2.8.1 Questions and Answers Tracker_Infant Toddler Recompete_5.8.2023.xlsx

XLSX spreadsheet 30 KB Posted May 8, 2023

Attached to: 70FB7023R00000006 - Infant/Toddler Kits
Solicitation number: 70FB7023R00000006
Issued by: Federal Emergency Management Agency

About this file

Written by GovTribe AI · Dec 29, 2023

This document contains questions and answers related to a solicitation for Infant and Toddler Kits. The solicitation seeks to establish multiple-award IDIQ contracts to support the Federal Emergency Management Agency by assembling, delivering, and providing vendor-managed inventory for perishable infant/toddler kits, non-perishable infant/toddler kits, and a la carte infant/toddler kits. Key details include requirements for the contractor to purchase, package, and ship kits within 48 hours in response to disasters to various FEMA distribution centers and sites across the United States and its territories, with 96 hours required for overseas locations. The solicitation also establishes minimum and maximum order guarantees for the IDIQ contracts.

View the file

Other files

File	Type	Posted
70FB7023R00000006-0001_5.8.2023.pdf	PDF	May 8, 2023
2.2.1 Attachment 1, CLIN Price Structure_Revised_5.8.2023_REVISED.xlsx	XLSX spreadsheet	May 8, 2023
SOW Recompete Final_revised.pdf	PDF	May 8, 2023
2.2.1 Attachment 3_Past Performance Questionnaire (PPQ)_fv.pdf	PDF	Apr 11, 2023
2.2.1 70FB7023R00000006_04.11.2023_fv.pdf	PDF	Apr 11, 2023
2.2.1 Attachment 1, CLIN Price Structure.xlsx	XLSX spreadsheet	Apr 11, 2023
1.1.3 Attachment 2_Statement of Work (SOW).pdf	PDF	Apr 11, 2023

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Questions

	Solicitation: INFANT & TODDLER KITS
	Solicitation Number: 70FB7023R00000006
	#	Solicitation Part	Section Number / Page Number	Section Reference / Page #	Question	Answers	Date Questions Submitted
	1	Not Provided	Not Provided	Not Provided	Packaging - 48x40x24 box - What is the material? Cardboard? Double wall Cardboard, Triple wall cardboard, Plastic Bin?	Cardboard / No specifics on the double or triple tri wall. The tri walls has to be sturdy so that pallets can be stacked without collapsing.	Thu 4/27/2023 10:23 AM
	2	Not Provided	Not Provided	Not Provided	Pallets on delivery should accommodate only one box?	A full kit is a combination of 2 pallets stacked on top of each other. Pallet 1 is a perishable Kit, Pallet 2 is a nonperishable kit.	Thu 4/27/2023 10:23 AM
	3	Not Provided	Not Provided	Not Provided	A full Truckload of these items should have only 20 pallets? Is stacking permitted?	Stacking is permitted. When responding to a disaster our load plan is 20 kits per trailer. No quantity limits per trailer load when shipping to the FEMA distribution centers.	Thu 4/27/2023 10:23 AM
	4	Not Provided	Not Provided	Not Provided	As products must be maintained between 65F-75F delivery trucks also need to be refrigerated?	When sending the kits to the distribution center it is not required. When supporting a disaster and if we use the vendor transportation the trailers will need to be refrigerated.	Thu 4/27/2023 10:23 AM
