Questions and Answers as of 11_05_2026.xlsx

Q&A

Question Number Question/Comment Recommendation FEMA Response

Use the following email subject line:

Quotation - Solicitation 70FB8027Q00000005_A01 - [Offeror Legal Name]

Submit all narrative documents in searchable PDF format. The completed pricing sheet may be submitted in Microsoft Excel (.xlsx) format and as a PDF. Do not submit password-protected or encrypted files.

The combined Cover Letter/Business Information, Technical/Capability Information, and Past Performance Information submission is limited to 15 single-sided pages. The page limit excludes the completed pricing sheet, signed SF 1449, representations and certifications, required financial-responsibility/supporting information, and attachments requested by the solicitation. Pages exceeding the limit will not be evaluated.

3 FAR 52.217-9(c) states the total duration of the contract, including options, shall not exceed 8 months, but the CLINs provide a 4-month base period and two 3-month option periods (10 months total), plus up to 6 months under FAR 52.217-8. Which governs, and should offerors price all three CLINs? FAR 52.217-9(c) is revised to state that the total duration of the contract, including exercised options under FAR 52.217-9, shall not exceed 10 months. This is consistent with the four-month base period and two three-month option periods shown in the CLIN schedule.

Offerors shall provide pricing for all three CLINs:

CLIN 0001, Base Period: November 17, 2026, through March 16, 2027 CLIN 1001, Option Period 1: March 17, 2027, through June 16, 2027 CLIN 2001, Option Period 2: June 17, 2027, through September 16, 2027 For evaluation purposes, the Government will evaluate the total price of the base period and all option periods. Consistent with FAR 52.217-8, the Government will also evaluate a potential six-month extension using the rates proposed for the final option period. The FAR 52.217-8 extension is not included in the awarded value unless exercised.

Offerors shall base their proposals on the SOW requirements for the approximately 13,008-square-foot facility and provide sufficient labor, supplies, equipment, and supervision to perform all required services, including maintaining all applicable dispensers stocked and functional throughout the period of performance.

6 Of the 13,008 square feet, how much is carpeted versus hard-surface flooring, and what is the approximate square footage of the warehouse area? This affects daily floor care and the end-of-period carpet extraction. The SOW does not identify the square footage of carpeted areas, hard-surface flooring, or the warehouse area within the approximately 13,008-square-foot facility. Please note that site-visit attendance is strongly encouraged but is not required to submit a quotation.

Offerors shall base their quotations on the SOW requirements and include sufficient labor, equipment, supplies, and associated costs to perform all required daily floor care and end-of-period deep cleaning, including carpet extraction, as applicable.

7 What is the average daily number of FEMA employees and visitors at the Las Vegas Branch Office? The Government does not have a verified average daily count of FEMA employees and visitors available for release. Please note that site-visit attendance is strongly encouraged but is not required to submit a quotation.

Offerors shall base their quotations on the SOW requirements, including the approximately 13,008-square-foot service area, required service hours, and required cleaning frequencies. The contractor remains responsible for providing sufficient labor, supplies, equipment, and supervision to meet all requirements of the SOW.

Access to water and electrical power may be provided, as available, to support contract performance; however, the contractor shall coordinate access requirements with the designated Government point of contact and shall not rely on Government-furnished utilities as the sole means of performance. Offerors should base their quotations on the requirements stated in the SOW and provide any resources necessary for performance.

10 1. May the prime contractor use a qualified local small-business subcontractor to perform the on-site janitorial services, while the prime contractor remains responsible for contract management, quality control, and performance? Subcontracting: Yes. The prime contractor may use a qualified local subcontractor to perform on-site janitorial services, provided the prime contractor remains fully responsible for contract performance, including management, supervision, quality control, staffing continuity, and compliance with all solicitation and contract requirements.

As this is a small-business set-aside, the prime contractor must comply with FAR 52.219-14, Limitations on Subcontracting.

Full name Company name Telephone number Email address All attendees may be required to present Government-issued photo identification and may be subject to escort requirements.

