2.4.1 Amendment 0001 Attachment 1 Statement of Work - Accessible Travel Trailers 23Sep2024.pdf

Statement of Work (SOW)

FEMA Accessible Travel Trailers (TTs)

Background

The Federal Emergency Management Agency (FEMA, or the Agency) is authorized under Section

408, Federal Assistance to Individuals and Households (42 U.S.C. 5174), of The Robert T. Stafford

Disaster Relief and Emergency Assistance Act (Stafford Act), as Amended, to provide Direct

Assistance to eligible Disaster Survivors. Federal Assistance to Individuals and Households is also known as the Individuals and Households Program (IHP). Direct Assistance can be in the form of

Transportable Temporary Housing Units (TTHUs). One of the authorized forms of TTHU is

Recreational Vehicles (RVs) specifically bumper pulled Travel Trailers (TTs).

The Logistics Management Directorate (LMD) provides logistics capabilities to procure and deliver goods and services that support disaster response and recovery operations for disaster survivors and communities. The primary mission of LMD is to deliver the right resources, at the right place, and at the right time, to support state, local, tribal governments, and territories. LMD is responsible for the acquisition storage, installation, maintenance, and deactivation of

Transportable Temporary Housing Units (TTHUs). To ensure that survivors with disabilities and access and functional needs have access to the same level of assistance as other survivors, FEMA will provide TTHUs that are designed according to the requirements under the Uniform Federal

Accessibility Standards (UFAS) and Architectural Barriers Act Accessibility Standards (ABAAS).

The LMD TTHU program staff conducted market research resulting in the identification of a lack of

RVs that meet the UFAS/ABAAS requirements. As a result, LMD partnered with the U.S

Department of Housing and Urban Development (HUD) and the U.S. Access Board to develop bumper pull travel trailer designs (in the form of a floor plan, details, and elevations) to ensure that designs for accessible recreational vehicles are available. FEMA is providing the designs to allow the agency to purchase TTs that meet the agency’s requirements to meet the needs of disaster survivors with disabilities and access and functional needs.

When looking at the sleeping capacity of a TT, FEMA does not include any place to sleep that is in a common area (See Frequently Asked Questions for method to calculate sleeping area). The agency contracted to have designs developed that meet UFAS and ABAAS requirements.

Occupancy requirements are:

Sleeps up to two (2) people

Sleeps five (5) or more people.

At the completion of the design phase, the contractor finalized and submitted to LMD designs, which comply with UFAS, as implemented by HUD the Accessibility Standards for Design, Construction, and Alteration of Publicly Owned Residential Structures (24 CFR 40), as being suitable for manufacturing. The designs include the floor plan, elevations, and details for the accessible RV.

One of the unique features of the FEMA accessible design is that there are variants for bathing.

FEMA considered roll-in showers, transfer tubs, and transfer showers. After analyzing use cases

FEMA has determined that the Sleeps up to two (2) people TT variant will be equipped with a roll-in shower. The Sleeps five (5) or more people will have either roll-in showers or transfer tubs.

FEMA will have variants built for the five (5) or more people that will have roll-in showers with others being built with transfer tubs.

This SOW will refer to the travel trailer as the accessible travel trailer or accessible TT.

Purpose

The purpose for this requirement is for FEMA to purchase Accessible Travel Trailers for disaster survivors in quantities to be determined under the Delivery Orders (DO).

The prototype build process will include contracting with travel trailer manufacturers, dealers or other partnerships to build one travel trailer of each of the required designs. A contractor who is awarded a contract to build the accessible TT will have to complete and finish the remaining design and engineering required to build the accessible TTs. Areas where FEMA does not provide designs include but are not limited to the frames, HVAC systems, locations of plumbing and holding tanks.

FEMA has provided initial floor plans for the accessible travel trailers. The Agency understands that the proposed floor plans may not meet the manufacturing requirements of all factories. If a contractor chooses to change the floor plan, the contractor shall, prior to the start of manufacturing process, provide the floor plan and elevation to FEMA so that the agency can evaluate the floor plan for compliance with UFAS. FEMA approval of the floor plan is required prior to the start of the manufacturing process.

During the production phase, the contractor may have FEMA or the agency’s designated staff at the manufacturing facilities to observe the build process and identify issues with the FEMA design for continuous improvement of the designs and products and more efficient manufacturing. After production FEMA will have staff with access and functional needs spend time in the prototype travel trailers to identify any changes that would be required to make the travel trailers more user friendly. This review is over and above the UFAS regulatory requirements.

The minimum guarantee is for each contractor to build three prototype travel trailers designs as listed below:

One (1) travel trailer that is built to the sleeps up to two (2) people with roll-in showers.

One (1) travel trailer that is built to the Sleeps five (5) or more people with a roll-in showers.

