2.2.1 - RFP 70FB8024R00000002 Amendment 2 5-16-2024.pdf

Section A - Continuation of SF1449 - Line-Item Schedule Section B - Supplies or Services Section C - Statement of Work Section I - Contract Clauses Section J - List of Documents, Exhibits and Other Attachments Section K - Representations, certifications, and other statements of offerors or respondents Section L - Instructions to Offerors Section M - Evaluation Factors for Award

Section A - Continuation of SF1449 - Line-Item Schedule

Item/Sub Number Description Quantity Unit of Issue Unit Price Total Item Amount

0001 Travel Trailer - Shorty Sleeps up to Two 0 EA 0002 Travel Trailer - Sleeps up to Two 0 EA 0003 Travel Trailer - Sleeps Three to Four 0 EA 0004 Travel Trailer - Sleeps Five or more 0 EA 0005 Travel Trailer - Shorty Sleeps up to Two 0 EA 0006 Travel Trailer - Sleeps up to Two 0 EA 0007 Travel Trailer - Sleeps Three to Four 0 EA 0008 Travel Trailer - Sleeps Five or more 0 EA

0009 Fifth Wheel Trailer (Priced at time of order - To Be Determined) 0 EA

0010 Toy Haulers (Priced at time of order - To Be Determined) 0 EA

0011 Teardrop Trailers (Priced at time of order - To Be Determined) 0 EA

0012 Folding Trailers (Priced at time of order - To Be Determined) 0 EA

0013 Expandable Travel Trailers (Priced at time of order - To Be Determined) 0 EA

0014 Travel Trailer - Other type not listed (Priced at time of order - To Be Determined) 0 EA

0015 Spare Parts and Tires (Priced at time of order - To Be Determined) 0 EA

0016 Transportation to Selma, AL Per Trailer 0 EA 0017 Transportation to Cumberland, MD Per Trailer 0 EA

Transportation to Other Location Contiguous US FFP (Priced at time of order - To Be Determined)

0 EA

Miscellaneous expenses not covered in other parts of CLIN table or SOW. Contractor shall develop a cost proposal for all work to be carried out as part of this assignment. The final negotiated cost will become a fixed price item.

CO approval required if >$3,500. FFP (Priced at time of order - To Be Determined)

1001 Travel Trailer - Shorty Sleeps up to Two 0 EA 1002 Travel Trailer - Sleeps up to Two 0 EA 1003 Travel Trailer - Sleeps Three to Four 0 EA 1004 Travel Trailer - Sleeps Five or more 0 EA 1005 Travel Trailer - Shorty Sleeps up to Two 0 EA 1006 Travel Trailer - Sleeps up to Two 0 EA 1007 Travel Trailer - Sleeps Three to Four 0 EA 1008 Travel Trailer - Sleeps Five or more 0 EA

1009 Fifth Wheel Trailer (Priced at time of order - To Be Determined) 0 EA

1010 Toy Haulers (Priced at time of order - To Be Determined) 0 EA

1011 Teardrop Trailers (Priced at time of order - To Be Determined) 0 EA

1012 Folding Trailers (Priced at time of order - To Be Determined) 0 EA

1013 Expandable Travel Trailers (Priced at time of order - To Be Determined) 0 EA

1014 Travel Trailer - Other type not listed (Priced at time of order - To Be Determined) 0 EA

1015 Spare Parts and Tires (Priced at time of order - To Be Determined) 0 EA

Item/Sub Number Description Quantity Unit of Issue Unit Price Total Item Amount

1016 Transportation to Selma, AL Per Trailer 0 EA 1017 Transportation to Cumberland, MD Per Trailer 0 EA

Transportation to Other Location Contiguous US FFP (Priced at time of order - To Be Determined)

0 EA

Miscellaneous expenses not covered in other parts of CLIN table or SOW. Contractor shall develop a cost proposal for all work to be carried out as part of this assignment. The final negotiated cost will become a fixed price item.

CO approval required if >$3,500. FFP (Priced at time of order - To Be Determined)

2001 Travel Trailer - Shorty Sleeps up to Two 0 EA 2002 Travel Trailer - Sleeps up to Two 0 EA 2003 Travel Trailer - Sleeps Three to Four 0 EA 2004 Travel Trailer - Sleeps Five or more 0 EA 2005 Travel Trailer - Shorty Sleeps up to Two 0 EA 2006 Travel Trailer - Sleeps up to Two 0 EA 2007 Travel Trailer - Sleeps Three to Four 0 EA 2008 Travel Trailer - Sleeps Five or more 0 EA

2009 Fifth Wheel Trailer (Priced at time of order - To Be Determined) 0 EA

2010 Toy Haulers (Priced at time of order - To Be Determined) 0 EA

2011 Teardrop Trailers (Priced at time of order - To Be Determined) 0 EA

2012 Folding Trailers (Priced at time of order - To Be Determined) 0 EA

2013 Expandable Travel Trailers (Priced at time of order - To Be Determined) 0 EA

2014 Travel Trailer - Other type not listed (Priced at time of order - To Be Determined) 0 EA

2015 Spare Parts and Tires (Priced at time of order - To Be Determined) 0 EA

2016 Transportation to Selma, AL Per Trailer 0 EA 2017 Transportation to Cumberland, MD Per Trailer 0 EA

Transportation to Other Location Contiguous US FFP (Priced at time of order - To Be Determined)

0 EA

Miscellaneous expenses not covered in other parts of CLIN table or SOW. Contractor shall develop a cost proposal for all work to be carried out as part of this assignment. The final negotiated cost will become a fixed price item.

