MEALS IDIQ-SOW with new specifications 3.2.2026x.pdf

3/2/2026

Federal Emergency Management Agency (FEMA)

Statement of Work (SOW)

Indefinite Delivery / Indefinite Quantity (IDIQ)

Meals for Disaster Survivors

(Reduced Sodium, Survivor Daily Rations, Commercial, and Short Shelf-Life Meals)

I. Background

In a catastrophic disaster, FEMA must have capacity to provide meals for up to 3.5M survivors for 72 hours; a total of 33.1 million meals as a requirement of the Federal Interagency

Operational Plan (FIOP). The total is sourced through a combination of FEMA stockpile, immediate fulfillment contracts, and federal partner stockpile.

To mitigate the lead time from delivery order to delivery, FEMA Logistics Management

Directorate (LMD), Distribution Management Division (DMD)’s current strategy is to stock 33.1 million meals across its enterprise for immediate delivery during a response.

II. Scope

The contractor shall have the capacity to deliver various meal types during steady state and disaster response operations. The contractor shall be responsible in being able to make deliveries throughout 48 contiguous states (CONUS), other than contiguous states (OCONUS) and U.S.

territories. The contractor shall be responsible for submitting in-transit tracking information to the Government.

III. Definitions

1. Steady State: Commodities required for stock replenishment during non-disaster periods in preparation for emergency response operations.

2. Emergency Response/Surge Operations: Commodities required for an immediate need in support of national emergencies that may be man-made, natural disasters or a National

Special Security Event. Response and deliveries are likely required on weekends and during federal holidays.

3. Federal Holidays: The following are federally observed holidays.

• New Year's Day - 1 January

• Luther King's Birthday - Third Monday in January

• Washington’s Birthday - Third Monday in February

• Memorial Day - Last Monday in May

• Juneteenth- 19 June

• Independence Day - 4 July

• Labor Day -First Monday in September

• Columbus Day - Second Monday in October

• Veterans Day - 11 November (or as observed)

• Thanksgiving Day - Fourth Thursday in November

• Christmas Day - 25 December

IV. Period of Performance

The IDIQ period of performance shall be one Base Year (12 months) and four (4) Option Years

(12 months each). The period of performance for each delivery order shall be established at the delivery order level.

V. Meals Requirement - Types and Specifications

FEMA requires two different types of meals to be available under this IDIQ and two types to be available as an option based on contractor’s capability.

Mandatory Meal Types: Reduced Sodium Meals and Survivor Daily Rations with a Shelf life ranging from 30-36 months from the date of manufacturing

a. Steady State Reduced Sodium Meals

b. Steady State Survivor Daily Rations

c. Emergency Response/Surge Operation Reduced Sodium Meals

d. Emergency Response/Surge Operations Survivor Daily Rations

Optional Meal Types: Commercial and Short Shelf-Life Meals During Emergency Response/Surge

Operations

(Will be optional CLINs in the solicitation for vendors that have the capability to produce this type of meal.)

a. Commercial Meals with a Shelf life: 30-36 months remaining upon delivery from the date of manufacturing

b. Reduced Sodium with a shortened shelf life ranging from 9-29 months remaining upon delivery

c. Survivor Daily Rations with a shortened shelf life ranging from 9-29 months remaining upon delivery

d. Commercial Meals with a shortened shelf life ranging from 9-29 months remaining upon delivery

Note: Short Shelf-Life Meals may be either of the three meal types (Reduced Sodium, Survivor

Daily Rations, or Commercial Meals) with a shortened shelf life ranging from 9-29 months remaining upon delivery.

See “Attachment I – Meal Types and Specifications” below.

VI. Delivery Requirement

1. Packaging and Marking - Reduced Sodium Meals and Optional Meals

All packages shall clearly list production date, lot number and expiration date (as applicable).

Packaging specifications are modeled after the Defense Logistics Agency (DLA) where the entrées shall be filled and sealed into heat-sealable flexible pouches in equivalent to the processing and packaging requirements for MIL-PRF-44073, Packaging of Food in Flexible

Pouches, Type I, except for size and color. Pouches labeled, processed, and packaged for retail sale that follow required state and federal guidelines for food processing and packaging are allowable so long as the packaging provides the level of protection equivalent to MIL-PRF-

44073. Wet-pack fruit shall be filled into pouches and processed equivalent with MIL-PRF-

44073, Packaging of Food in Flexible Pouches, Type I. Applesauce shall be packaged in a side or center spout pouch. Cheese spreads shall be filled and sealed into heat-sealable flexible pouches equivalent to the processing and packaging requirements of PCR-C-039, Cheese

Spread, Cheddar, Fortified, Packaged in a Flexible Pouch, Shelf Stable.