One (1) travel trailer that is built to the Sleeps five (5) or more people with a transfer tub.

The FEMA designs are attached.

Intellectual Property

FEMA has provided the intellectual property of the base design for the accessible travel trailer floor plans. Contractors may use the floor plan in whole or in part. FEMA will retain full intellectual property rights to the original floor plan. If a contractor modifies FEMA’s original floor plan, then the agency will retain unlimited intellectual property rights for the modified design allowing the agency to use in whole or in part the floor plans provided by the contractor in accordance with FAR 52.227-14, Rights in Data - General. FEMA intends to release any modified floor plans and elevations to the public for manufacture to promote adoption of such designs in travel trailers.

Additional Travel Trailer Requirements

Manufacturing shall include all labor, materials, tools, and equipment to construct, equip outfit, and assemble the accessible TTs. Delivery to the FEMA designated location is included.

All units shall have the following:

The dimensions of the travel trailers are included in the FEMA provided designs.

Overall Requirements:

o Meet the definition of a Travel Trailer provided below (see Definitions/Acronyms and

Alternate Names).

o Everything must be built to Recreational Vehicle Industry Association (RVIA) standards except for water heater, heaters, and roll-in showers.

o TTs that are built to one or more of the following terms: “All Season”, “Four Season”, “Extended Season” or “Artic Package” (see Definitions/Acronyms and Alternate

Names) o TTs delivered to FEMA are required to be in ready to use condition having successfully completed the Recreational Vehicle Dealer’s Association’s (RVDA’s) Pre-Delivery

Inspection (PDI) and repairs covered by either a factory or internal warranty and cleanup or “detailing.”

o Each TT shall have a spare tire and mounting bracket.

o Each TT shall come with complete battery boxes that are bolted and strapped down to the unit; a new battery and battery straps shall be included.

o Have double axles at a minimum

Electrical Service o Electricity to be provided by two separate 50-amp services (if the contractor can demonstrate that all power requirements can be met with a single 50-amp service, or a

50-amp/30-amp combination (stamped electrical calculations are required) then the contractor may, with FEMA approval, provide a single 50-amp or 50-amp/30-amp combination service.)

o The travel trailers shall be 100% electric with no use of propane or other non-electric fuel.

o Minimum of two (2) general lighting circuits that provide adequate power for all manufacturer installed lights.

o 110/120 receptacle outlets as required by appliable standards.

o RV standard DC circuits for RV operation and to meet Department of Transportation

(DOT) requirements

HVAC

o A minimum of two air conditioners with each air conditioner having a minimum of

13,500 BTUs o A minimum of 4 Heatstorm-150SF HS-1500PHX from Heatstorm or comparable. Each sleeping area shall have their own electric infrared heater and (2) electric infrared heaters in the common areas. FEMA is willing to consider other options that do not compromise safety for disaster survivors who use oxygen. (stamped calculations are required) then the contractor may, with FEMA approval, provide an alternate heat source.

Water heater o 10-gallon minimum electric water heater FEMA is willing to consider other options that do not compromise safety for disaster survivors who use oxygen. (stamped calculations are required) then the contractor may, with FEMA approval, provide an alternate heat source.

Kitchen Appliances o Standard RV appliances o (1) microwave/convection oven o Minimum of an electric 2 burner cooktop

Bathroom o Constructed to meet the requirements provided in the FEMA designs o For each tub or shower the contractor shall provide a detached bench that meets UFAS or ABAAS requirements

UFAS/ABAAS Accommodations o Ensure accommodations for all accessible requirements are met (e.g., grab bars in bathroom)

Minimum Amenities:

o Televisions required in the living area and primary bedroom o Bunk bedrooms shall have connections for televisions for each bunk

Plumbing:

o Be supplied with a water pressure regulator.

TT Sleeping Capacity

FEMA does not use the industry standard definition for the number of people that can sleep in a

TT. See the Frequently Asked Questions (FAQs) for how to count the number of people that can sleep in an RV.

FEMA classifies TTs by the number of people that the TT can sleep. TTs are divided into two categories for sleeping which are:

Sleeps up to two (2) people.

Sleeps five (5) or more people.

TT Delivery

Delivery will be Freight-On-Board (FOB) destination.

Daily, when orders are shipped, the Contractor shall send the COR an update on the status of deliveries including:

Number of Units Shipped

Shipping Date of Next Batch

Expected Delivery Date of Next Batch

Delivery Location

Number of Units in Next Batch

Any other Pertinent Information

TT Exterior

The contractor shall manufacture the Accessible TT using exterior walled Laminate/Hard-Shell

Walls (See definition in Definitions/ Acronyms and Alternate Names).

