RFP No. 70FB7023R00000001 Questions and PMO Responses 12.16.22.pdf

Item

Solicitation or Attachments RFP

Section Paragraph No.

Page No.(s)

Question Category

(Contract or Technical) Question Response

Copy of 2.2.1+Attachment+2+P ricing+Schedule

Column G of the spreadsheet NA Contract

Does Column G of the pricing spreadsheet have a formula so that the Offeror can determine the Total Labor Price/Year for each line item? See revised 2.2.1 Attachment 2 Pricing Schedule.

RFP Section E.1.8 Instructions for Preparation of Proposals and Section E.1.10 Evaluation Factors and Methodology

5. Page Size and Font and

2.

Methodology, Paragraph B., Proposal Parts of 107 thru of 107

Technical

The RFP stipulates font size in Section E.1.8, paragraph 5. In Section E.1.10, the table describes the submission as a MS power point slides.

Question: Are the font size restrictions dictated in Section E.1.8 applicable to the PowerPoint slides or are there different font size restrictions for the PowerPoint slides?

Font restrictions are not applicable to the PowerPoint slides, however, the font should be easily read

Phase I – Factor 1:

Demonstrated Prior Experience Submission Instructions & Methodology

Phase 1 ‐ Factor 1 of 107

Technical

The RFP states, "Recent is considered within the last

(5) five years, and relevant is considered to be of similar scope and complexity with a minimum completion dollar value of $25,000,000.00."

Question: Can FEMA reconsider the contract value for Demonstrated Experience since the CLASS contract ceiling is only $20,042,216.00?

The CLASS IGCE is valued at $20,042,216. FEMA will consider all prior contract experience valued at or above the CLASS IGCE amount.

RFP No.: 70FB7023R00000001 Commercial Logistics Augmentation Support Service (CLASS)

C.7 3052.215‐70 Key Personnel or Facilities

(DEC 2003)

C.7 of 107

Contract

Section C.7, describes a requirement for three (3) Key Personnel:

1. Contracts Program Manager

2. Movement Control Unit Deputy Leader

3. Movement Control Unit Deputy Leader/On‐Site Deputy Manager Questions: (a) Do any of these positions require a Security Clearance? (b) If a position requires a Security Clearance, please specify the position and the clearance level.

None of the Key Personnel positions require a security clearance. The Contractor personnel will at times need to gain access to a FEMA Facility. Where necessary, the on‐site FEMA COR will work with the FEMA Facility security office to ensure that Contractor personnel can gain access to any FEMA sites. Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

Statement of Work Paragraph No. 7.8

Page 6 of

Technical Discussion: the Statement of Work only has qualification requirements for two (2) positions: 7.7 Contracts Program Manager (Key Personnel) and 7.8 MCU Leader/Deputy On‐site Managers (Key Personnel). Questions: (a) Are there specific qualification requirements for the third key personnel: Movement Control Unit Deputy Leader/On‐Site Deputy Manager (see RFP, page 59 of 107)? (b) Are Offerors to use the qualification requirements in the statement of work using paragraph 7.8 MCU Leader/Deputy On‐site Managers (Key Personnel) for the Movement Control Unit Deputy Leader/On‐Site Deputy Manager?

Yes. Offerors should use the qualification requirements in the Statement of Work using paragraph 7.6 MCU Leader/Deputy On‐site Managers (Key Personnel) for the Movement Control Unit Deputy Leader/On‐Site Deputy Manager. As prescribed in the SOW, 7.4 Qualifications: "It is the responsibility of the contractor to provide qualified contractor personnel to perform all requirements specified in the SOW. Qualified personnel shall have significant experience in transportation management services."

Paragraph 7.8 further provides that "[s]pecialists must possess at least one year of experience in logistics and transportation operations. Experience in large scale emergency and disaster response and recovery missions with emphasis on multimodal operations is desired." Please also see section 14 Background Investigation / Security Section of the SOW.

6 General N/A N/A Technical

Is the contractor able to designate which Region of the 10, it wishes to support and provide a full response?

*Note*Offerors shall provide logistics support to all FEMA Regions and prospective Whole Community partners within, but not limited to, their sector, while maintaining a sufficient quantity of staff and resources. Offerors shall be ready and capable of providing backup support to the other sector as needed. The contractor can specify which geographical sector better meets their capabilities and better suits their logistics and personnel footprint. Sector one includes FEMA Regions 1‐5 and sector FEMA Regions 6‐10. See Geographical Sector Approach in the SOW, PG. 2.

70FB7023R00000001,

Attachment 1 SOW

6.1 4 Technical Does the Management Plan need to be submitted with the Phase II proposal, as a post‐award deliverable, or per task order?

See "Deliverables" section 6 page 4 of the SOW. "6.1‐ Management Plan for the IDIQ award submission, the contractor shall submit a plan, not exceeding 5 pages, at a minimum provide an organization structure/chart showing operational lines of authority, responsibility, and communication for management, supervisory, and technical personnel for each site and as a whole organization, as it relates to this requirement. Indicate what job classifications will accomplish the work items. The Management Plan should be included as part of the phase 2 written technical proposal.