	5	Not Provided	Not Provided	Not Provided	If on 4 answer is Yes, In a drop trailer situation, the trailer must be left with the reefer tank full of Diesel?	No requirement to have a full tank of diesel for the reefer. The reefer must be on at the time of arrival.	Thu 4/27/2023 10:23 AM
	6	Not Provided	Not Provided	Not Provided	Some diapers presentations are different in quantities per box than what was specified. Can we repack to deliver exact needed quantities? or should we use original packaging with approximate quantity?	The quanitties must be complete for each kit. They can be taken out of the box, but not out of the orginal plastic wrapping.	Thu 4/27/2023 10:23 AM
	7	Not Provided	Not Provided	Not Provided	Is there a back record of a previous contract, for quantity purposes?	You can reference existing IDIQ contract 70FB7018D00000014 / 70FB7018D00000015 via Sam.gov	Thu 4/27/2023 10:23 AM
	8	Not Provided	Not Provided	Not Provided	The total minimum quantity is 202? Is it going to be divided by multiple awarded vendors or this is a minimum quantity per vendor awarded?	The guaranteed contract minimum amount for each awardee is set forth in Section B.3 of the Solicitation.	Thu 4/27/2023 10:23 AM
	9	Not Provided	Not Provided	Not Provided	For the VMI should we charge a total price or a price per pallet, sku, etc?	Storage price per pallet.	Thu 4/27/2023 10:23 AM
	10	Not Provided	Not Provided	Not Provided	VMI is prepaid by FEMA? In a case of disposal for expiration date, Fema would pay for the replacement of those items or is the vendor responsible to replace the product.	No, FEMA will be charged on a monthly basis by the vendor. FEMA will submit a request and purchase the replacements for expiring items.	Thu 4/27/2023 10:23 AM
	11	1.1.3 Attachment SOW	1. Perishable Infant/Toddler Kit
Pg: 1 & 2	3	Is the 12 month shelf life referring to contract year start date (all perishable items are bought at the beginning of each contract start year and remain compliant until next option year) or 12 months from the government/ emergency location receiving the product? Many items have 12 month shelf life to begin with and pre-stocking them in VMI for any period over 3 months, contractor will be out of compliance. Are we to order new stock every 3 months? Or does the contractor on average use their supply within that time frame?	The items should arrive at the FEMA locations with at least a 12 month shelf life. FEMA will reorder when necessary.	Thu 4/27/2023 9:34 AM
	12	2.2.1 70FB7023R00000006 04.11.2023	“Pricing for each kit shall include transportation”	3-19	How does contractor know how to fairly charge for transportation? Per mile? Per furthest location? There is a big price difference between getting things to Guam, Texas, Hawaii or Alaska in 48 hours.	Attachment 1, Price Schedule was revised to include cost reimbursement line items for Shipping/Transportation to CONUS and OCONUS Distribution Centers during disaster response per option period. CLINs (0013, 0014, 1013, 1014, 2013, 2014, 3013, 3014, 4013, and 4014) will not be included in the price evaluation, but will be referenced for our situational awareness as these linte items will become effective and utilized for competed delivery orders.	Thu 4/27/2023 9:34 AM
	13	1.1.3 Attachment SOW / Attachment (2)	I/T-003 B