National Standards and Regulations

Travel Trailers shall be manufactured to meet the following standards:

Standard for RVs NFPA 1192 Standard on Recreational Vehicles (applicable edition when the travel trailer was built);

ANSI/RVIA Standard for Low Voltage Systems (applicable edition when the travel trailer was built);

ANSI TSIC-1 Process Control for Assembly of Wheels on Trailers.

Applicable Federal Motor Vehicle Safety Standards (FMVSS) and National Highway Traffic and Safety Administration (NHTSA) standards and regulations; and regulations

All appliances shall be ENERGY STAR certified products as appropriate.

All new RV purchases shall be certified to comply with the Recreation Vehicle Industry

Association (RVIA) standards applicable at the time the RV was manufactured. In addition, all RVs shall be certified compliant with the Toxic Substances Control Act (TSCA) Title VI requirements for formaldehyde emissions from composite wood products found in RVs.

Applicable California Air Resources Board (CARB) regulations can be substituted for TSCA

Delivery Condition

All TT type RVs shall be delivered in “ready-to-be-used by FEMA to house disaster survivors’ condition.” (See Definitions/Acronyms and Alternate Names). Contractor is required to repair any known or unknown recalls related to the travel trailer or any equipment that comes standard with the units. The contractor shall notify FEMA of any required repairs or recalls within 5 business days of becoming aware of the required repair or recall. The contractor shall work with the COR or designee to determine when the repair can be completed based on availability of repair parts.

FEMA shall be given priority for all recalls or repairs.

Additional Delivery Requirement

Maintenance/Repair personnel shall be present at the delivery location. To ensure that delivered travel trailers are ready to be used immediately the contractor shall provide a minimum of one representative at the delivery site during the delivery inspection process. The representative shall be qualified to complete any necessary repairs or maintenance discovered during the inspection process. The contractor shall provide their representative with sufficient parts for all typical repairs to be made during the acceptance process. The contractor shall have their representatives on-site for each day that TTs are being delivered.

Delivery Location

Delivery Orders destinations include one or more of the below listed. The destination will be provided as part of the Delivery Order Proposal Request (DOPR). The delivery location for the prototype Accessible Travel Trailers shall be FEMA Storage Site in Cumberland, MD. Delivery shall be coordinated at least two business days in advance and requires concurrence for delivery by the site manager.

Location: FEMA TTHSS- Cumberland, MD

FEMA TTHSS – Cumberland, MD

11601 Pittsburgh Plate Glass Road

Cumberland, MD 21502

Site Manager: Dan Kresge

Email: dan.kresge@fema.dhs.gov

Cell: 202.702.7382

Office: 301-777-4205

Alternate Location: FEMA TTHSS - Selma, AL

FEMA TTHSS - Selma, AL

661 Selfield Rd.

Selma, AL 36703

Selma Site Manager: Quinton Dye

Email: Quinton.Dye@fema.dhs.gov

Cell: 202.304.3649

Office: 334.877.3806

Alternate Location Two: (Can be anywhere in the Contiguous United States)

FEMA TTHSS City (TBD)

Physical Location Address (TBD)

Site Manager Name: (TBD)

Site Manager Email (TBD)

Site Manager Cell Phone (TBD)

Site Manager Office Phone (TBD)

Certificate of Origin (COO)/Title/ Manufacturers Statement of Origin (MSO)

For purposes of this SOW, FEMA will use the term Certificate of Origin and the acronym COO to represent Certificate of Origin (COO)/Title/ Manufacturers Statement of Origin.

The Contractor shall provide FEMA with the original Certificate of Origin (COO) or title and a digital copy of the COO for each travel trailer manufactured and purchased. The COO or title shall be mailed to the following address:

Delivery Location:

Federal Emergency Management Agency c/o Miranda Wilburn 11601 PPG Rd.

Cumberland MD 21501

Point-of-Contact: Miranda Wilburn

Email: FEMA-HQ-Sales@fema.dhs.gov Phone: 202-674-1732 or 301-777-4258

A digital copy of the COO or title shall also be emailed to thomas.a.parker@fema.dhs.gov, and to fema-tthu@fema.dhs.gov.

Digital copies of COOs shall be sent as an individual file for each COO, in a PDF format. All PDFs attached must use the same naming convention. The naming convention is the last 6 digits of the Serial Number/Vehicle Identification Number (VIN) followed by the letters and symbol -

COO exp: 123456-COO.

All COOs shall be titled in the name of the Federal Emergency Management Agency or FEMA.

Each COO or title shall be received by FEMA within five business days of the individual accessible travel trailer delivery.

The Contractor SHALL NOT include an original COO or title with invoice.

Delivery Schedule

The Schedule for DO deliveries will be proposed by the contractor and incorporated into the DO.

The Delivery Schedule for the minimum guarantee for three (3) prototypes for each vendor is four

(4) months after contract award.

