REVISION - SOW (Amendment 01) - (final 3.5.1).pdf

STATEMENT OF WORK

FEMA COVID-19 National Vaccination Medical Staffing Services

AMENDMENT 01

1. BACKGROUND: The Federal Emergency Management Agency (FEMA) leads the nation in preventing, preparing for, responding to, and recovering from the adverse effects emergencies and disasters create, by supporting our communities' ability to withstand adversity, strengthening our resilience and response systems, and enhancing readiness. FEMA provides resources to its federal partners to enable effective response to emergencies and catastrophic events, which overwhelm the capacity of state and local emergency systems. In alignment with President Biden’s “National Strategy for the COVID-19 Response and Pandemic Preparedness, January 2021” FEMA is supporting federal, state, local, tribal and territorial (“SLTT” or “state”) partners to assist, augment and expedite vaccinations in the United States. Federally and state-managed vaccination sites’ capability will vary by community need.

2. GENERAL REQUIREMENTS: The purpose of this contract is to obtain contractor-managed medical professionals for COVID-19 vaccine administration in support of federal assistance to state, local, tribal, and territorial (SLTT) partners in response to all Major Disaster Declarations for the COVID-19 Pandemic, in accordance with section 403 of the Robert T. Stafford Act, the public health emergency declared on January 31, 2020 pursuant to section 319 of the Public Health Service Act, 42 U.S.C. 247d, and the Public Readiness and Emergency Preparedness Act (PREP Act) Declaration issued on February 4, 2020 and all subsequent amendments.

The federal government will support SLTT vaccination programs by providing resources for pre-existing state or local facilities and/or establishing new federally operated facilities. Facilities will be established as fixed facility, drive-through facility, or as a mobile vaccination clinic. Site selection for vaccination sites will be needs based, data driven, and in support of SLTT requests.

The government estimates a need for up to 5,000 (2,500 per contractor) licensed healthcare professionals to be deployed to various SLTT vaccination sites nationwide in support of COVID-19 vaccination efforts.

3. CONTRACT TYPE: FEMA intends to award a total of two (2) zoned Indefinite Delivery-Indefinite Quantity (IDIQ) contracts. One IDIQ contract will be awarded per zone, as explained below. FEMA does not anticipate awarding both single-award IDIQ contracts to only one (1) vendor. Both single-award IDIQ contracts will include Time and Material (T&M) contract line item numbers (CLINS) and FEMA anticipates issuing T&M task orders off the single-award IDIQ contracts.

Each contract will cover a distinct geographic zone to facilitate rapid response to states’ requests anywhere within the Unites States and its territories. One contract will be awarded for each Zone. (Zone East: FEMA Regions I – V; Zone West: FEMA Regions VI - X)

Zones FEMA Regions

States and Territories (including federally recognized tribes within)

EAST

1 Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont

2 New Jersey, New York, the Commonwealth of Puerto Rico, the U.S. Virgin Islands

3 District of Columbia, Delaware, Maryland, Pennsylvania, Virginia, West Virginia

4 Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina and Tennessee

5 Illinois, Indiana, Michigan, Minnesota, Ohio and Wisconsin

WEST*

6 Arkansas, Louisiana, New Mexico, Oklahoma and Texas 7 Iowa, Kansas, Missouri and Nebraska 8 Colorado, Montana, North Dakota, South Dakota, Utah and Wyoming

9 Arizona, California, Hawaii, Nevada, the territories of Guam, the Commonwealth of the Northern Mariana Islands, and American Samoa

10 Alaska, Idaho, Oregon, Washington *May include Republic of Marshall Islands and Federal States of Micronesia

4. PERIOD of PERFORMANCE: The Period of Performance for this IDIQ contract shall be six months base period with one six-month option period from the date of award. Each task order issued will include a specific period of performance for the services required in that task order.

5. PLACE of PERFORMANCE: FEMA’s National Vaccination Medical Staffing Services IDIQ contract will require Contractor personnel to deploy to any SLTT location as requested and directed by FEMA. This requirement is inclusive of the United States and its outlying areas, as defined in FAR 2.101. The Contractor’s vaccination place of performance will include local/community-based hospitals, state-managed, federally supported and federally managed sites. FEMA does not anticipate that the place of performance will include federal buildings or FEMA facilities; however, places of performance may include federal buildings or FEMA facilities, based on mission needs. Specific places of performance will be specified at the task order level.

