Individual Vendor Presentations - Questions and Answers 6-12-2023.pdf

Individual Vendor Presentations – Questions and Answers

1‐ If FEMA is going to put out a solicitation to build 9 prototypes of the designs, and then one manufacturer may be able to do 9, but may not be able to do 200, will FEMA have one manufacturer build the prototypes and another manufacturer build in large numbers? – If a solicitation is issued, the Government intends to have a multiple award contract issued, and each awardee will design and build 1‐3 Travel Trailers of each of the two floor plans: (a) sleeps 2, and b) sleeps 5 or more. Full‐scale production will be the subject of a subsequent acquisition.

2‐ When is the solicitation expected? – It is unknown at this time.

3‐ Will there be a 15‐day pre‐solicitation notice? ‐ It is the intent of the Government to publish a synopsis.

4‐ How many designs of Accessible Travel Trailers is the Government interested in? – If solicited, the Government is interested in only two floor plans: a) Sleeps up to 2 and b) Sleeps 5 or more.

5‐ Does the Government have any flexibility on the design? Are modifications allowed? ‐ The

Government is flexible on the floor plan and modifications are allowed, as long as all of the UFAS requirements in the Accessible Travel Trailer, as well as all of the Statement of Work (SOW) requirements are met. The length of the Accessible Travel Trailer has to be compliant with applicable federal and state Department of Transportation (DOT) regulations, as to not require any permits.

6‐ Is there enough clearance for the bunks in the design? – The notes on the designs state that those are loose pack items, to be installed when the Travel Trailer is open. Vendors are allowed to modify the design, as long as all of the UFAS requirements in the Accessible Travel Trailer, as well as all of the Statement of Work (SOW) requirements are met. The length of the Accessible

Travel Trailer has to be compliant with applicable federal and state Department of

Transportation (DOT) regulations, as to not require any permits.

7‐ The door is for both the designs on the roadside. Is it allowable to switch the door? – The door may be redesigned to be on the curb side.

8‐ Do you consider a curtain to be a wall? – No. A separate bedroom is needed. A wall is a must to separate the room, as these are not weekend Travel Trailers, survivors will be living in these for several months. An accordion door is allowed. Please reference the Statement of Work (SOW) which specified the requirements for Accessible Travel Trailers.

9‐ There may be an issue with the transition of the floor from the body of the Travel Trailer to the slide‐out that will exceed the allowable height of a UFAS floor transition. Is this a concern for the

Government? – Yes, it is a concern, because the Government relies on the slide‐outs as part of the turning radius using the turning T’s. A slide‐out that can go out and down to allow for flush floor might be a possible solution that the Government will consider.

10‐ Is a partnership between a dealer and a manufacturer allowed? – Yes

11‐ Does FEMA understand the difference between a 30amp and a 50amp service? ‐ The unit has to be all electric. A standard 30amp service only provides a single 110 Voltage service, but a 50amp service provides two separate legs of 110 Voltage service. FEMA’s concern is that even 50amps of split box would not provide enough power for a 100% all electric (no propane) Accessible

Travel Trailer, since a disaster survivor may use more than one item at the same time and may exceed 50amps service, and two (2) 50amps should be able to accommodate that. A split 50amp box can be sufficient.

12‐ Is the Government aware that having a TT with more than one power supply might not be RVIA complaint? Does it need to be RVIA compatible – No, the Government is aware that the

Accessible Travel Trailer will not be RVIA compliant, having components such as the rolling shower and being all electric, and the Accessible Travel Trailer will not receive the RVIA sticker.

13‐ There are concerns with the way the beds are laid out within the floor plan for the design for the trailer that sleep 5 or more. Is the Government aware of these issues? – The Government will consider anything that makes the Accessible Travel Trailers work. The Government is flexible on the floor plan and modifications are allowed, as long as all of the UFAS requirements in the

Accessible Travel Trailer, as well as all of the Statement of Work (SOW) requirements are met.

14‐ What is FEMA’s requirement regarding the overall length for the Accessible Travel Trailer? Is the

40 feet length including the bumper or just the living space area? – The Government will rely on industry expertise to be compliant with the law, federal and state Department of Transportation

(DOT) regulations, as set forth in the Statement of Work (SOW).

15‐ Is it required that we use 2 by 4 studs in the exterior walls? – The Government engineers used residential templates in AutoCad. FEMA requirements state that the Accessible Travel trailer should have industry standard laminate walls. It shouldn’t be Stick and Tin.

16‐ FEMA used “snow‐ball” Travel Trailers during Katrina. Does FEMA plan to continue to do this? –

FEMA intends for the Accessible Travel Trailers to be a mid‐level fit and finish. Accessible Travel

Trailers need to be comfortable for people to live in and compete easily with commercial market

Travel Trailers with regards to amenities.

17‐ Does FEMA still intend to fund the prototypes as stated during the Industry Day? – Yes, FEMA intends to fund the building of the prototypes for Accessible Travel Trailers. The Government intends to publish a synopsis in advance in SAM.gov, and then publish a solicitation in SAM.gov

18‐ What are the bed and access requirements for each room? ‐ FEMA has a requirement that the one of the two lower beds in the bunkbed bedroom, is either a full/double or a queen bed. The

Government will consider a Murphy bed if there is a latch to prevent the bed from easily folding.

All rooms, including all bedrooms, in the Accessible Travel Trailer need to be wheelchair accessible.

19‐ Where will the Accessible Travel Trailers be delivered to? – The prototype Accessible Travel

Trailers, if solicited, will be delivered to FEMA Storage Yards in various locations, such as Selma, Alabama and Cumberland, Maryland. The full‐scale production Accessible Travel Trailers, if solicited in a future acquisition, would need to be delivered to the FEMA storage yards such as

Selma, Alabama and Cumberland, Maryland, or a disaster location as needed.

NOTE: If we missed a question, of if there are any additional questions, please e‐mail to the Contract

Specialist Ejona Lika at ejona.lika@fema.dhs.gov, and the Contracting Officers William Tillman at william.tillman@fema.dhs.gov and Tiffany M Parker at tiffanym.parker@fema.dhs.gov no later than

Wednesday, June 14, 2023 by COB.