I/T-004B

I/T-005B	11	Can Powder Formula be in a 12.4 oz or 30 oz container as they don’t make 2-8oz container sizes for dry powder?	Yes, if no other option is available the contractor shall contact the requestor and give a justification for such change.	Thu 4/27/2023 9:34 AM
	14	1.1.3 Attachment SOW / Attachment (2)	I/T-006	11	Can Oral Electrolyte be in larger 33.8oz container size for better price to government or does it need to be in 2oz-8oz?	Yes, if no other option is available the contractor shall contact the requestor and give a justification for such chage.	Thu 4/27/2023 9:34 AM
	15	1.1.3 Attachment SOW / Attachment (2)	I/T-015	11	Can we differ from per box quantity if we still get the total of 1,400 wipes? There is not 100 per box, but quantities like 80, and 90.	Yes, as long as the total quantity is received per kit.	Thu 4/27/2023 9:34 AM
	16	1.1.3 Attachment SOW / Attachment (2)	I/T-008	11	Can Sippy Cup be 8oz?	Yes, if the original requested is not available the contractor shall contact the requestor and give a justification for such change.	Thu 4/27/2023 9:34 AM
	17	1.1.3 Attachment SOW / Attachment (2)	#6	10	On perishable kits, you will only request ready to feed or powder based formula, but not both, correct? One or the other.	Yes. It will be one or the other.	Thu 4/27/2023 9:34 AM
	18	1.1.3 Attachment SOW / Attachment (2)	2) Delivery to Disaster Response	4	Does the 48 hour emergency kit response requirement apply to OCONUS?	FEMA has established a 96 hour delivery time for OCONUS disaster recovery emergency response. Refer to the revised Statement of Work (SOW).	Thu 4/27/2023 9:34 AM
	19	1.1.3 Attachment SOW / Attachment (2)	2) Delivery to Disaster Response	4	Expecting contractors to have kits onsite within 48 hours could potentially require pre-staging kits and products across the country. How is the offeror to price in this cost?	FEMA does not requeire for contractor to pre stage kits.	Thu 4/27/2023 9:34 AM
	20	1.1.3 Attachment SOW / Attachment (2)			May an offeror propose to do only CONUS or OCONUS?	No, contractors shall be able to deliver to all FEMA CONUS and OCONUS sites.	Thu 4/27/2023 9:34 AM
	21	1.1.3 Attachment SOW / Attachment (2)	2) Delivery to Disaster Response	4	Should time and effort spent in coordination and transportation logistics be included in overall price or in the ‘at cost’ shipping costs?	Attachment 1, Price Schedule was revised to include cost reimbursement line items for Shipping/Transportation to CONUS and OCONUS Distribution Centers during disaster response per option period. CLINs (0013, 0014, 1013, 1014, 2013, 2014, 3013, 3014, 4013, and 4014) will not be included in the price evaluation, but will be referenced for our situational awareness as these linte items will become effective and utilized for competed delivery orders.	Thu 4/27/2023 9:34 AM
	22	1.1.3 Attachment SOW / Attachment (2)	I/T-018	12	Can Burp Cloths be 14x20?	If our original request is not available commercially. The contractor must submit a justification for the change and send it to the requestor for approval.	Thu 4/27/2023 9:34 AM
	23	1.1.3 Attachment SOW / Attachment (2)	I/T-019	12	Can Baby Bottles be 8oz?	If our original request is not available commercially. The contractor must submit a justification for the change and send it to the requestor for approval.	Thu 4/27/2023 9:34 AM
	24	1.1.3 Attachment SOW / Attachment (2)	4. Vendor-Managed Inventory Perishable Infant/Toddler Kit Deliverables 4) DISPOSAL	4	Can any unused perishable items be bought back by the contractor from the government at each contract year end?	No.	Thu 4/27/2023 9:34 AM
	25	1.1.3 Attachment SOW / Attachment (2)	Note 7:	5	Does ‘the Contractor(s) shall be prepared for the possibility of providing kits to multiple events simultaneously’ In this situation, is 382 kits the maximum combined kits needed readily prepared within 48 hours for the contract year, or could there be - at worst case scenario - all CLINS ordered for a total of 1,146 kits between complete, perishable and non-perishable in an emergency 48 hour window?	The delivery order will cover the amount of kits that will be ordered. However, this will all depend on the magnitude of the response. There is no limit on the order amount. The 382 kits is FEMA's target to maintian at our distribution centers.	Thu 4/27/2023 9:34 AM
	26	2.2.1 70FB7023R00000006 04.11.2023	Quantity	2-20	What are the figures in the contract maximums (382) based on? What is the average procurement of the last contract for each CLIN/kit to have a better understanding of potential and actual useage?	You can reference existing IDIQ contract 70FB7018D00000014 / 70FB7018D00000015 via Sam.gov	Thu 4/27/2023 9:34 AM
	27	1.1.3 Attachment SOW / Attachment (2)	4. Vendor-Managed Inventory Perishable Infant/Toddler Kit Deliverables 1) VMI	4	The government will prepurchase a minimum of 170 perishable kits, maximum of 202 kits to be at VMI location. Does the government prepurchase any non-perishable kits to be prepared before a disaster/emergency or are those supposed to be purchased, packaged, shipped and delivered within 48 hours to various locations?	Yes, The non perishable kits would be stored at the FEMA Facilities.	Thu 4/27/2023 9:34 AM