6. HOURS of OPERATION: It is anticipated that field deployed staff may be required to work up to 12-hour days, 7 days a week, depending on facilities’ duty hours and local mission needs. Some SLTTs may require 24-hour coverage; the Contractor shall be prepared to provide night shift operations as requested. The Contractor may also be required to work all federal holidays. Non-deployed project/program management key personnel shall work in accordance with the Contractor’s price proposal and may not exceed the dollar ceiling value established in the contract unless prior approval from Contracting Officer is granted. Specific hours of operation will be determined at the task order level.

The Federal Government observes the following holidays.

• New Year's Day - 1 January

• Luther King's Birthday - Third Monday in January

• Washington’s Birthday - Third Monday in February

• Memorial Day - Last Monday in May

• Independence Day - 4 July

• Labor Day -First Monday in September

• Columbus Day - Second Monday in October

• Veterans Day - 11 November (or as observed)

• Thanksgiving Day - Fourth Thursday in November

• Christmas Day - 25 December

7. SPECIFIC TASKS

7.1 Program Management Support (CLIN 0001): The Contractor shall provide program management support, including Program Manager as key personnel, to manage all aspects of the operations, including but not limited to ensuring timely deployment and arrival of personnel, quality of services rendered, and accuracy and timeliness of all reporting requirements.

7.1.1 The Program Manager (Key Personnel) shall:

a. Be a prime contractor.

b. Serve as the primary representative to interface between the contractor, contracting officer and contracting officer’s representative.

c. Ensure full conformance and compliance with contract requirements, scope, schedules, and costs.

d. Organize, direct, and manage all contract administration activities, project operations and support initiatives necessary to satisfactorily perform the work required in this SOW.

e. Provide contract status reports to the designated CO, COR and FEMA Program Managers.

f. The contractor shall be ready to respond to Task Order Requests as soon as the IDIQ contract is awarded. The contractor shall have the capability to immediately deploy and manage travel arrangements for up to 625 personnel within 96 hours of IDIQ. The 625 personnel matrix (44% Vaccinators, 23% Vaccine Preppers, 23% Observers, 10% Clinical Mangers) will be of various labor category mix per task order. Supply roster of ready-to-deploy health personnel as referenced in “Table 1, Anticipated Health Professional Personnel Needs” and “Table 2, Minimum Qualifications.” Contractor shall have up to 25 percent of Government’s total (2,500) staffing requirements available for deployment upon contract award, and roster shall be fully staffed no later than 72 hours after task order award.

Ramp-up Capability upon IDIQ award: The contractor shall have the capability to immediately deploy and manage travel arrangements for up to 250500 personnel per day per zone.

g. Ramp-up Capability upon Task Order Award: Each task order shall indicate the acceptable Initial

Operating Capability (first date of arrival with 25%) and Full Operating Capability (final date of arrival with 100%) levels with ability to ramp up staffing numbers in between. The contractor shall plan to deploy qualified medical staff to arrive at designated facilities to CONUS sites by no later than 7296 hours uponafter task order award, or as indicated in each Task Order Proposal Request. For personnel deploying to OCONUS locations, the expected arrival date shall be specified at task order level for each designated facility. All requested deployed personnel shall arrive at designated facilities properly credentialed and badged.

h. The program manager shall track and provide real-time updates as requested on the departure, arrival day, job location, demobilization, of all deployed personnel, and all other field operations-related inquiries.

7.1.2 The Deputy Program Manager shall:

a. Support the Program Manager with above functions under 7.1.1.

7.1.3 The On-Site Task Order Coordination Specialist/Manager shall:

a. Depending on mission needs, deploy with company-delegated authority to support the Key

Personnel with above functions under 7.1.1. Mission needs will be determined by the size of medical staff requested per site (> 25 staff) or complexity of task order. The Task Order Request for Proposal (TOPR) will indicate whether an on-site Task Order Coordination Specialist/Manager will be required to deploy to support at a vaccination site.