CO approval required if >$3,500. FFP (Priced at time of order - To Be Determined)

3001 Travel Trailer - Shorty Sleeps up to Two 0 EA 3002 Travel Trailer - Sleeps up to Two 0 EA 3003 Travel Trailer - Sleeps Three to Four 0 EA 3004 Travel Trailer - Sleeps Five or more 0 EA 3005 Travel Trailer - Shorty Sleeps up to Two 0 EA 3006 Travel Trailer - Sleeps up to Two 0 EA 3007 Travel Trailer - Sleeps Three to Four 0 EA 3008 Travel Trailer - Sleeps Five or more 0 EA

3009 Fifth Wheel Trailer (Priced at time of order - To Be Determined) 0 EA

3010 Toy Haulers (Priced at time of order - To Be Determined) 0 EA

3011 Teardrop Trailers (Priced at time of order - To 0 EA

Item/Sub Number Description Quantity Unit of Issue Unit Price Total Item Amount

Be Determined)

3012 Folding Trailers (Priced at time of order - To Be Determined) 0 EA

3013 Expandable Travel Trailers (Priced at time of order - To Be Determined) 0 EA

3014 Travel Trailer - Other type not listed (Priced at time of order - To Be Determined) 0 EA

3015 Spare Parts and Tires (Priced at time of order - To Be Determined) 0 EA

3016 Transportation to Selma, AL Per Trailer 0 EA 3017 Transportation to Cumberland, MD Per Trailer 0 EA

Transportation to Other Location Contiguous US FFP (Priced at time of order - To Be Determined)

0 EA

Miscellaneous expenses not covered in other parts of CLIN table or SOW. Contractor shall develop a cost proposal for all work to be carried out as part of this assignment. The final negotiated cost will become a fixed price item.

CO approval required if >$3,500. FFP (Priced at time of order - To Be Determined)

4001 Travel Trailer - Shorty Sleeps up to Two 0 EA 4002 Travel Trailer - Sleeps up to Two 0 EA 4003 Travel Trailer - Sleeps Three to Four 0 EA 4004 Travel Trailer - Sleeps Five or more 0 EA 4005 Travel Trailer - Shorty Sleeps up to Two 0 EA 4006 Travel Trailer - Sleeps up to Two 0 EA 4007 Travel Trailer - Sleeps Three to Four 0 EA 4008 Travel Trailer - Sleeps Five or more 0 EA

4009 Fifth Wheel Trailer (Priced at time of order - To Be Determined) 0 EA

4010 Toy Haulers (Priced at time of order - To Be Determined) 0 EA

4011 Teardrop Trailers (Priced at time of order - To Be Determined) 0 EA

4012 Folding Trailers (Priced at time of order - To Be Determined) 0 EA

4013 Expandable Travel Trailers (Priced at time of order - To Be Determined) 0 EA

4014 Travel Trailer - Other type not listed (Priced at time of order - To Be Determined) 0 EA

4015 Spare Parts and Tires (Priced at time of order - To Be Determined) 0 EA

4016 Transportation to Selma, AL Per Trailer 0 EA 4017 Transportation to Cumberland, MD Per Trailer 0 EA

Transportation to Other Location Contiguous US FFP (Priced at time of order - To Be Determined)

0 EA

Miscellaneous expenses not covered in other parts of CLIN table or SOW. Contractor shall develop a cost proposal for all work to be carried out as part of this assignment. The final negotiated cost will become a fixed price item.

CO approval required if >$3,500. FFP (Priced at time of order - To Be Determined)

The Minimum Order Guarantee for 5 Travel Trailers (TTs) Delivery Order 1

Item/Sub Number Description Quantity Unit of Issue

Unit Price Total Item Amount

0002 Travel Trailer - Sleeps up to Two 1 EA 0003 Travel Trailer - Sleeps Three to

Four

3 EA

0004 Travel Trailer - Sleeps Five or more

1 EA

TOTAL

Section B - Supplies or Services

B.1 Agency/Office:

Federal Emergency Management Agency (FEMA)

B.2 Description of Requirement:

Commercial-Off-The-Lot Recreational Vehicles identified as bumper pull Travel Trailers - The Contractor shall supply Travel Trailers in accordance with the Statement of Work (SOW).

B.3 Price/Cost Schedule The items contained in the price lists and the schedule of this contract are the offerings that the Government will purchase under this IDIQ. Items may be added to the lists by mutual agreement of the parties. See Attachment 4, Pricing Schedule - Travel Trailers IDIQ.

B.4 Period of Performance The ordering period of the basic contract shall be five (5) years from date of award. The period of performance and unit delivery requirements shall be stated on individual delivery orders.

B.5 Principal Place of Performance The performance of the work for the contract shall commence at the Contractor’s facility, with delivery to locations specified in the Contract and Delivery orders. FEMA will facilitate the contractor’s access to FEMA facilities in order for the contractor to provide staff at the receiving locations.

B.6 Identification of Government Officials

B.6.1 Government Officials Assigned to this Contract:

Primary FEMA Contracting Officers:

Keturah Stroy; Contracting Officer; keturah.stroy@fema.dhs.gov

Primary FEMA Contracting Officers:

Ejona Lika; Contract Specialist; ejona.lika@fema.dhs.gov

Contracting Officer’s Representative:

TBD at Award

B.6.2 Invoice Approval The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice Approver:

Name: To be Determined (TBD) Title: Contracting Officer’s Representative Phone: TBD E-Mail: TBD

B.7 Invoice Instructions Invoices/vouchers shall be submitted to Finance-Vendor-Payments@fema.dhs.gov, and shall be submitted in accordance with the requirements of FAR 52.212-4.

