AMENDMENT 1 - COMBINED SYNOPSIS-SOLICITATION DR 4630 KY.pdf

COMBINED SYNOPSIS/SOLICITATION

70FBR422Q0000036

As a result of this combined synopsis/solicitation, the Government intends on awarding multiple Blanket Purchase Agreement(s) (BPA) in accordance with the Federal Acquisition Regulation (FAR) 13.303 and referenced Statement of Work. The North American Industrial Classification System (NAICS) code is 531110, entitled Lessors of Residential Buildings and Dwellings. The small business size standard is $30.0 million.

The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) has a requirement for Direct Lease Contractors/Property Managers (PM) and/or Property Owners (PO). The FEMA Direct Lease Program is a housing assistance program to lease existing rental units for the purpose of providing temporary housing to eligible applicants who are displaced due to the tornadoes under DR-4630- KY. Note: the term Contractor will be used to refer to Contractor/Property Managers/Property Owners hereafter.

(a) Contractor shall research and identify potential direct lease properties that are not further than 50 miles from the damaged dwelling and that do not place an undue hardship centrally located to counties of Caldwell, Graves, Hopkins, Marshall, Muhlenberg, Warren, within reasonable commuting distance to the above counties in the State of Kentucky. This should include existing residential properties advertised for lease (e.g., corporate apartments, vacation rentals, and second homes), vacant residential properties that are listed for sale (single family and multiple occupancy), and bank owned properties (e.g., foreclosures) or any other type of residential property that meets the criteria of a Direct Lease property as identified in this Statement of Work. The contractor shall evaluate each property to ensure the property is safe, secure, sanitary, and functional.

• Safe means secure from disaster-related hazards or threats to occupants.

• Sanitary means free of disaster-related health hazards.

• Functional means an item or home capable of being used for its intended purpose.

Instructions to Offerors

1. To ensure timely evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, independent, and respond directly to the requirements of this synopsis/solicitation, and statement of work.

2. The contracting officer has determined there is a good probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if the contracting officer determines adequate price competition exists no additional cost information will be requested.

3. The Government intends on awarding multiple Blanket Purchase Agreements (BPAs) as a result of this combined synopsis/solicitation. Calls/Orders under each BPA will be issued on a firm-fixed-price basis. The Government is obligated only to the extent of authorized purchases made under the BPA. Funding shall be provided at the call order level. The Government cannot at this time determine a dollar limitation for each individual purchase under the BPA.

4. This combined synopsis/solicitation incorporates provisions and clauses that are in effect through the

Federal Acquisition Circular 2005-97, May 1, 2018.

5. The contractor shall provide a list of properties available in at least three (3) of the impacted counties listed above; and submit their Reps and Certs report located in www.sam.gov. (See Attachment 3) If http://www.sam.gov/ not registered in www.sam.gov, offerors are encouraged to provide all other requirements.

6. Contractor shall provide a list of available properties with pricing as part of the proposal submission. (See Attachment 12.)

7. Submission: Reference Solicitation Number: 70FBR422Q0000036. The contractor will complete and submit the following in order to be considered for award:

a. Offeror must have an active System for Award Management (SAM) registration by closing date of the synopsis/solicitation. Contractors that submit a quote but are not registered in SAM will not be considered for award;

b. Offeror must submit the attached pricing schedule (See Attachment 12);

c. Offeror must complete and submit the following: Business Name; Address; Phone Number;

Point of Contact: Email Address; UNIQUE ENTITY IDENTIFIER (UEI) Number and/or Cage Code; and

d. Offerors that are local to declared disaster DR-4630-KY counties shall submit a local address or proof of doing business in the declared disaster counties of Caldwell, Graves, Hopkins, Marshall, Muhlenberg, Warren, within reasonable commuting distance to the above counties in the State of Kentucky during the last twelve (12) months.

Provisions at 52.212-2 Evaluation- Commercial Items

As a result of this combined synopsis/solicitation the Government will award a contract resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offerors:

(1) Technical; (2) Past performance and, (3) Price. Technical and Past performance, when combined are of relative importance of all other evaluation factors, when combined, when compared to price (FAR 15.304).

Technical: Meet Government Requirements or Does Not Meet Government Requirements

• Technical evaluation will be based on the offerors ability to meet the requirements of Attachment #3 (Direct Lease Property Tracking Sheet)

Assessment/Rating will be in accordance with the following table:

Rating/Rating Description of Assessment

Meet Government Requirements The proposal demonstrated the ability to meet and/or exceed the requirements of Attachment 3 as set forth in the solicitation.

Does Not Meet Government Requirements The proposal did not demonstrate the ability to meet and/or exceed the requirements of Attachment 3 as set forth in the solicitation.

Past Performance: Satisfactory/Neutral/Unsatisfactory

Ratings for Past Performance only:

SATISFACTORY The Offeror’s past performance record indicates that the offeror likely will successfully provide services that meet or exceed the requirement.

NEUTRAL The Offeror has no relevant past performance.

UNSATISFACTORY The Offeror’s past performance record provides substantial doubt that the Offeror will successfully provide the services required.