7.2 Medical Staffing (CLIN 0002): The Contractor shall provide turnkey operations for the recruiting, badging, deployment upon request, management, and demobilization of up to 5,000 2,500 licensed medical professionals per zone authorized to administer COVID-19 vaccinations and other medical/operational staff to support the licensed medical professionals’ administration of COVID-19 vaccinations.

a. The Contractor shall be responsible for the preparation and administration of the COVID-19 vaccinations and provide observation for adverse reaction in the recovery area, in support of SLTT governments’ vaccination efforts.

b. The Contractor is encouraged to meet the full requirement by hiring and rostering staff within states or FEMA Regions where personnel will be administering vaccinations in order to minimize inter-state air travel and the potential increased risk of further spread of coronavirus and to ensure the most cost-effective approach to fulfilling the requirement.

c. Contractor support shall be capable of deploying for duration of the mission, as task order period of performance requires, which may last up to 6 months and shall also have the capability to manage the deployments of up to 250500 field personnel per day per zone.

d. While the Government estimates a need for up to 5,0002,500 licensed healthcare professionals per zone deployed to the field in support of COVID-19 vaccination efforts, the Government cannot at this time accurately estimate the locations and the number of labor categories needed for deployment per site, but it is anticipated that the majority of requested functions will be Vaccinators. The CO and COR will provide final approval of the Contractor States’ staffing request at the task order level.

e. The contractor shall badge all deployed personnel to include employee name, employee photo, employee ID #, and company name. Contractor employees deployed to the field must have badges prominently displayed and worn at all times during work hours unless otherwise directed by FEMA CO or COR. The contractor shall not include any reference to FEMA, DHS, or other United States Federal Agencies on its badges.

f. Ensure personnel can operate in austere working conditions. The deployed personnel may work in various settings, such as inside tents, trailers, or a parking lot.

g. The Contractor shall provide and maintain the service level of requested medical personnel that hold an active US state medical license, are currently practicing in their professional specialty and have met their state licensing board’s background check requirements. possess favorable adjudication good standing on background checks (criminal and credit). The contractor shall recruit personnel to meet the anticipated staffing requirements as referenced in “Table 1, Anticipated Health Professional Personnel Needs” and “Table 2, Minimum Qualifications” below.

h. SLTT partners will submit all staffing requests to FEMA via Resource Request Form (RRF). FEMA will review all staffing requests and notify Contractor in writing of staffing requirements. Upon receipt, Contractor shall have 24 hours to review request and submit an itemized roster—to include job category and job title—of deployable-ready personnel who meet the criteria outlined in the state’s requirementRRF. FEMA will review proposed roster based on evaluation of the proposal. Upon receipt of task order the Contractor shall mobilize and deploy all approved personnel to meet the operational and timeline requirements specified under 7.2.2 Field Operations.

7.2.1 Medical Functions to be performed. The Contractor may be tasked to perform various vaccination related functions such as:

a. Coordination of clinical aspects of vaccine administration to recipients, ensuring quality control of vaccine administration as well as proper storage and handling of vaccines, sharps use;

b. Prepare and administer vaccines in accordance with current guidance and recommendations. Administer COVID-19 vaccines with the U.S. Food and Drug Administration (FDA) Emergency Use Authorization (EUA) per manufacturer specified guidelines, and the most recent CDC Standing Orders, and the most recent CDC Immunization Education & Training;

c. Aid Vaccine Administrators, helping ensure proper vaccine storage and handling and documenting all administered vaccines with the Vaccine Administrators review and approval;

d. Provide observation for adverse reactions in the recovery area.

7.2.2 Field Operations. The contractor shall manage the badging, deployment, and demobilization of all contractor field staff.

a. The contractor shall be prepared to provide extended work schedules, including weekends and holidays, as directed by FEMA. Extended work shift are hours worked beyond standard 8-hour regular shift.

b. The contractor shall start demobilizing staff within 24 hours of notification from the COR. The Government reserves the right to request demobilization of any contractor personnel for any reason, such as completion of work, descoping requirement or poor performance.

c. In the event of personal emergencies or other exigencies, field deployed personnel may request emergency demobilization. All such requests must be in writing and submitted to the COR for prior approval within 12 hours unless extenuating circumstances do not allow.

d. Field personnel are not guaranteed the full deployment and must demobilize within 24 hours upon notice or shall demobilize on the designated day of their demobilization.

Any extension requests will be submitted in writing and must be approved by the Contracting Officer and the COR.

e. Each task order will specify the operating hours of the vaccination center which may be for less than 5-days a week. Under the Time & Materials task order, the contractor shall be compensated only for actual hours worked. In the event that deployed staff are unable to work due factors outside of government and contractor’s control (e.g. lack of vaccines available), then the staff will be compensated lost hours “not worked” up to standard duty hours. The government reserves the right to descope and terminate a portion of requirement as needed.

f. Mobile Vaccination Units (MVU): The contracted medical personnel may be deployed with MVUs to small rural communities and/or urban areas, as needed. The MVUs are 30' x 8' (approximately 208 sq. ft.) self-contained, transportable office trailers with full wrap around services, such as cleaning, toilet facility and rest area, etc. Specific details of the MVUs will be provided at the task order level. The MVU deployments are expected to be fluid, with potential relocations within a county or community, necessitating periodic lodging rearrangements. The working condition may be austere with an extended work shift.