Entrees, complementary food components, and nonfood complementary components shall be packed into meal pouches fabricated equivalent with the requirements of the current Assembly

Contract Requirement (ACR) document used for Meal, Ready-to-Eat, except for size, color, and labeling. The color of the Type I meal pouch shall be 35200, 35466, 25550, or another shade from the blue shade palette equivalent to FED[1]STD-595. Type II horizontal form-fill-seal pouches shall contain a blue paperboard menu card meeting the preceding color requirements.

Labeling shall be as stipulated herein.

It shall be the responsibility of the Assembly Contractor to ensure that all product for use in the

SDR shipped to a unit packager and/or to the assembly point are unitized or otherwise shipped so as to assure product compliance with applicable end-item requirements and to be in compliance with Federal and or/State regulatory requirements.

Forty-eight boxes shall be arranged on each wooden pallet in unit loads equivalent to type I, class C of DLA Troop Support Form 3507, Loads, Unit: Preparation of Semi-perishable

Subsistence Items., except metallic strapping and/or edge protectors are prohibited. The below illustration depicts the packaging requirement which is equivalent to DLA’s Survivor Daily

Ration standard.

Time-Temperature Indicator (TTI) labels shall be applied to the unit loads in accordance with all the requirements of and quality assurance provisions.

Individual packages shall be labeled with the Nutrition Facts in accordance with the Nutrition

Labeling and Education Act (NLEA) and all other applicable FDA/USDA regulations. The contractor shall provide the exact sodium content per meal. Note: ALL LABELING SHALL BE

IN ACCORDANCE WITH FDA AND USDA REQUIREMENETS INCLUDING NUTRITIONAL

FACTS LABELING IN ACCORDANCE WITH THE NUTRITIONAL LABELING AND

EDUCATION ACT (NLEA). MAXIMUM SIZE OF PRINT FOR SUCH REQUIRED USDA/FDA

LABELING SHALL BE THE MINIMUM SIZE PERMITTED BY THOSE REQUIREMENTS AND

WITH THE REQUIREMENTS STATED BELOW.

All reduced sodium products shall be labeled with “REDUCED SODIUM” on all case(s) and individual package(s). The word “REDUCED SODIUM” shall be in black bold capital letters, either on a sticker or printed on the box. The font size shall be consistent with FDA labeling definitions and guide.

All meals shall be on Wooden Pallets - constructed of non-manufactured wood which must be

Heat Treated and Certified (48 inches long by 40 inches wide). Each case shall contain 12 to 16 meals based upon vendor packaging with a minimum variety of four to six entrée meals per case.

A minimum of 80 gauge shrink wrap shall be fully over all sides (excluding the top and bottom) with a minimum of ten (10) layers of shrink-wrap to ensure the capability to double stack pallets without comprising the sturdiness of load and security measurements to prevent loads from being restacked prior to being issued to survivors or placed in the warehouse. The over-all height of the pallet shall not exceed 55 inches.

The contractor shall label each sealed pallet container in accordance with the following minimum requirements:

• A statement identifying the commodity.

• The name and place of business of the manufacturer, packer, or distributor.

• Net quantity of contents in terms of weight, measure, or numerical count (measurement must be in both metric and inch/pound units).

2. Survivor Daily Rations – Packaging and Marking

NOTE: ALL LABELING SHALL BE IN ACCORDANCE WITH FDA AND USDA

REQUIREMENTS INCLUDING NUTRITIONAL FACTS LABELING IN ACCORDANCE

WITH THE NUTRITIONAL LABELING AND EDUCATION ACT (NLEA). MAXIMUM

SIZE OF PRINT FOR SUCH REQUIRED USDA/FDA LABELING SHALL BE THE

MINIMUM SIZE PERMITTED BY THOSE REQUIREMENTS.

a. Thermostabilized entree pouches and canons shall be labeled including the Nutrition Facts’ label in accordance with the Nutrition Labeling and Education Act (NLEA) and all other applicable FDA/USDA regulations.

b. Other component packaging material shall be labeled with the Nutrition Facts’ label in accordance with the Nutrition Labeling and Education Act ~~NLEA) and all other applicable

FDA/USDA regulations.

c. Meal bags shall be labeled: “SURVIVOR DAILY RATION” and with the number of the menu packed inside.

The following information shall also be printed prominently on each meal bag in English and

Spanish:

“THIS BAG CONTAINS ONE DAY’S COMPLETE FOOD REQUIREMENT FOR ONE

PERSON.”