70FB7023R00000001,

Solicitation

Phase II ‐ Factor 3

104 Technical

We request the page limitation to be increased to 20 pages. We cannot answer the 8 Focus Areas into "severable sections", the 3 additional write‐ups after that, and then the 4 Approaches in only 10 pages.

FEMA requests 10 pages for Demonstrated Prior Experience.

3 pages for Contractor Personnel qualification (resumes) and 10 pages for the technical and management capabilities. The technical and management capability proposal is in conjunction with the oral presentation and can include a PowerPoint presentation and be in Adobe PDF format

70FB7023R00000001,

Solicitation

E.1.10 Methodology, B. Proposal

Parts

100 Technical

In the Proposal Parts table, it says Factor 1:

Demonstrated Prior Experience submission requirements: "Oral Presentation and written submission totaling no more than 5 pages in Microsoft PowerPoint format". Please clarify that we are supposed to submit a 10 page narrative in Adobe PDF format? Is the Government asking for a PowerPoint slide deck for the Oral Presentation? If so, please clarify the requirements and slide limitations.

FEMA requests 10 pages (Adobe PDF format) for Demonstrated Prior Experience. 3 pages for Contractor Personnel qualification (resumes) and 10 pages for the technical and management capabilities. The technical and management capability proposal is in conjunction with the oral presentation and can include a PowerPoint presentation and Adobe PDF

70FB7023R00000001,

Attachment 1 SOW

5.6 4 Contract Will the contractor be reimbursed for personnel participation in tabletop exercises?

The contractor will receive an initial $2000.00 minumum guarantee payment for participation in the IDIQ post award conference. The contractor will be reimbursed a not to exceed amount for any / all expenses accured by the contractor at FEMA's request for any tabletop exercises conducted during the option year(s) of the contract. FEMA will fund contractor travel and accomodations for participating in FEMA sponsored exercises and conferences.

Attachment 1 SOW

7.1 4 Contract

The Service Control Act states, “under the provisions of the Contract Work Hours and Safety Standards Act, as amended, pay laborers and mechanics, including guards and watchmen, at least one and one‐half times their regular rate of pay for all hours worked over 40 in a workweek.” For a contractor to employ an individual without compensation for overtime based on a 12‐hour work schedule, the employee could only work 3 days per week resulting in a degradation of continuity. Also, understanding the environment of emergency response, no one is going to “tap out” because they are out of hours.

Would the government consider adjusting the verbiage to allow better contract performance, a realistic understanding of the environment, and meet the intent of the Service Control Act (SCA) and Fair Labor Standards Act (FLSA)?

Overtime pay for employees must be provided as required by Federal law. This includes overtime pay for all employees who are not exempt under the Service Contracts Act, the Fair Labor Standards Act, and other applicable federal employment legislation.

70FB7023R00000001,

Attachment 1 SOW

8.1 7 Technical/C ontract

Will the government sponsor personnel for government badges, system access, familiarization training, and initiate background checks of primary and alternate personnel immediately upon award if the IDIQ to eliminate this requirement and allow for an expedited response to an emergency?

FEMA will sponsor personnel for Government facilities access / badges, LSCMS access and trainings required. FEMA will initiate background checks of primary and alternate personnel as required, primarily during task order activation.

See section 14 of the SOW titled, "Background Investigations / Security."

70FB7023R00000001,

Solicitation

E.1.10 Methodology, A. Government Timeline for Evaluation of Offerors

Technical/C ontract

The table says that Phase 1 Submissions are due 15 calendar days post RFP publishing date, but the SF1449 and page 98 says proposals are due December 19, 2022, 3:00pm, EST. Please confirmed that Phase 1 proposals are due December 19, 2022, 3:00pm, EST

Phase 1 proposals are due January 6, 2023, 3pm, EST

Solicitation

Phase II ‐ Factor 4 Price

106 Contract

The reference to ATTACHMENT #1 CLIN Price Structure appears to actually refer to file 2.2.1+Attachment+2+Pricing+Schedule. Will the government please confirm the appropriate Attachment number?

Error corrected in revised RFP document. Attachment number is 2.

2.2.1+Attachment+2+P ricing+Schedule

N/A Tab Contract

Is it the government’s intent for offerors to provide ceiling rates for maximum lodging and MIE based on the highest conceivable potential deployment location, or does the government have a baseline location for use in pricing?

The contractor is responsible for all of their employees travel, accommodations, meals and incidentals during the activation of a task order in response to a disaster.

2.2.1+Attachment+2+P ricing+Schedule

N/A Tab Contract

In the absence of known productive hours, are we correct in assuming that the total productive hours for pricing purposed is based on 12 hours per shift X 365 days (4,380 productive hours)? See revised 2.2.1 Attachment 2 Pricing Schedule.

2.2.1+Attachment+2+P ricing+Schedule

N/A Tab Contract

Will the government confirm that the total Surge Force is an additional 14 employees to those shown in Table 1 – Staffing Level Matrix, Level 1? In other words, does Level 1 indicate the Optional Surge Force – All Positions, or is the Surge Force an additional 14 employees for a potential total of 28?