7.3 Other Direct Costs – Travel (CLIN 0003): The Contractor will be required to travel under this contract. FEMA will reimburse all authorized travel costs incurred by the Contractor’s field deployed personnel in support of this contract. Costs for transportation, lodging, meals and incidental expenses incurred by Contractor personnel on official business in support of this contract are allowable subject to FAR 31.205-46, Travel Costs. Travel costs will be considered reasonable and allowable only to the extent that they conform to federal travel regulation. The Contractor shall be responsible for obtaining Contracting Officer (CO)/ Contracting Officer Representative (COR) pre-approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

Travel costs may only be billed under this Travel ODC CLIN.

FEMA will not authorize:

a. Reimbursement above the GSA specified rates for lodging and per diem rates (Per Diem Rates |

GSA). Rates are established based on location of assigned duty station. Lodging other than hotels must be pre-approved by COR in writing.

b. Transportation cost reimbursement for air travel beyond economy class.

c. Non-Local Travel Personnel - Transportation cost reimbursement for car rental beyond compact car rental rates, unless Rental Car Justification is obtained from COR.

d. For non-Local Travel - Use of Privately Owned Vehicle (POV) transportation for the duration of deployment unless requested by contractor and pre-approved by COR in writing. Use of rental cars is preferred.

e. Return flights to alternate destinations other than employee’s Residence of Record (ROR). In the event of contractor staff being relocated to another vaccination center under a separate task order, the flight shall be charged under the new task order.

Excusable Delays:

In the event of an unforeseen circumstance that causes travel delays, such as any Acts of God (earthquake, flood, cyclone, or other cataclysmic phenomenon of nature. Rain, wind, flood, or other https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.gsa.gov/travel/plan-book/per-diem-rates https://www.lawinsider.com/dictionary/acts-of-god natural phenomenon of normal intensity for the locality shall not be construed as an Act of God), the contractor shall notify the COR immediately. Inexcusable delays may result in separation from the contract and no reparation shall be made to the Contractor for costs incurred prior to the staff’s arrival to the duty station. Only the costs associated with COR-approved excusable delays may be billed under this Travel ODC CLIN.

7.4 Other Direct Costs – Miscellaneous (CLIN 0004):

7.4.1 Personal Protective Equipment (PPE). SLTT governments and vaccination sites will be responsible for supplying medical personnel with all PPE. However, the Contractor may be required to purchase PPE for deployed staff if SLTT government facilities are unable to provide. All supply purchases must be pre-approved by the Contracting Officer and the COR in writing.

7.4.2 For minimum guarantee task order. The contractor shall develop a Vaccination Staffing and Management Plan in support of marketing and recruitment actions of medical personnel.

7.5 Other Direct Costs – DHS IT Security & Privacy Training (CLIN 0005) (Option to be invoked as required by FEMA):

7.5.1 DHS Information Technology Security and Privacy Training. As applicable and by determination of the Contracting Officer and the Contracting Officer’s Representative, the contracted personnel may be required to take the DHS Trainings. The determination for training will be made each task order level. The Contractor may submit a roster of personnel who have completed the training within 30 days of requirement notification and/or task order award. Upon FEMA request, the contractor may be required to submit a copy of all completed certifications. The training cost, upon prior approval of the Contracting Officer and the Contracting Officer’s Representative, may be billed under the ODC – Miscellaneous

CLIN.

DHS Security and Training Requirements are accessible at:

https://www.dhs.gov/dhs-security-and-training-requirements-contractors

Trainings:

• Information Technology Security Awareness Training (1 Hour)

• Privacy Training (1 Hour)

7.5.2 Safeguarding of Sensitive Information. As applicable and by determination of the Contracting Officer and the Contracting Officer’s Representative, the contractor may be required to submit the Security Authorization documents as outlined in the clause to start the Authority to Operate (ATO) the Contractor’s IT system process. The determination of ATO will be made at the task order level. The associated cost, upon prior approval of the Contracting Officer and the Contracting Officer’s Representative, may be billed under the ODC – Miscellaneous CLIN.