Packaging specifications are modeled after the Defense Logistics Agency (DLA) where the entrées shall be filled and sealed into heat-sealable flexible pouches in equivalent to the processing and packaging requirements for MIL-PRF-44073, Packaging of Food in Flexible

Pouches, Type I, except for size and color. Pouches labeled, processed, and packaged for retail sale that follow required state and federal guidelines for food processing and packaging are allowable so long as the packaging provides the level of protection equivalent to MIL-PRF-

44073. Wet-pack fruit shall be filled into pouches and processed equivalent with MIL-PRF-

44073, Packaging of Food in Flexible Pouches, Type I. Applesauce shall be packaged in a side or center spout pouch. Cheese spreads shall be filled and sealed into heat-sealable flexible pouches equivalent to the processing and packaging requirements of PCR-C-039, Cheese

Spread, Cheddar, Fortified, Packaged in a Flexible Pouch, Shelf Stable.

Entrees, complementary food components, and nonfood complementary components shall be packed into meal pouches fabricated equivalent with the requirements of the current Assembly

Contract Requirement (ACR) document used for Meal, Ready-to-Eat, except for size, color, and labeling. The color of the Type I meal pouch shall be 35200, 35466, 25550, or another shade from the blue shade palette equivalent to FED[1]STD-595. Type II horizontal form-fill-seal pouches shall contain a blue paperboard menu card meeting the preceding color requirements.

Labeling shall be as stipulated herein.

It shall be the responsibility of the Assembly Contractor to ensure that all product for use in the

SDR shipped to a unit packager and/or to the assembly point are unitized or otherwise shipped so as to assure product compliance with applicable end-item requirements and to be in compliance with Federal and or/State regulatory requirements.

Forty-eight boxes shall be arranged on each wooden pallet in unit loads equivalent with type I, class C of DLA Troop Support Form 3507, Loads, Unit: Preparation of Semi-perishable

Subsistence Items., except metallic strapping and/or edge protectors are prohibited. The below illustration depicts new packaging requirement which is equivalent to DLA’s Survivor Daily

Ration standard.

Time-Temperature Indicator (TTI) labels shall be applied to the unit loads in accordance with all the requirements of and quality assurance provisions.

It shall be the responsibility of the assembly contractor to ensure that SDR entree items shipped to a unit packager and /or assembly point are packed so as to assure product compliance with applicable end item requirements.

All meals shall be on Wooden Pallets - constructed of non-manufactured wood which must be

Heat Treated and Certified (48 inches long by 40 inches wide). Each case shall contain 10 meal bags. A minimum of 80 gauge shrink wrap shall be fully over all sides (excluding the top and bottom) with a minimum of ten (10) layers of shrink-wrap to ensure the capability to double stack pallets without comprising the sturdiness of load and security measurements to prevent loads from being restacked prior to being issued to survivors or placed in the warehouse. The over-all height of the pallet shall not exceed 55 inches.

Marking of SDR entrée item shipping containers shipped to a unit packager and/or to the assembly point shall be in accordance with applicable Federal and/or State requirements provided a production lot number that indicates the production date of the contents is included.

The lot number on the shipping container shall be in the clear or a Julian date code.

Shipping containers for assembled meal bags shall be marked in accordance with the following:

SURVIVOR DAILY RATIONS

NO. OF MEALS

WEIGHT CUBE

CONTRACT NO. TOT NO.

NAME AND ADDRESS OF ASSEMBLER

DATE PACKED:

INSPECTION/TEST DATE

3. Delivery Schedule

The Contractor shall be able to accommodate requirements during periods of Steady State and

Emergency Response/Surge operations. Any given task order will have a minimum of one truckload of meals. Each vendor shall include a proposed delivery schedule for each delivery order issued. Please be aware the proposed delivery schedule provided by the vendor is subject to change due to a FEMA emergency response requirement or an unforeseen priority replenishment requirement. In the event of a change, the FEMA COR will coordinate with the contractor and the delivery points of contact to redirect deliveries to the new destination. The contractor is responsible for complying with the delivery schedule and must immediately notify the Contracting Officer or their designated representative of any issues that may affect the vendor’s ability to meet the delivery. Contractors shall be able to track deliveries from point-of- shipment to point–of-receipt. If a change in destination increases cost, you are not authorized to change destination or schedule without the Contracting Officer’s authorization.

Specific delivery due dates will be designated in the Delivery Order.

Hours of Delivery: The vendor shall schedule all delivery activities with the appropriate delivery point of contact after award. During an emergency declaration, delivery at the respective destination shall commence within 72 hours of delivery order award. Exact time will be provided in the Delivery Order. During steady state, delivery acceptance will be between the operating hours of Mon – Fri 7am – 3pm local time unless otherwise stated.

