General Living Kits - PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

TRANSPORTABLE TEMPORARY HOUSING UNIT (TTHU) GENERAL LIVING KITS

1. BACKGROUND

FEMA (Federal Emergency Management Agency), operating under the authority of the Stafford Act, has a crucial mission to support and assist disaster survivors. This mission involves providing immediate and temporary housing solutions for those affected by disasters, ensuring their basic needs are addressed during recovery efforts. A key aspect of this mission is supplying general living kits to individuals and families living in Transportable Temporary Housing Units (TTHUs) and Alternative Temporary Transportable Housing Units (ATTUs). These kits contain essential household items that help disaster survivors regain a sense of normalcy and stability during a challenging time.

2.0 OBJECTIVES

The primary objective of this contract is to ensure the timely and efficient provision of general living kits for eligible disaster survivors, addressing their immediate needs during recovery periods. Additionally, it aims to optimize the processes of assembling, packaging, and delivering the kits to FEMA storage locations. By achieving these objectives, the contract supports FEMA’s broader mission of disaster recovery and resilience, providing essential household items to those in need and helping them regain a sense of normalcy and stability in the aftermath of disasters.

3.0. SCOPE

The Contractor shall provide all labor, materials, supplies, equipment, facilities, and anything additional required to build a general living kit, following the specifications and guidelines outlined in this PWS.

The Contractor shall be responsible for the following.

• Material Selection: Select materials that meet the requirements specified in this PWS.

• Kit Assembly: Assemble the General Living Kits to include all necessary materials.

• Packing: Pack the materials/items according to the packing guidelines in suitable storage containers.

• Delivery: Deliver the assembled Bedroom Living Kits to the following address:

Federal Emergency Management Agency FEMA Manufactured Housing Storage Site (MHSS) Selma Selma MHSS-FEMA 661 Selfield Road Selma, AL 36704

Unless otherwise stated, all items must comply with the Federal Acquisition Regulation (FAR) Subpart 23.4 – Pollution Prevention, Environmental Management Systems, and Waste Reduction. For more information, please visit www.biopreferred.gov.

4.0 DELIVERABLES

4.1 TTHU General Living Kits

The following requirements apply to each general living kit:

1. Product Requirements: There is only one type of General Living Kit. The requirements for the General Living Kit are outlined below. If any of the required products are unavailable, the contractor must replace them with an item that meets or exceeds the specifications outlined in the PWS. The contractor must also provide an explanation of how the replacement product meets or surpasses the PWS specifications and receive approval from the Contracting Officer Representative (COR) for their replacement.

2. Bio Preferred Items: All items contained in the Bedroom Living Kits shall meet the definition of a bio-based product, as defined through the US Department of Agriculture’s (USDA) Bio Preferred Program, unless otherwise directed. For more information, please visit www.biopreferred.gov.

3. Original Packaging: All items in the General Living Kit, except for the GLK-8 Wastebasket Container, must remain in their original manufacturer or factory packaging.

All items that comprise the General Living Kit must be new and unused.

4. New and Unused Items: All items within a Bedroom Living Kit shall be new and unused.

Plates and Bowls must be:

- Made from or coated with plastic resin.

- Capable of supporting hot liquids up to 190 degrees Fahrenheit

- Microwave and freezer safe.

- Approved by the Federal Drug Administration (FDA)

- Biodegradable

- Waterproof and oil-proof

Hot Cups must be:

- Made from or coated with plastic resin.

- Capable of supporting hot liquids up to 190 degrees Fahrenheit

- Microwave safe.

- Approved by the Federal Drug Administration (FDA)

- Biodegradable

- Waterproof and oil-proof

- Double-walled

Item Numbers and Specifications:

Item Number

Item Item Size/ Quality

Unit of Measure Quantity

GLK-1 USDA Certified Biobased Product - Disposable Dinner Plates

Min 10" Heavy Duty Dinner plate

25 Per Package 1

GLK-2 USDA Certified Biobased Product - Disposable Bowls (Cereal/ Soup Bowl)

Min 12oz or 6" Diameter Heavy Duty Bowl

25 Per Package 1

GLK-3 USDA Certified Biobased Product - Disposable Forks

Premium Quality 50 Per Package 1

GLK-4 USDA Certified Biobased Product - Disposable Knives

Premium Quality 50 Per Package 1

GLK-5 USDA Certified Biobased Product - Disposable Spoons

Premium Quality 50 Per Package 1

GLK-6 USDA Certified Biobased Product - Hot Cups

16 oz 50 Per Package 1

GLK-7 USDA Certified Biobased Product - Disposable Cold Cups

16 oz 50 Per Package 1

Item Number

Item Item Size/ Quality

Unit of Measure Quantity

GLK-8 Wastebasket Container (Not required - USDA Certified Biobased Product)

10 - 13 Gallon EA 1

GLK-9 USDA Certified Biobased Product - Trash Bag

13 Gallon 25 Per Box 1

GLK-

USDA Certified Biobased Product - Sponge, Kitchen (non-latex), Naturally absorbent cellulose

W x L x H 4 x 6 x 1 1/2'

2 Per Package 1

GLK-

USDA Certified Biobased Product - Paper Towel

2-Ply, 11" x 10" or 11" x 11", Min 48 Sheets Per Roll

1 Single Wrapped Roll or 2 Per Package

GLK-

USDA Certified Biobased Product - Disposable Spoons

2-Ply, 1000 Sheets Per Roll

2 or 4 Rolls Per Package or 4 Single Wrapped Rolls

4.0 PACKAGING, LABELING, AND DELIVERY

4.1 Packaging Instructions

All individual items that make up the complete General Living Kit shall remain packaged and sealed in the original factory packaging.