B.8 Correspondence Procedures To promote timely and effective administration, correspondence (except for invoices and reports) submitted under this contract is subject to the following procedures:

(a) Subject Line(s) - All correspondence should contain a subject line, commencing with the contract number and subject matter. An example is illustrated below:

SUBJECT: CONTRACT NO. (70FB8024R00000002), REQUEST FOR SUBCONTRACT CONSENT.

(b) Technical Correspondence - Technical correspondence (as used herein, this term excludes correspondence where patent or proprietary data issues are involved or correspondence which proposes or otherwise involves waivers, deviations, or modifications to the requirements, terms, or conditions of this contract) should be addressed to the FEMA/Contract Specialist (CS), with an information copy of the correspondence to FEMA Contracting Officer Representative (COR).

B.9 Ordering Information

B.9.1 Issuance of Delivery Orders

B.9.1.1 Fair Opportunity for Consideration One or more delivery orders may be issued during the period of performance of this contract. The Government will provide all awardees a fair opportunity for consideration. In accordance with FAR 16.505(b)(1), the Contracting Officer will give each awardee a “fair opportunity” to be considered for each order in excess of the applicable Government Purchase Card limitations, unless one of the following conditions applies:

A. The agency need for services is of such urgency that providing an opportunity would result in unacceptable delays and/or, B. Only one awardee is capable of providing the services required at the level of quality required because the services ordered are unique or highly specialized and/or, C. The order must be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to a delivery order already issued under this contract, provided that all awardees were given fair opportunity to be considered for the original order. When deciding whether to negotiate a sole source logical follow-on delivery order with the current contractor consideration will be given to the contractor’s past performance and price, and/or, D. It is necessary to place an order to satisfy a minimum guarantee.

E. For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

F. In accordance with section 1331 of Public Law 111-240 (15 U.S.C. 644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

The Contracting Officer has broad discretion in determining which awardee should receive a delivery order.

Proposed price, timeliness, and past performance will always be considered for delivery order award.

Delivery orders may be awarded based on best value on the following factors:

a. The proposed price of the delivery order.

b. Timeliness of submission of an offeror’s response to delivery order proposal request (DOPR). Offeror’s response to DOPR, which are submitted late, may not be considered for award.

c. Past Performance-The Government will review the contractor’s past performance on other delivery orders issued under this contract.

d. Technical Approach

When placing orders, the Contracting Office is not required to prepare formal evaluation plans, score offerors, post notice in the System for Award Management (SAM.gov) or hold discussions or negotiation with each awardee. Even though the Contracting Officer does not have to comply with the competition rules in FAR 6 of the Federal Acquisition Regulations and does not have to conduct discussions before issuing a delivery order, there will be an internal record of why a particular offeror provided the best value on the particular requirements of each delivery order.

The government reserves the right to place multiple delivery orders from a single DOPR. Examples of instances which may require multiple delivery orders include, but are not limited to, situations in which no single vendor can meet FEMA's full requirement for travel trailers, or when FEMA determines that it is in the government's best interest to meet additional, unforeseen disaster survivor needs and/or replenish inventory. Vendors will be notified in individual DOPRs when the government may issue multiple delivery orders and will include detailed evaluation and selection criteria for such orders.

B.9.2 Electronic Delivery Orders The Government anticipates electronic issuance of delivery orders under the contract. Electronic signature technology is in place. It is anticipated the Government will take advantage of such technology and delivery orders will be issued electronically under the contract. If sent via electronic mail, a delivery order is considered issued when the Government sends the electronic order to the Contractor.

B.9.3 Distribution of Delivery Orders It is the Government’s intent to compete delivery orders. During the performance of this contract, the Contracting Officer will, to the best of his/her ability, attempt to compete each delivery order. If at any time the Government determines there is not sufficient time to effectively compete delivery orders, the Government reserves the right to evenly distribute the delivery orders consecutively based on the order of ranking during evaluation for the IDIQ contract award and rotate delivery order awards accordingly.

B.10 Minimum Guaranteed Order The government intends to award multiple indefinite-delivery, indefinite-quantity (multiple award IDIQ) contracts to multiple vendors as a result of this solicitation. Each resultant contract will have a guaranteed minimum order of 5 travel trailers. The government intends to award a delivery order upon award of each of the multiple award IDIQ contracts. This delivery order will satisfy the guaranteed minimum of 5 travel trailers.

B.11 Maximum Contract Ceiling The government intends to award multiple indefinite-delivery, indefinite-quantity (multiple award IDIQ) contracts to multiple vendors as a result of this solicitation. Each resultant contract will have a ceiling of $297,000,000.00. The total contract ceiling for this requirement is $297,000,000.00, and the total of all orders placed against any contract awarded as a result of this solicitation shall not exceed that amount.

Section C - Statement of Work

Background

FEMA is authorized under Section 408, Federal Assistance to Individuals and Households (42 U.S.C.5174), of The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), as Amended, to provide Direct Assistance to eligible Disaster Survivors. Direct Assistance can be in the form of Transportable Temporary Housing Units (TTHUs). One of the authorized forms of TTHU is Recreational Vehicles (RVs) specifically bumper pulled Travel Trailers (TTs).