4. Point of Contact

The Contractor shall provide a primary and alternate (if applicable) Point-of-Contact person(s) who will have the authority to commit the company, as required to execute all Delivery Orders.

During an emergency response, this or these individual(s) must be available to initiate Delivery

Surge Order production 24 hours/7 days per week, including telephone/pager numbers/email for 24-hour contact.

5. Quantity Requirement

a. Stock Replenishment During Steady State

The contractor(s) shall be tasked to deliver Reduced Sodium and Survivor Daily Ration meals to both Continental United States (CONUS) and Outside the Continental United States (OCONUS)

FEMA Distribution Centers to maintain FEMA’s readiness stock for disaster operations. FEMA will determine delivery quantities, and locations at the time of order. The Contractor shall have the capability to deliver up to:

• 3,500,000 reduced sodium meals and up to 1,750,000 Survivor Daily Rations, with a shelf-life between 30-36 months, to any of the Distribution Centers within 30 days of the date of order.

b. Emergency Response/Surge Operations

The contractor(s) shall be tasked to deliver Reduced Sodium Meals, Survivor Daily Ration, Commercial, and Short Shelf-Life meals during presidential declared disasters and/or other emergency events. To support this requirement, the contractor shall have the capability to produce and start shipping up to:

• 1,000,000 Reduced Sodium Meals, with a shelf-life between 30-36 months within 72 hours of notification. The maximum order quantity for Reduced Sodium meals shall not exceed 3,500,000 meals per delivery order; and

• 1,750,000 Survivor Daily Rations with a shelf-life between 30-36 months within 72 hours of notification. The maximum order quantity for Survivor Daily rations shall not exceed 1,750,000 meals per delivery order.

• 1,000,000 Commercial meals (optional) with a shelf-life between 30-36 months within

72 hours of notification. The maximum order quantity for Commercial meals shall not exceed 1,000,000 meals per delivery order; and

• 1,000,000 Short Shelf-Life meals - Any of the three meal types (optional) with a shelf-life between 9-29 months within 72 hours of notification. The maximum order quantity for Short Shelf-Life meals shall not exceed 1,000,000 meals per delivery order.

VII. Place of Performance

1. Contractor shall be able to support the following geographical areas:

FEMA

Regions

States and Territories

1 Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont

2 New Jersey, New York, the Commonwealth of Puerto Rico, the U.S. Virgin Islands

3 District of Columbia, Delaware, Maryland, Pennsylvania, Virginia, West Virginia

Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina and Tennessee 5 Illinois, Indiana, Michigan, Minnesota, Ohio and Wisconsin

6 Arkansas, Louisiana, New Mexico, Oklahoma and Texas

7 Iowa, Kansas, Missouri and Nebraska

8 Colorado, Montana, North Dakota, South Dakota, Utah and Wyoming

Arizona, California, Hawaii, Nevada, the territories of Guam, the Commonwealth of the Northern Mariana Islands, and American Samoa 10 Alaska, Idaho, Oregon, Washington

2. Delivery Locations – Distribution Centers & Receiving Hours

For Steady State, the Government will require delivery to the following Distribution Centers

(DCs) and/or warehouses:

Distribution

Centers /

Warehouses

Address line 1 Address line 2 Operating

Hours

(Local

Time)

Greencastle 12879 Molly Pitcher Hwy Greencastle, PA

17225

08:00 – 14:00 Mon- Fri

Cumberland 11601 PPG Road Cumberland, MD

21502

08:00 – 14:00 Mon- Fri

Fort Worth 501 W Felix Street

Bldg 12

Fort Worth, TX

76115

08:00 – 14:00 Mon- Fri

Atlanta 3780 South Side

Industrial Court

Atlanta, GA 30354 08:00 – 14:00 Mon- Fri

Tracy 1547 East Grant Line Road Tracy, CA 95304 08:00 – 14:00

Guam Bldg 100

FEDAAC 70X454

Barrigada, GU 96913 08:00 – 14:00 Mon- Fri

Hawaii 99-1269 Iweana Street

FEDAAC 709242

Aiea, HI 96701 08:00 – 14:00 Mon- Fri

East Range Annex

– Hawaii

1980 Higgins Road

Wahiawa, HI 96789 08:00 – 14:00

East Range West

Annex-Hawaii

1944 Higgins Road, Bldg.

Wahiawa, HI 96786 08:00 – 14:00

Mon- Fri

SSMO Annex-

Hawaii Building 2071

Schofield Barracks

Honolulu, HI 96857 08:00 – 14:00

Mon- Fri

Caribbean Industrial Park

PR-1, KM 25.1

FEDAAC 70F337

Caguas, PR 00725 08:00 – 14:00

Mon- Fri

Ponce 1000 Carr 505 Building A, Cotto Laurel

Ponce, PR 00780 08:00 – 14:00

Mon- Fri

Bayamon Hato Tejas Industrial Park Lot

2 – Barrio Hato Tejas, Calle A

Bayamon, PR 00959 08:00 – 14:00

Mon- Fri

Cayey Eleora, LLC (Forma Amcor)

Carr #1 KM 56.3 Bo.