8. REPORTING and DELIVERABLES. The contractor shall meet all reporting requirements within the timelines specified. It is anticipated that each Vaccinator will be required to catalogue the number and type of vaccines administered each day, and the Contractor shall compile this data and include it as part of the Daily Report. The contractor shall:

a. Submit daily report to COR, and other recipients as requested, no later than 0800 EST each day.

The report shall summarize the preceding day’s events as outlined in Daily Report Template, see https://www.dhs.gov/dhs-security-and-training-requirements-contractors

Attachment A. All information contained in the daily report is subject to modification upon request from the COR.

b. Submit a weekly labor report to include itemized list of all billable hours as outlined in Weekly Labor Report, see Attachment B. Weekly Labor Report shall be due no later than each Tuesday following the conclusion for the preceding workweek.

c. Submit Bi-Weekly Burn Rate Report, See Attachment C.

d. Submit Purchase Request Form for potential supply procurement (i.e. PPE), See Attachment D.

Prior approval required by the contracting officer and the COR.

e. Submit Overall Bi-Weekly Burn Rate Report at IDIQ level, See Attachment C.

f. Time and Material Invoice Template, See Attachment E.

The following deliverables tables summarizes the required deliverables under this contract. The COR may change the due dates as necessary to meet mission needs.

ITEM DELIVERABLE DUE BY DISTRIBUTION

1 Daily Reports (per task order) No later than 0800 EST each day COR

2 Weekly Labor Report (per task order)

No later than each 0800 EST Tuesday following the conclusion for the preceding workweek

COR

3 Bi-Weekly Burn Rate Report (per task order)

Bi-weekly, 1200 Noon EST every other Monday COR

4 Overall Burn Rate Report (at IDIQ level)

Bi-weekly, 1200 Noon EST every other Monday COR

9. SERVICE LEVEL REQUIREMENT: The contractor shall ensure and maintain at least 90% of required roster per task order. Successful Sustained performance of 90% and above staff retention will result in “Exceptional” rating on Contractor Performance Assessment Reporting System (CPARS). Performance below the 90% threshold may result in contract termination and/or adverse past performance rating in the CPARs.

10. COVID-19 SAFETY: All deployed contractor personnel shall follow CDC guidelines for proper wear of PPE while working at vaccination sites. The contractor is responsible for Fit-testing and the required OSHA documentation. Any deployed contractor personnel who displays COVID-19 symptoms shall immediately notify supervisor and the COR and be subjected to COVID-19 testing as advised by vaccine center. Any deployed contractor personnel who displays COVID-19 symptoms, or who tests positive for COVID-19 shall immediately notify supervisor, and the Contractor must immediately notify the COR. The affected contractor personnel shall immediately quarantine based on CDC guidelines and in accordance with local/state regulations, whichever is stricter. The Contractor shall ensure that the affected employee is safely quarantined. The contractor shall not be allowed to return to the vaccination center until a negative test result is submitted to the Contracting Officer and the Contracting Officer’s Representative.

All Contractor personnel shall adhere to all applicable federal, state, local, and client-specific regulations, including all COVID-19 safety guidelines. Regardless of any precautions taken, the risk of COVID-19 infection cannot be eliminated and so by accepting field assignment, the Contractor personnel assume the risk of infection and agree to waive any claims against the Government in the event infection occurs. The affected non-local contractor personnel shall receive per-diem expenses and lodging accommodation while in quarantine, however wage compensation shall be the responsibility of the contractor and Fringe Benefit / Worker’s Compensation Insurance may apply. Locally hired contractor personnel reporting to a vaccination site withing 50-mile radius of ROR shall NOT receive per-diem expenses or lodging accommodation.

All contractor personnel shall adhere to the state or federally managed vaccine sites’ COVID-19 testing requirements guidelines. If the vaccination site does not offer vaccination testing, then the contract may reimburse as direct expense under ODC - Miscellaneous (0004). Testing requirement as a condition to return to travel to ROR will depend on the staff's local guidance - it is not a mandate under this contract.

If COVID testing is required for travel to ROR, prior COR approval is required.

Based on availability, states will provide first and second vaccination doses to federally-contracted personnel deployed in support of the vaccination effort. Receipt of vaccines shall be voluntary and the contracted personnel’s vaccination status will not affect employment under this contract. The contractor is responsible for their vaccination scheduling of both doses. The government is not responsible for contractor’s missed doses and scheduling conflict.