The contractor shall provide the capability to bring on additional personnel support considered as Surge Force; a specific number of those Optional Surge Force positions has not been determined.

2.2.1+Attachment+2+P ricing+Schedule

N/A Tab Contract

Cell B24 specifies Travel Total. Will the government clarify that Cell C25 should show the total Lodging and MIE X all positions, or a single position? Also, please confirm that the Daily Rate is all that is required for Row 25.

The contractor is responsible for all of their employees travel, accommodations, meals and incidentals during the activation of a task order in response to a disaster.

2.2.1+Attachment+2+P ricing+Schedule

N/A Tab Contract

For Cells B26 and B27, Monthly Total Hours/Price, do the monthly total hours include the Optional Surge Force and replicate the hours to be shown in Cell E21? See revised 2.2.1 Attachment 2 Pricing Schedule.

2.2.1+Attachment+2+P ricing+Schedule

N/A Tab Contract

For Cells B26 and B27, Monthly Total Hours/Price, does the price include the Maximum Lodging and MIE rate for one month X all positions? If not, will the government please clarify?

The contractor is responsible for all of their employees travel, accommodations, meals and incidentals during the activation of a task order in response to a disaster.

2.2.1+Attachment+2+P ricing+Schedule

NA All Technical

Is transportation included under the "Meals/Incidentals" category within the pricing schedule? If not, will the government please include a field for transportation costs such as flights and/or vehicle rental?

The contractor is responsible for all of their employees travel, accommodations, meals and incidentals during the activation of a task order in response to a disaster.

1.1.3+ Attachment+1+Statem ent +of+Work

2 12 Technical

One of the background investigation eligibility criteria is listed as "within d years". Will the government please confirm that the time frame a background investigation remains viable is 5 years, as listed in other paragraphs?

See section 14 of the SOW titled, "Background Investigations / Security."

2. Scope of Service 4 1 Contract

Will the CLASS contractor be procuring freight transportation services (air, ocean, trucking, etc.) or will the contractor be managing/tracking/ communicating FEMA purchased freight transportation services or will purchase of freight transportation services be determined with each RFQ and task order?

The CLASS Contractor will not be required to purchase transportation services on behalf of FEMA. The CLASS contract is for professional services (SME's) as outlined in table 1 of the SOW titled, "Staffing Level Matrix." The CLASS Contractor will be managing/tracking/ communicating FEMA response and recovery commodities, equipment, supplies, conveyances and all other disaster relief supplies and managing the transportation services used to transport these items into the affected area of operation. The CLASS Contractor will be managing/tracking/communicating FEMA movement flow of response.

B.3 MINIMUM AND

MAXIMUM

QUANTITIES FOR

MULTIPLE AWARD

CONTRACTS

3 20 Contract

If the CLASS contractor is to purchase freight transportation services, is the contract ceiling of $20,042,216.00 inclusive of any freight transportation services procured?

The CLASS Contractor will not be required to purchase transportation services on behalf of FEMA. The CLASS contract is for professional services (SME's) as outlined in table 1 of the SOW titled, "Staffing Level Matrix."

(4) Continuous Monitoring

4 22 Technical

Will the CLASS contractor IT services need to integrate with FEMA systems or will the contractor use and supplement the FEMA Logistics Supply Chain Management System (LSCMS) system?

The CLASS Contractor will use and supplement the FEMA Logistics Supply Chain Management System (LSCMS) system.

5.3 Movement

Tracking

3 3 Contract

Will the CLASS contractor’s movement of freight be physically separate from other FEMA material to meet delivery targets and proactively resolve any transit issues?

The Contractor is only responsible for movement control actions related to the supported disaster.

5.3 Movement

Tracking

3 3 Contract

Will CLASS contractor domestic trailers and ocean freight containers be solely in the control of the CLASS contractor and not held for subsequent mission use under the FEMA per diem compensation program to be paid only upon return to the contractor?

The CLASS Contractor will not be required to provide any transportation conveyances on behalf of FEMA.

B.17

SUBCONTRACTING

PLAN (LARGE

BUSINESS ONLY)

1 25 Contract

Is FEMA looking for a small business subcontracting plan only on specific job roles identified for pricing or for all services offered including freight transportation services?

Sub Contracting Plans are required to be submitted by all Large Businesses if it intends to submit a proposal in response to this RFP

Phase I – Factor 1:

Demonstrated Prior

Experience Submission Instructions & Methodology

1 102 Contract

Experiences submitted that was performed by subcontractors anticipated for this contract effort will not be considered as relevant. Recent is considered within the last (5) five years, and relevant is considered to be of similar scope and complexity with a minimum completion dollar value of $25,000,000.00. Is this a cumulative total?

The CLASS IGCE is valued at $20,042,216 over five (5) years.

FEMA will consider all prior contract experience valued at or above the CLASS IGCE amount.

8. Offer Due

Date/Local Time 1 1 Contract

Would FEMA consider an extension for proposal submission?

See attached revised RFP document for revised due dates