Period of Performance

The Period of Performance is 5yrs (60 months), MM/DY/2024-MM/DY/2029.

The Ordering Periods are:

Base Period: 6 months 2024-2025

Op on Period 1: 6 months 2025-2025

Op on Period 2: 12 months 2025-2026

Op on Period 3: 12 months 2026-2027

Op on Period 4: 12 months 2027-2028

Op on Period 5: 12 months 2028-2029

Definitions/Acronyms and Alternate Names

All, Four, or Extended Season – RVs that are designed to withstand extreme temperatures while keeping the user comfortable.

Design-in Features:

Comfortably house occupants in temperatures lower than 20 degrees and higher than 90 degrees

Fahrenheit

Keep holding tanks and valves from freezing in temperatures lower than 20 degrees Fahrenheit

Circulates air to reduce condensation caused by heater usage

Keeps interior cool during hot and humid days

Prevents cold air from infiltrating through windows, walls, and cabinets

Arctic Package – A feature on an RV that adds additional insulation, storm windows, and heat pads/strips for the holding tanks and water lines to enable the RV to be used in cold weather.

Curtain as the Wall – A curtain as a wall is defined as the use of a curtain to separate the main sleeping area from the living/dining/kitchen area of the RV. A curtain as a wall has a length that is from one exterior wall to the parallel exterior wall.

Delivered – Transported by the Contractor after the award of the contract or delivery order to the specified delivery location. Received by an authorized FEMA representative during operational hours using a signed FEMA form or Bill of Lading (BOL). Delivery of an RV shall not occur after the receiving facility is closed. RVs left outside of the receiving facility shall not be considered delivered.

Laminate/Hard-Shell Walls – A sandwich of structural frame members, wall paneling, insulation, and exterior covering, adhesive-bonded under pressure and/or heat to form the RV’s walls, floor, and/or roof.

Recreation Vehicle or RV – An RV is a vehicle designed as temporary living quarters for recreational, camping, travel, or seasonal use. RVs may be motorized (motorhomes) or towable

(travel trailers, folding camping trailers, truck campers, and park models). Off- road vehicles are not included in the RV definition.

Travel Trailer – The travel trailer is a towable unit that connects to a ball hitch mounted on the tow vehicle and is designed as living quarters for recreational travel. Some travel trailers have portions of the unit that can slide out from the center to expand the living area inside.

Other terms used for travel trailer:

Conventional trailer

Bumper pull trailer

Travel trailer coach

Tagalong trailer

Frequently Asked Questions

How to count the number of people that can sleep in an RV:

Main Sleeping Area: The main sleeping area sleeps two people, irrespective of bed size (king, queen, or double). Usually located at the hitch end of the trailer.

Secondary Sleeping Area: A secondary sleeping area that sleeps one or more individuals and is composed of a bed, a bunk, or a bunk bed. For example, two double width bunks set one over the other sleeps four people; two single width bunks set one over the other sleeps two people; one single bunk set over one double bunk sleeps three people.

Total number of people to sleep in an RV = Main Sleeping Area + Secondary Sleeping Area

Ready-to-be-used by FEMA to house disaster survivor’s condition:

FEMA defines “ready-to-be-used to house disaster survivor’s condition” as an RV that has been built to NFPA 1192 and manufacturer’s specifications and has been inspected by the dealer. In addition, the RV must pass FEMA’s independent, third party, pre-delivery inspection. The inspection is conducted in accordance with the applicable sections of the Recreation Vehicle

Dealers Association (RVDA), “Figure 2-1, Pre-delivery Inspection Checklist Page 1 and Page 2

Examples,” and is conducted by National Recreation Vehicle Inspectors Association (NRVIA) Level

II inspectors or an equivalent inspector, as determined by FEMA.

What is a sleeping area?

Sleeping areas in an RV are defined by FEMA as a space divided or partitioned from the general living area and designated specifically for sleeping. Sleeping areas contain a bed or a bunk that meet the space requirements.

Sleeping areas are not areas that are designed or designated for other activities, such as a kitchen or living room, where the sleeping accommodation has been converted to a sleeper sofa or a convertible dinette.

Sleeping areas are designed for one or more individuals’ use.

Sleeping areas are designated by a door, a pocket door, an accordion door, or a curtain which acts as a door, but is not the entire wall between the sleeping and living areas, except for Short Travel

Trailers.

Definitions:

Bed: a dedicated space with a mattress on which one or more individuals sleep.

Bunk: same as bed

Bunk Bed: a dedicated space with a mattress for two or more individuals to sleep where one bed is located over the other.

Sleeping Space Requirements:

Minimum for a single person: a mattress with a minimum width of 28 inches.

Minimum for two people: a mattress with a minimum width of 48 inches.

Minimum length for all mattresses is 74 inches.