General Living kits RFI.pdf

SOURCES SOUGHT NOTICE- REQUEST FOR INFORMATION

TRANSPORTABLE TEMPORARY HOUSING UNIT (TTHU)

GENERAL LIVING KITS

DISCLAIMER: THIS IS A SOURCES SOUGHT ONLY. This Sources Sought is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This Sources Sought does not commit the Government to contract for any supply or service whatsoever. In accordance with FAR 52.215-3, the Government does not intend to award a contract based on this solicitation or to otherwise pay for the information solicited. Your response will be treated as information only.

It shall not be used as a proposal. Further, the Government is not at this time seeking quotes and will not accept unsolicited proposals. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought; all costs associated with responding to this Sources Sought will be solely at the interested party’s expense. Not responding to this Sources Sought does not preclude participation in any future solicitation, if any is issued. Further, Federal Emergency Management Agency (FEMA) is not at this time seeking proposals and will not accept unsolicited proposals. Not responding to this Sources Sought does not preclude participation in any future RFP, if one is issued. Responses to this Sources Sought will not be returned. Respondents will not be notified of the result of the review.

Respondents shall identify any proprietary information in its Sources Sought response.

Information submitted in response to this confidential insofar as permitted by law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any non-proprietary technical information in the anticipated PWS or solicitation. Vendors should not send any material that requires a non-disclosure agreement or identify information that is business sensitive.

Although it is not necessary to address in their response, respondents shall be aware of any potential, actual, or perceived organizational conflicts of interests. Any real or potential conflicts must be sufficiently mitigated prior to a contract award. For further guidance, refer to the Federal Acquisition Regulation, Part 9.5.

A. Introduction The Department of Homeland Security, Federal Emergency Management Agency (FEMA), is issuing this Sources Sought to conduct market research and identify small businesses who possess the capabilities to provide the General living kits to meet the immediate needs of disaster survivors temporarily housed in Transportable Temporary Housing Units (TTHUs) as specified in the Attachment 1: Performance Work Statement and Attachment 2: CLIN Table.

B. Background

FEMA (Federal Emergency Management Agency), operating under the authority of the Stafford Act, has a crucial mission to support and assist disaster survivors. This mission involves providing immediate and temporary housing solutions for those affected by disasters, ensuring their basic needs are addressed during recovery efforts. A key aspect of this mission is supplying general living kits to individuals and families living in Transportable Temporary Housing Units (TTHUs) and Alternative Temporary Transportable Housing Units (ATTUs).

These kits contain essential household items that help disaster survivors regain a sense of normalcy and stability during a challenging time.

C. Contract Type

This contract shall be a Firm Fixed Price (FFP) Blanket Purchase Agreement (BPA) with one or more contractors to supply general living kits on an as-needed basis. The goal is to ensure that FEMA can quickly and efficiently respond to the needs of disaster survivors by maintaining a readily available stock of high-quality living kits that meet federal compliance standards.

D. Scope

The Contractor shall provide all labor, materials, supplies, equipment, facilities, and anything additional required to build a general living kit, following the specifications and guidelines outlined in this PWS.

E. Recommended NAICS Codes The anticipated North American Industry Classification System Code (NAICS) for this requirement is 423220 Home Furnishing Merchant Wholesalers.

F. Response Instructions Interested parties shall respond to this Source Sought as follows.

Include “General living kits” in the email subject line. All responses shall be unclassified.

Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED.

The document format shall be either Microsoft Word (.doc or .docx) or Adobe Acrobat (.pdf) formats. Pages shall be 8.5 inch by 11 inch and shall use 12-point Franklin Gothic Book font type, except for charts, graphs, or tables, which shall not be smaller than 10-point font.

Responses shall not exceed seven (7) single-sided pages in length including images, data displays, charts, graphs, and tables. Page limitation does not include one (1) cover page and/or Table of Contents. Do not include promotional materials. Any submission exceeding the page limit will not be reviewed.

Responses shall include the following information:

1) Coversheet

2) Company Name and Address

3) UEI

4) Point of Contact: Name, Title, Email Address and Phone Number

5) Socioeconomic Business Type (e.g., HUBZone small business concern, service-disabled veteran-owned small business firm, 8(a) contractor, woman-owned small business, or small business). Also, business size in relation to the NAICS code size standards assigned to this acquisition.

6) GSA Schedule Number, Contract Number, and Period of Performance and/or DHS Strategic Sourcing Vehicle Category Name and Contract Number, if applicable

7) Website (if applicable)

8) Capabilities Statement (No more than 7 pages) including the following information:

• A description of your company’s capabilities as they relate to the requirements described in this notice.

• A description of your company’s previous experience providing the requirements described in this notice on a as needed basis. Including, but not limited to any existing contracts with the Federal Government that can provide any or all the items required under this source sought. If you provide an existing contract, please provide the contract vehicle, contract number, Federal contact for the contract, and identify the specific items that are available under your company’s current contract(s).

• A description of your company’s experience assembling and delivering kits of living supplies for FEMA or another Federal agency.

• How long has your company been assembling and delivering kits or living supplies?

• What is your company’s experience in the logistical and supply chain management of materials for these projects?

• How does your company ensure compliance with environmental regulations in the manufacturing and assembling process?

• What quality control measures are in place at your manufacturing /assembling facilities to ensure product consistency and reliability?

• Can you provide case studies or examples of previous projects similar to the requirements outlined in this RFI?

• What is your estimated lead time required for delivering completed living supply kits from the date of order?

• How many assembling locations does your company operate?

• What is your daily capacity for assembling kits in your manufacturing/assembly location(s)?

• Please describe your company’s level of experience working with the following agencies:

o Production Inspection Primary Inspection Agencies (IPIAs) (24

CFR 3282.362)

o Design-Approval Primary Inspection Agencies (DAPIAs) (see 24

CFR 3282.361)

• Does your company have contingency plans in place to address potential disruptions in the supply chain or manufacturing process?

• Where is the source location of your raw materials/parts? Are they made domestically or internationally?

• Provide an explanation how your product meets or exceeds the requirements listed on the attached SOW.

• A description of your company’s plan of action in the event of an item delivered that does not meet the Government’s requirements. For example, an item was damaged during shipment and delivered to the Government.

• A description of the timeline / schedule to correct the discrepancy in the bullet point above.

• An explanation of how your company will adhere to the labeling requirements as listed in the SOW.

• An explanation of how your company will adhere to the pallet packing requirements as listed in the SOW.

• An explanation of how your company will adhere to the tracking requirements listed in the SOW.

• Please provide feedback on the PWS and CLIN table.

• There is another RFI for “Bedroom Living kits”. Can your company support both requirements?

• Any other relevant information that is not listed above which the

Government should considering in finalizing its market research and acquisition strategy.

Responses shall be submitted via e-mail to the following points of contacts:

Contract Specialist, David Bailey at David.bailey@fema.dhs.gov Contracting Officer, Lassey Wilson-Bahun at Lassey.wilsonbahun@fema.dhs.gov

Capability Statement Due By:

Tuesday, January 21, 2025 Time: 11:00AM, Eastern Time (E.T) mailto:David.bailey@fema.dhs.gov mailto:Lassey.wilsonbahun@fema.dhs.gov