11. REIMBURSEMENTS AND OTHER FEES: As part of this contract, the Government will not approve any additional Fee, Profit, or G&A costs. In addition, the Government will not reimburse the Contractor for:

a. Software or Database Development – the Contractor shall employ existing software and/or database solutions to compile and aggregate data and submit all reports in the timeframes required.

b. Personal computers, laptops, handheld devices, printers, cell phones, etc. – The Government will not reimburse for the purchase, rent, or usage associated with any electronic device in support of this mission.

c. Office Supplies – The Government will not reimburse for any office supplies.

d. Work Attire – The Government will not reimburse for any work attire other than PPE as approved by FEMA CO and COR.

The Contractors shall propose fully burdened fixed labor hour rates for all personnel.

The Contractors are reminded that all applicable criminal and civil penalties apply to the truthfulness of its quote and billing of personnel, both those including travel and without travel. The Government reserves the right to perform an audit of invoices, including using additional federal audit resources. An audit may include but is not limited to items such as the qualifications and permanent residence of labor categories invoiced/deployed. The Contractor shall provide the Government with access to the cost accounting records as needed to perform audit of invoices.

12. BACKGROUND CHECK REQUIREMENT: All Contractor field/medical personnel rostered for deployment shall possess a have met their state licensing board’s background check requirements. favorable adjudication of employer-administered background checks which include criminal and credit checks at the time of contract awards and maintain positive standing throughout the period of performance.

13. GOVERNMENT FURNISHED EQUIPMENT AND INFORMATION: Vaccination sites shall provide necessary medical equipment (to include PPE), supplies and workspace to accomplish the work specified in this SOW. All unused field supplies (Reference SOW Section 7.4) purchased by the Contractor and reimbursed by the Government shall become property of the Government at the conclusion of the operation unless otherwise specified in writing.

14. CONTRACTOR FURNISHED EQIPMENT AND INFORMATION: The Government anticipates that providing PPE for personnel administering the COVID-19 vaccine, including all contractor support staff, will be the responsibility of the federally managed and SLTT facilities. However, in the event PPE is not provided at the designated facilities, the Contractor is authorized to purchase PPE with prior approval of the COR and the Contracting Officer, and in full compliance with the requirements listed below. All PPE purchased without prior consent of the COR and the Contracting Officer may not be reimbursable by the Government.

The contractor is required to obtain and maintain a Medical Liability policy in the amount of not less than $1 million per the Federal Acquisition Regulation Clause 52.237-7. The contractor shall submit evidence of insurance demonstrating the required coverage to the contracting officer prior to commencement of performance. Medical Liability Insurance is the responsibility of the contractor.

FEMA shall not pay for the cost of the contractor’s Medical Liability Insurance.

15. MEDICAL PERSONNEL REPOSITORY: The Contractor shall maintain a repository of all potential medical responders to substantiate insurance, certifications, licenses, and training as required by State and local authorities in their State of origin. The Contractor shall also maintain records of participation by its employees in continuing education programs and reports showing frequency and type of medical incidents. The Contractor is responsible for providing a validation report containing personnel names and any data required to verify credentials, given their respective disciplines, at the centralized check-in area within 24 hours of activation. At the request of the COR and as a readiness and activation monitoring tool, the contractor shall immediately validate the credentials of all prospective responders.

16. HANDLING PERSONALLY IDENTIFIABLE INFORMATION/PERSONAL HEALTH INFORMATION: For the purpose of supporting SLTTs’ vaccination efforts, which will include vaccine administration and other clinical duties, the Contractor medical staff’s access to vaccine recipients’ PII/PHI may be necessary.

However, the contractors shall not perform the tasks of transcribing, transmitting, and record keeping of Personally Identifiable Information (PII) and Personal Health Information (PHI). Any PII/PHI that is collected from or about the vaccine recipients will be completed by either state employees, National Guard, other federal employees. Contractor will not view, collect, disseminate, maintain, etc. any PII/SPII on behalf of FEMA. Any access or viewing of PII/SPII in the activities described in this contract are on behalf of the SLTT.

The Contractor will be required to and comply with all requirements imposed by Federal statutes concerning the collection and maintenance of data which includes personal identifiers, in order to satisfy the privacy and confidentiality provisions based on the content of the information to be handled in performing tasks, which may include: information protected by the Privacy Act of 1974 (5 U.S.C.