Purpose

The purpose of this contract is to establish an Indefinite Delivery, Indefinite Quantity (IDIQ) contract to provide TTs for FEMA’s national inventory and supplies to disaster recovery operation.

Proposal requests

Under this contract, the government, will provide Delivery Order Proposal Requests, referred to throughout this Statement of Work (SOW) as DOPRs. In the DOPR, the government will include the quantity and types of recreational vehicles requested at the time of the DOPR. Unless the government specifies otherwise, all DOPRs will request standard bumper pull, laminated exterior walls, 50-amp electric service Travel Trailers.

Performance of these minimum tasks shall not be construed as relieving the Offeror of the responsibilities under the terms and conditions of the contract to furnish the Government with items fully in conformance with the requirements of the product specifications.

Contract Requirements Overview

This requirement is for the purchase of Commercial-Off-The-Lot Recreational Vehicles identified as bumper pull travel trailers.

TT Length

FEMA requires two distinct lengths for TTs. See the Frequently Asked Questions (FAQs) for FEMA’s definition of TT length. TTs will be classified as Standard Length and Short Length. Standard Length TT’s are greater than or equal to25 feet long and less than or equal to 36 feet long Short Length travel trailers are greater than or equal to 20 feet long and less than 25 feet long (length is measured from the front tongue to the rear of the bumper) See Definitions/Acronyms and Alternate Names for the definition of length and Section 4.4 of this SOW.)

TT Sleeping Capacity

FEMA does not use the industry standard definition for the number of people that can sleep in a TT. See the Frequently Asked Questions (FAQs) for how to count the number of people that can sleep in an RV, and Section

5.8 TT sleeping area requirements.

In addition to TT length, FEMA classifies TTs by the number of people that the TT can sleep. TTs are divided into three categories for sleeping which are:

· Sleeps up to two people,

· Sleeps between three and four people

· Sleeps five or more people (Not applicable to short length TT)

TT Delivery

Delivery will be Freight-On-Board (FOB) destination. Delivery destinations will be provided in each Delivery Order (DO).

Daily, when orders are shipped, the Contractor must send the COR an update on the status of deliveries including:

· Number of Units Shipped

· Shipping Date of Next Batch

· Expected Delivery Date of Next Batch

· Delivery Location

· Number of Units in Next Batch

· Any other Pertinent Information

TT Sales Requirement

The Contractor shall only provide FEMA with an RV for which they have an agreement as an active franchisee, dealer, or authorized manufacturer’s representative. The Contractor shall notify FEMA of any change in status of the Contractor’s relationship with any manufacturer within one (1) business day of that change.

Travel trailers purchased under the terms and conditions of this contract shall be commercially available products which FEMA calls Commercial-Off-The-Lot (COTL).

TT Exterior

FEMA intends to purchase primarily laminated exterior walled TTs. FEMA may, at its sole discretion, purchase “stick and tin” travel trailers.

Specific Contract Requirements

National Standards and Regulations

Travel Trailers shall be manufactured to meet the following standards:

· Standard for RVs NFPA 1192 Standard on Recreational Vehicles (applicable edition when the travel trailer was built);

· ANSI/RVIA Standard for Low Voltage Systems (applicable edition when the travel trailer was built);

· ANSI TSIC-1 Process Control for Assembly of Wheels on Trailers.

· Applicable Federal Motor Vehicle Safety Standards (FMVSS) and National Highway Traffic and Safety Administration (NHTSA) standards and regulations; and regulations

· All appliances shall be ENERGY STAR certified products as appropriate.

· All new RV purchases must be certified to comply with the Recreation Vehicle Industry Association (RVIA) standards applicable at the time the RV was manufactured. In addition, all RVs must be certified compliant with the Toxic Substances Control Act (TSCA) Title VI requirements for formaldehyde emissions from composite wood products found in RVs. Applicable California Air Resources Board (CARB) regulations can be substituted for TSCA.

All TTs shall meet the following requirements:

· Meet the definition of a Travel Trailer provided below (see Definitions/Acronyms and Alternate Names).

· Be, at aminimum,128 square feet to 200 Square feet for “Shorty units” (under 25 feet in length), and 200 square feet but no larger than 400 square feet for all other units.

· Be supplied with a water pressure regulator.

· Havea method of separating a bedroom from the other living area by means of a:

Door, Pocket Door, Accordion Door, or Curtain which acts as a door but is not the entire wall between the sleeping and living areas, except for Short Travel Trailers, which may have a curtain which runs the full width of the unit. (See definition in Definitions/ Acronyms and Alternate Names.)

· Laminate/ Hard-Shell Walls (See definition in Definitions/ Acronyms and Alternate Names)

· TTs that are built to one or more of the following terms: “All Season”, “Four Season”, “Extended Season” or “Artic Package” (see Definitions/Acronyms and Alternate Names)

· TTs delivered to FEMA are required to be in ready to use condition.

· Each TT shall come with complete battery boxes that are bolted and strapped down to the unit; a new battery and battery straps shall be included.

· Each TT shall have a spare tire AND MOUNTING BRACKET.

TT length measurement

(Length is measured from the front tongue to the rear of the bumper) (See Definitions/Acronyms and Alternate Names).

