osceola, Palm Beach, Pinellas, Polk, Putnam, Sarasota, Seminole, St. Johns and Volusia within reasonable commuting distance to the above parishes in the State of Florida.

– The property must have been previously used as multi-family housing;

– The property must contain two or more units; capable of being repaired within 120 days

– The property must be in an area included in a major disaster declaration and located within reasonable commuting distance to disaster survivors.

– Each unit must provide complete and independent living facilities for one or more persons and contain permanent provisions for living, sleeping, cooking, and sanitation;

– The property must be located within reasonable commuting distance to community and wrap-around services, such as accessible public transportation, schools, fire and emergency services, grocery stores, etc.

– The vacant units on the property must be available to be leased to FEMA allowing FEMA’s exclusive use as temporary housing for eligible applicants for no less than 18 months with the possibility of contract extension;

– The property owner must provide all property management services, including building maintenance; and

– All contractors must be registered in the System for Award Management (SAM) and have a Unique Entity Identifier (UEI) Number;

– A provision granting FEMA exclusive use of the units and sole discretion to identify and select occupants during the term of lease agreement;

– A provision granting FEMA the option to extend the lease if FEMA extends the period of assistance beyond 18 months;

– A provision granting FEMA the option of releasing the unit to the owner and ceasing all monthly payments for the unit at any time by providing 30 days notice.

– A provision allowing FEMA to make reasonable accommodation and/or modification repairs or improvements during the term of the lease agreement without requiring FEMA to remove the improvements at the end of lease agreement;

– Property owners must be current and in good standing with property mortgage payments and ensure mortgage standing verification is provided as well as proof of ownership.

• Property Management Companies must ensure accepted units meet HUD standards before execution of call orders.

• Lease terms under the Direct Lease program are generally for a period of no less than 18 months (base period of 12 months with optional periods to be exercised based on need, at the discretion of FEMA).

• Property Management Companies are responsible for establishing a lease agreement with the property owner or apartment manager on behalf of FEMA in accordance with FEMA terms and conditions.

• Property Management Companies are responsible for ALL eviction proceedings.

• Property Management Companies are responsible for regular 17 documented maintenance and oversight of leased units.

Key Points

• Property Managers are responsible for all utilities and furnishing of apartments or single-family homes that they provide.

• Property managers shall provide monthly status reports of all properties leased on behalf of FEMA (inform FEMA of damages, move-outs, vacant units and evictions within 72 hours).

• MLR properties should preferably be complexes able to accomodate a considerable number of people in a single location.

Key Points

Important Contact Information

Please submit your questions to the corresponding mailbox:

Direct Lease fema-dr4673fl-dl@fema.dhs.gov

Multi Family Lease and Repair fema-dr4673fl-mlr@fema.dhs.gov

Questions?