Section 552a) and Health Insurance Portability and Accountability Act of 1996 (HIPAA; Pub.L. 104–191).

17. ADDITIONAL REQUIREMENTS: COVID-19 vaccination provided through this contract must be carried out in compliance with 5 C.F.R Part 339, the Rehabilitation Act, 29 U.S.C. § 701 et seq., 48 CFR § 3052.204-71 - Contractor employee access, and Americans with Disabilities Act (ADA), 42 U.S.C. §§

12102 et seq.

18. LABOR CATEGORY DESCRIPTION: The following labor categories and qualifications may be used at the Task Order level.

Table 1, Anticipated Health Professionals Personnel Needs

Contract Function Category Qualified Medical Staff Title Definition

Clinical Manager / Vaccine Lead

1. Physician (must be at least a graduated from a medical program)

Coordinate overall clinical aspects of vaccine administration to recipients, ensuring quality control of vaccine administration as well as proper handling of vaccines and sharps use.

2. Physician Assistant

3. Nurse Practitioner

4. Dentist

5. Pharmacist

Vaccinators

1. Physician (may be a student/intern)

Prepare and administer vaccines in accordance with current guidance and recommendations.

2. Pharmacist

3. Physician Assistant

4. Registered Nurse

5. Licensed Vocational/Practical Nurse

6. Advanced Practical RN (Nurse Practitioner)

7. Certified Registered Nurse Anesthetist

8. Paramedics

9. Emergency Medical Technician

(EMT)

10. Dentist

11. Pharmacy Technician

Vaccine Preparers

1. Pharmacist Provide assistance to Vaccine Administrators, helping ensure proper vaccine storage and handling and documenting all administered vaccines for Vaccine Administrators review and approval.

2. Pharmacy Technician

Recovery Area Manager / Observer

1. Registered Nurse

Provides observation for adverse reactions in the recovery area.

2. Advanced Practical RN (Nurse Practitioner)

3. Paramedics

4. EMT

5. Certified Registered Nurse Anesthetist (CRNA)

6. Physician

7. Physician Assistant

8. Respiratory Therapist

Table 2, Minimum Qualifications

Position Minimum Education/Certification Requirements

Program Manager (Key Personnel)

Deputy Program Managers

Years of Experience in Specialty: Minimum 3-5 years’ experience in relevant industry 3 years’ management experience, or

Minimum Education: BA or BS and a state license and graduate of Accredited Medical Assistant Program or

Certification: Project Management Professional PMP State Licensure: N/A

Skills/Experience: Program Manager and Deputy Program Manger must be experienced in the human resource or contracting arena; and must demonstrate experience in government or commercial contracts administration. Program Manager and Deputy Program Manager must demonstrate strong analytical and problem-solving skills, have experience managing programs directly related to business planning processes that drive improvements in contract administration, service, cost, scope, scheduling, systems or other areas as deemed necessary, and should have logistical planning experience.

On-Site Task Order / Quality Control Specialist

Years of Experience in Specialty: Minimum 3-5 years in relevant industry experience in staff management and logistical coordination, or

Minimum Education: BA or BS

Certification: N/A State Licensure: N/A

Physician

Education: M.D. or D.O from accredited Medical School; ACGME approved Internship/Residency Program

Certification: State Unrestricted Licensure Required, American Board Certification of Board Eligible. (ECFMG) if appropriate, CPR (Cardiopulmonary Resuscitation) BCLS (Basic Cardiac Life Support)

Experience: Actively practicing in specialty with minimum experience of one (1) year in their respective specialty post-board certification.

Licensure: All physicians will hold valid unrestricted medical license in a state, territory or Commonwealth of the U.S.

Registered Nurse

Education: Completion of Associate or bachelor’s degree from accredited registered nursing program

Certification: Minimum BLS, ACLS, ATLS, PALS, CPR III

Experience: Actively practicing in specialty with minimum experience of one (1) year in their respective area; Active hospital credentials and privileges

Licensure: All nurses will hold at least an unrestricted nursing license in a state, territory or Commonwealth of the U.S.

Nurse Practitioner

Education: Bachelor of Science in Nursing degree and a Master’s degree in their specialty areas, such as Family Practitioner, Anesthetist or Midwifery

Certification in their specialty by the appropriate certifying organization, i.e.