The Travel Trailers Shall Not include any of the following (except when specifically allowed in the DOPR):

· Interior steps that transition between one living room area and another or between a living area and a bedroom (this does not include the sleeping area of a 5th Wheel Trailer that is located over the hitch),

· Fireplaces that are fueled by propane (electric fireplaces are acceptable),

· Interior hydraulic or other motorized features (for example in a toy hauler where the area designed for hauling toys (such as motorcycles) can be converted to usable “living/sleeping area” with a bed that can be lowered from a storage position close to the ceiling by hydraulic or mechanical means),

· Single axles trailers (Allowed on Short Length TT’s, requires specific approval language in the DOPR for Standard Length)

· Be of the following type/class of RV (see Definitions/Acronyms and Alternate Names):

Fifth Wheel (5th Wheel) Toy Haulers Teardrop Trailers Folding Trailers Expandable Travel Trailers Class A, Class B or Class C Motor Homes; or Truck Campers

· Shall not be configured like a studio apartment with no interior separation between the living/dining space and the sleeping space.

· Shall not have a curtain that acts as the entire wall between the main sleeping area and the living/dining space (Except for “Short Travel Trailers”)

· Shall not have Murphy type beds with a folding mechanism to raise and lower the mattress as needed

Standard Length TTs shall meet the following requirements:

· Length for standard length TTs is defined as greater than or equal to 25 feet long and less than or equal to 36 feet long (length is measured from the front tongue to the rear of the bumper)

· Have double axles

· Include two propane tanks and covers no smaller than 40lbs each

· Have 50-amp electrical service

· 2-Air Conditioners except for TT’s less than 25 feet in length.

Short Length TTs shall meet the following requirements:

· Length for short length TTs is defined as greater than or equal to 20 feet long and less than 25 feet long.

(length is measured from the front tongue to the rear of the bumper)

· Have double or single axles

· Include one 40lb propane tank, or two propane tanks and covers no smaller than 20lbs

· Have 50-amp electrical service.

· May have walls between the bedroom and living area that is a curtain.

Acceptable when SPECIFICALLY allowed in the DOPR

FEMA may, at its sole discretion, waive any of the requirements detailed above - in specific DOPRs. If these requirements are waived, it will be applicable only to the instant procurement for which FEMA has issued the DOPR. The requirements waived may include, but are not limited to:

· Stick and Tin construction (see Definitions/Acronyms and Alternate Names) is acceptable if proposed travel trailers meet all other requirements.

· When the following specific language is included in the DOPR or modification, “The underbelly does not have to be fully enclosed. ”The contractor does not have to provide All Season, Four Season, Extended Season or Artic Package. (See Definitions/Acronyms and Alternate Names.)

· Propane tanks and covers no smaller than 30lbs for standard length travel trailers

· 30-amp electrical service for standard length or shorty travel trailers

· Standard length TTs with a Single Air Conditioner

· The following type/class of RV (see Definitions/Acronyms and Alternate Names):

Fifth Wheel (5th Wheel) Toy Haulers Teardrop Trailers Folding Trailers Expandable Travel Trailers Class A, Class B or Class C Motor Homes; or Truck Campers

TT sleeping area requirements:

RVs are classified as being able to sleep:

· Two people,

· Three to four people; or,

· Five or more people

Primary or main sleeping area is defined as a room separated by a door, pocket door, accordion door, or curtain which acts as a door and has a double bed, queen bed, or king bed.

A primary sleeping area shall not have a curtain as the wall separating that primary sleeping area from the living/dining/kitchen space. A curtain as a wall has a length that is from one exterior wall to the parallel exterior wall (this does not apply to Short Travel Trailers.) See Definitions/Acronyms and Alternate Names for the definition of Curtain as the wall.

A secondary sleeping area may have a curtain as a door or a wall.

The primary sleeping area shall accommodate one or more people

The primary and additional sleeping areas are not designated by the manufacturer as living or dining space

Bunk beds are acceptable in the secondary sleeping area

Delivery Condition

All TT type RVs shall be delivered in “ready-to-be-used by FEMA to house disaster survivors’ condition.” (See Definitions/Acronyms and Alternate Names).Contractor is required to repair any known or unknown recalls related to the travel trailer or any equipment that comes standard with the units.

Additional Delivery Requirement

Unless otherwise specified in the DOPR, Maintenance/Repair personnel will be present at the DO’s specified delivery location. To ensure that delivered travel trailers are ready to be used immediately the contractor shall provide one or more representatives at the delivery site to assist with inspections and complete necessary repairs.

The contractor shall provide their representative with sufficient parts for all repairs to be made during the acceptance process. The contractor shall have their representatives on-site daily for every day that TTs are being delivered unless the contractor proposes fewer days and part of the DOPR response.

Travel Trailers will not be accepted by FEMA until any necessary repairs identified during the inspection and acceptance process are complete, and the contractor will be responsible for the cost of any necessary repairs identified in the inspection and acceptance process.

The contractor shall ensure that all TTs delivered are not subject to any open recalls, this includes both recalls associated with the unit and recalls associated with any accessory items, such as propane tanks and batteries.

Spare Parts and Additional Accessories

Contractor shall provide spare parts as required in the DOPR for all Travel Trailers/RV’s delivered to FEMA, to include but not limited to the following: Spare Tires, Wheels and Spare Tire Brackets; Electrical and HVAC Components, Appliances, Doors and Windows, Other Parts not specified above.

Optional Solar Charger

If specified in the DOPR the contractor shall provide solar chargers that meet the requirements provided in the Definitions/Acronyms and Alternate Names section of this SOW. The DOPR will include the quantity and delivery location for the solar chargers required.