4.1.1 General Packing Instructions: Due to the unknown circumstances that can arise during disaster response and recovery, it is possible that the pallets of General Living Kits may be moved several times, double-stacked for storage, and stored in warehouses or outside with no protection in all types of weather. The Contractor shall ensure that the General Living Kits are packaged to withstand such handling and climatic conditions. Climatic conditions can include blowing snow, flurries, freezing rain, high humidity, rain, sleet, or snow.

All items shall be packed to improve the contents' safety during shipping and minimize any harm for the entire storage period.

4.1.2 Living Kit Container: Each General Living Kit shall be packaged in a single box or container. To conserve space, items from the General Living Kit may be placed into the Wastebasket Container. All boxes/containers shall be sealed with security/tamper-resistant/tamper-evident tape on all open edges. The General Living Kits shall be packaged to be stored for a duration of up to 3 years in unconditioned space. Any individual General Living Kit packaging, container, or box shall be able to fit through standard 32-inch residential doors. Each living kit shall not exceed 30 pounds. See Labeling Instruction for requirements to label the Secondary Container/Living Kit Container.

4.1.3 Palletizing/Packaging of Living Kit Container: General Living Kits shall be palletized for transportation. No part of the Living Kit Container shall be partially placed on the pallet. The contractor shall use industry-standard size pallets (48 inches by 40 inches, 4-way). Pallets shall be fully covered on all sides (excluding the bottom) with a minimum of (10) layers of stretch wrap.

Additional cardboard support should be placed between each layer of boxes/containers of Living Kits to prevent sagging. Material shall be stacked so the total height of each pallet and material does not exceed 55 inches. Pallets shall be hardwood or other industry-standard material and designed for pickup from all four sides. The Contractor shall ensure that the General Living Kits are packaged to withstand such handling and severe climatic conditions. The contractor shall use edge protectors, angle boards, or corner protectors on each pallet to prevent shifting and reduce damages during movement.

During the Palletizing of the General Living Kits, if individual General Living Kits are not sized for easy packing on pallets, the contractor may combine multiple General Living Kits into boxes or containers to facilitate shipping and placement on a pallet. Boxes or containers holding multiple General Living Kits shall not exceed 50 pounds so that they are easily moved by a single person.

4.2 Labeling Instructions

TTHU General Living Kits shall be marked so that the contents of the Living Kit Container and its contents are easily identified. The boxes/containers shall be labeled on five (5) sides (top and four sides).

The labeling shall identify “FEMA TTHU General Living Kit”, the date the General Living Kit is packaged, and the company providing the living kit. The General Living Kit Container shall be labeled with Calibri or Times New Roman markings in 24-point font at a minimum.

Labeling Example:

FEMA TTHU General Living Kit – 09/01/2025 – XYZ Company

4.3 Tracking and Delivery

4.3.1 Tracking

The Contractor shall provide a notice of shipping once shipping is initiated. The notice shall be.

provided by email to the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the delivery point of contact (to be identified on each BPA Call Order). Each shipment notification shall include a copy of the Contractor’s Bill of Lading (BoL) and an estimated delivery date. The Contractor shall require that the delivery carrier’s driver notify the delivery point of contact 24 hours before delivery unless the delivery is using a commercial carrier such as FedEx, UPS, DHL, etc.

Upon invoicing, the Contractor shall provide an electronic spreadsheet showing details of the commodity shipped from place of origin to destination with each invoice submitted for payment.

At a minimum, the electronic spreadsheet must provide the following details:

• Load number.

• Bill of Lading number

• Nomenclature and units shipped.

• Personal identifier for each unit

• Carrier

• Truck number

• Trailer number

• Place of origin

• Destination

4.3.2 Delivery

The delivery location will be within the Contiguous United States (CONUS). The specific delivery location is identified below but could change depending on the need, disaster, and circumstances:

FEMA Manufactured Housing Storage Site (MHSS) Selma Selma MHSS-FEMA 661 Selfield Road Selma, AL 36704

5.0 PERIOD OF PERFORMANCE

A base period of 12 months and four (4) option periods of 12 months each.

6. PLACE OF PERFORMANCE

The place of performance shall be at the contractor’s facility for the manufacturing of the General Living Kits.

4.0 PACKAGING, LABELING, AND DELIVERY