Price: Fair and Reasonable

As a result of this combined synopsis/solicitation the Government intends to award a BPA to the responsible offeror(s) whose offer conforms to the synopsis/solicitation and have been considered most advantageous to the Government. The following factors shall be used to evaluate offers:

a. Technical: The government will evaluate Attachment 3, Direct Lease Property Tracking Sheet, to determine technical rating.

b. Past Performance: The Government will determine satisfactory, neutral, or unsatisfactory based on similar relevant past performances of services listed in the Statement of Work, CPARS, and

FAPIIS.

c. Price: The government will evaluate the Pricing Schedule (Attachment 12) to determine a fair and reasonable price.

d. Verification of SAM registration to include Reps and Certs (www.sam.gov);

e. Submission of documents listed in solicitation;

All eligible offerors may bid however if the Government finds adverse past performance, the offeror will not be considered for award.

Evaluation Criteria and Basis for Award The Government intends on awarding multiple Blanket Purchase Agreements as a result of this solicitation.

1. The Government intends to evaluate offers and award multiple BPAs. The offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint meeting the requirements outlined in the Statement of Work. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest priced offer; and waive informalities and minor irregularities in offers received.

2. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under 52.217-8 (maximum of six months), Options to Extend Services, the Government will evaluate the option to extend services by adding six months of the offeror’s final option period price to the offeror’s total price. This amount will be the total evaluated price. The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award. If, at the end of the contract’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.”

3. The Government reserves the right to award a mix of BPAs consisting of local offerors, small businesses and offerors outside of the local disaster area if the Government deems it beneficial to accomplish this requirement.

4. The Government reserves the right to award to offerors outside of the local disaster area if local offerors cannot conform to the requirements of this solicitation.

Terms and Conditions

FAR 52.212-1 Instructions to Offerors- Commercial Items FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items FAR 52.212-4 Contract Terms and Conditions- Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Status or Executive Orders- Commercial Items.

The following FAR provisions apply:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements;

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations;

52.225-13, Restrictions on Certain Foreign Purchases 52.233-3, Protest After Award;

52.233-4, Applicable Law for Breach of Contract Claim;

52.203-13, 52.209-6, Protecting the Government’s When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment;

52.204-9 Personal Identity Verification Of Contractor Personnel (JAN 2011) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services;

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment;

52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment;

52.204-26, Covered Telecommunications Equipment or Services-Representation;

52.219-28 Post Award Small Business Program Representative;

52.222-3 Convict Labor, 52.222-19 Child Labor- Cooperation with Authorities and Remedies;

52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity;

52.222-35, Equal Opportunity for Veterans;

52.222-36 Affirmative Action for Worker with Disabilities;

52.222-37, Employment Reports on Veterans;

52.222-40, Notification of Employee Rights Under the National Labor Relations Act;

52.222-54, Employment Eligibility Verification;

52.222-50 Combating Trafficking in Persons;

52.223-18 Contractor Policy to Ban Text Messaging While Driving. Additional 52.204-4 Printed Copied Double-Sided on Recycled Paper, 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts; 52.223- 3, Hazardous Material Identification and Material Safety Data;

52.223-4, Recovered Material Certification;

52.223-5, Pollution Prevention and Right-to- Know Information;

52.223-10, Waste Reduction Program;

52.223-11, Ozone-Depleting Substances;

52.223-12, Refrigeration Equipment and Air Conditioners;

52.223-15, Energy Efficiency in Energy- Consuming Products;

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts, 52.223- 19 Compliance with Environmental Management Systems.

52.224-1 Privacy Act Notification (APR 1984) 52.224-2 Privacy Act (APR 1984)

FAR 52.217-8 Option to Extend Services. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days.

FAR 52.217-9 Option to Extend the Term of The Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within one

(1) calendar day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least five (5) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed two (2) years.

Description of Agreement: This agreement is offered for the purchase of contract services as identified in the Statement of Work located in Caldwell, Graves, Hopkins, Marshall, Muhlenberg, Warren counties, Kentucky areas. The Government is obligated only to the extent of authorized calls actually placed against resulting BPAs and shall not be liable in any manner in the event no calls are made.

The period of performance shall be twelve (12) months from date of award with two (2) three (3) month option periods. The Government anticipates making awards on or around May 26, 2022. A kickoff meeting will take place within 2 business days of award.

Service Area: Counties specified in the above Description of Agreement.

Questions: Offerors must submit questions not later than 12:00 p.m. (EST) on Friday, May 13, 2022. Please email your questions to nicole.joseph@fema.dhs.gov, dennis.clements@fema.dhs.gov , and yolanda.brown@fema.dhs.gov.

Quotes Due: Offerors must submit their required information not later than 5:00 p.m. (EST) on Tuesday, May 17, 2022. Please email proposals to nicole.joseph@fema.dhs.gov , dennis.clements@fema.dhs.gov , and yolanda.brown@fema.dhs.gov .

ATTACHMENTS:

1. Statement of Work

2. Quality Assurance Surveillance Plan (QASP)

3. Direct Lease Property Tracking Sheet

4. Inspection Checklist Example

5. Direct Lease Terms and Conditions

6. Direct Lease Occupant Lease Agreement Template

7. Direct Lease-Lease Addendum

8. Temporary Housing Agreement

9. FEMA Decision to Terminate DTHA Notice

10. Rental Resource FMR Rates

11. SCA Wage Determination

12. Pricing CLIN Structure Spreadsheet mailto:nicole.joseph@fema.dhs.gov mailto:dennis.clements@fema.dhs.gov mailto:yolanda.brown@fema.dhs.gov mailto:nicole.joseph@fema.dhs.gov mailto:dennis.clements@fema.dhs.gov mailto:yolanda.brown@fema.dhs.gov