Delivery Location

Delivery locations will be specified in the DOPR. The primary delivery location shall be FEMAs Transportable Temporary Housing Unit Storage Site (TTHUSS) located in Selma, AL. Alternate delivery locations shall include FEMA’s TTHUSS located in Cumberland, MD or a FEMA Staging Area established in a disaster area of operation.

Primary Delivery Location Federal Emergency Management Agency (FEMA) FEMA Transportable Temporary Housing Storage Site 661 Selfield Rd. Selma, AL 36703

Selma Site Manager:

Quinton Dye Email: Quinton.Dye@fema.dhs.gov

Cell: 202.304.3649 Office:334.877.3806

Alternate Delivery Location One Federal Emergency Management Agency FEMA Transportable Temporary Housing Storage Site 11601 Pittsburgh Plate Glass Road. Cumberland, MD21502

Cumberland Site Manager:

Dan Kresge Email: dan.kresge@fema.dhs.gov Cell: 202.702.7382 Office:301-777-4205

Alternate Delivery Location Two (Can be anywhere in the Contiguous United States) Federal Emergency Management Agency FEMA Transportable Temporary Housing Staging Area Street, City, State and Zip Code will be provided in DOPR and Delivery Order Award.

Alternate Delivery Location Site Manager:

Alternate Delivery Location Site Manager Name, email, and Cell Phone will be provided in DOPR and Delivery Order Award.

Certificate of Origin (COO)/Title/Manufacturers Statement of Origin (MSO)

For purposes of this SOW, FEMA will use the term Certificate of Origin and the acronym COO to represent Certificate of Origin (COO)/Title/ Manufacturers Statement of Origin.

The Contractor shall provide FEMA with the original Certificate of Origin (COO) or title and a digital copy of the COO for each travel trailer purchased. The COO or title should be mailed to the following address:

Delivery Location:

Federal Emergency Management Agency c/o Miranda Wilburn 11601 PPG Rd. CumberlandMD21501 Point-of-Contact: Miranda Wilburn Email: FEMA-HQ-Sales@fema.dhs.gov Phone: 202-674-1732 or 301-777-4258

A digital copy of the COO or title shall also be emailed to thomas.a.parker@fema.dhs.gov, and to fema-tthu@fema.dhs.gov.

Digital copies of COOs shall be sent as an individual file for each COO, in a PDF format. All PDFs attached must use the same naming convention. The naming convention is the last 6 digits of the Serial Number/Vehicle Identification Number (VIN) followed by the letters and symbol - COO exp: 123456-COO.

All COOs shall be titled in the name of the Federal Emergency Management Agency or FEMA.

Each COO or title shall be received by FEMA within one (1) week of the individual travel trailer delivery.

The Contractor SHALL NOT include an original COO or title with invoice.

Delivery Schedule

Delivery Schedule requirements will be provided as part of the DOPR.

Definitions/Acronyms and Alternate Names

All, Four, or Extended Season – RVs that are designed to withstand extreme temperatures while keeping the user comfortable.

Design-in Features:

Comfortably house occupants in temperatures lower than 20degrees and higher than 90 degrees Fahrenheit

Keep holding tanks and valves from freezing in temperatures lower than 20 degrees Fahrenheit

Circulates air to reduce condensation caused by heater usage

Keeps interior cool during hot and humid days

Prevents cold air from infiltrating through windows, walls, and cabinets

Arctic Package – A feature on an RV that adds additional insulation, storm windows, and heat pads/strips for the holding tanks and water lines to enable the RV to be used in cold weather.

Curtain as the Wall – A curtain as a wall is defined as the use of a curtain to separate the main sleeping area from the living/dining/kitchen area of the RV. A curtain as a wall has a length that is from one exterior wall to the parallel exterior wall.

Delivered – Transported by the Contractor after the award of the contract or delivery order to the specified delivery location. Received by an authorized FEMA representative during operational hours using a signed FEMA form or Bill of Lading (BOL). Delivery of an RV shall not occur after the receiving facility is closed. RVs left outside of the receiving facility shall not be considered delivered.

Fifth Wheel Trailers (fifth wheel) –The fifth wheel is a towable unit that connects to the tow vehicle directly above the rear axle by way of a special fifth wheel hitch. This causes several feet of the connected trailer to hang over the tow vehicle, placing about 15 to 25% of the trailers weight on the rear axle of the truck. Commercial semi-trucks and trailers use this hitch configuration.

Other terms used for fifth wheel:

5th wheel Fiver

The fifth wheel has one sub-type:

Toy Hauler - The term toy hauler is applied to both fifth wheels and travel trailers, and it describes an RV designed to carry items such as small cars, dune buggies, four wheelers, motorcycles, etc.

Distinguishing features of a toy hauler are the large door in the back which opens down to create a ramp; a dedicated garage area and/or fold-away furniture in the main living compartment; and often has a third axle to support heavy toys.

Laminate/Hard-Shell Walls – A sandwich of structural frame members, wall paneling, insulation, and exterior covering, adhesive-bonded under pressure and/or heat to form the RV’s walls, floor, and/or roof.

Length Measurements of a Travel Trailer – The measurement information provided by travel trailer manufacturers just includes the length of the trailer unit itself and doesn’t include the tongue, hitch, or tow vehicle. Therefore, the overall length of the entire setup requires multiple measurements: the interior, exterior, and overall length.

The interior length of a trailer is how much living space the trailer has, which is one of the easiest measurements to get. It’s simply the length from the front wall to the back wall inside the trailer.

The exterior (floorplan) length should be measured without the trailer tongue.