	28	1.1.3 Attachment SOW / Attachment (2)	4. Vendor-Managed Inventory Perishable Infant/Toddler Kit Deliverables 3) Packaging	4	In the packaging requirement, are both kits supposed to be in one box, or two boxes per perishable and non-perishable kits? What about ala carte items? How are those supposed to be packaged?	A full kit is a combination of 2 pallets. Pallet 1 is a perishable Kit, Pallet 2 is a nonperishable kit. We do not have a packaging requirement for the a la carte orders.	Thu 4/27/2023 9:34 AM
	29	2.2.1 70FB7023R00000006 04.11.2023			If the government does not have answers to the questions within 2 weeks of submission date, will the government extend the due date?	Refer to Amendment 001 of the solicitation.	Thu 4/27/2023 9:34 AM
	30	SOW (Attchment 2)	Attachment2	10	Attachment 2 of the SOW #4 states "Items on this page may be ordered off the existing Infant and Toddler IDIQ contract." Given that this is the Infant and Toddler KIT IDIQ, does that mean vendors will not be responsble for procuring items listed (e.g. diapers, formula, etc.)?	The statement from the catalog is guided more towards personnel within the agency that view the catalog and requestors; it is not specifically for contractors.	Thu 4/27/2023 10:47 AM
	31	RFP	2	99	Can we use a subcontractor's past performance in conjunction with our own?	Yes, the Offeror may utilize a subcontrcators past performance if a subcontracting plan or joint venture is approved by the Small Business Administration (SBA).	Thu 4/27/2023 10:47 AM
	32	SOW (Attachment 1)	Attachment1	9	Will the awarded contractor be required to have the capability to deliver to all distribution centers?	Yes. Contractor will need to be able to deliver to all distribution centers and FEMA sites.	Thu 4/27/2023 10:47 AM
	33	RFP and CLIN PRICING STRUCTURE	E.13	93	On page 93, Instrctions for Preperation of Proposals, the RFP reads in regard to contractor's proposals, "this documentation shall cover all aspects of this RFP." However in pricing, the bidder is asked to price kits separely (e.g. 1002AD priced per kit vs 1002AA or 1002AB kits priced with transportation). Can potential contractor's proposals and bids focus on a subset of the work? (e.g. kitting without transportation).	Attachment 1, Price Schedule was revised to include cost reimbursement line items for Shipping/Transportation to CONUS and OCONUS Distribution Centers during disaster response per option period. CLINs (0013, 0014, 1013, 1014, 2013, 2014, 3013, 3014, 4013, and 4014) will not be included in the price evaluation, but will be referenced for our situational awareness as these linte items will become effective and utilized for competed delivery orders.	Thu 4/27/2023 10:47 AM
	34	Part A - Schedule	Page 1	Block 10	What business types is this solicitation open to? (For example: small businesses)	100% Total Small Business Set-aside.	Wed 4/19/2023 2:46 PM
	35	Attachment 2 - SOW	Page 1-4, Page 10-14	Attachment 2 in SOW	What exactly is the business responsible for in this project?	The business is responsible for procuring, assembling and the shipping of the Infant Toddler Kits. Please use the SOW as reference.	Wed 4/19/2023 2:46 PM
	36	Part A - Schedule	Page 1-20	CLIN Schedule	For instance, is the business responsible for the purchase of the items of the Infant/Toddler Kits or as it reads in the ad are they just responsible for assembling and delivering of the completed kits?	Yes, the business is responsible for purchasing the items that make up the Infant Toddler Kits. Please see items in the SOW and how they should be assembled.	Wed 4/19/2023 2:46 PM
	37	Part A - Schedule	Section B.3	Minimum & Maximum Guarentee	And if the business is not responsible for purchasing the items will they be provided by FEMA?	No, FEMA will not provide the items.	Wed 4/19/2023 2:46 PM
	38	SECTION B – SUPPLIES, SERVICES, AND PRICES	Section B.3	Minimum & Maximum Guarentee	Lastly, I read that it is to be a multiple award project, so does that mean that different businesses are able to take on this project?	The Contract will be structed as a multiple IDIQ award to multiple contractors. However, requests/orders will be competed for award at the delivery order level.	Wed 4/19/2023 2:46 PM
	39
	40
	41
	42
	43
	44
	45
	46
	47
	48
	49
	50
	51
	52
	53

Sheet1

1. Do the Non-Perishable items requested need to be bundled in the kit quantities, or is shipping in bulk for FEMA personnel to bundle by kit on-site acceptable?

2. Is the Qty: Each column for the items below in boxes or each diaper?
4007	AB	DC Atlanta	I/T-012	224 boxes or 224 diapers?
4007	AB	DC Atlanta	I/T-013	216 boxes or 216 diapers?
4007	AB	DC Atlanta	I/T-014	63 boxes or 63 diapers?

3. On item,
4007	AA	DC Atlanta	I/T-003

The Qty: Each column does not calculate in 8oz bottles to the Qty: Needed column. Which column is the correct quantity for this replenishment request? Should it be (26,820 oz = 3352.5 8oz btls) or (4,470 8oz btls = 35,760 oz)?

4. On the attached Pricing Sheet, we have marked with red text where items provided will be packaged differently than calculated in your spreadsheet. For example, Soy Formula, Hypo Formula, and Pedialyte are only available in 32oz bottles from ABBOTT for some time now. Do you want ASSET to price it per the packaging size to be provided?

File details come from the government source that posted it. Updated May 8, 2023.