Montellano

Cayey, PR 00736 08:00 – 14:00

Alaska - TBD TBD TBD TBD

VIII. Other Requirements

1. Restocking Fee:

A restocking fee may apply if the ordered quantity is either reduced or the order is cancelled before receipt by the Government.

The restocking fee does not accrue automatically. The restocking quantity is based on the number of meals returning to stock. The restocking quantity is negotiated with the Contracting

Officer at the time the order is modified to reduce or cancel the ordered quantity.

Supporting documentation shall be required from the contractor demonstrating the number of meals returned to stock. The types of documentation the Contracting Officer may consider include, but are not limited to, proof of quantity en route to the delivery location at the time the contractor was notified of the reduction.

2. Contracting Required Training:

During the base year of the contract period of performance, and once again in future years if

FEMA transitions to a new system, FEMA will require at least two (2) individuals from the

Contractor’s staff to be trained in the agency’s inventory system of record: Logistics Supply

Chain Management System (LSCMS). This training will allow Contractor to enter individual shipments for FEMA’s visibility. The training may take place in person at FEMA HQ, Washington, DC or virtually online. The training will last one business day.

3. Record Keeping and Acceptance:

The Contractor shall ensure a FEMA representative signs for receipt of meals at each location at the time of delivery. This signature(s) does not imply inspection & acceptance. The signature only acknowledges the delivery was made. Inspection will be made at the point of final destination; any defects or hidden or latent discrepancies/deficiencies will be reported to the CO or COR.

The Contractor shall maintain accurate records of all shipments and deliveries and ensure that proper signatures by FEMA representatives are obtained for tracking and accountability purposes, in accordance with government regulations. This signature shall be a legal, legible name; not “FEMA Received.”

IX. Transportation Requirements

1. Deliveries made by Transportation Service Providers (TSP) and Trailer Detention:

See “Attachment II – Transportation Requirements” below for Emergency Response delivery requirements.

2. In-Transit Visibility (ITV) and Tracking:

The Contractor shall use Electronic Data Interchange (EDI) when conducting business with the

FEMA. If EDI is unavailable during emergency situations, the Contractor shall log into LSCMS

(e.g., Vendor Portal/Partner Gateway) directly and enter the ASN information. Contractor must receive consent from the COR to temporarily use the alternative to EDI. The Contractor shall provide the below-listed mandatory data to be transmitted immediately upon dispatching a vehicle to a designated FEMA location. The tracking information shall be submitted to FEMA upon commodity departure from contractor origin and prior to arrival at FEMA destination.

• FEMA LSCMS Distribution Order (DO)

• Partner Reference Number

• Trailer Number or Container Number

• Trailer License Plate State

• Trailer License Plate Number

• Carrier Standard Carrier Alpha Code (SCAC)

• Origin Facility Identification sent on DO

• Destination Facility Identification sent on DO

• Estimated Delivery Date Time

• LSCMS Item Name (sent on DO)

• Shipped Quantity (Units)

• For items that contain a lot the Lot Number is required (such as Meals)

• For items that contain an expiration date the Expiration Date is required (such as Meals)

• For items that contain a manufacturer, the manufacturer is required (such as Meals)

X. OPTIONAL - Vendor-Managed Inventory – Storage

FEMA may pre-purchase inventory to be maintained at the vendor’s location to reduce the vendor’s initial ramp up time.

This product shall be stored in an environmentally controlled warehouse to prevent product degradation.

This product shall be pre-packaged according to the packaging specifications and ready for immediate shipment.

Emergency Response: The Contractor shall have capability to load stored commodities/pallets and deliver them to disaster locations during emergency response. The Contractor shall also have resources available to load commodities/pallets onto FEMA-scheduled shuttles and trailers during emergency response. In these instances, the Contractor shall be available to load the commodities to FEMA-scheduled trailers during scheduled hours, which may be outside of normal business times. The pickup schedule shall be coordinated between the COR and

Contractor when a disaster event occurs.

Steady State: The Contractor shall be responsible for shipment to FEMA DC or other designated locations within normal business operating hours.