The overall length is the length of the entire trailer. (length is measured from the front tongue to the rear of the bumper)

Motor Home –an RV that has been built on or incorporates a form of a drivable chassis; it does not require an additional part of a vehicle to move or “drive” the unit.

Motor Home, Class A – A recreational vehicle built on a stripped truck chassis where the driving compartment is an integral part of the RV interior. Class A motor homes have the appearance of a standard bus.

Unlike the Class C motor home, the chassis of a Class A does not come with a driving compartment (or cab). The chassis includes the following major components: frame, engine, fuel tank, axles, drive train, wheels, tires, steering column, engine and braking controls, and dashboard instruments.

Other terms used for Class A motor home:

Coach Motor coach

The Class A motor home has one sub-type:

Bus Conversion – A bus conversion is a commercial passenger bus that has been converted into an RV. Some bus conversions are easy to spot because their previous skin is mostly intact, often resembling a Greyhound bus.

Though not sub-types, some Class As are referred to as a pusher or diesel pusher. A pusher is a motor home with rear mounted engine for the purposes of better accommodating large engines. Two other benefits of having the engine in the rear is the reduced engine noise and the ability to install the main door near the front of the vehicle.

Motor Home, Class B – The Class B motor home is created from a standard passenger or commercial minivan. Most models have raised roofs, but otherwise the living space is constrained by the dimensions of the van. A Class B is usually a term applied to factory-built units; Conversion van is a term applied to units that started out as conventional vans and were subsequently converted to RV's.

Other terms used for Class B motor home:

Camper van Conversion van Van camper

Motor Home, Class C – The Class C motor home, or mini motor home, is a recreation vehicle built on a cut-away van or truck chassis, including the cab. Many Class C motor homes are roughly the size and shape of rental moving trucks.

It differs from the Class A motor home in that the Class C chassis comes with the cab from the manufacturer.

Another distinguishing feature of the Class C is the bed compartment over the cab.

Solar Charger

22-Watt Solar Battery Charger with 8 Amp Charge Controller Kit takes the sun's energy and turns it into electric current. Solar panel is light weight and versatile and can be used with any rechargeable 12-Volt battery to provide a portable power solution for keeping your RV, golf cart, camper, boat, and any other application where charging is needed, well maintained.

Kit Includes

(1) 22-Watt Amorphous Solar Panel

(1) Battery Clamps

(1) 8 Amp Charge Controller

(1) 10' PV Cable

Kit features are:

Solar charge controller keeps your batteries from being overcharged High quality amorphous solar material will work in all light conditions even on overcast days Completely weather proofed, solar panel can be installed outdoors permanently Solar panels have a sturdy aluminum frame and toughened glass top The included 10ft. cable lets you place the solar panel in the best position to receive ample sunlight Safe for temperatures ranging from -40F to 175F Fold out support stand included for easy setup Features 5-year limited warranty up to 80% Power Generation

Kit Specifications are:

Voltage: 12 Volts DC

Maximum Power: Up to 22 Watts (power)

Current at Pmax: Up to 1300mA

Dimensions: 36.5"x12.5"x1.5"

Weight (total) 7.5lbs

Panel Power Cord Length: 10'PV cord

Stick-and-Tin – A traditional method of constructing for RV that is similar to a traditional homebuilding where the RV is constructed with a wooden frame of dimensional lumber, insulation, as well as interior and exterior sheathing. The exterior sheathing originally was tin, may no longer be, however, the name remains.

Recreation Vehicle or RV – An RV is a vehicle designed as temporary living quarters for recreational, camping, travel, or seasonal use. RVs may be motorized (motorhomes) or towable (travel trailers, folding camping trailers, truck campers, and park models). Off- road vehicles are not included in the RV definition.

Travel Trailer – The travel trailer is a towable unit that connects to a ball hitch mounted on the tow vehicle and is designed as living quarters for recreational travel. Some travel trailers have portions of the unit that can slide out from the center to expand the living area inside.

Other terms used for travel trailer:

Conventional trailer Bumper pull trailer Travel trailer coach Tag along trailer

The travel trailer has the following sub-types:

Toy Hauler – The term toy hauler is applied to both travel trailers and fifth wheels, and it describes an RV designed to carry items such as small cars, dune buggies, four wheelers, motorcycles, etc.

Distinguishing features of a toy hauler are the large door in the back which opens down to create a ramp; a dedicated garage area and/or fold-away furniture in the main living compartment; and often has a third axle to support heavy toys.

Expandable – A travel trailer designed to vertically or horizontally expand and collapse (not including slide outs). Typically includes one or two canvas ends that fold out to create additional beds. The expandable travel trailer is a hybrid between a pop-up camper and a traditional travel trailer. The trailer looks like a travel trailer on the road, but when placed at the camp site, it expands to provide more room.

Vertically: On vertically expanding units, the slightly larger top portion of the trailer slides down over the bottom half, considerably reducing the height during transportation. At the campground, the trailer is expanded to full height, resembling a traditional trailer.

Horizontally: On horizontally expanding units (also called fold-out trailers), tent-like compartments fold out from the body to create beds.

Folding trailer – The folding trailer is a small, light-weight towable that folds or collapses into a low profile. Its small size and weight make it suitable for towing behind light vehicles such as cars, SUV's, and mini pickup trucks.

Camper trailer Folding camper Pop-up trailer Tent trailer

Teardrop Trailer – A teardrop trailer gets its name from the tear shaped profile — pointed in the back and rounded in the front. In general, teardrop trailers are small and light, towable by large cars and SUV's. Some are small enough to be towed by motorcycles.