11 Could you confirm whether FAR 52.222-54 (E-Verify) applies to this order, and if it does, that the contractor may enroll within 30 days of award as the clause allows? FAR 52.222-54, Employment Eligibility Verification, applies to this solicitation and any resulting contract.

If the successful offeror is not enrolled in E-Verify as a Federal Contractor at the time of award, it must enroll within 30 calendar days after award, consistent with paragraph (b)(1)(i) of the clause. The contractor must then meet the applicable employee-verification timeframes specified in FAR 52.222-54.

12 Could you also confirm the latest solicitation/amendment package and pricing sheet, any question deadline, applicable subcontracting limitations, and whether proposed subcontractor experience may support the technical response? The current solicitation package is Solicitation No. 70FB8027Q00000005, issued November 3, 2026. Amendment 01 is issued. The pricing schedule is contained in the solicitation and includes:

CLIN 0001: Four-month base period, November 17, 2026, through March 16, 2027 CLIN 1001: Three-month Option Period 1, March 17, 2027, through June 16, 2027 CLIN 2001: Three-month Option Period 2, June 17, 2027, through September 16, 2027 Questions must be submitted in writing to the Contracting Officer no later than November 10, 2026, at 2:00 p.m. Eastern Time. Any changes or clarifications to the solicitation will be issued through a written amendment or other authorized solicitation communication.

This requirement is a small-business set-aside. The applicable subcontracting limitation is FAR 52.219-14, Limitations on Subcontracting.

Offerors may describe proposed subcontractor arrangements, including how those arrangements support local performance capability, staffing, supply support, supervision, and uninterrupted service. The prime contractor remains fully responsible for all contract performance. Offerors should ensure that their technical and past-performance submissions clearly demonstrate the prime contractor’s capability to meet the solicitation requirements.

13 Please confirm whether the November 10 site visit is mandatory, its exact time and time zone, the RSVP deadline and required registration information, and whether a proposed subcontractor may attend on our behalf. We have seen differing visit details and want to follow the current instructions. The site visit is strongly encouraged but not mandatory. Failure to attend will not preclude submission of a quotation; however, offerors remain responsible for understanding all site conditions and solicitation requirements.

Date and time: November 10, 2026, at 11:00 a.m. Eastern Time Location: FEMA Las Vegas Branch Office, 208 Mill Avenue, Suites 212 and 216, Las Vegas, New Mexico 87701 RSVP deadline: November 6, 2026, at 2:00 p.m. Eastern Time RSVP point of contact: Omar Benitez Molina, Omar.benitezmolina@fema.dhs.gov The RSVP must include the following information for each attendee:

Full name Company name Telephone number Email address Attendance is limited to two representatives per offeror. An authorized representative of a proposed subcontractor may attend on the offeror’s behalf, subject to that limit and all FEMA facility-access, identification, visitor-control, safety, and security requirements. Attendees may be required to present Government-issued photo identification and may be subject to escort requirements.

14 Please advise if the November 12, 10 a.m. EST offer deadline has changed. The quotation due date has not changed. Quotations remain due November 12, 2026, at 10:00 a.m. Eastern Time.

Any change to the due date will be communicated through a written solicitation amendment or other authorized solicitation communication.

15 Could you confirm the November 10 site visit time in New Mexico local time and whether registration is still available? The site visit is scheduled for November 10, 2026, at 9:00 a.m. Mountain Standard Time (local Las Vegas, New Mexico time), which is 11:00 a.m. Eastern Time.

Registration remains available through November 6, 2026, at 2:00 p.m. Eastern Time. To register, email Omar Benitez Molina at Omar.benitezmolina@fema.dhs.gov and provide each attendee’s full name, company name, telephone number, and email address. Attendance is limited to two representatives per offeror.

16 Could you please confirm whether quotations should be submitted directly to your email address? Yes. Quotations should be submitted electronically in PDF format to the Contracting Officer, Michael Bonds, at michael.bonds@fema.dhs.gov, no later than November 12, 2026, at 10:00 a.m. Eastern Time.

Offerors are responsible for ensuring their quotations are received by the deadline.

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