American Academy of Nurse Practitioners, American Association of Nurse Anesthetists or the American College of Nurse Midwifes Certification Council A current, valid unrestricted medical license in one of the U.S. states, territories or commonwealths Certifications: Applicable certification according to requirements for specialties, e.g. Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), Advanced Trauma Life Support (ATLS), Pediatric Advanced Life Support (PALS), Neonatal Advanced Life Support (NALS), etc.

Experience: minimum experience of one (1) year in their respective area

Physician Assistant

Degree: Bachelor of Science Degree and completion of an accredited Physician Assistant Program National Commission on Certification of Physician Assistants and Subspecialty training as appropriate A current, valid unrestricted medical license in one of the U.S. states, territories or commonwealths Certifications: Applicable certification according to requirements for specialties, i.e. Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), Advanced Trauma Life Support (ATLS), Pediatric Advanced Life Support (PALS), Neonatal Advanced Life Support (NALS), etc.

Experience: Actively practicing in specialty with minimum experience of one (1) year in their respective area.

Registered Nurse (Anesthetist

(CRNA))

Degree: Bachelor of Science in Nursing degree and a Master’s degree in their specialty areas, such as Family Practitioner, Anesthetist or Midwifery Certification in their specialty by the appropriate certifying organization, i.e.

American Academy of Nurse Practitioners, American Association of Nurse Anesthetists or the American College of Nurse Midwifes Certification Council A current, valid unrestricted medical license in one of the U.S. states, territories or commonwealths Certifications: Applicable certification according to requirements for specialties, i.e. Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), Advanced Trauma Life Support (ATLS), Pediatric Advanced Life Support (PALS), Neonatal Advanced Life Support (NALS), etc.

Experience: Actively practicing in specialty with minimum experience of one (1) years in their respective area

Licensed Vocational/ Practical Nurse

Education: Graduate of an accredited Licensed Practical or Vocational Nurse educational program.

Certification: Minimum BLS, ACLS, ATLS, PALS, or CPR III.

Experience: Minimum experience of one (1) year as an LPN/LVN.

Physician - Dentist

Degree: Doctor of Dental Medicine or Doctor of Dental Surgery Board Certified or Eligible by the American Board Certification A current, valid unrestricted license to practice Dentistry in one of the U.S. states, territories or commonwealths Certifications: Applicable certification according to requirements for specialties, i.e. Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), Advanced Trauma Life Support (ATLS), Pediatric Advanced Life Support (PALS), Neonatal Advanced Life Support (NALS), etc.

Experience: Actively practicing in specialty with minimum experience of three (3) years in their respective area

Pharmacist / Pharm D

Degree: Doctor of Pharmacy (Pharm.D) Must have passed the North American Pharmacist Licensure Exam (NAPLEX) and the Multistate Pharmacy Jurisprudence Exam (MPJE) (except California).

California Pharmacy Jurisprudence Exam (California) A current, valid, unrestricted license to practice Pharmacy in one of the U.S.

states, territories or commonwealths Certifications: Applicable certification according to requirements for specialties, i.e. Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), Advanced Trauma Life Support (ATLS), Pediatric Advanced Life Support (PALS), Neonatal Advanced Life Support (NALS), etc.

Experience: Actively practicing in specialty with minimum experience of three (3) years in their respective area

Pharmacy Technician

Degree: Graduation from a formal Pharmacy Technician training program Certification by the Pharmacy Technician Certification Board (PTCB)

Certifications: Applicable certification according to requirements for specialties, i.e. Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), Advanced Trauma Life Support (ATLS), Pediatric Advanced Life Support (PALS), Neonatal Advanced Life Support (NALS), etc.

Experience: Actively practicing in specialty with minimum experience of three (3) years

Emergency Medical Technician

Degree: Graduation from the state-approved program by the state in which they are licensed or certified EMT/Paramedic Credential: National Registry of Emergency Medical Technicians (NREMT) or equivalent, ACLS State/Territory license or certification Experience: Actively practicing in specialty with minimum experience of three (3) years

Paramedic

Degree: Graduation from an accredited Paramedic Program Credential: State/Territory license or certification Experience: Actively practicing in specialty with minimum experience of three (3) years

Respiratory Therapist

Degree: Bachelor’s or Associate of Science in Respiratory Care Must hold National Board for Respiratory Care (NBRC) specialty credentials Certifications: Applicable certification according to requirements for specialties, i.e. Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), Advanced Trauma Life Support (ATLS), Pediatric Advanced Life Support (PALS), Neonatal Advanced Life Support (NALS), etc.

Experience: Actively practicing in specialty with minimum experience of three (3) years