Industry Day Accessible Travel Trailers FINAL.pptx

Accessible Travel Trailers Industry day Logistics Operations Division May 18, 2023

Welcoming Remarks (Shunte’ Gray) Introductions (FEMA Program Office and Contracts Team) Discuss Purpose of Industry Day (Ejona Lika) Concept for Accessible Travel Trailers (Deonna Johnson) Approach (Deonna Johnson)

Designs (Matthew Rabkin) Milestones (Matthew Rabkin) Federal Government Contracting Process (Ejona Lika) Questions & Answers (Q&A)/Open Discussion Next Steps and Closing Remarks (Ejona Lika)

Agenda Federal Emergency Management Agency

Welcoming Remarks Ms. Shunte Gray Deputy Division Director (A) Logistics Operations Division

Introductions FEMA Program Office and Contracts Team

Shunte’ Gray, Deputy Division Director, Logistics Operations Division Deonna Johnson, Program Manager, Logistics Operations Division Contracting Officer Representative, Matthew Rabkin, Program Manager, Logistics Operations Division Tiffany Parker, Section Chief, Community Survivor Assistance (CSA), Office of the Chief Procurement Officer/ Contracting Officer Ejona Lika, Contract Specialist, CSA Anthony Juzaitis, Attorney/ Advisor, Office of Chief Counsel

Introductions

Purpose of Industry Day Ms. Ejona Lika Contract Specialist

Market Research Conduct market research in accordance with FAR Part 10 Sources Sought (Request for Information) RFI published on 4/25, closed 5/2/2023 Asks for industry comments or provide notice that a solicitation is planned. This is your opportunity to let us know your capabilities or provide your professional input.

Opportunity for the Program Office to provide clarification on purpose and intent of Accessible Travel Trailers Contract.

Nothing discussed in this meeting authorizes you to start work or bill for work. Any understanding on your part to the contrary is a mistake.

THIS INDUSTRY DAY DOES NOT CONSTITUTE AN INVITATION FOR BIDS, REQUEST FOR PROPOSAL NOR A REQUEST FOR QUOTATION, AND IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT TO ISSUE AN ORDER / CONTRACT OR OTHERWISE PAY FOR THE INFORMATION REQUESTED

Purpose of Accessible Travel Trailers Contract Industry Day

Federal Emergency Management Agency

Concept for Accessible Travel Trailers Ms. Deonna Johnson Program Manager

Manufacture accessible travel trailers for individuals with disabilities and access and functional needs Adhere to federal and state regulations Similar amenities to Commercial off the Lot travel trailers Occupancy accommodations

Concept for Accessible Travel Trailers

Approach Ms. Deonna Johnson

Approach Integrated Planning Team FEMA, HUD, U.S. Access Board, RVIA, and Architect Past Phased approach, submitted 3 conceptual designs, stakeholder feedback, & industry outreach Present Received floor layout, modified designs (DR-4673-FL) Future Commence contracting for prototype builds Determine economic order quantity for full rate production

Designs – Amendment 1 Mr. Matthew Rabkin

Accessible Travel Trailers Designs Sleeps up to 2 34’ long Rectangle shaped (30”X60”) roll-in shower

34’

Sleeps 5 or more 36’ long Rectangle shaped (30”X60”) roll-in shower – 2/3 of the units Rectangle shaped (30”X60”) transfer tub– 1/3 of the units.

Capacity to sleep 7

Accessible Travel Trailers Design cont.

36’

Federal Emergency Management Agency

Milestones of New Contract Mr. Matthew Rabkin

Accessible Travel Trailers Milestones

The Government intends to issue a multiple award contract - several vendors will be issued a contract.

Federal Government Contracting Process

FEDERAL GOVERNMENT CONTRACTING PROCESS

Market Research (current phase we are at)

Solicitation

Solicitation Evaluation

Best Practices Before Submitting a Proposal

Contract Award

Contract Administration

Federal Emergency Management Agency

1. Market Research Sources Sought (Request for Information)

Asks for industry comments or provide notice that a solicitation is planned. This is your opportunity to let us know your capabilities or provide your professional input.

Pre-Solicitation Notices

For most requirements, a pre-solicitation notice is published a minimum of 15 calendar days before the solicitation is published.

Federal Emergency Management Agency

2. Solicitations Most solicitations are advertised on for a minimum of 30 days at https://www.sam.gov

Amendments are changes to the solicitation. Amendments often answer questions, clarify the work to be performed, or correct errors in the solicitation. Amendments also may extend the due date of the offer. You must acknowledge each amendment when submitting your offer to confirm that you are offering on the most recent version of the work to be performed.

Federal Emergency Management Agency

2. a - Solicitation Method of Evaluation

Type: Request for Proposal (RFP) is used to communicate government requirements to vendors and solicit proposals. The basis for award is either:

Trade-off Process – award to the responsible offeror with a proposal that provides the best value to the Government. May or may not be the lowest price.

Lowest Price Technically Acceptable (LPTA) – award to the responsible offeror with the lowest priced, technically acceptable proposal : Acceptable or Unacceptable

Federal Emergency Management Agency

2. b - Solicitation Responsibility Check

All interested parties must be registered and have an active profile in the System for Award Management (SAM) to be considered eligible for award at the time of submitting responses to the RFP. Please contact the SAM helpdesk for registration and profile activation assistance at 1-866-606-8220. Information on SAM registration may also be obtained electronically at https://www.sam.gov/portal/public/sam/.

Federal Emergency Management Agency

4. Best Practices Before Submitting a Proposal

Read and download all associated attachments posted with the solicitation

Understand Provisions, Terms and Conditions cited within the solicitation

Check price calculations on Pricing Schedule

Follow proposal submission instructions

Address ALL evaluation factors

Offer precisely what is asked for

Questions & Answers Enter questions within the chat

BREAK – 30 minutes FEMA Breakout Session

Q&A Review

Next Steps

NEXT STEPS

Individual vendor presentations scheduled (as requested).

All follow up questions and industry feedback shall be submitted in writing, via email no later than Monday, May 22, 2023, at 2:00 pm ET.

Responses to question received will be posted on the System for Awards Management (www.sam.gov).

The Accessible Travel Trailer Industry Day presentation will be posted on www.sam.gov.

Closing Remarks Thank you for your participation!

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