All other aspect of the contract shall apply to this product.

Attachment I

MEAL TYPES AND SPECIFICATIONS

1. Reduced Sodium Meals Specification

• All meals shall be shelf-stable, self-heating, and include an entrée along with additional meal components that can be consumed either as part of the meal or reserved for a supplemental snack.

• The meals shall provide a variety of nutrient dense foods that reflect the basic food groups.

• Saturated and Trans fats, sodium and added sugars shall be limited.

• Nuts are NOT to be included due to diverticulitis and allergy conditions.

• Meal components shall be appropriate for consumption by the full range of disaster survivors including children (5 years and older*) and seniors (65 years and older).

• Each case shall include at least four to six varieties of an entrée meal.

• All meals/kits shall have 30-36 months long shelf-life remaining upon delivery.

• No beverages or drink mixes are required.

• Meals shall include utensil package, napkin, salt and pepper, and salt free seasoning packet.

Nutritional Requirements for “Reduced Sodium Meals”

Maximum calories: 1200 per meal

Minimum calories: 1050 per meal

Saturated Fat: 13 grams or less (<10% of total calories)

Trans Fat: Between 0 - 2.5 gram per meal

Total Fat: 47 grams or less (<35% of total calories)

Maximum sodium: 800mg or less per meal

All reduced sodium products shall be labeled with “REDUCED SODIUM” on all case(s) and individual package(s). The word “REDUCED SODIUM” shall be in black bold capital letters, either on a sticker or printed on the box. The font size shall be consistent with FDA labeling definitions and guide.

2. Survivor Daily Rations (SDR) Specifications

Survivor Daily Ration composed of the following entrees and complementary components may be used by Offerors as a general guide to show the types of components that have been found to be acceptable. This is in no way intended to limit selections of entrees or complementary components nor is it intended to excuse any of the requirements found in the

Salient Characteristics of this document. Each meal bag is for one person for one day.

MENU EXAMPLE

• Lentil stew

• Beans and rice

• Fig bar

• Fruit pastry

• Shortbread cookie

• Crackers

• Peanut butter

• Fruit flavored spread

Each meal bag shall additionally contain:

• Salt

• Pepper

• Plastic Utensils

• One plain paper napkin

• Accessory and condiment items

Salient Characteristics

The SDR shall be comprised of the following salient characteristics:

a. All food components shall be ready to eat (no preparation necessary).

b. The meal bag shall contain at least two unprohibited entrees and unprohibited complementary items sufficient to provide a nutritionally balanced feeding adequate to sustain a moderately malnourished individual for one day and containing the minimum nutritional requirements set forth in b. (1) and b. (2). Entrees and complementary items may include dairy products however, dairy amounts shall not exceed levels considered acceptable for lactose-intolerant individuals. Bread and grain products, as well as fortified cereals and biscuits, milk-based puddings, fruit rolls and fruit sauces, which can be easily digested by infants and children, are considered important components.

Prohibited products as described in paragraph b. (3) shall not be included. Further examples of unprohibited products are listed in paragraph b. (4)

(1) Total calories per meal bag shall be not less than 2200.

(2) Nutrient and micronutrient levels shall meet the requirements in the tables below:

NUTRIENT GRAMS CALORIES AS PERCENT

Fat 67-73 600-660 27-30

Protein 55-70 220-286 10-13

Carbohydrate NLT 345 NLT 1380 NLT 60

MICRONUTRIENT AMOUNT

Vitamin A 900.0 mc stabilized retinol equivalent

Vitamin C 60 mg

Vitamin D 10 mcg

Iron 12 mg

Calcium 1300 mg

Phosphorous 1300 mg

Folate 400 mcg

B-1 1.5 mg

B-12 2 mcg

B-6 2 mg

B-2 1.7 mg

Niacin 18 mg

Zinc 15 mg

Magnesium 350 mg

Calcium/Phosphorous ratio shall be 1 to 1

(3) Prohibited products is defined as the total exclusion of beef, pork, poultry, fish, or any other animal product or animal by-product from all ration components or from use in the preparation or processing of all ration components, including animal-based cooking fats or oils, except that dairy products are permitted in amounts digestible by lactose-intolerant individuals. In addition, products containing ethyl alcohol or ingredients derived from or containing ethyl alcohol are prohibited.