Most teardrop trailers are so small that they provide only the very basics: bed, a small amount of inside storage, and minimal external cooking facilities. Some models are large enough to accommodate inside cooking and dining. The shape notwithstanding, some manufacturers group all very small trailers into the teardrop category.

Truck Camper –The truck camper is not a vehicle but an add-on living quarters designed to slide into the bed of a full-size pickup truck. The camper is fastened to the truck frame during transport and slides out onto its own legs at the camp site.

Frequently Asked Questions

How to count the number of people that can sleep in an RV:

Main Sleeping Area: The main sleeping area sleeps two people, irrespective of bed size (king, queen, or double).

Usually located at the hitch end of the trailer.

Secondary Sleeping Area: A secondary sleeping area that sleeps one or more individuals and is composed of a bed, a bunk, or a bunk bed. For example, two double width bunks set one over the other sleeps four people; two single width bunks set one over the other sleeps two people; one single bunk set over one double bunk sleeps three people.

Total number of people to sleep in an RV = Main Sleeping Area + Secondary Sleeping Area

Ready-to-be-used by FEMA to house disaster survivors condition:

FEMA defines “ready-to-be-used to house disaster survivors condition” as an RV that has been built to NFPA 1192 and manufacturer’s specifications and has been inspected by the dealer. In addition, the RV must pass FEMA’s independent, third party, pre-delivery inspection. The inspection is conducted in accordance with the applicable sections of the Recreation Vehicle Dealers Association (RVDA), “Figure 2-1, Pre-delivery Inspection Checklist Page 1 and Page 2 Examples,” and is conducted by National Recreation Vehicle Inspectors Association (NRVIA) Level II inspectors or an equivalent inspector, as determined by FEMA.

What is a sleeping area?

Sleeping areas in an RV are defined by FEMA as a space divided or partitioned from the general living area and designated specifically for sleeping. Sleeping areas contain a bed or a bunk that meet the space requirements.

Sleeping areas are not areas that are designed or designated for other activities, such as a kitchen or living room, where the sleeping accommodation has been converted to a sleeper sofa or a convertible dinette.

Sleeping areas are designed for one or more individuals’ use.

Sleeping areas are designated by a door, a pocket door, an accordion door, or a curtain which acts as a door, but is not the entire wall between the sleeping and living areas, except for Short Travel Trailers, which may have a curtain running the full width of the unit.

Definitions:

Bed: a dedicated space with a mattress on which one or more individuals sleep Bunk: same as bed Bunk Bed: a dedicated space with a mattress for two or more individuals to sleep where one bed is located over the other

Space Requirements:

Minimum for a single person: a mattress with a minimum width of 28 inches.

Minimum for two people: a mattress with a minimum width of 48 inches.

Minimum length for all mattresses is 74 inches.

Section I - Contract Clauses

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters. (OCT 2018)

(a) The Contractor shall update the information in the Federal Awardee Performance and Integrity Information System (FAPIIS) on a semi-annual basis, throughout the life of the contract, by posting the required information in the System for Award Management via https://www.sam.gov.

(b) As required by section 3010 of the Supplemental Appropriations Act, 2010 (Pub. L. 111-212), all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available. FAPIIS consists of two segments-

(1) The non-public segment, into which Government officials and the Contractor post information, which can only be viewed by--

(i) Government personnel and authorized users performing business on behalf of the Government; or

(ii) The Contractor, when viewing data on itself; and

(2) The publicly-available segment, to which all data in the non-public segment of FAPIIS is automatically transferred after a waiting period of 14 calendar days, except for-

(i) Past performance reviews required by subpart 42.15;

(ii) Information that was entered prior to April 15, 2011; or

(iii) Information that is withdrawn during the 14-calendar-day waiting period by the Government official who posted it in accordance with paragraph (c)(1) of this clause.

(c) The Contractor will receive notification when the Government posts new information to the Contractor's record.

(1) If the Contractor asserts in writing within 7 calendar days, to the Government official who posted the information, that some of the information posted to the non-public segment of FAPIIS is covered by a disclosure exemption under the Freedom of Information Act, the Government official who posted the information must within 7 calendar days remove the posting from FAPIIS and resolve the issue in accordance with agency Freedom of Information procedures, prior to reposting the releasable information.

The contractor must cite 52.209-9 and request removal within 7 calendar days of the posting to FAPIIS.

(2) The Contractor will also have an opportunity to post comments regarding information that has been posted by the Government. The comments will be retained as long as the associated information is retained, i.e., for a total period of 6 years. Contractor comments will remain a part of the record unless the Contractor revises them.

(3) As required by section 3010 of Pub. L. 111-212, all information posted in FAPIIS on or after April 15, 2011, except past performance reviews, will be publicly available.

(d) Public requests for system information posted prior to April 15, 2011, will be handled under Freedom of Information Act procedures, including, where appropriate, procedures promulgated under E.O. 12600.

(End of clause)

52.211-11 Liquidated Damages - Supplies, Services, or Research and Development. (SEP 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of TO BE DETERMINED, IF APPLICABLE, ON INDIVIDUAL DELIVERY ORDERS per calendar day of delay.

(b) If the Government terminates this contract in whole or in part under the Default - Fixed-Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default - Fixed-Price Supply and Service clause in this contract.

(End of clause)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023) - Alternate I (NOV 2021)

(a) Inspection/Acceptance. (1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any…