(4) Examples of unprohibited entrees include, but are not limited to, cereal, grain, legume, vegetable, or a combination of vegetable, grain, fruit, and nut-based products. Other acceptable products include, but are not limited to, vegetable stews, potato/other nutritious tubers, soy products, pastas, lentils/other beans, wheat/rice/corn/other cereal products, pasta, fruit rolls, fruit/grain bars, wet pack/dried fruits, fortified biscuits, nuts/nut pastes, iodized salt and/or other spices.

c. Each meal bag shall include plastic utensils and a plain paper napkin.

d. The minimum shelf life shall be 30-36 months at 80 degrees F from the time components are placed into the meal bag.

e. Offerors shall provide a minimum of two (2) entree varieties per shipping container. No entrees shall be duplicated within a menu.

f. Each shipping container shall contain ten meal bags.

g. Packaging, labeling, packing, marking. and unitization shall be as specified in Section

VI-Delivery Requirement of this document.

3. Commercial Meals Specifications (optional)

Commercial meals will not be procured for “Steady State” storage meals. All meals must be

“nutrient-dense” form – with limited added sugars, sodium, salt, and saturated fat. The meals shall provide the basic food groups. Nuts shall NOT be included due to diverticulitis and allergy conditions. Vendors shall provide a statement that that no cross contamination has occurred during meal production and packaging.

Meal components shall be appropriate for consumption by the full range of disaster survivors including children (5 years and older*) and seniors (65 years and older). Each case shall include at least four - six varieties of entrée meals. All meals/kits shall at least have a minimum 30–36 month shelf-life remaining upon delivery to disaster location. No beverages or drink mixes required. Meals shall include: utensil package, napkin, salt and pepper, and salt free seasoning packet. Meals shall be “easy to open” and shall require no additional utensils or items to open or prepare.

Nutritional Requirements for “Commercial Meals”

Maximum calories: 1460 per meal

Minimum calories: 1050 per meal

Saturated Fat: 13 grams or less (<10% of total calories)

Trans Fat: Between 0 - 2.5 gram per meal

Total Fat: 47 grams or less (<35% of total calories)

Sodium range: 685mg up to 1570mg

4. Short Shelf-Life (optional)

Short Shelf-Life meals are only procured to support large complex to catastrophic events, such as

Hurricanes Katrina, Sandy, and Maria. SSL meals will not be procured for “Steady State” storage meals. SSL meals will include either Reduced Sodium, SDR, or Commercial meals with at least a minimum of nine months of shelf-life remaining upon delivery to disaster location.

Each respective meal type’s specifications (such as nutritional requirements, components, packing, etc.) from the above three sections apply.

5. Other Requirements

A nutritional profile of each menu and complete ingredient descriptions of each component shall be provided by the contractor. All menu configurations and nutritional data shall be approved by

FEMA, prior to any awards that may result from solicitation. Such submission shall not relieve successful Offerors from complying with any of the provisions of these requirements.

The nutrients included shall be as follows:

Weight (grams); Vitamin A (retinol equivalents); thiamin Bl (mg); riboflavin-vitamin

B2 (mg); niacin - vitamin 133 (mg); vitamin E6 (mg); vitamin Bl2 (mcg); calcium (mg); iron

(mg); folate (mcg); vitamin C (mg); phosphorus (mg); zinc (mg).

Evidence of an insect or rodent infestation, foreign material, or contamination involving any component item, tilled and sealed meal bag, or final assembly packed case shall be cause for rejection of the involved lot. In addition, evidence of an insect or rodent infestation, foreign material, or contamination involving any component item, filled and scaled accessory packet, filled and sealed menu bag, or final assembly packed case shall be cause for rejection of the involved lot.

All products shall comply with all applicable Federal and State mandatory requirements and regulations relating to the preparation, processing, thermo-processing, packaging, labeling, packing, storage, and distribution of those products and with all applicable provisions of the

Federal Food, Drug, and Cosmetic Act and regulations promulgated thereunder.

Attachment II

TRANSPORTATION REQUIREMENT – EMERGENCY RESPONSE

1. Drop Trailer & Daily Detention

During emergency response operations, the vendors shall be able to make deliveries where 53-ft trailers containing commodities are dropped at the delivery location (Federal Staging Area, Points of Distribution, Incident Support Base and/or commercial cross-docking site) for a minimum of 30 days. When prime vendor or the vendor’s Transportation Service Provider (TSP) trailers are detained, also known as “Dropped Trailer,” on government designated premises, or as close thereto, the TSP is subject to the following provisions:

Daily detention fees shall be a fixed Not-To-Exceed amount $150 per day (plus a 2% escalation for the respective option years).

The Government reserves the right to relocate dropped trailers or containers as the agency deems necessary. If the Government relocates dropped trailers to another location, the contractor will be responsible for retrieving its drop trailers at the new location. The trailer relocation shall not exceed the industry prevailing rate of $3 per mile (plus a 2% escalation for the option years) from the original drop point to the relocation point.

2. Vehicle and Trailer Condition

All vehicles, including trailers, must be able to pass entry checks of government installations and areas when arrived for delivery.

The Government will not pay any cost, fines, etc. levied against the prime vendor or its hired

TSP in cases of DOT violation. All DOT regulations and compliance are the sole responsibility of the prime vendor and prime vendor’s TSP. All billing for charges accrued by vendor’s TSP will be invoiced by the vendor to which the Government has entered contract with.

All prime vendor’s TSP vehicles (including trailers) must be in good working condition (have passed all required Government inspections that are up-to-date, no holes in the trailer, functioning drive systems, and well-maintained tires) in accordance with Department of

Transportation (DOT) regulations. FEMA will perform spot checks to ensure trailers are in an acceptable condition. FEMA (including proxy contracted third-party base support provider) will reject trailers deemed to not meet the DOT inspection list. Rejected trailers, or frustrated cargo, shall not be considered as delivered. There will be no cost to the government for any deliveries rejected due to failed inspections.

The Government Installations Inspection Check List is available upon request.

3. Driver Hour

The prime vendor’s TSP must provide FEMA with 4 hours of free time for unloading freight at the destination. If the loading or unloading of freight is delayed beyond the four hours of free time (during normal business hours) due to no fault or negligence on the part of the TSP, the prime vendor will be allowed to charge $45/hour (plus a 2% escalation for the option years) per vehicle for each hour (60 minutes) of delay.

All deliveries to the Government designated facilities are done by schedule. If vendor or their

TSP fails to establish a schedule for freight delivery with the destination or if the delivery arrives outside of the scheduled delivery time, the above mentioned $45/hour charge will not be authorized. TSP must check in with U.S. Government representative at delivery site and receive date and time stamp of arrival to substantiate the driver hour charge.

Time consumed in unloading freight will be computed from time of arrival until departure of the vehicle, including the time the TSP spends waiting to reach or leave the unloading location. The government representative will stamp or mark the delivery receipt with time of arrival and departure or provide a certified statement verifying this time for computation of charges and presentation by the TSP for payment to the vendor.

4. Diversion

Sometimes an event or storm shifts directions and impacts several states. This causes the

Government to re-direct the vendor deliveries that have not reached their original destination.

This is known as “Diversion”. If the change of drop off location occurs beyond a 50-mile radius of the original destination point, then the prime vendor will bill the Government at per mile rate for diversions. The diversion mileage will be calculated from the original destination point to the re-directed destination point. The vendor shall not charge diversion if they have not left the point of origin. The diversion mileage will not be incurred for drop off location changes within a 50-mile radius of the original destination point. The fee for diversion in route is $3 per mile (plus a

2% escalation for the option years) from original delivery destination after 50 miles.

5. Reverse Detention

If trailer content emptied, the prime vendor will be notified by the Contract Officer

Representative (COR) when it is ready to be released back to the prime vendor/TSP. Once prime vendor receives this notice the prime vendor/TSP will have 72 hours to retrieve the trailer. If the prime vendor/TSP fails to retrieve its trailer within 72 hours of notification, the Government will impose a penalty on the prime vendor (reverse detention fees). The penalty will accrue daily in an amount equal to the daily detention, not-to-exceed $150 a day (plus a 2% escalation for the option years) or government adjusted use fee that the carrier charges for that unit. The penalty will continue to accrue for each 24-hour period. If the vendor/TSP fails to recover the unit after the 72 hours of notification the U.S. Government will consider the unit abandoned and will commence required procedures to dispose of the unit to local authority.

6. Insurance

All TSPs must maintain a minimum of $300,000 in cargo insurance, per shipment, to transport

FEMA freight. Cargo insurance must always remain active and proof of current, valid cargo insurance must be provided by supplying a certificate of insurance on an ACORD form to

FEMA upon request. The ACORD form must clearly indicate which modes of transportation the

TSP’s cargo insurance coverage applies to and the amount of cargo insurance coverage the TSP holds for each mode. TSPs will not be permitted to provide transportation services to FEMA via a mode of transportation for which they have not provided proof of valid cargo insurance coverage of at least $300,000. If the value of the cargo exceeds $300,000, TSPs must have current, valid cargo insurance in an amount that covers the full replacement value of the shipment.

7. FEMA-Scheduled Transportation

The Government reserves the right to provide its own sourced transportation for supplies ordered from the vendor. The contract COR will coordinate with the vendor if this option is exercised. In this case the Government will not be charged transportation cost by the vendor for shipping transportation. The vendor shall have resources available to load commodities/pallets onto

FEMA-scheduled shuttles and trailers during emergency response.